565 W. QUINCY
565 W. QUINCY CONDOMINIUM ASSOCIATION
565 W. QUINCY CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS’ MEETING Wednesday, March 2nd- 7:00 pm - Q Room 7:00pm – Open Forum 7:30pm - Board of Directors Meeting I. CALL TO ORDER
Meeting called to order by President Melnick at 19:25 II.
ROLL CALL
Board Members: Present: Julia Melnick (President), Tom O’Brien (Treasurer), Ed Kelly (Director), Rose Berk (Director) and Zahedul Hoque (Secretary) Absent: None Quorum established with all Board members present. Lieberman Management Services (LMS) Representatives: Present: Michael Dailey (Property Manager) and Jacki Abraham (District Manager) and Diana Turowski (New Property Manager) Absent: None Owners: Oscar Gonzalez (717), Sandra Rolnicki (1002), Tim Tjeerdsma (708), Greechen Schmidt (614/606), Priyang Baxi (1307), Joe DiPirro (1104), Rob Bennis (517) and Vince Kramer III.
APPROVAL OF MINUTES A. February 3rd, 2016 A Motion was made and seconded to approve the meeting minutes from the 3 February 2016 board meeting. Passed 5:0:0.
IV.
Approval of 22.1 Disclosure A Motion was made and seconded to approve the 22.1 disclosure form for prospective buyers. Passed 5:0:0.
V.
PRESIDENTS REPORT
565 W. QUINCY CONDOMINIUM ASSOCIATION
A. Provided update on Michael Dailey’s (the current Property Manager) last day and introduced the new Property Manager, Diana Turowski. th th B. Update on the hallway painting project – 18 and 17 floors have been completed. VI.
TREASURER’S REPORT A. Operating Balance ~ $49K B. Reserve Balance ~ $845K C. Due to Reserve: $0 D. ~35K positive variance primarily due to actual expenses lower than budgeted
VII.
MANAGEMENT REPORT A. Review of Past Meeting Action Items 1) Recycling Signage. 2 signs posted in loading dock area to let owners know where dumpsters are located for recycling. th
2) Board Training. LMS to schedule a Board Training/Orientation webinar on March 8 . The session will be made available online for on-demand views for board members who are not able to attend 3) Trash outside doctor’s office. Trash has been left outside on the sidewalk. John to ask them to have the cleaning crew bring trash into the loading dock. 4) Email on drain and garbage disposals best practices. Email sent to residents on the proper use of garbage disposals and guidelines on what not to put down the drain. 5) Air Rite Group Service. Michael to find out if residents can receive discounted HVAC service from Air Rite if grouped around certain dates (e.g. 3 – 4 days during spring). 6) Utility billing audit. Auditor to review utilities billing along with 2015 audit. Proposal received from 360Energy Group who can provide energy benchmarking. 7) Key Fob/Bike Registration. Mike sent out notices to residents to register key fobs and bikes with management office. B. Common Area Painting Project th th a. Work started on the 18 and 17 floor b. Board request to add back the unit doors into the scope of the project th c. Sample unit door painted on the 18 floor to determine whether the doors can be painted with the doors being closed
C. Bylaw Adjustment
565 W. QUINCY CONDOMINIUM ASSOCIATION
Klein & Hoffman have taken measurements and recalculated the percentage of ownership based on the square footage of each unit in the building. A first draft of the findings was sent to the property manager on 12/29/15 and some revisions were required. A second law firm has been approached with the bylaw error issue and options for correction and approximate legal fees have been requested. The next step is to send to the Association attorney to begin the process of having the errors in the current declarations corrected through the court system.
D. Bike Registration Stickers Registration stickers available for those who have registered at the front desk. The initial deadline to pull the unregistered bikes was end of February.
E. Fitness Room Equipment The equipment purchase approved at the February Board Meeting has been signed and returned to the vendor and payment will be made. Once payment is received by vendor, delivery and installation will be schedule with the management and building maintenance staff. F. Property Manager Transition rd The last day of the current property manager, Mike Dailey, is March 3 . Diana Turowski was have hired as the new property manager. Diana will start full time on March 21. G. Commissions Update a. Q Room/Fitness Room: Committee has been researching options for replacing flooring in Q room to an LVT floor. Committee would also like to replace furniture. Proposal for new fitness equipment will be presented later. b. Rules Commission: A draft has been prepared outlining the new proposals to update and revise some of the community rules. Discussed some of the proposals relating to AirBnB listing, theatre room bowling alley fees, website registration for bowling alley etc. c. Energy Commission: Meeting with Solar energy has been held to discuss proposed services, cost and funding/grants estimates. Another interesting idea was brought up with alternative sources of energy using battery power (battery banks). H. Contract Renewals in next 3 months Insurance renewal proposal will be provided to the Board for the April meeting. I.
Review of Action Items Determined at This Meeting a. Follow up on roof terrace spring and summer planting/landscaping for 8th floor and provide quote. b. Follow up on roof terrace post/chain and sign around rock area to prevent residents from walking there. c. Follow up on extension for bike registration and date to pull unregistered bikes d. Signs for the fitness room equipment’s (i.e. cardio equipment’s) stating allowed usage time e. Schedule a meeting with the attorney to discuss bylaw adjustment
565 W. QUINCY CONDOMINIUM ASSOCIATION
VIII.
New Business A. Benchmarking Consulting Proposal Proposal for benchmarking services from 360 Energy Group. A Motion was made to approve the proposal for benchmarking consulting services from 360 Energy Group including 2015 utility usage analysis and audit. Passed 5:0:0
IX.
ADJOURNMENT A Motion was made and seconded to adjourn the meeting. Passed 5:0:0.
Open Forum with Homeowners
In an effort to conduct a more efficient Board Meeting and comply with new rulings of the Illinois Condominium Property Act, the business of the meeting, outlined above, will be conducted between the Board and LMS representatives. Questions, comments and discussion between the Board and Owners will occur in the Open Forums that will precede the Call to Order or follow the Adjournment of the Board Meeting.
565 W. QUINCY CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS’ MEETING Wednesday, March 2nd- 7:00 pm - Q Room 7:00pm – Open Forum 7:30pm - Board of Directors Meeting I. CALL TO ORDER
Meeting called to order by President Melnick at 19:25 II.
ROLL CALL
Board Members: Present: Julia Melnick (President), Tom O’Brien (Treasurer), Ed Kelly (Director), Rose Berk (Director) and Zahedul Hoque (Secretary) Absent: None Quorum established with all Board members present. Lieberman Management Services (LMS) Representatives: Present: Michael Dailey (Property Manager) and Jacki Abraham (District Manager) and Diana Turowski (New Property Manager) Absent: None Owners: Oscar Gonzalez (717), Sandra Rolnicki (1002), Tim Tjeerdsma (708), Greechen Schmidt (614/606), Priyang Baxi (1307), Joe DiPirro (1104), Rob Bennis (517) and Vince Kramer III.
APPROVAL OF MINUTES A. February 3rd, 2016 A Motion was made and seconded to approve the meeting minutes from the 3 February 2016 board meeting. Passed 5:0:0.
IV.
Approval of 22.1 Disclosure A Motion was made and seconded to approve the 22.1 disclosure form for prospective buyers. Passed 5:0:0.
V.
PRESIDENTS REPORT
565 W. QUINCY CONDOMINIUM ASSOCIATION
A. Provided update on Michael Dailey’s (the current Property Manager) last day and introduced the new Property Manager, Diana Turowski. th th B. Update on the hallway painting project – 18 and 17 floors have been completed. VI.
TREASURER’S REPORT A. Operating Balance ~ $49K B. Reserve Balance ~ $845K C. Due to Reserve: $0 D. ~35K positive variance primarily due to actual expenses lower than budgeted
VII.
MANAGEMENT REPORT A. Review of Past Meeting Action Items 1) Recycling Signage. 2 signs posted in loading dock area to let owners know where dumpsters are located for recycling. th
2) Board Training. LMS to schedule a Board Training/Orientation webinar on March 8 . The session will be made available online for on-demand views for board members who are not able to attend 3) Trash outside doctor’s office. Trash has been left outside on the sidewalk. John to ask them to have the cleaning crew bring trash into the loading dock. 4) Email on drain and garbage disposals best practices. Email sent to residents on the proper use of garbage disposals and guidelines on what not to put down the drain. 5) Air Rite Group Service. Michael to find out if residents can receive discounted HVAC service from Air Rite if grouped around certain dates (e.g. 3 – 4 days during spring). 6) Utility billing audit. Auditor to review utilities billing along with 2015 audit. Proposal received from 360Energy Group who can provide energy benchmarking. 7) Key Fob/Bike Registration. Mike sent out notices to residents to register key fobs and bikes with management office. B. Common Area Painting Project th th a. Work started on the 18 and 17 floor b. Board request to add back the unit doors into the scope of the project th c. Sample unit door painted on the 18 floor to determine whether the doors can be painted with the doors being closed
C. Bylaw Adjustment
565 W. QUINCY CONDOMINIUM ASSOCIATION
Klein & Hoffman have taken measurements and recalculated the percentage of ownership based on the square footage of each unit in the building. A first draft of the findings was sent to the property manager on 12/29/15 and some revisions were required. A second law firm has been approached with the bylaw error issue and options for correction and approximate legal fees have been requested. The next step is to send to the Association attorney to begin the process of having the errors in the current declarations corrected through the court system.
D. Bike Registration Stickers Registration stickers available for those who have registered at the front desk. The initial deadline to pull the unregistered bikes was end of February.
E. Fitness Room Equipment The equipment purchase approved at the February Board Meeting has been signed and returned to the vendor and payment will be made. Once payment is received by vendor, delivery and installation will be schedule with the management and building maintenance staff. F. Property Manager Transition rd The last day of the current property manager, Mike Dailey, is March 3 . Diana Turowski was have hired as the new property manager. Diana will start full time on March 21. G. Commissions Update a. Q Room/Fitness Room: Committee has been researching options for replacing flooring in Q room to an LVT floor. Committee would also like to replace furniture. Proposal for new fitness equipment will be presented later. b. Rules Commission: A draft has been prepared outlining the new proposals to update and revise some of the community rules. Discussed some of the proposals relating to AirBnB listing, theatre room bowling alley fees, website registration for bowling alley etc. c. Energy Commission: Meeting with Solar energy has been held to discuss proposed services, cost and funding/grants estimates. Another interesting idea was brought up with alternative sources of energy using battery power (battery banks). H. Contract Renewals in next 3 months Insurance renewal proposal will be provided to the Board for the April meeting. I.
Review of Action Items Determined at This Meeting a. Follow up on roof terrace spring and summer planting/landscaping for 8th floor and provide quote. b. Follow up on roof terrace post/chain and sign around rock area to prevent residents from walking there. c. Follow up on extension for bike registration and date to pull unregistered bikes d. Signs for the fitness room equipment’s (i.e. cardio equipment’s) stating allowed usage time e. Schedule a meeting with the attorney to discuss bylaw adjustment
565 W. QUINCY CONDOMINIUM ASSOCIATION
VIII.
New Business A. Benchmarking Consulting Proposal Proposal for benchmarking services from 360 Energy Group. A Motion was made to approve the proposal for benchmarking consulting services from 360 Energy Group including 2015 utility usage analysis and audit. Passed 5:0:0
IX.
ADJOURNMENT A Motion was made and seconded to adjourn the meeting. Passed 5:0:0.
Open Forum with Homeowners
In an effort to conduct a more efficient Board Meeting and comply with new rulings of the Illinois Condominium Property Act, the business of the meeting, outlined above, will be conducted between the Board and LMS representatives. Questions, comments and discussion between the Board and Owners will occur in the Open Forums that will precede the Call to Order or follow the Adjournment of the Board Meeting.
