2k 13 OCR.pdf
DATE:
September 7, 2016
TO:
Public Utilities Committee
VIA:
Shirlene E. Sitton, Environmental Services Division Director0
FROM:
Lawrence Garcia, Environmental Services Division Project Administrator-~
RE:
Request to purchase two support vehicles for Environmental Services Division
ITEM AND ISSUE: Request to purchase two support vehicles for Environmental Services Division from Cooperative Educational Service (CES) via Don Chalmers Ford. The total amount for this purchase is $58,144.
BACKGROUND AND SUMMARY: Request for approval to purchase two (2) Ford Yz ton 4X4 support vehicles from CES/Don Chalmers Ford, one truck will replace unit 545, which is a 1998 Chevy% ton 4X4. This vehicle has over one 110,000 miles. The second unit will be an additional unit to support the removal of Graffiti within the City of Santa Fe. The cost to purchase the proposed units is $58,144. $50,576 dollars were approved within fiscal year 2016/17. Budgetary pricing was provided based offthe State Purchasing Agreement.
RECOMMENDED ACTION: Please approve the purchase of two Yz ton long wheel base 4X4 pickups for a total cost of $58,144 from CES/Don Chalmers Ford. The funding for this purchase is available in business unit 52251 and 52265, line items 571000 and 570950 (vehicle). Attachment
Procurement checklist
1
CITY OF SANTA FE PROCUREMENT CHECKLIST Contractor Name: Cooperative Education Service/Don Chalmers Ford Procurement Title: Purchase two Ford P/U long wheel base 4X4; Via Cooperative Education Service/Don Chalmers Ford
Other Methods: State Price Agreement
Cooperative
0
Sole Source
Exempt
0
Other
0
State Purchasing
Department Requesting/Staff Member Public Utility/ lawrence Garcia, ESD Project Administrator
Procurement Requirements:
A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the procurement officer, setting forth the reasoning for the contract award decision before submitting to the Committees . . SOLICITATION* YES N/A Project Beginning History (council requests etc) l:8J Budget Determination (FIR) attach l:8J Solicitation document (RFP, IFB), l:8J Screen print of legal solicitation published in newspapers, web sites, etc.: l:8J Screen print of addendum(s) published on the IPB/RFP: l:8J Pre-Bid/Pre-Offer Conference attendance sheet and other documents l:8J If canceled, screen print of cancellation of solicitation notice l:8J
D
D D
D D D D D D
Other: ----------------------------------
EVALUATION* YES N/A
D D D D D D D D D D D D D D D
l:8J l:8J
0
l:8J
Blank evaluation form Evaluator's names and profiles Evaluation procedures or evaluation instructions Conflict/Confidentiality Forms signed by all Evaluators, Technical Advisors, Reviewers, and any person who assists in regard to the bid/proposal, evaluation and/or award Bid or Offer opening sheet(s) (If RFP, then two offer opening sheets, one for technical and one for cost) Screen print of Bidder/Offeror's detailed information Responsiveness review sheet or other sheet documenting responsiveness for each Bidder/Offeror, attach requests for additional information to cure items Non-Responsive/Non-Responsibility Form and correspondence or letters from Department to vendor regarding disqualifications Oral presentations (sign-in sheets, presentation materials, etc.) Documentation sent to Bidders/Offerors and responses received regarding clarifications, decisions, negotiations, and/or best and final offers, etc. Reference Reviews/Reference Check Questionnaires Individual evaluations included for each RFP. Pricing evaluation Final overall evaluation matrix or summary of evaluator scores Other:
* 1
2
AWARD* YES
N/A
~
D lSJ 0 131 lSJ lSJ lSJ 0 0
0
~
0 0 0 0 0 0
Fully executed Memo to Committees from the Department with recommendation of award Winning proposal (this is a copy that has all confidential/proprietary information excluded) Screen print of Contract Award Notice Screen print of Award Notice published on agency website Email or notification sent to all Bidders/Offerors that award was made Waiver or "No Action Taken" from Procurement Office Correspondence with Procurement Office regarding waiver If IFB and not awarded to lowest responsive, responsible bidder; written explanation Other:
DISCLOSURES YES N/A
0
lSJ
0 0 0
lSJ 0
D
IS]
0 D
IS]
0
0
IS]
lSJ lSJ D
Contractor Disclosures & Conflicts of Interest Disclosures & Conflicts of Interest Form(s) (winning bidder(s)/offeror(s}) Contractor -Conflicts of Interest Purchasing Office Letter or e-mail to designated individual regarding potential conflict Conflict of Interest Form signed by all parties Letter from Procurement Office regarding the potential conflict Subcontractor Disclosures Disclosures & Conflicts of Interest form of Subcontractor(s) Subcontractor -conflicts of Interest Purchasing Officer Letter or email to designated individual regarding potential conflict Conflict of Interest form signed by all parties Letter from Legal Office regarding the potential conflict Other:
CONTRACT YES
N/A
0 131 0
0
C8J
Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes
0
0
Other: - - - - - - - - - - - - - -
YES
N/A
C8J
MISCELLANEOUS FILE*
0
D D
0 D 0
rgJ
C8J C8J
131 131 D
Local Preference Form New Mexico Residence Form Veterans Exemption Sole Source determination form approved by Procurement Officer Exempt determination memo approved by Procurement Officer Other: ----------------------------------
Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.
*
2
3
PROTEST (If applicable)* YES
0 0 0
0
N/A
rgJ
0
0 0
Documentation from protester filed with the Purchasing Office letter from Department to Purchasing Office Providing response to protest letter from Purchasing Officer to protester and Department on final outcome Other:
Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information. YES
0 0
N/A
rgj rgj
Original bid(s) or proposal(s) with no redactions. Documentation exempt Proprietary, Confidential, Competitively Sensitive, or Trade Secret (i.e. e-mails, proposals, letters)
lawrence Garcia, ESD Project Administrator Department Rep Printed Name and Title
~
Officer attesting that all information is reviewed
* 3
4
Bon Chalmers ~Qra 2500 Rio Rancho Blvd Rio Rancho, NM 87124
PROPOSAL (505) 514-3552
QUOTE TO:
INVOICE NUMBER
City of Santa Fe Solid Waste Attn; Lawrence Garcia
SHIPPED TO:
INVOICE DATE MEMBER PO#. CES PO#
August 5, 2016
TERMS SALES REP SHIPPED VIA
Due on Receipt Rhett Butler Pick UP
F.O.B. Dealership PREPAID or COLLECT Sales Tax Rate:
O.OO'Vo
0.00
$0.00
2016 Ford F150 Extended Cab 4x4 Pickup
37,190.00
$37,190.00
CES Discount (21%)
(7,810.00)
(7,810.00)
1,195.00
1,195.00
(3,328.00)
(3,328.00)
1,450.00
1,450.00
375.00
375.00
Prcing Pursuant to CES Price Agreement 2016-019-ALL
1
Ford Motor Destination & Delivery 1
Additional Municiple Discount
1 0 module Roof Width amber light bar Reciever Hitch
SUBTOTAL
072.00
TAX
0.00 IGHT $29,072.00
DIRECT ALL INQUIRIES TO: Rhett Butler (505) 514-3552 · email: [email protected]
PAY THIS
THANK YOU FOR YOUR BUSINESS!
5
Page 1 ot t
Wmdow :Sticker- 2Ulb 1'-DU
Disclaimer: This window sticker is only representative of the information contained on an actual window
sticker, and may or may not match the actuai window sticker on the vehicle itself. Please see your retailer for further information.
Vehicle Description
F-150
2016 F150 4X4 S/C 3.5L V6 ECOBOOST ENGINE ELEC 6-SPEED AUTO W/TOW MODE
VIN 1FTFX1 EG6GK E19132 Exterior OXFORD WHITE
Interior MEDIUM EARTH GRAY INTERIORCLOTH 40/20/40 FRONT SEAT
Standard Equipment INCLUDED AT NO EXTRA CHARGE EXTERIOR . EASY FUEL CAPLES$ FILLER . HALOGEN HEADLAMPS . PICKUP BOX TIE DOWN HOOKS . SPARE TIRE & WHEEL LOCK
INTERIOR . 4.2" CTR STACK SCREEN . AIC W/MANUAL CLIMATE . AUXILIARY AUDIO INPUT JACK . DAY/NIGHT REARVIEW MIRROR
FUNCTIONAL . 12V AUXILIARY POWER POINT . FADE-TQ..OFF INTERIOR LIGHT . HILL START ASSIST MANUAL FOLD MIRRORS LOCKS &TAILGATE LOCK . PWR RACK AND PINION STEER
SAFETY/SECURITY . AIRBAGS • FRONT SEAT AIRBAGS SAFETY CANOPY CTR HIGH MOUNT STOP LAMP . SOS POST CRASH ALERT SYS
WARRANTY
. DAYTIME RUNNING LIGHTS . FULLY BOXED STEEL FRAME LOCKING REMOVABLE TAILGATE . REAR SOLAR TINTED GLASS TOW HOOKS . 2.3" PRODUCTIVITY SCREEN W/AUDIO CONTROLS CONTROL, SINGLE ZONE . BLACK VINYL FLOOR COVERING . TILT/TELESCOPE STR COLUMN . 4-WHEEL DISC BRAKES WIASS . ELECT 4X4 SHIFT-ON-FLY . FAIL-SAFE COOLING SYSTEM . INTERMITTENT SPEED WIPERS . MANUAL WINDOWS, DOOR . OUTBOARD MNTD REAR SHOCKS . TRAILER SWAY CONTROL . ADVANCETRAC WITH RSC MOUNTED SlOE IMPACT SIDE CURTAIN . SECURILOCK PASS ANTI THEFT . TIRE PRESSURE MONITOR SYS . 3YR/36,000 BUMPER I BUMPER . 5YRI60,000 ROADSIDE ASSIST
. SYR/60,000 POWERTRAIN
Price Information STANDARD VEHICLE PRICE
MSRP
$33,800
Included on this Vehicle EQUIPMENT GROUP 100A XL SERIES
Optional Equipment 2016 MODEL YEAR OXFORD WHITE DARK GRAY CLOTH 40/20/40 .17" SILVER STEEL WHEELS 3.5L V6 ECOBOOST ENGINE ELEC 6-SPEEO AUTO WfTOW MODE .265/70R 17 OWL ALL-TERRAIN 3.31 RATIO REGULAR AXLE 7050# GWVR PACKAGE SELECTSHIFT TRANSMISSION CRUISE CONTROL 23 GALLON FUEL TANK XL POWER EQUIPMENT GROUP TOTAL VEHICLE & OPTIONS DESTINATION & DELIVERY
TOTALMSRP
1,995
225 1'170 37,190 1,195
$38,385
Disclaimer: Option pricing will be blank for any Item that Is priced as 0 or "No Charge", Vehicle Engine Information
CITYMPG
16 HIGHWAY MPG
Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition. Results reported to EPA indicate that the majority of vehicles with these estimates will achieve between _and _ mpg in the city and between_ and_ mpg on the highway. For Comparison Shopping all vehicles classified as have been issued mileage ratings from _ to _ mpg city and _ to_ mpg highway.
22
http://vvww.vLdealerconnection.com/Query/WindowSticker.asp?vin=l FTFXl EG6GKE 191...
8/5/2016
6
COOPERATIVE EDUCATIONAL SERVICES
Contract Award Letter
May 25,2016
Greg Chalmers DON CHALMERS FORD 2500 Rio Rancho Blvd. Rio Rancho, NM 87124 Re:
ACCEPTANCE OF OFFER and CONTRACT AWARD
16-018B-C1 01-A!.L
Cars, Trucks, Pickup Trucks, Vans, Police Car and Public Safety Vehicles
On behalf of Cooperative Educational Services {CES), I thank you for responding to our 2016-018 solicitation. The responses have been reviewed and it is my pleasure to inform you that you have been selected to provide the products and services indicated in your response. The enclosed Acceptance of Offer and Contract Award is from the cover sheet that you submitted in your bid. I suggest that you take this award and place it wi1h your copy of the bid that you submitted. Please read carefully the paragraph above the authorized signature. It outlines the agreement and specifies the term of the award. We would like to include information concerning your company in our procurement directory called the Blue Book. Each of our members and participating entities receives a copy of this Blue Book. It enables their staff to look up important information concerning each vendor before placing an order. Although space is limited, the description below is intended as a quick reference of your company. If you would like to revise the description, please provide any changes in writing to CES' procurement office. Don Chalmers Ford is a source for Ford cars, van, pickup trucks, police and public safety vehicles, F350 to F750 medium and heavy duty truck, public safety upfittlng services and customized pickup and truck bodies, and full line of Ford and nonFord products and accessories forCES Members and Participating Entities. Their focus Is to provide exceptional customer service to CES Eligible Agencies.
On CES' website (www.ces.org), you can download contact information for aU of CES' members and participating entities. You are invited to send marketing materials directly to these institutions. We look forward to working with you. Please let us know if you have questions or if we can be of any further assistance. Sincerely yours, Cooperative Educational Services
~C'-'--'-'~) C\""~~])"' David Chavez, Executive Director Ofc: 505.344.5470 Fax: 505.344.9343
\
"Your New Mexico Procurement Part11er Since 1979" 4216 Balloon PaJk Road NE
•
Albuquerque, New Mexico
87109~5801
•
www. ces. org
•
0: 505.344.5470
•
F: 505.344.9343
7
REQUEST FOR PROPOSAL RFP 2016-018
ADDENDUM NO. 1 To:
Prospective Bidders
From:
John Tortelli Cooperative Educational Services
Date:
February 29, 2016
Cooperative Educational Services (CES) is making the following change to RFP 2016-018 Scope of Work. The wrong Scope of Work was up uploaded to the CES eProcurement System. The new Scope of Work can be downloaded from the CES Online Solicitation and Contract Management System (https://ces.ionwave.net/Login.aspx) under the "Bid Attachments Tab".
By dating, signing and uploading this document to the CES Online Solicitation and Contract Management System (https://ces.ionwave.net/Login.aspx) under the "Bid Attachments Tab" of as part of your Tab 1 response for RFP 2016-0118, the Offeror acknowledges receipt of Addendum No. 1. Date:
··:s{z¥. {Z-1!7 10
p,;nted NameoGi> cC,
ai'\li'l 0\S:
Company Name
s;gnatu,eo
(Print):~~{{
{!1{-A(rf) N (
~a."-~
r;;R.f)
Page 1 of 1
8
FORM "E-2"
CITY OF SANTA FE, NEW MEXICO FISCAL YEAR 2016/17 CAPITAL OUTLAY ITEMS IN EXCESS OF $5,000 (For each item)
(1) DEPARTMENT
Public Utilities
DIVISION
(2) BUSINESS UNIT & LINE ITEM
Environmental Services SECTION 52251 Admin --------------------------------52265.570950 (Vehicles < 1.5)
If item is a replacement, include year purchased, condition, and mileage (for vehicles). If item is a new requirement, include a brief justification.
Indicate when each piece of equipment will be ordered. Prepare a Procurement Plan Worksheet for all requested capital purchases.
Support P/U
(3)
(4)
ITEM
PURPOSE
(5) EST. COST TAXES INCLUDED
Support vehicle for recycling supervisor, currently this supervisor is utilizing a 1998 model with over 100,000 miles. This will be an addition, current vehicle will be utilized for container deliveries.
TOTAL
25,288
(6) EST. DATE OF ARRIVAL
01/01/2017
25,288
(7) REVIEWED BY PURCHASING DIRECTOR
9
FORM "E-2"
CITY OF SANTA FE, NEW MEXICO FISCAL YEAR 2016/17 CAPITAL OUTLAY ITEMS IN EXCESS OF $5,000 (For each item)
(1) DEPARTMENT
Public Utilities
DIVISION
(2) BUSINESS UNIT & LINE ITEM
Environmental Services SECTION 52251 Admin -----------------------------52251.570950 (Vehicles< 1.5)
If item is a replacement, include year purchased, condition, and mileage (for vehicles). If item is a new requirement, include a brief justification. Indicate when each piece of equipment will be ordered. Prepare a Procurement Plan Worksheet for all requested capital purchases.
Support P/U
(3)
(4)
ITEM
PURPOSE
(5) EST. COST TAXES INCLUDED
Provide services to Graffiti section This vehicle will be an addition
25,288
TOTAL
(6) EST. DATE OF ARRIVAL
01/01/2017
25,288
(7) REVIEWED BY PURCHASING DIRECTOR
10
September 7, 2016
TO:
Public Utilities Committee
VIA:
Shirlene E. Sitton, Environmental Services Division Director0
FROM:
Lawrence Garcia, Environmental Services Division Project Administrator-~
RE:
Request to purchase two support vehicles for Environmental Services Division
ITEM AND ISSUE: Request to purchase two support vehicles for Environmental Services Division from Cooperative Educational Service (CES) via Don Chalmers Ford. The total amount for this purchase is $58,144.
BACKGROUND AND SUMMARY: Request for approval to purchase two (2) Ford Yz ton 4X4 support vehicles from CES/Don Chalmers Ford, one truck will replace unit 545, which is a 1998 Chevy% ton 4X4. This vehicle has over one 110,000 miles. The second unit will be an additional unit to support the removal of Graffiti within the City of Santa Fe. The cost to purchase the proposed units is $58,144. $50,576 dollars were approved within fiscal year 2016/17. Budgetary pricing was provided based offthe State Purchasing Agreement.
RECOMMENDED ACTION: Please approve the purchase of two Yz ton long wheel base 4X4 pickups for a total cost of $58,144 from CES/Don Chalmers Ford. The funding for this purchase is available in business unit 52251 and 52265, line items 571000 and 570950 (vehicle). Attachment
Procurement checklist
1
CITY OF SANTA FE PROCUREMENT CHECKLIST Contractor Name: Cooperative Education Service/Don Chalmers Ford Procurement Title: Purchase two Ford P/U long wheel base 4X4; Via Cooperative Education Service/Don Chalmers Ford
Other Methods: State Price Agreement
Cooperative
0
Sole Source
Exempt
0
Other
0
State Purchasing
Department Requesting/Staff Member Public Utility/ lawrence Garcia, ESD Project Administrator
Procurement Requirements:
A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the procurement officer, setting forth the reasoning for the contract award decision before submitting to the Committees . . SOLICITATION* YES N/A Project Beginning History (council requests etc) l:8J Budget Determination (FIR) attach l:8J Solicitation document (RFP, IFB), l:8J Screen print of legal solicitation published in newspapers, web sites, etc.: l:8J Screen print of addendum(s) published on the IPB/RFP: l:8J Pre-Bid/Pre-Offer Conference attendance sheet and other documents l:8J If canceled, screen print of cancellation of solicitation notice l:8J
D
D D
D D D D D D
Other: ----------------------------------
EVALUATION* YES N/A
D D D D D D D D D D D D D D D
l:8J l:8J
0
l:8J
Blank evaluation form Evaluator's names and profiles Evaluation procedures or evaluation instructions Conflict/Confidentiality Forms signed by all Evaluators, Technical Advisors, Reviewers, and any person who assists in regard to the bid/proposal, evaluation and/or award Bid or Offer opening sheet(s) (If RFP, then two offer opening sheets, one for technical and one for cost) Screen print of Bidder/Offeror's detailed information Responsiveness review sheet or other sheet documenting responsiveness for each Bidder/Offeror, attach requests for additional information to cure items Non-Responsive/Non-Responsibility Form and correspondence or letters from Department to vendor regarding disqualifications Oral presentations (sign-in sheets, presentation materials, etc.) Documentation sent to Bidders/Offerors and responses received regarding clarifications, decisions, negotiations, and/or best and final offers, etc. Reference Reviews/Reference Check Questionnaires Individual evaluations included for each RFP. Pricing evaluation Final overall evaluation matrix or summary of evaluator scores Other:
* 1
2
AWARD* YES
N/A
~
D lSJ 0 131 lSJ lSJ lSJ 0 0
0
~
0 0 0 0 0 0
Fully executed Memo to Committees from the Department with recommendation of award Winning proposal (this is a copy that has all confidential/proprietary information excluded) Screen print of Contract Award Notice Screen print of Award Notice published on agency website Email or notification sent to all Bidders/Offerors that award was made Waiver or "No Action Taken" from Procurement Office Correspondence with Procurement Office regarding waiver If IFB and not awarded to lowest responsive, responsible bidder; written explanation Other:
DISCLOSURES YES N/A
0
lSJ
0 0 0
lSJ 0
D
IS]
0 D
IS]
0
0
IS]
lSJ lSJ D
Contractor Disclosures & Conflicts of Interest Disclosures & Conflicts of Interest Form(s) (winning bidder(s)/offeror(s}) Contractor -Conflicts of Interest Purchasing Office Letter or e-mail to designated individual regarding potential conflict Conflict of Interest Form signed by all parties Letter from Procurement Office regarding the potential conflict Subcontractor Disclosures Disclosures & Conflicts of Interest form of Subcontractor(s) Subcontractor -conflicts of Interest Purchasing Officer Letter or email to designated individual regarding potential conflict Conflict of Interest form signed by all parties Letter from Legal Office regarding the potential conflict Other:
CONTRACT YES
N/A
0 131 0
0
C8J
Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes
0
0
Other: - - - - - - - - - - - - - -
YES
N/A
C8J
MISCELLANEOUS FILE*
0
D D
0 D 0
rgJ
C8J C8J
131 131 D
Local Preference Form New Mexico Residence Form Veterans Exemption Sole Source determination form approved by Procurement Officer Exempt determination memo approved by Procurement Officer Other: ----------------------------------
Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.
*
2
3
PROTEST (If applicable)* YES
0 0 0
0
N/A
rgJ
0
0 0
Documentation from protester filed with the Purchasing Office letter from Department to Purchasing Office Providing response to protest letter from Purchasing Officer to protester and Department on final outcome Other:
Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information. YES
0 0
N/A
rgj rgj
Original bid(s) or proposal(s) with no redactions. Documentation exempt Proprietary, Confidential, Competitively Sensitive, or Trade Secret (i.e. e-mails, proposals, letters)
lawrence Garcia, ESD Project Administrator Department Rep Printed Name and Title
~
Officer attesting that all information is reviewed
* 3
4
Bon Chalmers ~Qra 2500 Rio Rancho Blvd Rio Rancho, NM 87124
PROPOSAL (505) 514-3552
QUOTE TO:
INVOICE NUMBER
City of Santa Fe Solid Waste Attn; Lawrence Garcia
SHIPPED TO:
INVOICE DATE MEMBER PO#. CES PO#
August 5, 2016
TERMS SALES REP SHIPPED VIA
Due on Receipt Rhett Butler Pick UP
F.O.B. Dealership PREPAID or COLLECT Sales Tax Rate:
O.OO'Vo
0.00
$0.00
2016 Ford F150 Extended Cab 4x4 Pickup
37,190.00
$37,190.00
CES Discount (21%)
(7,810.00)
(7,810.00)
1,195.00
1,195.00
(3,328.00)
(3,328.00)
1,450.00
1,450.00
375.00
375.00
Prcing Pursuant to CES Price Agreement 2016-019-ALL
1
Ford Motor Destination & Delivery 1
Additional Municiple Discount
1 0 module Roof Width amber light bar Reciever Hitch
SUBTOTAL
072.00
TAX
0.00 IGHT $29,072.00
DIRECT ALL INQUIRIES TO: Rhett Butler (505) 514-3552 · email: [email protected]
PAY THIS
THANK YOU FOR YOUR BUSINESS!
5
Page 1 ot t
Wmdow :Sticker- 2Ulb 1'-DU
Disclaimer: This window sticker is only representative of the information contained on an actual window
sticker, and may or may not match the actuai window sticker on the vehicle itself. Please see your retailer for further information.
Vehicle Description
F-150
2016 F150 4X4 S/C 3.5L V6 ECOBOOST ENGINE ELEC 6-SPEED AUTO W/TOW MODE
VIN 1FTFX1 EG6GK E19132 Exterior OXFORD WHITE
Interior MEDIUM EARTH GRAY INTERIORCLOTH 40/20/40 FRONT SEAT
Standard Equipment INCLUDED AT NO EXTRA CHARGE EXTERIOR . EASY FUEL CAPLES$ FILLER . HALOGEN HEADLAMPS . PICKUP BOX TIE DOWN HOOKS . SPARE TIRE & WHEEL LOCK
INTERIOR . 4.2" CTR STACK SCREEN . AIC W/MANUAL CLIMATE . AUXILIARY AUDIO INPUT JACK . DAY/NIGHT REARVIEW MIRROR
FUNCTIONAL . 12V AUXILIARY POWER POINT . FADE-TQ..OFF INTERIOR LIGHT . HILL START ASSIST MANUAL FOLD MIRRORS LOCKS &TAILGATE LOCK . PWR RACK AND PINION STEER
SAFETY/SECURITY . AIRBAGS • FRONT SEAT AIRBAGS SAFETY CANOPY CTR HIGH MOUNT STOP LAMP . SOS POST CRASH ALERT SYS
WARRANTY
. DAYTIME RUNNING LIGHTS . FULLY BOXED STEEL FRAME LOCKING REMOVABLE TAILGATE . REAR SOLAR TINTED GLASS TOW HOOKS . 2.3" PRODUCTIVITY SCREEN W/AUDIO CONTROLS CONTROL, SINGLE ZONE . BLACK VINYL FLOOR COVERING . TILT/TELESCOPE STR COLUMN . 4-WHEEL DISC BRAKES WIASS . ELECT 4X4 SHIFT-ON-FLY . FAIL-SAFE COOLING SYSTEM . INTERMITTENT SPEED WIPERS . MANUAL WINDOWS, DOOR . OUTBOARD MNTD REAR SHOCKS . TRAILER SWAY CONTROL . ADVANCETRAC WITH RSC MOUNTED SlOE IMPACT SIDE CURTAIN . SECURILOCK PASS ANTI THEFT . TIRE PRESSURE MONITOR SYS . 3YR/36,000 BUMPER I BUMPER . 5YRI60,000 ROADSIDE ASSIST
. SYR/60,000 POWERTRAIN
Price Information STANDARD VEHICLE PRICE
MSRP
$33,800
Included on this Vehicle EQUIPMENT GROUP 100A XL SERIES
Optional Equipment 2016 MODEL YEAR OXFORD WHITE DARK GRAY CLOTH 40/20/40 .17" SILVER STEEL WHEELS 3.5L V6 ECOBOOST ENGINE ELEC 6-SPEEO AUTO WfTOW MODE .265/70R 17 OWL ALL-TERRAIN 3.31 RATIO REGULAR AXLE 7050# GWVR PACKAGE SELECTSHIFT TRANSMISSION CRUISE CONTROL 23 GALLON FUEL TANK XL POWER EQUIPMENT GROUP TOTAL VEHICLE & OPTIONS DESTINATION & DELIVERY
TOTALMSRP
1,995
225 1'170 37,190 1,195
$38,385
Disclaimer: Option pricing will be blank for any Item that Is priced as 0 or "No Charge", Vehicle Engine Information
CITYMPG
16 HIGHWAY MPG
Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition. Results reported to EPA indicate that the majority of vehicles with these estimates will achieve between _and _ mpg in the city and between_ and_ mpg on the highway. For Comparison Shopping all vehicles classified as have been issued mileage ratings from _ to _ mpg city and _ to_ mpg highway.
22
http://vvww.vLdealerconnection.com/Query/WindowSticker.asp?vin=l FTFXl EG6GKE 191...
8/5/2016
6
COOPERATIVE EDUCATIONAL SERVICES
Contract Award Letter
May 25,2016
Greg Chalmers DON CHALMERS FORD 2500 Rio Rancho Blvd. Rio Rancho, NM 87124 Re:
ACCEPTANCE OF OFFER and CONTRACT AWARD
16-018B-C1 01-A!.L
Cars, Trucks, Pickup Trucks, Vans, Police Car and Public Safety Vehicles
On behalf of Cooperative Educational Services {CES), I thank you for responding to our 2016-018 solicitation. The responses have been reviewed and it is my pleasure to inform you that you have been selected to provide the products and services indicated in your response. The enclosed Acceptance of Offer and Contract Award is from the cover sheet that you submitted in your bid. I suggest that you take this award and place it wi1h your copy of the bid that you submitted. Please read carefully the paragraph above the authorized signature. It outlines the agreement and specifies the term of the award. We would like to include information concerning your company in our procurement directory called the Blue Book. Each of our members and participating entities receives a copy of this Blue Book. It enables their staff to look up important information concerning each vendor before placing an order. Although space is limited, the description below is intended as a quick reference of your company. If you would like to revise the description, please provide any changes in writing to CES' procurement office. Don Chalmers Ford is a source for Ford cars, van, pickup trucks, police and public safety vehicles, F350 to F750 medium and heavy duty truck, public safety upfittlng services and customized pickup and truck bodies, and full line of Ford and nonFord products and accessories forCES Members and Participating Entities. Their focus Is to provide exceptional customer service to CES Eligible Agencies.
On CES' website (www.ces.org), you can download contact information for aU of CES' members and participating entities. You are invited to send marketing materials directly to these institutions. We look forward to working with you. Please let us know if you have questions or if we can be of any further assistance. Sincerely yours, Cooperative Educational Services
~C'-'--'-'~) C\""~~])"' David Chavez, Executive Director Ofc: 505.344.5470 Fax: 505.344.9343
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"Your New Mexico Procurement Part11er Since 1979" 4216 Balloon PaJk Road NE
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Albuquerque, New Mexico
87109~5801
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www. ces. org
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0: 505.344.5470
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F: 505.344.9343
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REQUEST FOR PROPOSAL RFP 2016-018
ADDENDUM NO. 1 To:
Prospective Bidders
From:
John Tortelli Cooperative Educational Services
Date:
February 29, 2016
Cooperative Educational Services (CES) is making the following change to RFP 2016-018 Scope of Work. The wrong Scope of Work was up uploaded to the CES eProcurement System. The new Scope of Work can be downloaded from the CES Online Solicitation and Contract Management System (https://ces.ionwave.net/Login.aspx) under the "Bid Attachments Tab".
By dating, signing and uploading this document to the CES Online Solicitation and Contract Management System (https://ces.ionwave.net/Login.aspx) under the "Bid Attachments Tab" of as part of your Tab 1 response for RFP 2016-0118, the Offeror acknowledges receipt of Addendum No. 1. Date:
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8
FORM "E-2"
CITY OF SANTA FE, NEW MEXICO FISCAL YEAR 2016/17 CAPITAL OUTLAY ITEMS IN EXCESS OF $5,000 (For each item)
(1) DEPARTMENT
Public Utilities
DIVISION
(2) BUSINESS UNIT & LINE ITEM
Environmental Services SECTION 52251 Admin --------------------------------52265.570950 (Vehicles < 1.5)
If item is a replacement, include year purchased, condition, and mileage (for vehicles). If item is a new requirement, include a brief justification.
Indicate when each piece of equipment will be ordered. Prepare a Procurement Plan Worksheet for all requested capital purchases.
Support P/U
(3)
(4)
ITEM
PURPOSE
(5) EST. COST TAXES INCLUDED
Support vehicle for recycling supervisor, currently this supervisor is utilizing a 1998 model with over 100,000 miles. This will be an addition, current vehicle will be utilized for container deliveries.
TOTAL
25,288
(6) EST. DATE OF ARRIVAL
01/01/2017
25,288
(7) REVIEWED BY PURCHASING DIRECTOR
9
FORM "E-2"
CITY OF SANTA FE, NEW MEXICO FISCAL YEAR 2016/17 CAPITAL OUTLAY ITEMS IN EXCESS OF $5,000 (For each item)
(1) DEPARTMENT
Public Utilities
DIVISION
(2) BUSINESS UNIT & LINE ITEM
Environmental Services SECTION 52251 Admin -----------------------------52251.570950 (Vehicles< 1.5)
If item is a replacement, include year purchased, condition, and mileage (for vehicles). If item is a new requirement, include a brief justification. Indicate when each piece of equipment will be ordered. Prepare a Procurement Plan Worksheet for all requested capital purchases.
Support P/U
(3)
(4)
ITEM
PURPOSE
(5) EST. COST TAXES INCLUDED
Provide services to Graffiti section This vehicle will be an addition
25,288
TOTAL
(6) EST. DATE OF ARRIVAL
01/01/2017
25,288
(7) REVIEWED BY PURCHASING DIRECTOR
10
