ACES Enumerator Training
2017 June Area & ACES (Agricultural Coverage Evaluation Survey) Regional Training Refresher Northwest RFO
Regional Refresher Training • Condensed version, not as detailed as normal training week • Color coding – References to June Area are in red – References to ACES are in blue – Some sections refer to both surveys, are very similar
• Interviewer’s Manual is a very good source for information • Supervisors, coordinators, and stats are also available – Teamwork!
June Area Survey – Purpose & Impact • Provides key indications for: – Acreage – Number of farms and land in farms – Land Values – Cash Rents
• Provides the NOL component for the July Cattle Survey
June Area Survey (JAS) • Measures the Incompleteness of the List • Data Collected used for Follow-on Surveys • June Area Data are Combined with Additional ACES Segments to Measure the Completeness of the Census of Agriculture Mail List
Ag Surveys Program • June Base & follow-ons: June Ag Survey BASE SURVEY Planted Acres
March Ag Survey Prospective Plantings
New year •Area maps •List
Sept Ag Survey Small Grain Prod.
Dec. Ag Survey Row Crops, Potatoes, and Hay Prod.
Agricultural Coverage Evaluation Survey (ACES) • The ACES sample supplements the JAS sample to collect data for the Census. • Collect ACES every 5 years. • ACES boundaries are in BLUE, JAS are in RED. • 6 digit segment id starts with “9” for ACES. The 2nd digit is “7” for 2017.
2017 JAS and ACES • 2017 JAS – Same sample as 2016 • No new segments rotating in – Therefore no pre-screening
• 2012 segments will not rotate out
• ACES – No change to ACES sample, so far • All new…everything needs to be pre-screened
June Area o Map outline= Red o Screener Form= Pink o Same screening questions as ACES o Tract Form= White o Outlined= Blue (Letters) o 24 pages o Fields/Sect D= Red (Numbers)
versus
ACES
o Map outline= Blue o Screener Form= White o Same screening questions as June Area o Tract Form= Buff/Tan o Outlined= Blue (Letters) o 8 pages o Fields/Sect D…don’t exist
Purpose of Prescreening (ACES) • • • • • •
Gain knowledge of the segment Determine what is in the segment Identify and record operators Compile a list of tract operators Assign all land in the segment a tract type Increase the efficiency of and allow additional time for data collection • Identify all operators in new segments 9
What is a tract? (Area & ACES) C
B
A
• A tract is an area of land inside a segment under one type of land arrangement • Outlined in Blue, assigned a letter (A, B…)
• Operators (day-to-day decisions)…not necessarily OWNER!
10
Tract Assignment • For segments enumerated the first time, assign letters A, B, C, etc., as you screen them. • Continue through the alphabet as necessary, without skipping any letters. If all 26 letters are used, start using double letters: AA, BB, CC, etc. • Previously enumerated segment? Use the same tract letter if the tract operator did not change. • Tracts are determined by OPERATOR. – If an operator has multiple parcels in an operation across the segment, draw off the parcels but use the same letter in each parcel. 11
1/2 Acre Screening Rule • Designed to handle urban and residential areas • If visible signs of ag activity are present or if unsure about anything, screening should occur regardless of the size of the lot • Make sure tracts drawn off under ½ acre rule really are ½ acre Ag Surveys IM page 503
12
General Tract Change (To ‘B’ or not to ‘B’…) • What do you do if the tract operator changes? • Cross through tract listing on col 6 of screener • If had a ag tract questionnaire, cross through front of form, write note, return with segment….do NOT re-use questionnaire – Barcode specific to that tract operator
• Assign next un-used tract letter, use new blank tract quest • Remember to update map
Area Screening Questionnaire Directory of Tracts • The purpose of the Area Screening Questionnaire is to organize and account for all tracts of land in the segment and to screen for the Area Tract Questionnaire
14
Screening Questionnaire Four basic functions • Identifies all tracts within the segment. • Screens for agricultural activity on the total acres operated for the tracts identified. • Accounts for non-ag (& PIGA) tract acreage. • Segment Accounting – Tallies the total number of tracts – Compares RA/DA (Report Acres/Digitized Acres) – (+/-) 10% is ok.
Screening Questionnaire • Preprinted main page (barcode), state/stratum/segment, backpage pre-printed digitized acres – If more than 6 tracts, use another blank screener and copy the state/stratum/segment information. – Leave pre-printed as main form on outside
• Front page…rephrase in your own words. • Tracts drawn off in BLUE and assigned letters – Blue tracts for both Area & ACES
Screening Questionnaire • ACES – All new, all blank • Area – All returning segments, last year’s name & address – Still have to go through screening questionnaire • May have been non-ag last year and now ag (horse, 4-H animals) • Different operator, etc
• What determines if tract is Ag, Non-Ag, or PIGA? – The screening questions!! (Columns 7-21) – ‘When in doubt, fill it out’. • See screener, if don’t know (DK) go to questionnaire
Name & Address (Column 6) • Record FULL name, address and phone numbers – VERIFY SPELLING! You may have heard ‘Smith’, but its spelled slightly different…Smyth, Smythe… (Extremely important for overlap) • Key to determine if already on our frame
– Jr/Sr? Middle initial? Nickname? Bob…vs Robert M Smith Jr – Write legible! – Even on Non-Ag…could get pulled onto follow-on surveys
• **Remember, OPERATOR….not necessarily owner • Not acceptable: Unknown, Mr. Jones, Non-Ag
A
Screening (Columns 8 on…) • TOTAL Acres Operated – Possibly that only a small part of the operation (such as just the farmstead) fell into the segment. Screen on total acres operated, not just what landed within the blue lines.
• • • • •
As soon as get Yes (or DK), go directly to tract questionnaire Column 8 is a large ‘catch-all’….any crops/livestock (past/future) Col 9 – Ag Products or Govt Payments….CRP? Col 10 – Crop Storage Col 11 – Hogs…owned or raised within year
Screening (Columns 8 on…) • Col 12 – Sheep/goats…owned/raised this year • Col 13 – Equine (ANY), regardless of ownership – **Even if 1 or 2, very quick questionnaire
• Col 14 – Fruit/Veg (EXCLUDE HOME USE) – Don’t assume based on size…if selling (like CSA), then not home use
• Col 15 – Nurs/Flor/Christmas Trees (Exclude Home Use) • Col 16 – ANY IDLE cropland…or more than 99A pasture • Any Yes/DK from Col 8-16 qualifies tract as AG tract – Doesn’t mean its necessarily a ‘farm’…just needs a tract questionnaire
Verify Non-Ag Tracts • Verify all Non-Ag tracts with the operator or other resources (if possible)
• Do Not assume by observation (unless absolutely necessary)
• Remember: A tract can appear (or be) Non-Ag but be a part of an operation, either inside or outside the segment • Column 17 (Office Use)…tract number for NonAg/PIGA only 22
Screening…Non-Ag & PIGA (Columns 18-21) • Col 18 – Acres of Non-Ag – Description of the land use
• Col 20 – Ag Potential before June 1, 2018 • Col 20a – Code…from IM page 530-531 • Col 21 – PIGA used on AUM (animal unit month) basis – NASS term (Public Industrial and Grazing Association) – IM page 513-516
Non-Ag Screening Questions The acres in 20a are ONLY for Non Ag tracts. This column is not to be used to tally ag acres. You can do that on the back page of the screener.
18
20a
20
21
PIGA
NON AGRICULTURAL TRACTS How many acres are inside these blue lines?
Does this tract have potential for agriculture before June 1, 2016?
What best describes this nonagricultural tract?
Acres of Public, Industrial, or Grazing Association land used on AUM basis. [Enter acres]
[Enter acres and land use, then continue] [Enter code] [Enter code]
846
783
818 •
1, 2, or 3
849
1 - 12
LAND USE YES = 1
Enter description of Land Use here
DK = 2 NO = 3
If code 783 = 12 (Other), write a description here
Be careful when coding Ag Potential. The way that this column is coded affects how records are handled in later survey processes.
•
24
Column 20a - Codes Codes to be used in Column 20a 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Residential Woods Idle Open Land Pasture Water (lakes, rivers, etc) Reported Non-ag by Respondent Vacant Houses Obvious Non-ag Grassland Hunting Preserve or Private Land Managed for Wildlife Government Land (Soil conservation, Dept of Natural Resources) Other – explain in shaded box below ic 783
25
Screening Form-Back Page • The back of the form accounts for the number of tracts. • It also makes sure the RA/DA is within 10% • If it is not we have problems… (missing a tract?)-be sure to be as accurate as possible. • If you are within 10% do not worry about getting closer. • Detailed comments will help improve problem segments, etc.
Questions?
Tract Questionnaire (June Area & ACES) • What now? – An Area Tract questionnaire must be completed for each tract operator who qualifies as a possible farm operator. – If screener form column 8-16, any Yes or DK
• June Area tracts are on white paper • ACES tracts are on buff (light tan) paper 29
Face Page • Provides space for the name of the operation and the operator's name and address. • The segment number entered on the Area Tract questionnaire must be the same as on the segment envelope, aerial photo or map, and the Face Page of the Area Screening questionnaire. • The tract letter must be the same letter assigned in Column 5, Page 2 of the Area Screening questionnaire. Be sure to use the same letter on the aerial photo or map. 31
Remember, this is for the Operator Need mailing address. Ok to also list physical address in the space to the right. Phone numbers: Ok to list multiple numbers…if cell phone, please note it.
Section A-Operation Description • Type of operating arrangement – Don’t automatically choose ‘1’ – Make sure you ask how many people are involved in the day-to-day decisions of the operation • Partner definition= another person making day-to-day decisions on the operation with the operator. – – – –
Probe if you aren’t sure No “silent partners” Spouses: must make day-to-day decisions Do NOT ask if they are in a “legal partnership.” • Legal has nothing to do with it. • Day-to-day decisions do!
Section A – Extra Questions! (Census Years Only) • Utilize the extra address and other name boxes on the Area & ACES
Comments & Notes • Please read & answer any questions in comments. – Format for answers (on front page or comment sheet if possible) • “ELMO: Please….”
• Cross off incorrect portion of a comment. – We’ll fix them!
• Your Notes – GOOD! Keep up the good job! – The more notes you leave, the better decision(s) we can make. – Try to think: • “Do my comments make sense to someone else?” • “Are my comments/notes legible?” • If in doubt, have someone else read it.
Section C…Crops/Stocks Box (Area Only) • Section C determines if additional questions for the entire operation are required. • Entire farm information is needed for any operation not represented in samples selected from the List Sampling Frame. • If the Crops-Stocks Box at the bottom of the page is checked, check yes and go to Section D.
• If the CROPS-STOCKS Box is not checked, check no and go to Item 2. 36
Section C, (cont.) • • • • • •
When to fill it out… Crops/Stocks box is checked New or Previously Unknown Tract Operator Non-ag last year Changes to face page labels Partners name changed/corrected/or deleted
• BUT… WHEN IN DOUBT….FILL IT OUT! 37
Section C… Why not on ACES? • Section C is only seen on June Area • Why was it not on ACES? Easy answer… – All ACES segments are new, so on #2, we would check the box – Saves us time from asking extra questions
38
Section D – Land Use in Tract ACES • Two questions – (1) How many acres (to tenths) inside the blue boundary – (2) Is there an occupied farmstead inside this boundary • Acreage
No field detail on ACES!
39
Section D, Drawing Field Boundaries (Area) • A field is a continuous area of land devoted to one crop or land use. – Semi-permanent boundaries, such as a fence line. – Or boundary may be where one crop stops and another begins. • 5.0 A or more of waste, idle or woods must be a separate field (IM612) • START @ Farmstead…Field 1 if exist
• Field boundaries - red photo marker. – Number the fields in the same red photo marker. 40
Section D, Drawing Field Boundaries • Nine Fields are pre-printed. Need more? Use Supplemental Sheet. • Enter the segment number and tract letter on each Section D Supplement you use. You will find this information on the Face Page of the Area Tract version questionnaire. • Number each Section D Supplement as 1 of 1; or 1 of 2, 2 of 2, etc.
41
Section D, Field Uses • Line 1 – Total Acres • Line 2 – Crop or Land Use – Be Descriptive • NO: Cows, Green, Wheat, Fruit, Blank, ? • YES: WW, SW, Apples, Alfalfa
• Line 3 – Occupied Farmstead (IM611) – Include lawn, garden (home-use), pens, buildings next to house. – NO other houses, pasture, woods or waste
Section D • Line 4 - Waste, Unoccupied Dwellings, Buildings and Structures, Roads, Ditches, Etc. • Line 5 - Woodland (Not Pastured, Pastured) – Woodland grazed or woodland with limited grazing potential?
• Code As Woodland Pastured by checking the appropriate box in Line 5. All other woodland should be checked as Not Pastured.
– Woodland Pastured or Woodland Not Pastured cannot be combined with Pasture (Line 6) in the same field regardless of acreage size. – Separate and specific field numbers must be assigned. – Waste and woods are not allowed in the same field. 43
Section D • Line 6 – Pasture – Permanent/Cropland (in crop rotation?) – ***Dashed line…cropland divider***
• Line 7 - Land in Summer Fallow • Line 8 - Idle Cropland
44
Section D • Line 9- Dual Utilization – Two Crops or Uses of the Same Field • Consider all uses of the field. • Dual utilization has a broader definition than double cropping. » For example, fall planted cover crops are a form of dual utilization, but are not considered double cropping, because the cover crop will not be harvested.
• If two crops will be grown in the same field, or if the same crop will be used for more than one purpose, check Yes on Line 9. – Enter a description of the second crop or use in the space provided, and record the acreage of the second crop or use in the 844 Code Box on Line 9. 45
Section D • Line 10 - Acres Left to be Planted • Line 11- Acres Irrigated – If two or more crops will be grown in the field (Yes checked on Line 9), draw a horizontal line through the 620 Code Box. – Enter the acreage individually for each crop to be irrigated this growing season. – Write a note in the margin to explain this entry.
46
Section D - Grains • Lines 12 – 25…the pattern – Planted – For GRAIN or seed
• Other uses of GRAINS – Abandoned, cover, etc – **If its DRY GRAIN HAY, goes in Line 31
Section D - NON-grains • HAY There!! Line 30-33 – DRY • Alfalfa, Grain Hay, Other
– WILD Hay is Other
• • • •
Dry Edible Beans (Not green beans) Potatoes…Reds/Whites/Yellow/Russet (ID/OR Only): Canola OTHER!!! Be specific…coded @ office • Grass silage; haylage; oilseeds; apples; green peas; grapes; hops; Christmas trees, etc
Section D - Review & Add • Make sure all the land is accounted for in tract • Add acreage in Line 1 including Section D supplements…840 Box, verify w/ Op • 82 – CROPLAND acres IrrigatABLE – Facilities and equipment
• 83 – Native or Wild Grass or Pasture land – Subset of Line 33
Section D - Example • Farmstead 4.0 acres • Irrigated spring wheat for grain 22A field, with a 3 acre of waste inside • Barley for hay, not irrigated, has 1.5A waste • **Note multiple lines filled in and waste is not irrigated (not cropland)
The Big Picture…beyond the borders • After Section D, we switch from TRACT acres to Section E (and on) TOTAL Acres
• *Tip: Some enumerators find it helpful to flip the segment photo/map over (face down) signaling that we are no longer talking about within the blue tract boundaries.
Section E – Total Acres Operated (Area & ACES) • Total Acres Operated, not just within Segment • Owned + RentFrom – RentTo = TotalOperated • If have RentedAcres (1b), then ask if (1bi) if on CashRent basis (enter code). • Total acres must be greater than or equal to the Section D acres. Normally what is in the segment is only PART of their operation. (Verify)
Section E – Total Acres Operated (Area & ACES) • Item 2 – Screen for Per Head or AUM grazing – If yes, Item 3 picks up acreage in ic904 used on PerHead/AUM – **These acres should NOT be considered part of Total Op (ic900) – Think of it like a ‘season pass’ for livestock…access to the land, but not really in control of it.
Section E – Total Acres Operated (Area & ACES) • Item 5 – Cropland Acres – If they say ‘all my land is cropland’…remember the farmstead and waste acres (or even permanent pasture) from section D
• Item 6 – CRP or WRP (these are cropland) – Should be a subset (less than or equal to) cropland
Section E.1 thru N – No ACES • ACES is a very condensed questionnaire • After section E, the next ACES section will be N.
Section E – Total Acres Operated (Area) • Item 7 – Cash Rent (if reported in 1b) – Non-irrigated, Irrigated, Permanent Pasture – Acres & Dollars PER acre (to cents)
• • • • •
[Crops-Stocks Box checked?] Skip instructions [Wheat/Oats/Barley/Rye] Code Item 11a – Corn all purposes (not sweet corn) Item 11d – New alfalfa seedings Section E.1 – GMO/GE Crops – Field Corn – Stacked; Herbicide-Resistant; Bt Only – Completion Code (Section E.1 Only)
Section F – Grains & Oilseeds Storage ON OP (Area) • Item 1 – Storage Capacity (On-Farm) – WHOLE grains, pulse, oilseeds – Not ground feed; not potato; not silage; not grass seed – Bushels (if different unit, write to side, office will convert)
• Item 2 – Type & Amount – Varies slightly among states (WA, OR, ID) – Pay attention to unit (if different, note it and office will convert)
• Item 3 – Exclude 2017/New crop storage (shouldn’t have any) • Completion Code Box
Livestock Sections G-K (Area) Similar to stepping foot in a pasture, and keeping your eyes where you step…. Make sure you read the include/exclude/introduction.
Own? Regardless of ownership? On the total acres? Regardless of location? Changes depending on type of livestock
Section G – Hogs and Pigs (Area) • June 1…OWN or RAISE hogs or pigs… regardless of location • (Pay attention to skips) • On the Total Acres Operated – Item 2 – # of Head – Item 3 – Owned by someone else? (Not many in NW)
• Owned by the Operation – Item 4 – Number of head (regardless of location) – Other names (eliminates double counting)
• **Please make a note if 4-H hogs
Section H – Total Cattle and Calves (Area) • June 1…any cattle or calves, regardless of ownership, on the total acres operated – Skips…if no, any recent (calf crop)…any future
• Cows (Beef & Milk), Bulls, Heifers (young females), steers, calves….total • COF (Cattle On Feed)….direct to slaughter market – Not backgrounded or sent to another feedlot
• Calf crop: Cows have calves (Cows ~90% calves) – Second half of year calves (expecting)… (Item 5) – First half of year calves (on hand, sold/moved off/sltrd), died
Section I – Sheep and Lambs (Area) • June 1…OWN or custom feed sheep… at any location • (Pay attention to skips)…Current; Previous; Future (coding) • # Head as of June 1
Section J – Goats and Kids (Area) • June 1…OWN goats… at any location • (Pay attention to skips)…Current; Previous; Future (coding) • # Head as of June 1 – Base by utilization, rather than breed – Angora; Milk; Meat/Other
Section K – Equine (Area) • June 1…any horses, ponies, mules, donkeys or burros, REGARDLESS OF OWNERSHIP, on the total acres operated • Item 2 – How many on the total acres operated – Breakout by horses/ponies…mules/donkeys/burros
• Item 3 – How many of item 2 are OWNED?
• (Type of operation question was removed! )
Section M – Land Values (Area) • TRACT ACRES (Top Section) • Land values for Section D only, not the entire farm! • First half of the section-items 1 and 2
• Best estimate, exclude dwellings and buildings. – $ PER Acre
• Non-irrigated, irrigated cropland and permanent pasture, grazing or grassland. (Check if reported in Section D.) • Item 2: What is the likely use of the land? Code correctly.
Section M – Land Values (Area) • Land values for the ENTIRE farm! • Second half of the section items 3-6a.
• Include all land, dwellings, barns and other buildings for the total acres operated from Section E. • Best estimate of total market value for land and buildings owned, rented or leased from others, and rented or leased to others. – TOTAL $ Value, not per acre
• Type of change (code in box 518) and percent in box 519.
Section N – Economic Data (Area & ACES) • Item 1 – 2016 Value of Sales Code – **Notice Enumerator Action Box has Changed** o AREA
o ACES o ALL ACES tracts must have the Point Sheet filled out.
o Crops/Stocks o If checked, Point Sheet!
Section N – Economic Data (Area & ACES) Record all 2017 crops, land uses, livestock & poultry on the total acres operated. Note the units…most crops are in acres. Livestock by head. CRP is by payment $ received. Waste acreage/farmstead is not included. Ok to put in notes.
Section N – Economic Data (Area & ACES) • Item 2 – What kind of operation? – If 50/50, pick one – CRP is category 8; Equine/Horses is category 13
Section O – Computer Use (Area Only) • Pay attention to skips – Item 1…if No/DK, skip to Item 4 – Item 5…if No/DK, skip to Section P
Section N – Operator Characteristics (Area & ACES) OPERATOR characteristics. Remember who the target is if you are talking to the spouse, hired hand, or partner. Operator is listed on front page. Item 3 could have multiple, if 1&3, then 823=13
Item 4 code for female is 2, not 3. Item 5 is new…four digit year
Section R – Conclusion (Area) • Survey results mailed?
Last Page (Area & ACES) • • • •
Record interview date Name of respondent & phone number 5 digit enumerator ID; enum name at bottom (S/E name) NOTES! Please take advantage of the notes space on the back of the form (please write legible).
Refusals/Inaccessibles • Detailed observations are required in section D, where exact acreage of crops is pinpointed.
• The enumerator will be the ONLY one on the scene able to observe and provide information to complete Section D. • Notes for the other sections (such as livestock) are VERY helpful. – 20 beef pairs; saw sign ‘Eggs for sale’; pasture had fresh pies in it
• Start EARLY! This is a very short data collection window, cannot wait. Key to minimize inaccessibles. 70
Brainstorming….Tip Exchange • How to you find the Operator? (Remember, not necessarily the land owner) • What are some tips on collecting Area info? Converting reluctant respondents? Sometimes the Area Map/Photo is a big selling point, interested in talking about the segment. • Other tips/tricks to pass on. Go Team! We can do it!! 71
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June Area…more Shipping Info • Know your UPS drop-off locations & cut-off times! • Submit partials (do not wait for entire segment to be finished) – Utilize Partial Tracking Sheet! Date sent, tracking info – Make sure the tracts you send have the State/Segment/Tract # on front
• Do not ship tract questionnaires in photo boxes • Area is a very short data collection window so MUST use Next Day Air. ACES is a bit longer…ok to include ACES with the Area shipment. During May, ship ACES with regular UPS shipments. 73
Partial Tracking Form No PII Dates tract sent Acres from Sec D Note for tracking info Keep WITH you, don’t send.
Due Dates AREA
**Priority**
• June 1 – Office should have received at least partial work from ALL enumerators • June 6 – Goal: 50% in office • June 10 (Sat) – Last Day to Next Day Air • June 30 – Photos to office 75
Due Dates ACES • May 15 – Prescreening AND Data Collection Begins • **Longer data collection window. Start Mid May on ACES and knock out what you can prior to June Area. Continue to send work into the office on a flow basis. ACES continues after June Area is done. • June 30 – Data Collection Ends – Last Day to ship ACES to office 76
Questions?
Regional Refresher Training • Condensed version, not as detailed as normal training week • Color coding – References to June Area are in red – References to ACES are in blue – Some sections refer to both surveys, are very similar
• Interviewer’s Manual is a very good source for information • Supervisors, coordinators, and stats are also available – Teamwork!
June Area Survey – Purpose & Impact • Provides key indications for: – Acreage – Number of farms and land in farms – Land Values – Cash Rents
• Provides the NOL component for the July Cattle Survey
June Area Survey (JAS) • Measures the Incompleteness of the List • Data Collected used for Follow-on Surveys • June Area Data are Combined with Additional ACES Segments to Measure the Completeness of the Census of Agriculture Mail List
Ag Surveys Program • June Base & follow-ons: June Ag Survey BASE SURVEY Planted Acres
March Ag Survey Prospective Plantings
New year •Area maps •List
Sept Ag Survey Small Grain Prod.
Dec. Ag Survey Row Crops, Potatoes, and Hay Prod.
Agricultural Coverage Evaluation Survey (ACES) • The ACES sample supplements the JAS sample to collect data for the Census. • Collect ACES every 5 years. • ACES boundaries are in BLUE, JAS are in RED. • 6 digit segment id starts with “9” for ACES. The 2nd digit is “7” for 2017.
2017 JAS and ACES • 2017 JAS – Same sample as 2016 • No new segments rotating in – Therefore no pre-screening
• 2012 segments will not rotate out
• ACES – No change to ACES sample, so far • All new…everything needs to be pre-screened
June Area o Map outline= Red o Screener Form= Pink o Same screening questions as ACES o Tract Form= White o Outlined= Blue (Letters) o 24 pages o Fields/Sect D= Red (Numbers)
versus
ACES
o Map outline= Blue o Screener Form= White o Same screening questions as June Area o Tract Form= Buff/Tan o Outlined= Blue (Letters) o 8 pages o Fields/Sect D…don’t exist
Purpose of Prescreening (ACES) • • • • • •
Gain knowledge of the segment Determine what is in the segment Identify and record operators Compile a list of tract operators Assign all land in the segment a tract type Increase the efficiency of and allow additional time for data collection • Identify all operators in new segments 9
What is a tract? (Area & ACES) C
B
A
• A tract is an area of land inside a segment under one type of land arrangement • Outlined in Blue, assigned a letter (A, B…)
• Operators (day-to-day decisions)…not necessarily OWNER!
10
Tract Assignment • For segments enumerated the first time, assign letters A, B, C, etc., as you screen them. • Continue through the alphabet as necessary, without skipping any letters. If all 26 letters are used, start using double letters: AA, BB, CC, etc. • Previously enumerated segment? Use the same tract letter if the tract operator did not change. • Tracts are determined by OPERATOR. – If an operator has multiple parcels in an operation across the segment, draw off the parcels but use the same letter in each parcel. 11
1/2 Acre Screening Rule • Designed to handle urban and residential areas • If visible signs of ag activity are present or if unsure about anything, screening should occur regardless of the size of the lot • Make sure tracts drawn off under ½ acre rule really are ½ acre Ag Surveys IM page 503
12
General Tract Change (To ‘B’ or not to ‘B’…) • What do you do if the tract operator changes? • Cross through tract listing on col 6 of screener • If had a ag tract questionnaire, cross through front of form, write note, return with segment….do NOT re-use questionnaire – Barcode specific to that tract operator
• Assign next un-used tract letter, use new blank tract quest • Remember to update map
Area Screening Questionnaire Directory of Tracts • The purpose of the Area Screening Questionnaire is to organize and account for all tracts of land in the segment and to screen for the Area Tract Questionnaire
14
Screening Questionnaire Four basic functions • Identifies all tracts within the segment. • Screens for agricultural activity on the total acres operated for the tracts identified. • Accounts for non-ag (& PIGA) tract acreage. • Segment Accounting – Tallies the total number of tracts – Compares RA/DA (Report Acres/Digitized Acres) – (+/-) 10% is ok.
Screening Questionnaire • Preprinted main page (barcode), state/stratum/segment, backpage pre-printed digitized acres – If more than 6 tracts, use another blank screener and copy the state/stratum/segment information. – Leave pre-printed as main form on outside
• Front page…rephrase in your own words. • Tracts drawn off in BLUE and assigned letters – Blue tracts for both Area & ACES
Screening Questionnaire • ACES – All new, all blank • Area – All returning segments, last year’s name & address – Still have to go through screening questionnaire • May have been non-ag last year and now ag (horse, 4-H animals) • Different operator, etc
• What determines if tract is Ag, Non-Ag, or PIGA? – The screening questions!! (Columns 7-21) – ‘When in doubt, fill it out’. • See screener, if don’t know (DK) go to questionnaire
Name & Address (Column 6) • Record FULL name, address and phone numbers – VERIFY SPELLING! You may have heard ‘Smith’, but its spelled slightly different…Smyth, Smythe… (Extremely important for overlap) • Key to determine if already on our frame
– Jr/Sr? Middle initial? Nickname? Bob…vs Robert M Smith Jr – Write legible! – Even on Non-Ag…could get pulled onto follow-on surveys
• **Remember, OPERATOR….not necessarily owner • Not acceptable: Unknown, Mr. Jones, Non-Ag
A
Screening (Columns 8 on…) • TOTAL Acres Operated – Possibly that only a small part of the operation (such as just the farmstead) fell into the segment. Screen on total acres operated, not just what landed within the blue lines.
• • • • •
As soon as get Yes (or DK), go directly to tract questionnaire Column 8 is a large ‘catch-all’….any crops/livestock (past/future) Col 9 – Ag Products or Govt Payments….CRP? Col 10 – Crop Storage Col 11 – Hogs…owned or raised within year
Screening (Columns 8 on…) • Col 12 – Sheep/goats…owned/raised this year • Col 13 – Equine (ANY), regardless of ownership – **Even if 1 or 2, very quick questionnaire
• Col 14 – Fruit/Veg (EXCLUDE HOME USE) – Don’t assume based on size…if selling (like CSA), then not home use
• Col 15 – Nurs/Flor/Christmas Trees (Exclude Home Use) • Col 16 – ANY IDLE cropland…or more than 99A pasture • Any Yes/DK from Col 8-16 qualifies tract as AG tract – Doesn’t mean its necessarily a ‘farm’…just needs a tract questionnaire
Verify Non-Ag Tracts • Verify all Non-Ag tracts with the operator or other resources (if possible)
• Do Not assume by observation (unless absolutely necessary)
• Remember: A tract can appear (or be) Non-Ag but be a part of an operation, either inside or outside the segment • Column 17 (Office Use)…tract number for NonAg/PIGA only 22
Screening…Non-Ag & PIGA (Columns 18-21) • Col 18 – Acres of Non-Ag – Description of the land use
• Col 20 – Ag Potential before June 1, 2018 • Col 20a – Code…from IM page 530-531 • Col 21 – PIGA used on AUM (animal unit month) basis – NASS term (Public Industrial and Grazing Association) – IM page 513-516
Non-Ag Screening Questions The acres in 20a are ONLY for Non Ag tracts. This column is not to be used to tally ag acres. You can do that on the back page of the screener.
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20a
20
21
PIGA
NON AGRICULTURAL TRACTS How many acres are inside these blue lines?
Does this tract have potential for agriculture before June 1, 2016?
What best describes this nonagricultural tract?
Acres of Public, Industrial, or Grazing Association land used on AUM basis. [Enter acres]
[Enter acres and land use, then continue] [Enter code] [Enter code]
846
783
818 •
1, 2, or 3
849
1 - 12
LAND USE YES = 1
Enter description of Land Use here
DK = 2 NO = 3
If code 783 = 12 (Other), write a description here
Be careful when coding Ag Potential. The way that this column is coded affects how records are handled in later survey processes.
•
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Column 20a - Codes Codes to be used in Column 20a 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Residential Woods Idle Open Land Pasture Water (lakes, rivers, etc) Reported Non-ag by Respondent Vacant Houses Obvious Non-ag Grassland Hunting Preserve or Private Land Managed for Wildlife Government Land (Soil conservation, Dept of Natural Resources) Other – explain in shaded box below ic 783
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Screening Form-Back Page • The back of the form accounts for the number of tracts. • It also makes sure the RA/DA is within 10% • If it is not we have problems… (missing a tract?)-be sure to be as accurate as possible. • If you are within 10% do not worry about getting closer. • Detailed comments will help improve problem segments, etc.
Questions?
Tract Questionnaire (June Area & ACES) • What now? – An Area Tract questionnaire must be completed for each tract operator who qualifies as a possible farm operator. – If screener form column 8-16, any Yes or DK
• June Area tracts are on white paper • ACES tracts are on buff (light tan) paper 29
Face Page • Provides space for the name of the operation and the operator's name and address. • The segment number entered on the Area Tract questionnaire must be the same as on the segment envelope, aerial photo or map, and the Face Page of the Area Screening questionnaire. • The tract letter must be the same letter assigned in Column 5, Page 2 of the Area Screening questionnaire. Be sure to use the same letter on the aerial photo or map. 31
Remember, this is for the Operator Need mailing address. Ok to also list physical address in the space to the right. Phone numbers: Ok to list multiple numbers…if cell phone, please note it.
Section A-Operation Description • Type of operating arrangement – Don’t automatically choose ‘1’ – Make sure you ask how many people are involved in the day-to-day decisions of the operation • Partner definition= another person making day-to-day decisions on the operation with the operator. – – – –
Probe if you aren’t sure No “silent partners” Spouses: must make day-to-day decisions Do NOT ask if they are in a “legal partnership.” • Legal has nothing to do with it. • Day-to-day decisions do!
Section A – Extra Questions! (Census Years Only) • Utilize the extra address and other name boxes on the Area & ACES
Comments & Notes • Please read & answer any questions in comments. – Format for answers (on front page or comment sheet if possible) • “ELMO: Please….”
• Cross off incorrect portion of a comment. – We’ll fix them!
• Your Notes – GOOD! Keep up the good job! – The more notes you leave, the better decision(s) we can make. – Try to think: • “Do my comments make sense to someone else?” • “Are my comments/notes legible?” • If in doubt, have someone else read it.
Section C…Crops/Stocks Box (Area Only) • Section C determines if additional questions for the entire operation are required. • Entire farm information is needed for any operation not represented in samples selected from the List Sampling Frame. • If the Crops-Stocks Box at the bottom of the page is checked, check yes and go to Section D.
• If the CROPS-STOCKS Box is not checked, check no and go to Item 2. 36
Section C, (cont.) • • • • • •
When to fill it out… Crops/Stocks box is checked New or Previously Unknown Tract Operator Non-ag last year Changes to face page labels Partners name changed/corrected/or deleted
• BUT… WHEN IN DOUBT….FILL IT OUT! 37
Section C… Why not on ACES? • Section C is only seen on June Area • Why was it not on ACES? Easy answer… – All ACES segments are new, so on #2, we would check the box – Saves us time from asking extra questions
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Section D – Land Use in Tract ACES • Two questions – (1) How many acres (to tenths) inside the blue boundary – (2) Is there an occupied farmstead inside this boundary • Acreage
No field detail on ACES!
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Section D, Drawing Field Boundaries (Area) • A field is a continuous area of land devoted to one crop or land use. – Semi-permanent boundaries, such as a fence line. – Or boundary may be where one crop stops and another begins. • 5.0 A or more of waste, idle or woods must be a separate field (IM612) • START @ Farmstead…Field 1 if exist
• Field boundaries - red photo marker. – Number the fields in the same red photo marker. 40
Section D, Drawing Field Boundaries • Nine Fields are pre-printed. Need more? Use Supplemental Sheet. • Enter the segment number and tract letter on each Section D Supplement you use. You will find this information on the Face Page of the Area Tract version questionnaire. • Number each Section D Supplement as 1 of 1; or 1 of 2, 2 of 2, etc.
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Section D, Field Uses • Line 1 – Total Acres • Line 2 – Crop or Land Use – Be Descriptive • NO: Cows, Green, Wheat, Fruit, Blank, ? • YES: WW, SW, Apples, Alfalfa
• Line 3 – Occupied Farmstead (IM611) – Include lawn, garden (home-use), pens, buildings next to house. – NO other houses, pasture, woods or waste
Section D • Line 4 - Waste, Unoccupied Dwellings, Buildings and Structures, Roads, Ditches, Etc. • Line 5 - Woodland (Not Pastured, Pastured) – Woodland grazed or woodland with limited grazing potential?
• Code As Woodland Pastured by checking the appropriate box in Line 5. All other woodland should be checked as Not Pastured.
– Woodland Pastured or Woodland Not Pastured cannot be combined with Pasture (Line 6) in the same field regardless of acreage size. – Separate and specific field numbers must be assigned. – Waste and woods are not allowed in the same field. 43
Section D • Line 6 – Pasture – Permanent/Cropland (in crop rotation?) – ***Dashed line…cropland divider***
• Line 7 - Land in Summer Fallow • Line 8 - Idle Cropland
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Section D • Line 9- Dual Utilization – Two Crops or Uses of the Same Field • Consider all uses of the field. • Dual utilization has a broader definition than double cropping. » For example, fall planted cover crops are a form of dual utilization, but are not considered double cropping, because the cover crop will not be harvested.
• If two crops will be grown in the same field, or if the same crop will be used for more than one purpose, check Yes on Line 9. – Enter a description of the second crop or use in the space provided, and record the acreage of the second crop or use in the 844 Code Box on Line 9. 45
Section D • Line 10 - Acres Left to be Planted • Line 11- Acres Irrigated – If two or more crops will be grown in the field (Yes checked on Line 9), draw a horizontal line through the 620 Code Box. – Enter the acreage individually for each crop to be irrigated this growing season. – Write a note in the margin to explain this entry.
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Section D - Grains • Lines 12 – 25…the pattern – Planted – For GRAIN or seed
• Other uses of GRAINS – Abandoned, cover, etc – **If its DRY GRAIN HAY, goes in Line 31
Section D - NON-grains • HAY There!! Line 30-33 – DRY • Alfalfa, Grain Hay, Other
– WILD Hay is Other
• • • •
Dry Edible Beans (Not green beans) Potatoes…Reds/Whites/Yellow/Russet (ID/OR Only): Canola OTHER!!! Be specific…coded @ office • Grass silage; haylage; oilseeds; apples; green peas; grapes; hops; Christmas trees, etc
Section D - Review & Add • Make sure all the land is accounted for in tract • Add acreage in Line 1 including Section D supplements…840 Box, verify w/ Op • 82 – CROPLAND acres IrrigatABLE – Facilities and equipment
• 83 – Native or Wild Grass or Pasture land – Subset of Line 33
Section D - Example • Farmstead 4.0 acres • Irrigated spring wheat for grain 22A field, with a 3 acre of waste inside • Barley for hay, not irrigated, has 1.5A waste • **Note multiple lines filled in and waste is not irrigated (not cropland)
The Big Picture…beyond the borders • After Section D, we switch from TRACT acres to Section E (and on) TOTAL Acres
• *Tip: Some enumerators find it helpful to flip the segment photo/map over (face down) signaling that we are no longer talking about within the blue tract boundaries.
Section E – Total Acres Operated (Area & ACES) • Total Acres Operated, not just within Segment • Owned + RentFrom – RentTo = TotalOperated • If have RentedAcres (1b), then ask if (1bi) if on CashRent basis (enter code). • Total acres must be greater than or equal to the Section D acres. Normally what is in the segment is only PART of their operation. (Verify)
Section E – Total Acres Operated (Area & ACES) • Item 2 – Screen for Per Head or AUM grazing – If yes, Item 3 picks up acreage in ic904 used on PerHead/AUM – **These acres should NOT be considered part of Total Op (ic900) – Think of it like a ‘season pass’ for livestock…access to the land, but not really in control of it.
Section E – Total Acres Operated (Area & ACES) • Item 5 – Cropland Acres – If they say ‘all my land is cropland’…remember the farmstead and waste acres (or even permanent pasture) from section D
• Item 6 – CRP or WRP (these are cropland) – Should be a subset (less than or equal to) cropland
Section E.1 thru N – No ACES • ACES is a very condensed questionnaire • After section E, the next ACES section will be N.
Section E – Total Acres Operated (Area) • Item 7 – Cash Rent (if reported in 1b) – Non-irrigated, Irrigated, Permanent Pasture – Acres & Dollars PER acre (to cents)
• • • • •
[Crops-Stocks Box checked?] Skip instructions [Wheat/Oats/Barley/Rye] Code Item 11a – Corn all purposes (not sweet corn) Item 11d – New alfalfa seedings Section E.1 – GMO/GE Crops – Field Corn – Stacked; Herbicide-Resistant; Bt Only – Completion Code (Section E.1 Only)
Section F – Grains & Oilseeds Storage ON OP (Area) • Item 1 – Storage Capacity (On-Farm) – WHOLE grains, pulse, oilseeds – Not ground feed; not potato; not silage; not grass seed – Bushels (if different unit, write to side, office will convert)
• Item 2 – Type & Amount – Varies slightly among states (WA, OR, ID) – Pay attention to unit (if different, note it and office will convert)
• Item 3 – Exclude 2017/New crop storage (shouldn’t have any) • Completion Code Box
Livestock Sections G-K (Area) Similar to stepping foot in a pasture, and keeping your eyes where you step…. Make sure you read the include/exclude/introduction.
Own? Regardless of ownership? On the total acres? Regardless of location? Changes depending on type of livestock
Section G – Hogs and Pigs (Area) • June 1…OWN or RAISE hogs or pigs… regardless of location • (Pay attention to skips) • On the Total Acres Operated – Item 2 – # of Head – Item 3 – Owned by someone else? (Not many in NW)
• Owned by the Operation – Item 4 – Number of head (regardless of location) – Other names (eliminates double counting)
• **Please make a note if 4-H hogs
Section H – Total Cattle and Calves (Area) • June 1…any cattle or calves, regardless of ownership, on the total acres operated – Skips…if no, any recent (calf crop)…any future
• Cows (Beef & Milk), Bulls, Heifers (young females), steers, calves….total • COF (Cattle On Feed)….direct to slaughter market – Not backgrounded or sent to another feedlot
• Calf crop: Cows have calves (Cows ~90% calves) – Second half of year calves (expecting)… (Item 5) – First half of year calves (on hand, sold/moved off/sltrd), died
Section I – Sheep and Lambs (Area) • June 1…OWN or custom feed sheep… at any location • (Pay attention to skips)…Current; Previous; Future (coding) • # Head as of June 1
Section J – Goats and Kids (Area) • June 1…OWN goats… at any location • (Pay attention to skips)…Current; Previous; Future (coding) • # Head as of June 1 – Base by utilization, rather than breed – Angora; Milk; Meat/Other
Section K – Equine (Area) • June 1…any horses, ponies, mules, donkeys or burros, REGARDLESS OF OWNERSHIP, on the total acres operated • Item 2 – How many on the total acres operated – Breakout by horses/ponies…mules/donkeys/burros
• Item 3 – How many of item 2 are OWNED?
• (Type of operation question was removed! )
Section M – Land Values (Area) • TRACT ACRES (Top Section) • Land values for Section D only, not the entire farm! • First half of the section-items 1 and 2
• Best estimate, exclude dwellings and buildings. – $ PER Acre
• Non-irrigated, irrigated cropland and permanent pasture, grazing or grassland. (Check if reported in Section D.) • Item 2: What is the likely use of the land? Code correctly.
Section M – Land Values (Area) • Land values for the ENTIRE farm! • Second half of the section items 3-6a.
• Include all land, dwellings, barns and other buildings for the total acres operated from Section E. • Best estimate of total market value for land and buildings owned, rented or leased from others, and rented or leased to others. – TOTAL $ Value, not per acre
• Type of change (code in box 518) and percent in box 519.
Section N – Economic Data (Area & ACES) • Item 1 – 2016 Value of Sales Code – **Notice Enumerator Action Box has Changed** o AREA
o ACES o ALL ACES tracts must have the Point Sheet filled out.
o Crops/Stocks o If checked, Point Sheet!
Section N – Economic Data (Area & ACES) Record all 2017 crops, land uses, livestock & poultry on the total acres operated. Note the units…most crops are in acres. Livestock by head. CRP is by payment $ received. Waste acreage/farmstead is not included. Ok to put in notes.
Section N – Economic Data (Area & ACES) • Item 2 – What kind of operation? – If 50/50, pick one – CRP is category 8; Equine/Horses is category 13
Section O – Computer Use (Area Only) • Pay attention to skips – Item 1…if No/DK, skip to Item 4 – Item 5…if No/DK, skip to Section P
Section N – Operator Characteristics (Area & ACES) OPERATOR characteristics. Remember who the target is if you are talking to the spouse, hired hand, or partner. Operator is listed on front page. Item 3 could have multiple, if 1&3, then 823=13
Item 4 code for female is 2, not 3. Item 5 is new…four digit year
Section R – Conclusion (Area) • Survey results mailed?
Last Page (Area & ACES) • • • •
Record interview date Name of respondent & phone number 5 digit enumerator ID; enum name at bottom (S/E name) NOTES! Please take advantage of the notes space on the back of the form (please write legible).
Refusals/Inaccessibles • Detailed observations are required in section D, where exact acreage of crops is pinpointed.
• The enumerator will be the ONLY one on the scene able to observe and provide information to complete Section D. • Notes for the other sections (such as livestock) are VERY helpful. – 20 beef pairs; saw sign ‘Eggs for sale’; pasture had fresh pies in it
• Start EARLY! This is a very short data collection window, cannot wait. Key to minimize inaccessibles. 70
Brainstorming….Tip Exchange • How to you find the Operator? (Remember, not necessarily the land owner) • What are some tips on collecting Area info? Converting reluctant respondents? Sometimes the Area Map/Photo is a big selling point, interested in talking about the segment. • Other tips/tricks to pass on. Go Team! We can do it!! 71
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June Area…more Shipping Info • Know your UPS drop-off locations & cut-off times! • Submit partials (do not wait for entire segment to be finished) – Utilize Partial Tracking Sheet! Date sent, tracking info – Make sure the tracts you send have the State/Segment/Tract # on front
• Do not ship tract questionnaires in photo boxes • Area is a very short data collection window so MUST use Next Day Air. ACES is a bit longer…ok to include ACES with the Area shipment. During May, ship ACES with regular UPS shipments. 73
Partial Tracking Form No PII Dates tract sent Acres from Sec D Note for tracking info Keep WITH you, don’t send.
Due Dates AREA
**Priority**
• June 1 – Office should have received at least partial work from ALL enumerators • June 6 – Goal: 50% in office • June 10 (Sat) – Last Day to Next Day Air • June 30 – Photos to office 75
Due Dates ACES • May 15 – Prescreening AND Data Collection Begins • **Longer data collection window. Start Mid May on ACES and knock out what you can prior to June Area. Continue to send work into the office on a flow basis. ACES continues after June Area is done. • June 30 – Data Collection Ends – Last Day to ship ACES to office 76
Questions?
