Build a Successful Virtual School Counseling Program Kelby Garner & Adrienne McNew MNPS Virtual School Nashville, TN
Introductions and Ice Breaker • Adrienne McNew- 10th-12th grade vCounselor • Kelby Garner- 5th-9th grade v-Counselor h@ps://www.polleverywhere.com/ free_text_polls/9zPKEG3wLa1ThSp
Key Components of a Successful v-School Counseling Program • • • • • • • •
Successful Onboarding Process Excellent CommunicaQon PracQces Delivery of a Needs Assessment Influencing School-Wide Data Student Support Services Planning Social/EducaQonal Events Part-Qme Student Support Services EvaluaQon of Services for ConQnuous Improvement
Onboarding New Students h@p://vlearn.mnps.org/pages/ MNPSVirtualSchool/enroll/ generalinfovideos • ApplicaQon Process • New Student OrientaQon • InducQon Week AcQviQes • v-Student RegistraQon (transcript audit, course selecQon process)
Communication Practices CommunicaQon is Key in a Virtual School Environment! • Email • Phone Calls • Mailings • Remind101 (free text messaging service) • Phonevite
Needs Assessment Data Collection Google docs used to create assessment Middle School Needs Assessment High School Needs Assessment
Needs Assessment Results
School-Wide Data Influence There are several ways v-School Counselors can influence School-Wide data • Step 1: Select an area you wish to improve in your school (example: graduaQon rate, literacy, numeracy) • Step 2: Collaborate with administraQon and teachers • Step 3: Implement your program
School-Wide Data Influence • All MNPS School Counselors must complete one AcQon Plan each quarter and one MEASURE at the end of the school year. • AcQon Plans are to align with our selected school-wide scope of work as well as the district iniQaQve. • The MEASURE is an end of year summary for School Counselors’ work product outcomes.
School-Wide Data Influence • Adrienne McNew to discuss her impact on MNPS Virtual School GraduaQon Rates/Post Secondary Planning • Kelby Garner to discuss her impact on School-wide Literacy/ Course Pass Rate
Student Support Services • Individual Counseling • Post Secondary Planning • Modified Pacing/Academic Planning • IntervenQon Contracts • Support Team (S-Team) • 504/IEP Support • Social Event Planning (Prom, Picnic, Movie Nights, GraduaQon, Etc.)
v-Senior Planning
Student Support Services Based on the Needs Assessment data we created The OUTLET!
Student Support Services The Outlet Mission Statement: To provide Virtual School students with a safe and open space designed to promote self-awareness, academic planning, and to foster the development of coping skills needed to experience success in our ever-changing world.
The OUTLET
Intervention Contracts IntervenQon contracts were created for students who are behind in one or more subject(s). The structure of the contract is designed for students to select their own goals and acQon steps to improve grades.
v-Student Social Events • Social events planning pros and cons • Revised planning calendar We host events such as: prom, field trips, movie nights, picnics, and many more J
Student Social/ Educational Events
Part-Time Student Support • What is a Part-Qme student? • Weekly Performance Concerns to Partner School Counselors • Performance Concern le@ers sent home • Onsite OrientaQons/Visits • Pizza Party Contests
Partner School Outreach Where in MNPS is the v-School Counselor?
V-School Counseling Program Evaluation School Counseling Service EvaluaQon- Kelby House Garner School Counseling Service EvaluaQon- Adrienne McNew DistribuQng an evaluaQon is our way of striving towards conQnuous improvement
Questions/ Comments Thank you for a@ending our session! Contact informaQon:
[email protected] [email protected] Vlearn.mnps.org
Virtual School Senior Graduation Plan
Student Name: Timeline for Graduation: Number of Credits Still Needed for Graduation: ACT (Y/N): College Applications: FAFSA: Post-secondary Plans: Additional Resources Requested:
v-Senior Contract 2015 – 16 SY
I, _____________________________________________, am a v-senior in my fourth year of high school. I understand that I am expected to graduate from MNPS Virtual School as a 2016 graduate. I will continue to make school a priority until I have finished all required v-course work. I have been given a copy of the credits necessary to earn a Tennessee diploma through Metro Nashville Public Schools (MNPS). I know the remaining credits I must earn this Spring Semester in order to graduate from MNPS Virtual School. Those courses are listed below.
I commit to completing these courses in order to graduate on-time. If I do not finish my required work in time to participate in Virtual School’s Graduation Ceremony on Friday, May 20, 2016, I have two options: 1. Complete all requirements by the end of the Spring Semester: May 25, 2016. 2. Complete all requirements by the end of the Summer Success Program: June 28, 2016. Both options will afford me the opportunity to participate in the MNPS Summer School Graduation Ceremony in July of 2016. I will receive more details about this event should I miss the Virtual School ceremony deadline.
Student Signature: __________________________________________ Date: ____________ Parent Signature: __________________________________________ Date: ____________ Counselor Signature: ________________________________________ Date: ____________
INTERVENTION CONTRACT v-Student Name: ______________________________ Please list your subject(s) of concern: _____________________, __________________, ____________________, ____________________, _______________________, ____________________________. Number of assignments behind in each subject of concern: 1. Math: ____________ 2. English: __________
3. Science: __________ 4. Social Studies: __________
5. Electives (art, PE, foreign language): ___________________________________ Number of assignments to complete daily during Intervention Labs: ________ What are your goals for the 2nd Quarter? _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ List three action steps you will take in order to achieve this goal
1. _________________________________________________________________________ 2. _________________________________________________________________________ 3. __________________________________________________________________________ I, _____________________________ agree to follow the three steps listed above in order to reach my goals. I understand that I have the ability to obtain academic success.
v-Student signature____________________________________________________________ v-School Counselor Signature __________________________________________________
Mission Statement: To provide Virtual School students with a safe and open space designed to promote self-awareness, academic planning, and to foster the development of coping skills needed to experience success in our ever-changing world. The Outlet Norms: • Raise your hand before speaking out • Respect your friends (Everyone has an opinion, value what your friends have to say) • There will be some sharing, please keep all things mentioned in the Outlet confidential.
Confidentiality Contract I, _____________________________ understand and respect the mission of The Outlet. This is a safe place where students are able to come together to learn and grow. • I will not repeat information shared by my peers during these sessions. • I will follow all norms. • If any of the Counselors or students become offended by anything I say I will work to resolve the matter immediately. • If I break norms I understand that I may be asked to leave.
________________________ Student Signature _________________________ Counselor’s Signature
__________________ Date
Pre-Survey (Please circle your answer choice) 1. I have at least one friend at Virtual School Yes or No 2. There is at least one adult a Virtual School I feel I can come and talk to about anything. Yes or No 3. I have trouble managing my time when it comes to schoolwork. Yes or No 4. I am often anxious around my peers. Yes or No 5. I feel confident about my outward appearance. Yes or No 6. I have an idea about what I might want to do after high school. Yes or No 7. I have poor study habits. Yes or No 8. When I feel stressed out I have positive ways to release stress. Yes or No 9. I consider myself to be a leader. Yes or No 10. I know that I am important and valuable. Yes or No
Important Dates to Remember: Date Thursday, October 1
Event Submit College Applications
Friday, October 2 Tuesday, October 13 November 2
Friday, May 20
1st QTR Ends 2nd QTR Begins TN Promise Scholarship Deadline TN Promise Meeting FAFSA Presentation @ VS Last Due Date Uniform Make-up Deadline 2nd QTR/Fall Semester Ends FAFSA Application Opens Online 3rd QTR/Spring Semester Begins TN Promise Meeting 1st Due Date of the Spring Semester 3rd QTR Ends Senior Pictures/Cap & Gown Payment 4th QTR Begins TN Promise Meeting Fulltime Senior Exam Window Uniform Make-up Deadline VS Graduation Rehearsal VS Graduation Gala
May
Senior Week?
Monday, November 9 Wednesday, December 2 Friday, December 4 Friday, December 11 Friday, December 18 Friday, January 1 Wednesday, January 6 Tuesday, January 12 Friday, January 22 Friday, March 11 March 14 – 16 Monday, March 28 Tuesday, April 5 Monday, May 9 – Thursday May 12 Friday, May 13 Friday, May 20
Notes Have you narrowed your search? Ensure you meet your school’s application deadline! Fall Break October 5 - 11 Submit application by today @ www.tnpromise.gov 1:30 PM @ VS Student Center @ 11 AM. Also available via WebCast. Have all fall course work submitted by this date! Completion date for all December/early grads Submit application @ http://fafsa.gov (before February 1)
5:30 PM @ Hillwood HS (mandatory) Stay on-track! Spring Break March 19 - 27 Wednesday, March 16 (1:30 – 3 PM, based on last name) 5:30 PM @ Hillwood HS (mandatory) For all Non-TNReady/EOC/AP courses Have all spring course work submitted by this date! 11 AM, Student Center & Sadler Auditorium (Pick up Cap & Gown) 7 PM, Sadler Auditorium (2nd Floor of Cohn HS building) TBD:
Requirements for Graduation from MNPS Virtual School: 22.5 Credits • •
Math: 4.0 Credits (with a math course taken every year of high school) English: 4.0 Credits
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Science: 3.0 Credits (1 Credit in Biology; 1 Credit in Chemistry or Physics; 1 additional lab science. Virtual School offers Physical Science, Chemistry, & Biology. You may have other credits to count towards the requirement for the 3rd lab science.) Social Studies: 3.5 Credits (1 Credit in US History; 1 Credit in Government/Economics; 0.5 credit in Personal Finance; 1 Credit in World History, Human Geography AP, or World Geography. Virtual School offers World History.) Foreign Language: 2.0 Credits (consecutive and within the same language; i.e., Spanish I & II, French I & II, etc. Virtual School offers Spanish, French, Latin, & Japanese.)
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Lifetime Wellness: 1.0 Credit
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Physical Education: 1.0 Credit (PE Waiver available for 0.5 Credit) Fine Art: 1.0 Credit (Virtual School offers Art History and AP Art History) Elective Pathway/Academy Courses: 3.0 Credits (will be unique to every student; Virtual School offers the Academy of Business & Marketing, DE, and AP pathways.)
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Important Dates to Remember: September 21 – 25: College Awareness Week (Mandatory Senior Meeting TBD) Tuesday, September 22: MNPS College Night @ Global Mall at the Crossings October 1: Plan to have college applications submitted November 2: TN Promise Scholarship Online Application Due (www.TNPromise.gov) November 16 – 20: Early Grad Senior Meeting (TBD) December 2: FAFSA Presentation @ VS (11 AM – 12 PM) Also presented live via WebCast December 18: Completion date for any Early/December graduates January 1: FAFSA Application becomes available online (http://fafsa.gov) (You can use last year’s tax information to complete the application.)
ACADEMIC AUDIT & INITIAL INTAKE FORM Date of Audit & Enrollment: v-Student First & Last Name: v-Student ID Number: v-Student Grade Level (Current): Expected Graduation Date: Academic Pathway Selection: v-School Counselor: Academic Area
Mathematics (4.0 Credits)
English Language Arts (4.0 Credits)
Science (3.0 Credits)
Social Studies (3.5 Credits) World Languages (2.0 Credits) Wellness & PE (1.5 Credits) Fine Art (1.0 Credit) Academic Pathway (3.0 Credits)
Course (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ Geometry/Geometry Honors (FALL/0.5) Geometry/Geometry Honors (SPRING/0.5) (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ Algebra II/Algebra II Honors (FALL/0.5) Algebra II/ Algebra II Honors (SPRING/0.5) English I/English I Honors (FALL/0.5) English I/ English I Honors (SPRING/0.5) English II/ English II Honors (FALL/0.5) English II/ English II Honors (SPRING/0.5) (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ Biology/ Biology Honors (FALL/0.5) Biology/ Biology Honors (SPRING/0.5) (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ US History/ US History Honors (FALL/0.5) US History/ US History Honors (SPRING/0.5) Economics/ Economic Honors (0.5) Government/ Government Honors (0.5) Personal Finance (0.5) (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ (FALL/0.5): ________________________________________________ (SPRING/0.5): _____________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________ (0.5): _______________________________________________________
v-Student Signature: v-Parent Signature: v-School Counselor Signature:
Credit Earned YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES YES YES YES YES YES Total:
NO NO NO NO NO NO OF 22.0
To Enroll