2017 Wheat Objective Yield Survey
Winter Wheat
Objective Yield Survey 2017 Southern Plains Region
Reference Materials Example of Sample Kit Envelope Blank Forms (A, B, E, field grid)
Yellow and Pink ID Tags Survey Calendar
WOY Brochure Pre-survey Letter Interviewer’s Manual Enumerator Reference Sheet WOY Procedures Card
Sample Kit Envelopes Outside - FRONT Sample Info Random Paces Gleaning Multiple Samples March Ag Ref/Inacc/Hold
Outside - BACK Tracking Sheet Record Form B Counts Record UPS Tracking #
Sample Kit Envelopes Inside Form A Field Grid Map Comment Sheet (when applicable) Form Bs (4) Form E (when applicable) Yellow ID Tags (3) Pink ID Tags (3)
Sample Bundles Regular Sample Bundles Red Stakes (20)
Blue Stakes (20) Small Paper Bags (5) Medium Paper Bags (5)
Large Paper Bags (7) Small Tyvek Envelopes (5) Large Tyvek Envelope (1)
Rubber Bands (8)
Sample Bundles Gleaning Sample Bundles Red Stakes (10)
Large Paper Bag (1) Small Tyvek Envelope (1) Rubber Band (1)
Form A – Interview and Field Grid Map
Form A – Interview and Field Grid Map This is your initial visit with the operator and must be completed before any field work. Form A data collection may begin immediately following the workshop for ALL samples. Explain the survey purpose and obtain permission to lay out sample. Verify acres of wheat intended to be harvested for grain. Draw wheat fields and complete Table A. If you are unable to make contact with the operator before the first field work period (begins April 25), keep trying!
711
0 4 2 2
01/48/02 RG/ST/DI
857188410 ID
0008 SAMP
4/22 1300
Form A – Interview and Grid Map Each Wheat OY respondent was in March Ag. The reported acres intended to be harvested for grain are pre-recorded in box 101 on page 2.
320.0
Form A – Interview and Field Grid Map With the operator, you will draw each wheat field on the field grid map. First, draw natural boundaries and roads.
Then, draw the wheat fields (to be harvested for grain). Scale and accuracy is not that important! Record the acreage of each field on the grid.
Number the fields North to South, West to East. In other words, top to bottom, left to right.
1 95
Creek
2 50 4 60 5 110
FM 2325
3 47
Refer to page 312 in your Interviewer’s Manual for more details.
Form A – Interview and Field Grid Map Complete Table A. Use the Field Numbers you assigned on the grid. Column 1 – Field #. Column 2 – Total Acres in the field. Columns 3 and 4 – Acres for Other Uses. Column 5 – Acres to be Harvested for Grain and the Accumulated Total. Do not list or draw wheat fields that will not be harvested for grain.
95.0
waste
5.0
50.0 47.0 60.0 110.0
waste
5.0
90.0 90.0 50.0 140.0 47.0 187.0 60.0 247.0 105.0 352.0
Form A – Interview and Field Grid Map Write in the total accumulated acreage to be harvested for grain in box 102 on page 3. Identifying the Sample Field: Find the Selected Acres in Table B. The first field in Table A in which the accumulated harvested acres equals or exceeds the Selected Acres is the Sample Field. Circle the Field Number in Table A. Write in the Field Number in Table B.
waste
95.0
5.0
50.0 47.0
60.0 waste
110.0
24 25
5.0
115.0 189.0
2 4
90.0 90.0 50.0 140.0 47.0 187.0 60.0 247.0 105.0 352.0
Form A – Interview and Field Grid Map Complete the back page of Form A for the Sample Field. Acres Class of wheat (hard red, soft red, or white) Irrigation Pesticide application
2 2 x
50.0 1
3
x
Refer to page 316 in your Interviewer’s Manual for more details.
x
x
930 48123 48004
Form A – Multiple Samples Complete the field grid map and inside of Form A ONCE with the operator. Later, transfer the data to the remaining Form A’s for that operator. Sample numbers and Selected Acres will be listed for each multiple in Table B in all the Form A’s. Once you have selected the Sample Fields, complete the back of Form A for each sample with the operator.
Form A – No Wheat for Grain Harvest If the operator has no wheat intended for grain harvest on the ENTIRE operation, make detailed notes and return the entire Sample Kit Envelope to Austin. Examples: All wheat will be cut for hay. All wheat was abandoned or plowed under. Was not wheat, it was actually a wheat/rye mix for grazing. All wheat will be grazed out completely. How could this happen? The wheat harvested question on March Ag was reported or recorded incorrectly.
Operator changed their intentions due to weather/prices/etc.
Form A – Selected Acres Greater Than Accumulated Acres One sample - the LAST field is the Sample Field. 352.0
8
420.6
5
Form A – Selected Acres Greater Than Accumulated Acres Two or More samples
If only the LAST Selected Acres is Greater Than the Accumulated Acres, then the LAST Field is the Sample Field for that Sample. If more than one of the Selected Acres is Greater, then you will need to adjust ALL entries in Table B before selecting any Sample Field. Ratio = Item 2 / Item 1
In other words box 102 / box 101 Selected Acre * Ratio = New Selected Acre IM page 311
200.0
75.0
15 16
30 79.0 69 183.0
2 3
0.375 * 79.0 = 30.0 Ratio = 75.0/200.0
= 0.375
0.375 * 183.0 = 69.0
Paces Selection and Laying Out the Sample Unit
Paces Selection Random Paces Label on Sample Kit Envelope
The paces selection is based solely on the acreage of the sample field. Example – if sample field is 25 acres: Unit 1 – 12 paces along edge, 167 paces into field. Unit 2 – 42 paces along edge, 197 paces into field. Starting from last pace required for Unit 1, Unit 2 is 30 more paces along edge and 30 more paces into field.
Laying Out the Sample Units Mark your stakes before you go into the field. Sample # (on buffer zone stake) U1-R1, U1-R2, etc. U1-Clip 1, U1-Clip 2, etc.
Use plenty of flagging ribbon. Mark your starting corner. Mark Unit 1 at start of buffer zone. Mark Unit 2 at start of buffer zone. Use ribbon to separate and identify the stalks that are inside/outside of the unit.
Laying Out the Sample Units 1. Determine the starting corner. 2. Walk the paces. 3. Lay out the 5 foot Buffer Zone.
4. Lay out the Count Area. 5. Lay out the Clip Areas. 6. Walk the additional 30/30 paces to Unit 2.
7. Repeat steps 3-5 for Unit 2.
The first corner of the field reached when approaching the field.
As long as it will allow the sample units equal chance of falling anywhere in the field.
Road
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D C
1. Determine the starting corner. B A
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C
D
2. Walk the paces. Start 1.5 feet outside the plowed edge. Walk parallel to the longer side of the field the required number of paces along edge of field. Turn at a right angle and walk into the field the required number of paces.
2. Walk the paces. At the last pace, place yardstick so that it touches the toe of your shoe and crosses three drill rows, (either to the left of your toe or beyond your toe, depending on the direction of the drill rows).
Laying Out the Sample Units 3. Lay out the 5 foot Buffer Zone. Always to the right of the yardstick.
Insert a red stake (Sample #) into the ground. Using the anchor pin and measuring tape, measure exactly 5 feet and place a red stake (U1-R1) at the base of the plants. Reposition the yardstick within the 5 foot buffer so that it touches the U1-R1 stake and crosses three drill rows.
U1-R1 Red Florist Stake (Up 5 feet from anchor pin) Yardstick Repositioned 5 feet
5 foot Buffer Zone Example
50 ft. Steel Tape
Anchor Pin
Yardstick
U1-R1 Stake
Red
Florist
Laying Out the Sample Units 4. Lay out the Count Area. Working to the right, carefully slip the wheat frame into Row 1 through the base of the plants, with the inside corner of the left tine touching the U1-R1 stake. The tines of the frame may divide a plant with many stalks – do not move stalks in and out of the frame. Place a red stake in the inside corner of the right tine to finish marking Row 1.
Carefully lift and move the frame to measure and mark the second and third rows, using your marked red stakes.
Yardstick
U1R1
U1R2
U1R3
U1R1
U1R2
Wheat Frame (Use for each row) U1R3
Count Area Example
Laying Out the Sample Units 5. Lay out the Clip Areas. Move to the right of the Count Area and re-insert the wheat frame with the left tine just inside the Count Area, touching the red stake.
Place a blue stake inside the right tine to mark Row 1 of Clip Area A. Lift and move the frame to measure and mark the second and third rows, using blue stakes. Repeat to lay out Clip Area B immediately to the right of the first clip area, again using blue stakes.
U1R1
U1R2
U1R3
Clip Area Example
Wheat Frame (Use for each row)
Measure and mark the halfway points for at least the 1st and 2nd clips. 1st clip – Row 1 of Clip Area B 2nd clip – Row 3 of Clip Area B 3rd clip – Row 2 of Clip Area A
Laying Out the Sample Units Unit 2 Starting from the last required pace for Unit 1 (at start of Buffer Zone), walk 30 paces parallel with the longer side of the field and in the same direction you were traveling for Unit 1. Turn at a right angle and walk 30 paces into the field.
Laying Out the Sample Units – Special Cases Blank Areas IM page 411 Units fall in the field where the paces take you, good spot or bad. Exception: if a blank area was accounted for in Table A (deducted), you stop counting paces as you cross that blank area. Such as an old fence line through middle of field that was not seeded. End of field is reached with paces still left to take IM page 411 The “bounce back” – turn around and continue the paces back in the direction you came from. Always lay sample out to the right.
Laying Out the Sample Units – Special Cases Maturity Code 6 or 7 on the first visit IM page 517
If the Unit is a Code 6/7 (hard dough/ripe), you only need to lay out the Buffer Zone and Count Area. Then make your counts and clips in the Count Area. No need to lay out the Clip Areas. Field is broadcast or no drill rows can be distinguished IM page 409-410 Use your wheat frame, tape measure, and lots of flagging ribbon to make a 21.6” by 21.6” square (measures 30.5” on the diagonal) Field is a center-pivot field IM page 413 and 416
Form B – Counts and Completing the Form
Form B – Counts and Form Completion PURPOSE – the counts and clips will develop a yield indication which is used to set the monthly wheat yield forecast. Each monthly visit:
Counts (Count Area) Clips (Clip Areas, Count Area)
Even/Odd Numbered Samples Sample 150
Sample 201
EVEN-numbered samples should be worked as first priority during the first field work period (April 25-May 1). ODD-numbered samples ONLY IF the farmer will harvest in 2-3 days. Otherwise work these samples prior to harvest or during the next survey period (beginning May 25). ALL samples will be visited in the second month and beyond until harvest.
FORM B: ITEM 1 – PESTICIDES If “Yes”….. Mark “YES”, then write down application date and the name of pesticide. Then proceed to item 2. Example 1: 4/6/2017
If “No”….. Mark “NO” and proceed to item 2.
Example 2:
Acephate
FORM B: ITEM 1 – PESTICIDES cont’d If pesticides are used: Know where the pesticide info is posted. Field re-entry is no less than 3 days (72 hours). Wear long-sleeve shirt/pants and head covering. Launder clothes promptly.
Thoroughly wash all exposed skin areas. Refer to pages 107 - 108 in your Interviewer’s Manual. Refer to documents on the NASDA-NASS website, under Personnel Resources and Safety Library * If operator does not know if/when they will apply pesticides, then note this on the kit envelope and ask them again before entering the field in future.
FORM B: ITEM 2 and 3 - UNIT LOCATION The number of paces along the edge and into the field is referenced from the front of the Sample Kit Envelope. The additional 30 paces is used to locate where Unit 2 will be.
Example 1: If the field is less than 10 acres:
72 66
102 96
FORM B: ITEM 4 - UNIT LOCATION CODE Use Code 1 for the 1st month of fieldwork, when units are located and laid out. On Later Visits, * Code 2 only if you are unable to locate the unit(s) laid out. Be sure to lay out a new unit. * Code 3 if you find the unit laid out the first month. Example 1: If you found Unit 1 on your second visit, but not Unit 2, then code as follows: 3
2
FORM B: ITEM 5 - ROW SPACE MEASUREMENT 4
0
4
8
Used to derive plant population.
Measured in feet and tenths of feet. Initial visit only in most cases. Measure from the center of plants in Row #1 to the center of the plants in Row #5.
FORM B: ITEM 6 – STAGES OF MATURITY Correctly determining the stage of maturity is extremely important. The maturity stage dictates: Which counts will be completed. Which clips will be completed.
Be sure to assign stage of maturity that represents the MAJORITY of the plants. Assign stage for each unit. The maturity of Unit 1 determines which Counts and Clips are done.
Squeeze the head (if necessary, outside the unit) to determine the level of maturity. When in doubt, always classify in the LOWER stage of maturity.
FORM B: ITEM 6 – STAGES OF MATURITY Code 1 – Pre-Flag
Code 1 or 2 COUNTS ONLY (start counts at Item 7, no clips)
Code 2 – Flag or Early Boot
FORM B: ITEM 6 – STAGES OF MATURITY Code 4 – Milk
Code 3 – Late Boot
Code 5 – Soft Dough Code 3, 4, or 5 COUNTS (start at Item 8) AND CLIPS (clip area)
FORM B: ITEM 6 – STAGES OF MATURITY Code 6 – Hard Dough
Code 7 – Ripe
easily crushed.
Code 6 or 7 COUNTS (start at Item 8) AND FINAL PRE-HARVEST CLIPS (count area)
Stages of Maturity Very Important! Take extra care when determining the Stage of Maturity between a Code 5 (soft dough) and a Code 6 (hard dough). If any doubt, choose LOWER stage. Code 5 clips are done in the Clip Area. Code 6 clips are done in the Count Area.
Once the Count Area is clipped, there is no going back.
Form B Counts Maturity Codes 1 and 2 – start counts at Item 7. Item 7 - Stalks Count all wheat stalks with at least one leaf. Include stalks in the associated middle of each row. Do not count stems from other small grains or weeds. Item 8 - Heads in Late Boot Count the number of heads in late boot. At this stage of maturity, probably few to none. Item 9 – Emerged Heads Count when spikelets are seen through the split in the sheath leaf or beyond. At this stage of maturity, probably none.
7_3
10429
1482
857188410
0008
4-29-17
Sample 8, First Visit X
87
117
223
253
1
1
2.9
3.1
86
141
73
54
129
84
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2
---
---
---
1
----
---
---
---
---
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Form B Counts Maturity Code 3 – 7 – start counts at Item 8. Item 8 - Heads in Late Boot Count the number of heads in late boot. Item 9 – Emerged Heads Count when spikelets are seen through the split in the sheath leaf or beyond. Do not count any heads of other small grains that may be growing in the unit. Item 9b – Detached Heads Only on Final Pre-Harvest Visit (Code 6 or 7). Count all detached heads (regardless of condition) that lie within the count area (all rows and middles).
4 7_3
10528
1482
857188410
Let’s look at the second visit on Sample 8
0008
5-28-17
X
3 73
5 34
3 68
87
117
223
253
3
3
9 33
12 38
11 40
Form B Clips – Code 3, 4, or 5 Maturity Codes 3, 4, or 5 – lab sample with Yellow ID Tag. Determine the CLIP AREA (A or B) and ROW.
Mark the half-way point of that row with a blue stake. Half the wheat frame or 10.8 inches. You may have marked when you laid out the sample.
Form B Clips – Code 3, 4, or 5 Beginning from the end of the row farthest from the count area: Mow each stalk until 5 emerged heads are obtained (or until one-half of the row is completely mowed). Clip stalk of emerged head ½ inch below the head. Place the 5 emerged heads in a small bag. Record count on Yellow ID Tag.
Form B Clips – Code 3, 4, or 5 Mow remaining stalks up to the half-way mark. Clip and count any heads in late boot. Clip at base of top foliage leaf. Place in a medium bag; record count on Yellow ID Tag. Clip and count remaining emerged heads. Clip 1/2 inch below head. Place in a large bag; record count on Yellow ID Tag.
Repeat for Unit 2 using same bags and same Yellow ID Tag as Unit 1.
Form B Clips – Code 3, 4, or 5
Where to Clip 1st
Clip – Clip Area B, Row 1 2nd Clip – Clip Area B, Row 3
Wheat Heads
Size of Bag
Where to Clip
First 5 Emerged Heads
Small bag
Clip ½ inch below head
All Heads in Late Boot
Medium bag
Clip at base of top foliage leaf
Remaining Emerged Heads
Large bag
Clip ½ inch below head
ID Tag and Bags Use SAME paper bags for both units. Use ONE Yellow ID Tag for BOTH Units, record counts of the clipped heads for each unit.
Form B Clips – Code 6 or 7
Maturity Code 6 or 7 – final pre-harvest sample with Pink ID Tag. The final pre-harvest clips include mowing the Count Area. Use a separate large bag and a separate Pink ID Tag for each unit.
Form B Clips – Code 6 or 7 Begin with Row 1. Mow, clip, and count all heads in late boot in Row 1. Mow, clip, and count all emerged heads in Row 1. Compare with count recorded on the Form B and record on Pink ID Tag. Place late boot heads and emerged heads in the large bag.
Form B Clips – Code 6 or 7 Repeat for Rows 2 and 3. Pick up all detached heads on ground in unit Count Area (all rows and middles).
Complete Item 9b on the Form B and record count on Pink ID Tag. Repeat for Unit 2 using a separate large bag AND a second Pink ID Tag.
Form B Clips – Code 6 or 7 Where to Clip
Wheat Heads Size of Bag
Count Area
All Detached Heads
ID Tag and Bags
Clip at base of top foliage Use a SEPARATE paper leaf bag for each unit.
All Heads in Late Boot All Emerged Heads
Where to Clip
Large bag
Clip ½ inch below head
Clip ½ inch below head
Use a SEPARATE Pink ID Tag for each Units, record counts. Counts on the Form B, the Pink ID Tag, and the actual number of heads in the bag should be IDENTICAL.
Form B – MOST/CAPI
Form B – MOST/CAPI STATUS CODES 1 – Complete 2 – Farmer Harvested for Grain BEFORE Unit was Laid out
3 – Farmer Harvested for Grain AFTER Unit was Laid out 4 – Enumerator Harvested or Both Units are Blank 5 – Field partially destroyed and both units destroyed 6 – Lost Sample – Field Not Harvested for Grain 7 – Refusal
8 – Inaccessible
Form B – MOST/CAPI STATUS CODES ***NEVER take the iPad into a field under any circumstance.*** Complete fieldwork on paper, then key data into iPad and submit to office same day data are entered! Be sure to record on back of sample kit envelope before sending to the Austin office!
Form B – MOST/CAPI STATUS CODES
MOST/CAPI: OY ASSIGNMENT LISTING 2017-05-01
Survey Date (will change each month)
Samples 60 – 62 = Same Operation
Samples 184 – 186 = Same Operation
SEQ. NUM = Sample #
* = Multiple Sample Operation
MOST/CAPI: MULTI-SAMPLED OPERATIONS Identified by the * on the right end of the POID in the assignment listing: – When opened the multiple sample menu appears in the top of the screen. – Sample # appears to the right of each operation name.
2017-05-01 DOE FARMS INC #60 2017-05-01 DOE FARMS INC #61 2017-05-01 DOE FARMS INC #62
MOST/CAPI: Form B OY CAPI prevents records from being submitted before all required items are filled completed. Submission is locked if Fieldwork Date and Status Code has not been selected. 2017
2017
MOST/CAPI: FORM B Unit 2 location is locked out and auto calculated from Unit 1 pace counts.
Enumerator ID and Supervisor ID are locked out, values are pulled from the Assignment Listing Evaluation code is locked out and hardcoded to = 3
MOST/CAPI: FORM B Response Coding
2017-05-01 DOE FARMS INC #60
Locked out and auto coded from Assignment Listing Do not enter survey comments on the submission page. All survey comments should be made in the Enumerator Comments area at the bottom of the Form B.
Do not enter survey comments on the submission page. All survey comments should be made in the Enumerator Comments area at the bottom of the Form B.
Lab Samples
Shipping UPS Forms A and B should be returned to the Southern Plains Regional Field Office in Austin, TX. You have 8 Next Day Air Return Service to Austin. About 2 per month, send promptly. Lab samples must be shipped within 24 hours to the OY National Lab in St. Louis, MO.
You have 4 Two-Day Air Return Service to St. Louis for each sample. You have 1 Overnight Air Return Service to St. Louis for each sample. Do NOT hold completed lab samples.
Form E should be shipped with the Gleaning Lab Sample to the National Lab in St. Louis.
Shipping UPS Write down the UPS tracking number.
On the back of the Form B On the back of the Sample Kit Envelope Record tracking number in MOST/CAPI
Lab Samples – ID Tags
Code 3, 4, or 5 - use Yellow ID Tag.
Use ONE tag for both units.
Texas 857188410 0008 05-28-17 X Bill Taylor
Complete ALL lines of identification. ID Tag Date MUST MATCH the Form B Date.
4
4
2 5
-5
26
13
33
18
Lab Samples – ID Tags Code 6 or 7 Final Pre-Harvest Visit – use Pink ID Tag.
Texas 857188410 0008 06-17-17
Use TWO tags; one for each unit.
X Bill Taylor
GLEANING - use Pink ID Tag. Use ONE tag for both units. 2
Complete ALL lines of identification.
ID Tag Date MUST MATCH the Form B (or E) Date.
79
10
3
88
Preferred Packaging - Wheat OY Clip Sample – Maturity Code 3-5
Samples taken from the “Clip Area” One set of paper bags for BOTH units Small and medium bags placed inside the large bag
One Yellow Id Tag, attach on outside of bag
Stems must be cut to 1/2”
Preferred Packaging - Wheat OY Clip area – Maturity Stage 3, 4 and 5
Preferred Packaging- Wheat OY Harvest Sample – Maturity 6 or 7 Harvest wheat from the COUNT Area
Heads bagged separately for Unit 1 and 2 Attach a separate Pink Id Tag on outside of each bag If only one unit is harvested
Include a card for other unit explaining why there is no sample.
Stems must be cut to 1/2”
Preferred Packaging - Wheat OY Count area – Maturity Stage 6 and 7
Preferred Packaging - Wheat OY Gleaning Remove as much debris as possible.
Check Gleanings box on Pink ID Tag. Include Form E in the Tyvek Envelope.
Preferred Packaging - Wheat OY NO Staples NO Duct Tape NO Wrapping of any sort
One strip of packing tape is sufficient over seal if needed.
Shipping Lab Samples Code 3/4/5 Fold and place the small bag and the medium bag inside the large bag. Secure the Yellow ID Tag to the outside of large bag using a rubber band.
Place in Tyvek envelope. ONE sample per envelope (both units).
Shipping Lab Samples Code 6/7 - final pre-harvest Use a separate large bag for each unit. Secure EACH Pink ID Tag (Unit 1 and Unit 2) to outside of the corresponding large bag with a rubber band. Place both large bags in ONE Tyvek envelope. ONE sample per envelope (both units).
Harvest Flowchart START HERE
Is today during the WOY fieldwork period? NO
YES
Code 6 or 7?
Conduct Final Pre-Harvest Visit
(regardless of when farmer will harvest).
YES
NO
Make regular Form B counts and clips based on maturity. Conduct Final Pre-Harvest Visit
Remember to keep in touch with the farmer!
no more than 3 days BEFORE farmer harvest.
YES
Is the farmer going to harvest soon?
If a GLEANING sample, lay out gleaning unit and complete Form E within 3 days of harvest.
Form E – Post Harvest Gleaning
Laying Out the Gleaning Unit Locate the gleaning unit. Add 5 paces to the number of paces used when sample was first laid out. Use same starting corner, same direction of travel. Unit layout.
5 foot buffer zone. Gleaning area: One wheat frame wide.
3 rows (and middles) deep. Up to the fourth row.
Form E - Gleaning Collect all stalks with heads, detached heads, and loose kernels within the gleaning area. Include stalks with heads and detached heads crossing the boundaries adjacent to the starting corner. Exclude the material crossing the other two boundaries. Include gleaning from both units in the same paper bag.
Gleaning – Includes and Excludes
Form E - Gleaning Complete the Form E and ONE Pink ID Tag for the gleaning sample (both units). Secure Pink ID Tag with a rubber band around the paper bag; place in Tyvek envelope with the completed Form E. Ship to the National Lab in St. Louis, MO.
7_7
10 7 1 0
1482
857188410
0008
06-10-17
87
117
223
253
4.8
4.9
X
X
X
X 099 647 Mary Lamb
Questions???
Objective Yield Survey 2017 Southern Plains Region
Reference Materials Example of Sample Kit Envelope Blank Forms (A, B, E, field grid)
Yellow and Pink ID Tags Survey Calendar
WOY Brochure Pre-survey Letter Interviewer’s Manual Enumerator Reference Sheet WOY Procedures Card
Sample Kit Envelopes Outside - FRONT Sample Info Random Paces Gleaning Multiple Samples March Ag Ref/Inacc/Hold
Outside - BACK Tracking Sheet Record Form B Counts Record UPS Tracking #
Sample Kit Envelopes Inside Form A Field Grid Map Comment Sheet (when applicable) Form Bs (4) Form E (when applicable) Yellow ID Tags (3) Pink ID Tags (3)
Sample Bundles Regular Sample Bundles Red Stakes (20)
Blue Stakes (20) Small Paper Bags (5) Medium Paper Bags (5)
Large Paper Bags (7) Small Tyvek Envelopes (5) Large Tyvek Envelope (1)
Rubber Bands (8)
Sample Bundles Gleaning Sample Bundles Red Stakes (10)
Large Paper Bag (1) Small Tyvek Envelope (1) Rubber Band (1)
Form A – Interview and Field Grid Map
Form A – Interview and Field Grid Map This is your initial visit with the operator and must be completed before any field work. Form A data collection may begin immediately following the workshop for ALL samples. Explain the survey purpose and obtain permission to lay out sample. Verify acres of wheat intended to be harvested for grain. Draw wheat fields and complete Table A. If you are unable to make contact with the operator before the first field work period (begins April 25), keep trying!
711
0 4 2 2
01/48/02 RG/ST/DI
857188410 ID
0008 SAMP
4/22 1300
Form A – Interview and Grid Map Each Wheat OY respondent was in March Ag. The reported acres intended to be harvested for grain are pre-recorded in box 101 on page 2.
320.0
Form A – Interview and Field Grid Map With the operator, you will draw each wheat field on the field grid map. First, draw natural boundaries and roads.
Then, draw the wheat fields (to be harvested for grain). Scale and accuracy is not that important! Record the acreage of each field on the grid.
Number the fields North to South, West to East. In other words, top to bottom, left to right.
1 95
Creek
2 50 4 60 5 110
FM 2325
3 47
Refer to page 312 in your Interviewer’s Manual for more details.
Form A – Interview and Field Grid Map Complete Table A. Use the Field Numbers you assigned on the grid. Column 1 – Field #. Column 2 – Total Acres in the field. Columns 3 and 4 – Acres for Other Uses. Column 5 – Acres to be Harvested for Grain and the Accumulated Total. Do not list or draw wheat fields that will not be harvested for grain.
95.0
waste
5.0
50.0 47.0 60.0 110.0
waste
5.0
90.0 90.0 50.0 140.0 47.0 187.0 60.0 247.0 105.0 352.0
Form A – Interview and Field Grid Map Write in the total accumulated acreage to be harvested for grain in box 102 on page 3. Identifying the Sample Field: Find the Selected Acres in Table B. The first field in Table A in which the accumulated harvested acres equals or exceeds the Selected Acres is the Sample Field. Circle the Field Number in Table A. Write in the Field Number in Table B.
waste
95.0
5.0
50.0 47.0
60.0 waste
110.0
24 25
5.0
115.0 189.0
2 4
90.0 90.0 50.0 140.0 47.0 187.0 60.0 247.0 105.0 352.0
Form A – Interview and Field Grid Map Complete the back page of Form A for the Sample Field. Acres Class of wheat (hard red, soft red, or white) Irrigation Pesticide application
2 2 x
50.0 1
3
x
Refer to page 316 in your Interviewer’s Manual for more details.
x
x
930 48123 48004
Form A – Multiple Samples Complete the field grid map and inside of Form A ONCE with the operator. Later, transfer the data to the remaining Form A’s for that operator. Sample numbers and Selected Acres will be listed for each multiple in Table B in all the Form A’s. Once you have selected the Sample Fields, complete the back of Form A for each sample with the operator.
Form A – No Wheat for Grain Harvest If the operator has no wheat intended for grain harvest on the ENTIRE operation, make detailed notes and return the entire Sample Kit Envelope to Austin. Examples: All wheat will be cut for hay. All wheat was abandoned or plowed under. Was not wheat, it was actually a wheat/rye mix for grazing. All wheat will be grazed out completely. How could this happen? The wheat harvested question on March Ag was reported or recorded incorrectly.
Operator changed their intentions due to weather/prices/etc.
Form A – Selected Acres Greater Than Accumulated Acres One sample - the LAST field is the Sample Field. 352.0
8
420.6
5
Form A – Selected Acres Greater Than Accumulated Acres Two or More samples
If only the LAST Selected Acres is Greater Than the Accumulated Acres, then the LAST Field is the Sample Field for that Sample. If more than one of the Selected Acres is Greater, then you will need to adjust ALL entries in Table B before selecting any Sample Field. Ratio = Item 2 / Item 1
In other words box 102 / box 101 Selected Acre * Ratio = New Selected Acre IM page 311
200.0
75.0
15 16
30 79.0 69 183.0
2 3
0.375 * 79.0 = 30.0 Ratio = 75.0/200.0
= 0.375
0.375 * 183.0 = 69.0
Paces Selection and Laying Out the Sample Unit
Paces Selection Random Paces Label on Sample Kit Envelope
The paces selection is based solely on the acreage of the sample field. Example – if sample field is 25 acres: Unit 1 – 12 paces along edge, 167 paces into field. Unit 2 – 42 paces along edge, 197 paces into field. Starting from last pace required for Unit 1, Unit 2 is 30 more paces along edge and 30 more paces into field.
Laying Out the Sample Units Mark your stakes before you go into the field. Sample # (on buffer zone stake) U1-R1, U1-R2, etc. U1-Clip 1, U1-Clip 2, etc.
Use plenty of flagging ribbon. Mark your starting corner. Mark Unit 1 at start of buffer zone. Mark Unit 2 at start of buffer zone. Use ribbon to separate and identify the stalks that are inside/outside of the unit.
Laying Out the Sample Units 1. Determine the starting corner. 2. Walk the paces. 3. Lay out the 5 foot Buffer Zone.
4. Lay out the Count Area. 5. Lay out the Clip Areas. 6. Walk the additional 30/30 paces to Unit 2.
7. Repeat steps 3-5 for Unit 2.
The first corner of the field reached when approaching the field.
As long as it will allow the sample units equal chance of falling anywhere in the field.
Road
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D C
1. Determine the starting corner. B A
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C
D
2. Walk the paces. Start 1.5 feet outside the plowed edge. Walk parallel to the longer side of the field the required number of paces along edge of field. Turn at a right angle and walk into the field the required number of paces.
2. Walk the paces. At the last pace, place yardstick so that it touches the toe of your shoe and crosses three drill rows, (either to the left of your toe or beyond your toe, depending on the direction of the drill rows).
Laying Out the Sample Units 3. Lay out the 5 foot Buffer Zone. Always to the right of the yardstick.
Insert a red stake (Sample #) into the ground. Using the anchor pin and measuring tape, measure exactly 5 feet and place a red stake (U1-R1) at the base of the plants. Reposition the yardstick within the 5 foot buffer so that it touches the U1-R1 stake and crosses three drill rows.
U1-R1 Red Florist Stake (Up 5 feet from anchor pin) Yardstick Repositioned 5 feet
5 foot Buffer Zone Example
50 ft. Steel Tape
Anchor Pin
Yardstick
U1-R1 Stake
Red
Florist
Laying Out the Sample Units 4. Lay out the Count Area. Working to the right, carefully slip the wheat frame into Row 1 through the base of the plants, with the inside corner of the left tine touching the U1-R1 stake. The tines of the frame may divide a plant with many stalks – do not move stalks in and out of the frame. Place a red stake in the inside corner of the right tine to finish marking Row 1.
Carefully lift and move the frame to measure and mark the second and third rows, using your marked red stakes.
Yardstick
U1R1
U1R2
U1R3
U1R1
U1R2
Wheat Frame (Use for each row) U1R3
Count Area Example
Laying Out the Sample Units 5. Lay out the Clip Areas. Move to the right of the Count Area and re-insert the wheat frame with the left tine just inside the Count Area, touching the red stake.
Place a blue stake inside the right tine to mark Row 1 of Clip Area A. Lift and move the frame to measure and mark the second and third rows, using blue stakes. Repeat to lay out Clip Area B immediately to the right of the first clip area, again using blue stakes.
U1R1
U1R2
U1R3
Clip Area Example
Wheat Frame (Use for each row)
Measure and mark the halfway points for at least the 1st and 2nd clips. 1st clip – Row 1 of Clip Area B 2nd clip – Row 3 of Clip Area B 3rd clip – Row 2 of Clip Area A
Laying Out the Sample Units Unit 2 Starting from the last required pace for Unit 1 (at start of Buffer Zone), walk 30 paces parallel with the longer side of the field and in the same direction you were traveling for Unit 1. Turn at a right angle and walk 30 paces into the field.
Laying Out the Sample Units – Special Cases Blank Areas IM page 411 Units fall in the field where the paces take you, good spot or bad. Exception: if a blank area was accounted for in Table A (deducted), you stop counting paces as you cross that blank area. Such as an old fence line through middle of field that was not seeded. End of field is reached with paces still left to take IM page 411 The “bounce back” – turn around and continue the paces back in the direction you came from. Always lay sample out to the right.
Laying Out the Sample Units – Special Cases Maturity Code 6 or 7 on the first visit IM page 517
If the Unit is a Code 6/7 (hard dough/ripe), you only need to lay out the Buffer Zone and Count Area. Then make your counts and clips in the Count Area. No need to lay out the Clip Areas. Field is broadcast or no drill rows can be distinguished IM page 409-410 Use your wheat frame, tape measure, and lots of flagging ribbon to make a 21.6” by 21.6” square (measures 30.5” on the diagonal) Field is a center-pivot field IM page 413 and 416
Form B – Counts and Completing the Form
Form B – Counts and Form Completion PURPOSE – the counts and clips will develop a yield indication which is used to set the monthly wheat yield forecast. Each monthly visit:
Counts (Count Area) Clips (Clip Areas, Count Area)
Even/Odd Numbered Samples Sample 150
Sample 201
EVEN-numbered samples should be worked as first priority during the first field work period (April 25-May 1). ODD-numbered samples ONLY IF the farmer will harvest in 2-3 days. Otherwise work these samples prior to harvest or during the next survey period (beginning May 25). ALL samples will be visited in the second month and beyond until harvest.
FORM B: ITEM 1 – PESTICIDES If “Yes”….. Mark “YES”, then write down application date and the name of pesticide. Then proceed to item 2. Example 1: 4/6/2017
If “No”….. Mark “NO” and proceed to item 2.
Example 2:
Acephate
FORM B: ITEM 1 – PESTICIDES cont’d If pesticides are used: Know where the pesticide info is posted. Field re-entry is no less than 3 days (72 hours). Wear long-sleeve shirt/pants and head covering. Launder clothes promptly.
Thoroughly wash all exposed skin areas. Refer to pages 107 - 108 in your Interviewer’s Manual. Refer to documents on the NASDA-NASS website, under Personnel Resources and Safety Library * If operator does not know if/when they will apply pesticides, then note this on the kit envelope and ask them again before entering the field in future.
FORM B: ITEM 2 and 3 - UNIT LOCATION The number of paces along the edge and into the field is referenced from the front of the Sample Kit Envelope. The additional 30 paces is used to locate where Unit 2 will be.
Example 1: If the field is less than 10 acres:
72 66
102 96
FORM B: ITEM 4 - UNIT LOCATION CODE Use Code 1 for the 1st month of fieldwork, when units are located and laid out. On Later Visits, * Code 2 only if you are unable to locate the unit(s) laid out. Be sure to lay out a new unit. * Code 3 if you find the unit laid out the first month. Example 1: If you found Unit 1 on your second visit, but not Unit 2, then code as follows: 3
2
FORM B: ITEM 5 - ROW SPACE MEASUREMENT 4
0
4
8
Used to derive plant population.
Measured in feet and tenths of feet. Initial visit only in most cases. Measure from the center of plants in Row #1 to the center of the plants in Row #5.
FORM B: ITEM 6 – STAGES OF MATURITY Correctly determining the stage of maturity is extremely important. The maturity stage dictates: Which counts will be completed. Which clips will be completed.
Be sure to assign stage of maturity that represents the MAJORITY of the plants. Assign stage for each unit. The maturity of Unit 1 determines which Counts and Clips are done.
Squeeze the head (if necessary, outside the unit) to determine the level of maturity. When in doubt, always classify in the LOWER stage of maturity.
FORM B: ITEM 6 – STAGES OF MATURITY Code 1 – Pre-Flag
Code 1 or 2 COUNTS ONLY (start counts at Item 7, no clips)
Code 2 – Flag or Early Boot
FORM B: ITEM 6 – STAGES OF MATURITY Code 4 – Milk
Code 3 – Late Boot
Code 5 – Soft Dough Code 3, 4, or 5 COUNTS (start at Item 8) AND CLIPS (clip area)
FORM B: ITEM 6 – STAGES OF MATURITY Code 6 – Hard Dough
Code 7 – Ripe
easily crushed.
Code 6 or 7 COUNTS (start at Item 8) AND FINAL PRE-HARVEST CLIPS (count area)
Stages of Maturity Very Important! Take extra care when determining the Stage of Maturity between a Code 5 (soft dough) and a Code 6 (hard dough). If any doubt, choose LOWER stage. Code 5 clips are done in the Clip Area. Code 6 clips are done in the Count Area.
Once the Count Area is clipped, there is no going back.
Form B Counts Maturity Codes 1 and 2 – start counts at Item 7. Item 7 - Stalks Count all wheat stalks with at least one leaf. Include stalks in the associated middle of each row. Do not count stems from other small grains or weeds. Item 8 - Heads in Late Boot Count the number of heads in late boot. At this stage of maturity, probably few to none. Item 9 – Emerged Heads Count when spikelets are seen through the split in the sheath leaf or beyond. At this stage of maturity, probably none.
7_3
10429
1482
857188410
0008
4-29-17
Sample 8, First Visit X
87
117
223
253
1
1
2.9
3.1
86
141
73
54
129
84
----
2
---
---
---
1
----
---
---
---
---
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Form B Counts Maturity Code 3 – 7 – start counts at Item 8. Item 8 - Heads in Late Boot Count the number of heads in late boot. Item 9 – Emerged Heads Count when spikelets are seen through the split in the sheath leaf or beyond. Do not count any heads of other small grains that may be growing in the unit. Item 9b – Detached Heads Only on Final Pre-Harvest Visit (Code 6 or 7). Count all detached heads (regardless of condition) that lie within the count area (all rows and middles).
4 7_3
10528
1482
857188410
Let’s look at the second visit on Sample 8
0008
5-28-17
X
3 73
5 34
3 68
87
117
223
253
3
3
9 33
12 38
11 40
Form B Clips – Code 3, 4, or 5 Maturity Codes 3, 4, or 5 – lab sample with Yellow ID Tag. Determine the CLIP AREA (A or B) and ROW.
Mark the half-way point of that row with a blue stake. Half the wheat frame or 10.8 inches. You may have marked when you laid out the sample.
Form B Clips – Code 3, 4, or 5 Beginning from the end of the row farthest from the count area: Mow each stalk until 5 emerged heads are obtained (or until one-half of the row is completely mowed). Clip stalk of emerged head ½ inch below the head. Place the 5 emerged heads in a small bag. Record count on Yellow ID Tag.
Form B Clips – Code 3, 4, or 5 Mow remaining stalks up to the half-way mark. Clip and count any heads in late boot. Clip at base of top foliage leaf. Place in a medium bag; record count on Yellow ID Tag. Clip and count remaining emerged heads. Clip 1/2 inch below head. Place in a large bag; record count on Yellow ID Tag.
Repeat for Unit 2 using same bags and same Yellow ID Tag as Unit 1.
Form B Clips – Code 3, 4, or 5
Where to Clip 1st
Clip – Clip Area B, Row 1 2nd Clip – Clip Area B, Row 3
Wheat Heads
Size of Bag
Where to Clip
First 5 Emerged Heads
Small bag
Clip ½ inch below head
All Heads in Late Boot
Medium bag
Clip at base of top foliage leaf
Remaining Emerged Heads
Large bag
Clip ½ inch below head
ID Tag and Bags Use SAME paper bags for both units. Use ONE Yellow ID Tag for BOTH Units, record counts of the clipped heads for each unit.
Form B Clips – Code 6 or 7
Maturity Code 6 or 7 – final pre-harvest sample with Pink ID Tag. The final pre-harvest clips include mowing the Count Area. Use a separate large bag and a separate Pink ID Tag for each unit.
Form B Clips – Code 6 or 7 Begin with Row 1. Mow, clip, and count all heads in late boot in Row 1. Mow, clip, and count all emerged heads in Row 1. Compare with count recorded on the Form B and record on Pink ID Tag. Place late boot heads and emerged heads in the large bag.
Form B Clips – Code 6 or 7 Repeat for Rows 2 and 3. Pick up all detached heads on ground in unit Count Area (all rows and middles).
Complete Item 9b on the Form B and record count on Pink ID Tag. Repeat for Unit 2 using a separate large bag AND a second Pink ID Tag.
Form B Clips – Code 6 or 7 Where to Clip
Wheat Heads Size of Bag
Count Area
All Detached Heads
ID Tag and Bags
Clip at base of top foliage Use a SEPARATE paper leaf bag for each unit.
All Heads in Late Boot All Emerged Heads
Where to Clip
Large bag
Clip ½ inch below head
Clip ½ inch below head
Use a SEPARATE Pink ID Tag for each Units, record counts. Counts on the Form B, the Pink ID Tag, and the actual number of heads in the bag should be IDENTICAL.
Form B – MOST/CAPI
Form B – MOST/CAPI STATUS CODES 1 – Complete 2 – Farmer Harvested for Grain BEFORE Unit was Laid out
3 – Farmer Harvested for Grain AFTER Unit was Laid out 4 – Enumerator Harvested or Both Units are Blank 5 – Field partially destroyed and both units destroyed 6 – Lost Sample – Field Not Harvested for Grain 7 – Refusal
8 – Inaccessible
Form B – MOST/CAPI STATUS CODES ***NEVER take the iPad into a field under any circumstance.*** Complete fieldwork on paper, then key data into iPad and submit to office same day data are entered! Be sure to record on back of sample kit envelope before sending to the Austin office!
Form B – MOST/CAPI STATUS CODES
MOST/CAPI: OY ASSIGNMENT LISTING 2017-05-01
Survey Date (will change each month)
Samples 60 – 62 = Same Operation
Samples 184 – 186 = Same Operation
SEQ. NUM = Sample #
* = Multiple Sample Operation
MOST/CAPI: MULTI-SAMPLED OPERATIONS Identified by the * on the right end of the POID in the assignment listing: – When opened the multiple sample menu appears in the top of the screen. – Sample # appears to the right of each operation name.
2017-05-01 DOE FARMS INC #60 2017-05-01 DOE FARMS INC #61 2017-05-01 DOE FARMS INC #62
MOST/CAPI: Form B OY CAPI prevents records from being submitted before all required items are filled completed. Submission is locked if Fieldwork Date and Status Code has not been selected. 2017
2017
MOST/CAPI: FORM B Unit 2 location is locked out and auto calculated from Unit 1 pace counts.
Enumerator ID and Supervisor ID are locked out, values are pulled from the Assignment Listing Evaluation code is locked out and hardcoded to = 3
MOST/CAPI: FORM B Response Coding
2017-05-01 DOE FARMS INC #60
Locked out and auto coded from Assignment Listing Do not enter survey comments on the submission page. All survey comments should be made in the Enumerator Comments area at the bottom of the Form B.
Do not enter survey comments on the submission page. All survey comments should be made in the Enumerator Comments area at the bottom of the Form B.
Lab Samples
Shipping UPS Forms A and B should be returned to the Southern Plains Regional Field Office in Austin, TX. You have 8 Next Day Air Return Service to Austin. About 2 per month, send promptly. Lab samples must be shipped within 24 hours to the OY National Lab in St. Louis, MO.
You have 4 Two-Day Air Return Service to St. Louis for each sample. You have 1 Overnight Air Return Service to St. Louis for each sample. Do NOT hold completed lab samples.
Form E should be shipped with the Gleaning Lab Sample to the National Lab in St. Louis.
Shipping UPS Write down the UPS tracking number.
On the back of the Form B On the back of the Sample Kit Envelope Record tracking number in MOST/CAPI
Lab Samples – ID Tags
Code 3, 4, or 5 - use Yellow ID Tag.
Use ONE tag for both units.
Texas 857188410 0008 05-28-17 X Bill Taylor
Complete ALL lines of identification. ID Tag Date MUST MATCH the Form B Date.
4
4
2 5
-5
26
13
33
18
Lab Samples – ID Tags Code 6 or 7 Final Pre-Harvest Visit – use Pink ID Tag.
Texas 857188410 0008 06-17-17
Use TWO tags; one for each unit.
X Bill Taylor
GLEANING - use Pink ID Tag. Use ONE tag for both units. 2
Complete ALL lines of identification.
ID Tag Date MUST MATCH the Form B (or E) Date.
79
10
3
88
Preferred Packaging - Wheat OY Clip Sample – Maturity Code 3-5
Samples taken from the “Clip Area” One set of paper bags for BOTH units Small and medium bags placed inside the large bag
One Yellow Id Tag, attach on outside of bag
Stems must be cut to 1/2”
Preferred Packaging - Wheat OY Clip area – Maturity Stage 3, 4 and 5
Preferred Packaging- Wheat OY Harvest Sample – Maturity 6 or 7 Harvest wheat from the COUNT Area
Heads bagged separately for Unit 1 and 2 Attach a separate Pink Id Tag on outside of each bag If only one unit is harvested
Include a card for other unit explaining why there is no sample.
Stems must be cut to 1/2”
Preferred Packaging - Wheat OY Count area – Maturity Stage 6 and 7
Preferred Packaging - Wheat OY Gleaning Remove as much debris as possible.
Check Gleanings box on Pink ID Tag. Include Form E in the Tyvek Envelope.
Preferred Packaging - Wheat OY NO Staples NO Duct Tape NO Wrapping of any sort
One strip of packing tape is sufficient over seal if needed.
Shipping Lab Samples Code 3/4/5 Fold and place the small bag and the medium bag inside the large bag. Secure the Yellow ID Tag to the outside of large bag using a rubber band.
Place in Tyvek envelope. ONE sample per envelope (both units).
Shipping Lab Samples Code 6/7 - final pre-harvest Use a separate large bag for each unit. Secure EACH Pink ID Tag (Unit 1 and Unit 2) to outside of the corresponding large bag with a rubber band. Place both large bags in ONE Tyvek envelope. ONE sample per envelope (both units).
Harvest Flowchart START HERE
Is today during the WOY fieldwork period? NO
YES
Code 6 or 7?
Conduct Final Pre-Harvest Visit
(regardless of when farmer will harvest).
YES
NO
Make regular Form B counts and clips based on maturity. Conduct Final Pre-Harvest Visit
Remember to keep in touch with the farmer!
no more than 3 days BEFORE farmer harvest.
YES
Is the farmer going to harvest soon?
If a GLEANING sample, lay out gleaning unit and complete Form E within 3 days of harvest.
Form E – Post Harvest Gleaning
Laying Out the Gleaning Unit Locate the gleaning unit. Add 5 paces to the number of paces used when sample was first laid out. Use same starting corner, same direction of travel. Unit layout.
5 foot buffer zone. Gleaning area: One wheat frame wide.
3 rows (and middles) deep. Up to the fourth row.
Form E - Gleaning Collect all stalks with heads, detached heads, and loose kernels within the gleaning area. Include stalks with heads and detached heads crossing the boundaries adjacent to the starting corner. Exclude the material crossing the other two boundaries. Include gleaning from both units in the same paper bag.
Gleaning – Includes and Excludes
Form E - Gleaning Complete the Form E and ONE Pink ID Tag for the gleaning sample (both units). Secure Pink ID Tag with a rubber band around the paper bag; place in Tyvek envelope with the completed Form E. Ship to the National Lab in St. Louis, MO.
7_7
10 7 1 0
1482
857188410
0008
06-10-17
87
117
223
253
4.8
4.9
X
X
X
X 099 647 Mary Lamb
Questions???
