Action Plan Monthly Timeline
2015-2016 District Goals
Action Plan Monthly Timeline 15_08_03
Page 1
August
September
October
Action Plan – Monthly Timeline November December January
February
March
April
May/June
STUDENT ACHIEVEMENT Goal: Increase student learning through the implementation of KS College & Career Ready Standards Evident of Success: Increased student achievement on the STAR Enterprise Assessment CURRICULUM: Andover Scope & Sequence o Refine and organize district Scope & Sequence documents o Begin vertical alignment of Scope & Sequence
JILL CURRICULUM: Career/Technical Education (CTE) o Implement Career Pathways with a focus on STEM and Project Lead the Way (PLTW)
JILL ASSESSMENT: o Enhance Andover Data Dashboard to include culture/climate indicators and explore including Advanced Placement and ACT o District Leadership Team will continue to meet in Fall, Winter and Spring
Spring/Summer 2015: Identify any missing alignment documents and complete before August 1
Determine electronic storage location for all curriculum alignment documents (Server or Drive)
Begin to build common folder template for placement of all curriculum alignment documents
Begin to brand and streamline curriculum alignment documents
Move all curriculum alignment documents to new folders
Link documents to website (educator access only)
Begin creating vertical alignment doc K5 and 6-12 Begin teaching new “CATIA” high school class with WSU
BOE Update: Finalize all curriculum alignment documents and add to new folder(s)
Finalize recommendations and gather cost estimates for proposed changes
BOE Recommendation: Enrollment Guide Recommendation
BOE Action: Enrollment Guide
Update KCCMS and PowerSchool with any course changes for 2016-2017
BOE Update: Andover Data Dashboard Fall Results
Dec. 9 - Jan. 8: STAR Winter Window
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing & feedback, STAR Reports)
BOE Update: CATIA course
Summer 2015: Send two high school teachers to PLTW training for BioEngineering
Begin teaching Computer Applications in middle school CTE Committee meets to discuss changes to Middle School Careers class, Keyboarding class and Tech Labs Aug. 17-Sept. 4: STAR Fall Window Spring/Summer 2015: Update School Improvement Plans for 20152016
Sept. 10: District Leadership Team meets all together to outline process for partner schools, review data, set district goals, discuss STAR Reports and discuss AP/ACT changes
Nov. 16: School Improvement Plans due
JILL
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BOE Update: Andover Data Dashboard
May 2-20: STAR Spring Window June 2: District Leadership Team Retreat BOE Update: Andover Data Dashboard
August District Assessment Plan: o Continue to provide STAR professional learning to deepen understanding o Create understanding of changes in ACT and AP assessments and the impact on instruction
JILL RESOURCES: Curriculum Materials o Implement Everyday Math (Gr. 3-5) o Implement MS & HS ELA and Social Studies o Select MS & HS Math resources o Update Curriculum Adoption Cycle
JILL RESOURCES: Learning Management System (LMS) o Define & explore computer-based learning management system
Stacy
September
October
Sept. 1: STAR Professional Learning: Reports and Interpreting Results
ASSESSMENT:
Action Plan – Monthly Timeline November December January Nov. 16: School Improvement Plans due
Jan. or Feb: Partner Schools discuss STAR Reports that they find helpful
August: Math pilots begin at middle and high school Implement secondary social studies, high school ELA & Everyday Math 3-5
April-May 2015: Survey staff What do you use for an LMS? What features do you want? Are you interested in piloting?
Materials Implementation: Check-in to identify strengths and needs MS/HS Math Pilot follow-up training
March
April
May/June Determine ACT and AP Goals for 2016-2017
Jan. 18: Andover Instructional Framework Conference: AP and ACT breakout sessions offered
Sept. 23: High School District Leadership Teams discuss changes in AP and ACT, sets goals for both July 22-23: Provide Everyday Math training
February Jan. or Feb: Partner Schools discuss STAR Reports that they find helpful
Provide followup training as needed
MS/HS Math Pilot follow-up training
Materials Implementation: Check-in to identify strengths and needs
Begin update of Curriculum Adoption Cycle based on revenue
Middle and High School Math: Select resource(s) and get quotes
BOE Update: Curriculum Adoption Cycle BOE Recommendation: Middle and High School Math Materials
BOE Action: Item for Middle and High School Math Materials Order Math Materials April 29: Professional Learning Day Math materials training
Progress check for pilots. Get feedback on likes/dislikes
Update to BOE
May-June 2015: Identify products to pilot at elementary and secondary August- Begin pilots
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Progress check for pilots. Get feedback on likes/dislikes
Recommendation for 2016-17: Continue piloting or identify product to move forward with
Develop implementation timeline for 201617
Summer: Elementary Math Curriculum Realignment Committee
RESOURCES: 1:1 Computer Initiative o Recommendation for a potential implementation at the HS level for 2016-17school year o Research and Pilot next steps
August
September
October
April 2015: Survey all Students and Parents about 1:1
Identify one R&R teacher from each high school to pilot 1:1, sending students home with a Chromebook
Progress check on 1:1
August 2015: Survey teachers to determine professional learning needs for going 1:1
Stacy
Dyane supports High School pilots. Micah supports elementary pilots
o Develop an Instructional Technology Strategic Plan
August: Define what Technology Integration is to Andover
Report to SAT: Recommendation for 1:1
Update to BOE Dyane supports High School pilots. Micah supports elementary pilots
Progress check on 1:1 Dyane supports High School pilots. Micah supports elementary pilots
February Dyane supports High School pilots. Micah supports elementary pilots
March Progress check on 1:1 Finalize plan for 2016-17 school year
April Dyane supports High School pilots. Micah supports elementary pilots
Dyane supports High School pilots. Micah supports elementary pilots
Dyane supports High School pilots. Micah supports elementary pilots
Begin Android tablet pilot at PCES and CES in first grade June 2015: Technology Advisory Council will begin meeting
Determine if doing a 1:1 for 2016-17
Decide plan for 1:1 for 2016-17. Develop a timeline for implementation
Dyane supports High School pilots. Micah supports elementary pilots
Continue current pilots in each building
RESOURCES & Fiscal Responsibility Technology Strategic Plan
Action Plan – Monthly Timeline November December January
Look at Technology Integration Models
Decide what integration model the district will adopt
Set targets for the next 3 years
Plan timeline for reaching targets Develop budget
Identify hardware and infrastructure needs and set targets for all levels
Stacy TAC will be comprised of Community members, SAT, Administrators, Educators (AIF Academy, DLT, BTL, PLC Team Leaders and Super SAT)
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Present plan to SAT
BOE Report: Present Technology Strategic Plan
May/June Dyane supports High School pilots. Micah supports elementary pilots
August
September
October
Action Plan – Monthly Timeline November December January
February
March
Feb. 12: Building Professional Learning Day, Buildings intentionally make connections between initiatives and the Andover Instructional Framework
March 11: 8-Noon- Building Professional Learning Day for MS & HS 8-Noon- District PLC Teams for Elementary & District PLC Teams
April
EDUCATOR EFFECTIVENESS Goal: Ensure high quality instruction in every classroom by fostering professional effectiveness Evident of Success: Increased rigor and student engagement on Andover Walkthrough Data System INSTRUCTION: Andover Instructional Framework o Continue professional learning around instructional best practices o Implement best practices through “look-fors” around Andover Instructional Framework (AIF) o District Collaboration: Use protocols for analyzing student work and instructional practices o Andover Instructional Framework Academy explore appropriate technology devices at all levels to better implement the AIF
Jill and Stacy
Spring 2015: Meet with Team Leaders individually to plan for 20152016 AIF Academy selection process June 2015: Review initial “Andover Instructional Framework Learning Guide” with Administrators for feedback August: Review “Andover Instructional Framework Learning Guide” to Administrators and Team Leaders August 11: Announce the release of the AIF Learning Guide to all educators (purpose, benefits, how it aligns, etc.)
Sept. 2-3: Andover Instructional Framework Academy Sept. 8-Oct. 9: Meet individually with team leaders to Plan for Oct. 16 and identify protocols for engagement Sept./October: Proposals accepted for AIF Conference for certified and classified staff Sept. 14: Building Professional Learning Day, 8am-4pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework and/or District Goals
Oct. 5: Building Professional Learning Day, 8am-4pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework and/or District Goals Oct. 16: Professional Learning Day, 8am-Noon, Andover Instructional Framework, District PLC Teams Oct. 19-Nov. 6: Meet individually with team leaders to Reflect on Oct. 16 and Plan for Nov. 13 identify protocols for engagement Oct. 21-22: Andover Instructional Framework Academy
Nov. 13: Professional Learning Day, 811. Andover Instructional Framework, District PLC Teams Nov. 13: Building Professional Learning Day, 123:15pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework
Dec. 2-3: Andover Instructional Framework Academy AIF Conference: Registration opens for certified and classified staff
Nov. 16-Dec. 18: Meet individually with team leaders to Reflect on Nov. 13 and Plan for Jan. 4 and identify protocols for engagement
Jan. 4: Professional Learning Day, 811. Andover Instructional Framework, District PLC Teams Jan. 4: Building Professional Learning Day, 12-3:15pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework Jan. 18: Professional Learning Day, Andover Instructional Framework Conference for certified and classified staff Survey District PLC Teams to reflect on learning and identify next steps
AIF Conference: Plan conference for certified and classified staff
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Feb. 24-25: Andover Instructional Framework Academy
April 18-19: Andover Instructional Framework Academy April 29: Professional Learning Day
May/June
Action Plan – Monthly Timeline INSTRUCTION: District-Wide Collaboration o Explore options for District-Wide Collaboration time built into the educator day (late start, early release, etc.)
August
September
October
August 2015: Collaboration Committee meets to discuss goals, process and timeline. Begin research process and explore options
Collaboration Committee meets
Collaboration Committee meets to finalize top options
June 2015: Review initial “Andover Instructional Framework Learning Guide” with Administrators for feedback
Sept. 23 District Leadership Team meets all together to outline process for partner schools, review data, set district goals,
Stakeholders provide feedback to options.
November Present recommendations to administrators and calendar committee
December
January
February
Calendar Committee finalizes recommended calendar for 2016-17
BOE Recommendation: Present 2016-17 Calendar
BOE Action: 2016-17 District Calendar
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
March
April
May/June
BOE Recommendation: Present districtwide collaboration time options
Jill WALKTHROUGHS: Walkthrough Tool o Modify Walkthrough Tool to create seamless alignment to Andover Instructional Framework (AIF) and Teacher and Administrator Evaluations o Continue professional learning to deepen understanding of components and calibrate walkthroughs
Oct. 6: Walkthrough Calibration with Administrators and discussion of modifications to tool, including technology model
Committee begins to create recommendations for modifications to walkthrough and seeks feedback
August: Review “Andover Instructional Framework Learning Guide” to Administrators and Team Leaders
Jill and Brett
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March 1: Walkthrough Calibration of modified walkthrough tool with administrators are conducted for feedback
Walkthrough modifications are finalized and shared
Send walkthrough modifications to service center June BOE Report: Walkthrough Tool update
Action Plan – Monthly Timeline August EVALUATION: Teacher and Administrator Evaluation Process o Provide professional learning for administrators to deepen understanding of components and calibrate teacher ratings. o Deepen educators’ understanding of Student Growth Measures process
Brett EVALUATION: Classified Evaluations: o Revise the classified evaluation instrument & process
Brett
September
October
Sept. 1: Full day evaluation training for administrators (Evaluation Committee members will be invited as well) on Danielson process & rubrics
November
December
Conduct certified staff survey about evaluation, assessing student growth measures implementation
January
February
March
Evaluation Committee meets to discuss fall survey results, consider options for electronic storage of evaluations, and propose any changes to documents for 2016-17
April
May/June
Make Recommendati on on how to electronically store evaluations in 2016-2017
BOE Report: Overview of certified evaluation changes (May)
Continue piloting new classified evaluation tools
May Report to BOE: Overview of classified evaluation changes
Student Growth Measures breakout session offered at AIF conference on Jan. 18 Begin identifying template and rating systems to use for classified evaluation Identify classified evaluation committee members for each employee group
Report to SAT: Finalize rating systems and template format to be used
Maintenance, Custodial, & Grounds evaluation tools revised Office Assistant & Business Office Staff evaluation tools revised
Food Service evaluation tool revised Transportation evaluation tool revised
Communicate to stakeholders that classified evaluation system is being revised and pilot group will use new toll in 20152016 with all classified moving to new system in 2016-2017
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Instructional Aide & Library Aide evaluation tools revised Health Aide evaluation tool revised
Technology Staff evaluation tool revised Training for admin on rating criteria in preparation for classified evaluation pilot
Pilot new classified evaluation tools
Classified evaluations due May 2
Action Plan – Monthly Timeline August
September
October
November
December
January
February
March
CULTURE AND CLIMATE: Goal: Provide a positive and safe environment to optimize student and staff success Evidence of Success: Positive feedback and growth in the data from the yearly District Climate Survey SAFETY: o New School Resource Officers o Facilitate Intruderology followup discussions and interactive exercises in buildings (include BCC) o Evaluate & Revise District and Building Safety plans o Research potential implementation of Mobile Emergency Management System (MEMS)
June/July/Aug: Begin evaluation & revision of safety plans
Safety Committee Meeting: Evaluate revisions to safety plans
Safety Committee Meeting Evaluate MEMS Apps
Reevaluate VIPS program with City Police Dept. regarding fiscal possibility
Safety Committee Meeting: Final revisions to safety plans
Report to SAT: Revised Safety Plans & MEMS App recommendation
Safety Committee Meeting Report to BOE: Safety Update
August: New SRO Officers begin
David, Nicole, Brett CULTURE AND CLIMATE: District Culture and Climate Survey
Ensure all climate survey reports are set up correctly and ready
Administer climate survey to stakeholders (survey opens Jan. 5 and ends Jan. 24)
o Begin to display Culture/Climate Data on the Andover Data Dashboard o District Leadership Team will analyze data within buildings and district
Feb. 15: Climate Survey reports available for district, schools, and departments Include in BOE Data Dashboard Report: Climate survey questions
Brett
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Schools and departments share & discuss results with stakeholder groups (MarchMay)
April
May/June
Action Plan – Monthly Timeline August
September
October
November
December
January
February
March
April
May/June
FISCAL RESPONSIBILITY: Goal: demonstrate fiscal responsibility and effectively utilize facilities Evidence of Success: Adhere to budget limits through efficient expenditures Start internal audit for efficiencies
FISCAL RESPONSIBILITY: Transportation Efficiency Plan o Implement Efficiency Plan based on audit
David FISCAL RESPONSIBILITY: Custodial Efficiency Plan o Implement Efficiency Plan based on audit
Contracted Services began July 1 with 4State Maintenance Supply
Explore routing software vendors or services Begin development of transportation RFP
Monitor implementation of training plan for building custodians
Transportation RFP
Transportation RFP
Report to SAT: Present SAT w/ Recommendations for efficiencies
Report to BOE: Update on efficiencies implemented or planned
BOE Action: Transportation RFP
BOE Recommendation: Transportation RFP Begin to develop summer cleaning schedule district-wide
Report to SAT: Update on training & actual savings
Report to BOE: Update on training, services & actual savings
June 6- July 22- 4 day work week window
Recommendation for Auto renews March 1
David Start evaluation of fee structure for facility usage. Form committee; June, David, HS A.D., MS A.D., Elem. Principal
FISCAL RESPONSIBILITY: Facilities Usage Fee Structure o Evaluate Facilities Usage Fee Structure
Report to SAT: Receive feedback
Publicize summer cleaning schedule Report to BOE: Make recommendations
Report to Administrators: Receive feedback
BOE Action: New fee structure for facility usage Effective date of July 1, 2016
David FISCAL RESPONSIBILITY: Long Range Capital Outlay and Facilities Maintenance Plans o Implement Long Range Capital Outlay & Facilities Maintenance Plans
Facility Maintenance: Begin evaluation of facilities & items currently on plan and any additions
Capital Outlay process begins
Capital Outlay process continues
Facility Maintenance: Complete plan in conjunction with capital outlay process
Sherame finalizes budget
Report to SAT: Present options to SAT
BOE Action: Present options to BOE and request capital outlay approval
Sherame, Stacy & David finalize list
Continue process of ordering capital outlay items and continue bid process for facility projects
Capital Outlay process begins
Capital Outlay process continues Sherame finalizes budget Sherame, Stacy, & David finalize list
David
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Action Plan – Monthly Timeline August FISCAL RESPONSIBILITY: Electronic Systems Implementation
Communicate Timeline for the VeriTime timekeeping project to staff
o Continue/Refine implementation of Electronic Systems for effective District operations
Stacy and Sherame FISCAL RESPONSIBILITY: Human Resource Management System o Begin implementation of Talent Ed Records Electronic Human Resource Management Stystem
Brett
September
October
November
Sept. 14: AESOP/Veritime Training for select staff
Work on connection between Alio, AESOP and VeriTime
Report to BOE: VeriTime/AESOP Update
Finalize the transfer of substitute information between AESOP and Alio
Administrators complete beginning of year checklist in Records, consisting of administrative handbook acknowledgment, acceptance of computer use policy, & employment contract Week of August 31-September 4 – Informational blurb in employee newsletter stating that returning certified staff members will be using Records to complete their beginning of school checklist on Sept. 15
Beginning Sept. 1, all new hires will complete on-boarding process using Records Week of September 7-11 Another reminder blurb will be in employee newsletter about the beginning of year checklist
Continue infrastructure work with Alio on information flows between systems
Work on connection between Alio, AESOP and VeriTime
Begin developing “off-boarding” processes in Records when employees leave the district
December Work on connection between Alio, AESOP and VeriTime
January Jan. 18: AIF Conference for Classified Staff Test Groups for VeriTime Timekeeping and Payroll (District Office, Custodial Maintenance)
Continue infrastructure work with Alio on information flows between systems
Continue infrastructure work with Alio on information flows between systems
Meet with Evaluation Committee to discuss options for electronic evaluation process beginning in 2016-17 Continue infrastructure work with Alio on information flows between systems
September 15, notification/instr uctions will be sent out through Records to all certified staff that beginning of year checklist needs to be completed by Sept. 21 Begin work with Alio & Records so that information flows seamlessly between systems
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February
March
April
Test Groups for VeriTime Timekeeping and Payroll (District Office, Custodial Maintenance)
Test Groups for VeriTime Timekeeping and Payroll (Transportation, Food Service and Aides)
Test Groups for VeriTime Timekeeping and Payroll (Transportation, Food Service and Aides)
May/June Report to BOE: VeriTime/AESOP Update Update System to use for 4-Day workweek in the summer of 2016.
Collect Feedback on the process for modifications in 2016-17. Have Alio infrastructure work & process development completed by end of February By the end of February, begin piloting the offboarding process
Begin using the off-boarding process for all employees
BOE Report: Records Implementation Finalize recommendatio n on electronic evaluation process for 2016-2017
May: Work on August professional learning schedule to provide training for classified staff on Records so they can complete beginning of the year checklists, consisting of classified handbook acknowledgment, acceptance of computer use policy, and work agreement approval (will be signed electronically)
Action Plan – Monthly Timeline August
September
FISCAL RESPONSIBILITY: Print Services Audit
Begin research on contracted vs. in-house print/copy services
o Conduct Efficiency Audit of print services and begin implementation
Gather data to identify areas of inefficiencies
October
November
December
January Report to SAT: SAT decision made on print/copy services
Sherame & Stacy
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February Release RFP
March
April BOE Action: Print Services
May/June Implement new print/copy services contract
August
September
October
Action Plan – Monthly Timeline November December January
February
March
April
May/June
COMMUNICATIONS: Goal: Provide communication that is purposeful and timely Evidence of Success: Data and feedback from stakeholder groups COMMUNICATION NSPRA Communication Audit o Implement Recommendations
Nicole COMMUNICATION Community Marketing Committee & Marketing Plan
Meet w/ SS Dept. Heads (Julie, Neil, Ted, June, David, Bonnie S) to discuss/finalize use, expectations & design training of Google Apps
Google Accounts created & finalized for Support Services Staff
Form committee & Schedule meetings for the year
Marketing & Community Committee Meeting
Teacher Websites transitioned
Mobile App: Committee meets on format/design of app
Andover Update Distributed
Train Support Services Staff & on Calendar
Train Support Services Staff & on Drive
Train Support Services Staff on Gmail
o Continue to enhance the Website and other social communications based on feedback
Mobile App: app creation begins
Marketing & Community Committee Meeting
Marketing & Community Committee Meeting
Intranet: Design structure and organization of Intranet site
Nicole
Mobile App: Committee reviews app
SAT Report: Mobile app & feedback
Implement Phase 1 of Mobile App
Mobile App: Final opportunity for changes
Mobile App: Work session held for admin/office staff maintaining app
BOE Report: Preview mobile app
Mobile App: Flipped classroom training for admin/office staff
Intranet: Select sample of employees to review/test Intranet use and gather feedback
Mobile App: Launch beginspromoted to parents, staff, community, students
Intranet: Departments plan items to be added to Intranet and Department Items Due
Intranet: Implement Intranet district-wide
District Website Training @ AIF Conference
SAT Report: Review Intranet Structure Intranet: Departments plan items to be added to Intranet
JUNE- Andover Update Distributed
AIF Conference for certified and classified staff
o Form a community Marketing Committee to develop a Marketing Plan
Nicole COMMUNICATION District Website
Andover Update Distributed
District Website Intranet Goes Live
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Mobile App: Goes live in app store
Substitutes Google Apps Training Plan
SAT Report: Strategic Communications Plan
Marketing & Community Committee Meeting
BOE Report: Strategic Communications Plan
Action Plan Monthly Timeline 15_08_03
Page 1
August
September
October
Action Plan – Monthly Timeline November December January
February
March
April
May/June
STUDENT ACHIEVEMENT Goal: Increase student learning through the implementation of KS College & Career Ready Standards Evident of Success: Increased student achievement on the STAR Enterprise Assessment CURRICULUM: Andover Scope & Sequence o Refine and organize district Scope & Sequence documents o Begin vertical alignment of Scope & Sequence
JILL CURRICULUM: Career/Technical Education (CTE) o Implement Career Pathways with a focus on STEM and Project Lead the Way (PLTW)
JILL ASSESSMENT: o Enhance Andover Data Dashboard to include culture/climate indicators and explore including Advanced Placement and ACT o District Leadership Team will continue to meet in Fall, Winter and Spring
Spring/Summer 2015: Identify any missing alignment documents and complete before August 1
Determine electronic storage location for all curriculum alignment documents (Server or Drive)
Begin to build common folder template for placement of all curriculum alignment documents
Begin to brand and streamline curriculum alignment documents
Move all curriculum alignment documents to new folders
Link documents to website (educator access only)
Begin creating vertical alignment doc K5 and 6-12 Begin teaching new “CATIA” high school class with WSU
BOE Update: Finalize all curriculum alignment documents and add to new folder(s)
Finalize recommendations and gather cost estimates for proposed changes
BOE Recommendation: Enrollment Guide Recommendation
BOE Action: Enrollment Guide
Update KCCMS and PowerSchool with any course changes for 2016-2017
BOE Update: Andover Data Dashboard Fall Results
Dec. 9 - Jan. 8: STAR Winter Window
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing & feedback, STAR Reports)
BOE Update: CATIA course
Summer 2015: Send two high school teachers to PLTW training for BioEngineering
Begin teaching Computer Applications in middle school CTE Committee meets to discuss changes to Middle School Careers class, Keyboarding class and Tech Labs Aug. 17-Sept. 4: STAR Fall Window Spring/Summer 2015: Update School Improvement Plans for 20152016
Sept. 10: District Leadership Team meets all together to outline process for partner schools, review data, set district goals, discuss STAR Reports and discuss AP/ACT changes
Nov. 16: School Improvement Plans due
JILL
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BOE Update: Andover Data Dashboard
May 2-20: STAR Spring Window June 2: District Leadership Team Retreat BOE Update: Andover Data Dashboard
August District Assessment Plan: o Continue to provide STAR professional learning to deepen understanding o Create understanding of changes in ACT and AP assessments and the impact on instruction
JILL RESOURCES: Curriculum Materials o Implement Everyday Math (Gr. 3-5) o Implement MS & HS ELA and Social Studies o Select MS & HS Math resources o Update Curriculum Adoption Cycle
JILL RESOURCES: Learning Management System (LMS) o Define & explore computer-based learning management system
Stacy
September
October
Sept. 1: STAR Professional Learning: Reports and Interpreting Results
ASSESSMENT:
Action Plan – Monthly Timeline November December January Nov. 16: School Improvement Plans due
Jan. or Feb: Partner Schools discuss STAR Reports that they find helpful
August: Math pilots begin at middle and high school Implement secondary social studies, high school ELA & Everyday Math 3-5
April-May 2015: Survey staff What do you use for an LMS? What features do you want? Are you interested in piloting?
Materials Implementation: Check-in to identify strengths and needs MS/HS Math Pilot follow-up training
March
April
May/June Determine ACT and AP Goals for 2016-2017
Jan. 18: Andover Instructional Framework Conference: AP and ACT breakout sessions offered
Sept. 23: High School District Leadership Teams discuss changes in AP and ACT, sets goals for both July 22-23: Provide Everyday Math training
February Jan. or Feb: Partner Schools discuss STAR Reports that they find helpful
Provide followup training as needed
MS/HS Math Pilot follow-up training
Materials Implementation: Check-in to identify strengths and needs
Begin update of Curriculum Adoption Cycle based on revenue
Middle and High School Math: Select resource(s) and get quotes
BOE Update: Curriculum Adoption Cycle BOE Recommendation: Middle and High School Math Materials
BOE Action: Item for Middle and High School Math Materials Order Math Materials April 29: Professional Learning Day Math materials training
Progress check for pilots. Get feedback on likes/dislikes
Update to BOE
May-June 2015: Identify products to pilot at elementary and secondary August- Begin pilots
Page 3
Progress check for pilots. Get feedback on likes/dislikes
Recommendation for 2016-17: Continue piloting or identify product to move forward with
Develop implementation timeline for 201617
Summer: Elementary Math Curriculum Realignment Committee
RESOURCES: 1:1 Computer Initiative o Recommendation for a potential implementation at the HS level for 2016-17school year o Research and Pilot next steps
August
September
October
April 2015: Survey all Students and Parents about 1:1
Identify one R&R teacher from each high school to pilot 1:1, sending students home with a Chromebook
Progress check on 1:1
August 2015: Survey teachers to determine professional learning needs for going 1:1
Stacy
Dyane supports High School pilots. Micah supports elementary pilots
o Develop an Instructional Technology Strategic Plan
August: Define what Technology Integration is to Andover
Report to SAT: Recommendation for 1:1
Update to BOE Dyane supports High School pilots. Micah supports elementary pilots
Progress check on 1:1 Dyane supports High School pilots. Micah supports elementary pilots
February Dyane supports High School pilots. Micah supports elementary pilots
March Progress check on 1:1 Finalize plan for 2016-17 school year
April Dyane supports High School pilots. Micah supports elementary pilots
Dyane supports High School pilots. Micah supports elementary pilots
Dyane supports High School pilots. Micah supports elementary pilots
Begin Android tablet pilot at PCES and CES in first grade June 2015: Technology Advisory Council will begin meeting
Determine if doing a 1:1 for 2016-17
Decide plan for 1:1 for 2016-17. Develop a timeline for implementation
Dyane supports High School pilots. Micah supports elementary pilots
Continue current pilots in each building
RESOURCES & Fiscal Responsibility Technology Strategic Plan
Action Plan – Monthly Timeline November December January
Look at Technology Integration Models
Decide what integration model the district will adopt
Set targets for the next 3 years
Plan timeline for reaching targets Develop budget
Identify hardware and infrastructure needs and set targets for all levels
Stacy TAC will be comprised of Community members, SAT, Administrators, Educators (AIF Academy, DLT, BTL, PLC Team Leaders and Super SAT)
Page 4
Present plan to SAT
BOE Report: Present Technology Strategic Plan
May/June Dyane supports High School pilots. Micah supports elementary pilots
August
September
October
Action Plan – Monthly Timeline November December January
February
March
Feb. 12: Building Professional Learning Day, Buildings intentionally make connections between initiatives and the Andover Instructional Framework
March 11: 8-Noon- Building Professional Learning Day for MS & HS 8-Noon- District PLC Teams for Elementary & District PLC Teams
April
EDUCATOR EFFECTIVENESS Goal: Ensure high quality instruction in every classroom by fostering professional effectiveness Evident of Success: Increased rigor and student engagement on Andover Walkthrough Data System INSTRUCTION: Andover Instructional Framework o Continue professional learning around instructional best practices o Implement best practices through “look-fors” around Andover Instructional Framework (AIF) o District Collaboration: Use protocols for analyzing student work and instructional practices o Andover Instructional Framework Academy explore appropriate technology devices at all levels to better implement the AIF
Jill and Stacy
Spring 2015: Meet with Team Leaders individually to plan for 20152016 AIF Academy selection process June 2015: Review initial “Andover Instructional Framework Learning Guide” with Administrators for feedback August: Review “Andover Instructional Framework Learning Guide” to Administrators and Team Leaders August 11: Announce the release of the AIF Learning Guide to all educators (purpose, benefits, how it aligns, etc.)
Sept. 2-3: Andover Instructional Framework Academy Sept. 8-Oct. 9: Meet individually with team leaders to Plan for Oct. 16 and identify protocols for engagement Sept./October: Proposals accepted for AIF Conference for certified and classified staff Sept. 14: Building Professional Learning Day, 8am-4pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework and/or District Goals
Oct. 5: Building Professional Learning Day, 8am-4pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework and/or District Goals Oct. 16: Professional Learning Day, 8am-Noon, Andover Instructional Framework, District PLC Teams Oct. 19-Nov. 6: Meet individually with team leaders to Reflect on Oct. 16 and Plan for Nov. 13 identify protocols for engagement Oct. 21-22: Andover Instructional Framework Academy
Nov. 13: Professional Learning Day, 811. Andover Instructional Framework, District PLC Teams Nov. 13: Building Professional Learning Day, 123:15pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework
Dec. 2-3: Andover Instructional Framework Academy AIF Conference: Registration opens for certified and classified staff
Nov. 16-Dec. 18: Meet individually with team leaders to Reflect on Nov. 13 and Plan for Jan. 4 and identify protocols for engagement
Jan. 4: Professional Learning Day, 811. Andover Instructional Framework, District PLC Teams Jan. 4: Building Professional Learning Day, 12-3:15pm, Buildings intentionally make connections between initiatives and the Andover Instructional Framework Jan. 18: Professional Learning Day, Andover Instructional Framework Conference for certified and classified staff Survey District PLC Teams to reflect on learning and identify next steps
AIF Conference: Plan conference for certified and classified staff
Page 5
Feb. 24-25: Andover Instructional Framework Academy
April 18-19: Andover Instructional Framework Academy April 29: Professional Learning Day
May/June
Action Plan – Monthly Timeline INSTRUCTION: District-Wide Collaboration o Explore options for District-Wide Collaboration time built into the educator day (late start, early release, etc.)
August
September
October
August 2015: Collaboration Committee meets to discuss goals, process and timeline. Begin research process and explore options
Collaboration Committee meets
Collaboration Committee meets to finalize top options
June 2015: Review initial “Andover Instructional Framework Learning Guide” with Administrators for feedback
Sept. 23 District Leadership Team meets all together to outline process for partner schools, review data, set district goals,
Stakeholders provide feedback to options.
November Present recommendations to administrators and calendar committee
December
January
February
Calendar Committee finalizes recommended calendar for 2016-17
BOE Recommendation: Present 2016-17 Calendar
BOE Action: 2016-17 District Calendar
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
Jan. or Feb: Partner Schools conduct ½ day site visits in each other’s schools (walkthrough calibration, School Improvement Plan sharing and feedback, STAR Reports)
March
April
May/June
BOE Recommendation: Present districtwide collaboration time options
Jill WALKTHROUGHS: Walkthrough Tool o Modify Walkthrough Tool to create seamless alignment to Andover Instructional Framework (AIF) and Teacher and Administrator Evaluations o Continue professional learning to deepen understanding of components and calibrate walkthroughs
Oct. 6: Walkthrough Calibration with Administrators and discussion of modifications to tool, including technology model
Committee begins to create recommendations for modifications to walkthrough and seeks feedback
August: Review “Andover Instructional Framework Learning Guide” to Administrators and Team Leaders
Jill and Brett
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March 1: Walkthrough Calibration of modified walkthrough tool with administrators are conducted for feedback
Walkthrough modifications are finalized and shared
Send walkthrough modifications to service center June BOE Report: Walkthrough Tool update
Action Plan – Monthly Timeline August EVALUATION: Teacher and Administrator Evaluation Process o Provide professional learning for administrators to deepen understanding of components and calibrate teacher ratings. o Deepen educators’ understanding of Student Growth Measures process
Brett EVALUATION: Classified Evaluations: o Revise the classified evaluation instrument & process
Brett
September
October
Sept. 1: Full day evaluation training for administrators (Evaluation Committee members will be invited as well) on Danielson process & rubrics
November
December
Conduct certified staff survey about evaluation, assessing student growth measures implementation
January
February
March
Evaluation Committee meets to discuss fall survey results, consider options for electronic storage of evaluations, and propose any changes to documents for 2016-17
April
May/June
Make Recommendati on on how to electronically store evaluations in 2016-2017
BOE Report: Overview of certified evaluation changes (May)
Continue piloting new classified evaluation tools
May Report to BOE: Overview of classified evaluation changes
Student Growth Measures breakout session offered at AIF conference on Jan. 18 Begin identifying template and rating systems to use for classified evaluation Identify classified evaluation committee members for each employee group
Report to SAT: Finalize rating systems and template format to be used
Maintenance, Custodial, & Grounds evaluation tools revised Office Assistant & Business Office Staff evaluation tools revised
Food Service evaluation tool revised Transportation evaluation tool revised
Communicate to stakeholders that classified evaluation system is being revised and pilot group will use new toll in 20152016 with all classified moving to new system in 2016-2017
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Instructional Aide & Library Aide evaluation tools revised Health Aide evaluation tool revised
Technology Staff evaluation tool revised Training for admin on rating criteria in preparation for classified evaluation pilot
Pilot new classified evaluation tools
Classified evaluations due May 2
Action Plan – Monthly Timeline August
September
October
November
December
January
February
March
CULTURE AND CLIMATE: Goal: Provide a positive and safe environment to optimize student and staff success Evidence of Success: Positive feedback and growth in the data from the yearly District Climate Survey SAFETY: o New School Resource Officers o Facilitate Intruderology followup discussions and interactive exercises in buildings (include BCC) o Evaluate & Revise District and Building Safety plans o Research potential implementation of Mobile Emergency Management System (MEMS)
June/July/Aug: Begin evaluation & revision of safety plans
Safety Committee Meeting: Evaluate revisions to safety plans
Safety Committee Meeting Evaluate MEMS Apps
Reevaluate VIPS program with City Police Dept. regarding fiscal possibility
Safety Committee Meeting: Final revisions to safety plans
Report to SAT: Revised Safety Plans & MEMS App recommendation
Safety Committee Meeting Report to BOE: Safety Update
August: New SRO Officers begin
David, Nicole, Brett CULTURE AND CLIMATE: District Culture and Climate Survey
Ensure all climate survey reports are set up correctly and ready
Administer climate survey to stakeholders (survey opens Jan. 5 and ends Jan. 24)
o Begin to display Culture/Climate Data on the Andover Data Dashboard o District Leadership Team will analyze data within buildings and district
Feb. 15: Climate Survey reports available for district, schools, and departments Include in BOE Data Dashboard Report: Climate survey questions
Brett
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Schools and departments share & discuss results with stakeholder groups (MarchMay)
April
May/June
Action Plan – Monthly Timeline August
September
October
November
December
January
February
March
April
May/June
FISCAL RESPONSIBILITY: Goal: demonstrate fiscal responsibility and effectively utilize facilities Evidence of Success: Adhere to budget limits through efficient expenditures Start internal audit for efficiencies
FISCAL RESPONSIBILITY: Transportation Efficiency Plan o Implement Efficiency Plan based on audit
David FISCAL RESPONSIBILITY: Custodial Efficiency Plan o Implement Efficiency Plan based on audit
Contracted Services began July 1 with 4State Maintenance Supply
Explore routing software vendors or services Begin development of transportation RFP
Monitor implementation of training plan for building custodians
Transportation RFP
Transportation RFP
Report to SAT: Present SAT w/ Recommendations for efficiencies
Report to BOE: Update on efficiencies implemented or planned
BOE Action: Transportation RFP
BOE Recommendation: Transportation RFP Begin to develop summer cleaning schedule district-wide
Report to SAT: Update on training & actual savings
Report to BOE: Update on training, services & actual savings
June 6- July 22- 4 day work week window
Recommendation for Auto renews March 1
David Start evaluation of fee structure for facility usage. Form committee; June, David, HS A.D., MS A.D., Elem. Principal
FISCAL RESPONSIBILITY: Facilities Usage Fee Structure o Evaluate Facilities Usage Fee Structure
Report to SAT: Receive feedback
Publicize summer cleaning schedule Report to BOE: Make recommendations
Report to Administrators: Receive feedback
BOE Action: New fee structure for facility usage Effective date of July 1, 2016
David FISCAL RESPONSIBILITY: Long Range Capital Outlay and Facilities Maintenance Plans o Implement Long Range Capital Outlay & Facilities Maintenance Plans
Facility Maintenance: Begin evaluation of facilities & items currently on plan and any additions
Capital Outlay process begins
Capital Outlay process continues
Facility Maintenance: Complete plan in conjunction with capital outlay process
Sherame finalizes budget
Report to SAT: Present options to SAT
BOE Action: Present options to BOE and request capital outlay approval
Sherame, Stacy & David finalize list
Continue process of ordering capital outlay items and continue bid process for facility projects
Capital Outlay process begins
Capital Outlay process continues Sherame finalizes budget Sherame, Stacy, & David finalize list
David
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Action Plan – Monthly Timeline August FISCAL RESPONSIBILITY: Electronic Systems Implementation
Communicate Timeline for the VeriTime timekeeping project to staff
o Continue/Refine implementation of Electronic Systems for effective District operations
Stacy and Sherame FISCAL RESPONSIBILITY: Human Resource Management System o Begin implementation of Talent Ed Records Electronic Human Resource Management Stystem
Brett
September
October
November
Sept. 14: AESOP/Veritime Training for select staff
Work on connection between Alio, AESOP and VeriTime
Report to BOE: VeriTime/AESOP Update
Finalize the transfer of substitute information between AESOP and Alio
Administrators complete beginning of year checklist in Records, consisting of administrative handbook acknowledgment, acceptance of computer use policy, & employment contract Week of August 31-September 4 – Informational blurb in employee newsletter stating that returning certified staff members will be using Records to complete their beginning of school checklist on Sept. 15
Beginning Sept. 1, all new hires will complete on-boarding process using Records Week of September 7-11 Another reminder blurb will be in employee newsletter about the beginning of year checklist
Continue infrastructure work with Alio on information flows between systems
Work on connection between Alio, AESOP and VeriTime
Begin developing “off-boarding” processes in Records when employees leave the district
December Work on connection between Alio, AESOP and VeriTime
January Jan. 18: AIF Conference for Classified Staff Test Groups for VeriTime Timekeeping and Payroll (District Office, Custodial Maintenance)
Continue infrastructure work with Alio on information flows between systems
Continue infrastructure work with Alio on information flows between systems
Meet with Evaluation Committee to discuss options for electronic evaluation process beginning in 2016-17 Continue infrastructure work with Alio on information flows between systems
September 15, notification/instr uctions will be sent out through Records to all certified staff that beginning of year checklist needs to be completed by Sept. 21 Begin work with Alio & Records so that information flows seamlessly between systems
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February
March
April
Test Groups for VeriTime Timekeeping and Payroll (District Office, Custodial Maintenance)
Test Groups for VeriTime Timekeeping and Payroll (Transportation, Food Service and Aides)
Test Groups for VeriTime Timekeeping and Payroll (Transportation, Food Service and Aides)
May/June Report to BOE: VeriTime/AESOP Update Update System to use for 4-Day workweek in the summer of 2016.
Collect Feedback on the process for modifications in 2016-17. Have Alio infrastructure work & process development completed by end of February By the end of February, begin piloting the offboarding process
Begin using the off-boarding process for all employees
BOE Report: Records Implementation Finalize recommendatio n on electronic evaluation process for 2016-2017
May: Work on August professional learning schedule to provide training for classified staff on Records so they can complete beginning of the year checklists, consisting of classified handbook acknowledgment, acceptance of computer use policy, and work agreement approval (will be signed electronically)
Action Plan – Monthly Timeline August
September
FISCAL RESPONSIBILITY: Print Services Audit
Begin research on contracted vs. in-house print/copy services
o Conduct Efficiency Audit of print services and begin implementation
Gather data to identify areas of inefficiencies
October
November
December
January Report to SAT: SAT decision made on print/copy services
Sherame & Stacy
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February Release RFP
March
April BOE Action: Print Services
May/June Implement new print/copy services contract
August
September
October
Action Plan – Monthly Timeline November December January
February
March
April
May/June
COMMUNICATIONS: Goal: Provide communication that is purposeful and timely Evidence of Success: Data and feedback from stakeholder groups COMMUNICATION NSPRA Communication Audit o Implement Recommendations
Nicole COMMUNICATION Community Marketing Committee & Marketing Plan
Meet w/ SS Dept. Heads (Julie, Neil, Ted, June, David, Bonnie S) to discuss/finalize use, expectations & design training of Google Apps
Google Accounts created & finalized for Support Services Staff
Form committee & Schedule meetings for the year
Marketing & Community Committee Meeting
Teacher Websites transitioned
Mobile App: Committee meets on format/design of app
Andover Update Distributed
Train Support Services Staff & on Calendar
Train Support Services Staff & on Drive
Train Support Services Staff on Gmail
o Continue to enhance the Website and other social communications based on feedback
Mobile App: app creation begins
Marketing & Community Committee Meeting
Marketing & Community Committee Meeting
Intranet: Design structure and organization of Intranet site
Nicole
Mobile App: Committee reviews app
SAT Report: Mobile app & feedback
Implement Phase 1 of Mobile App
Mobile App: Final opportunity for changes
Mobile App: Work session held for admin/office staff maintaining app
BOE Report: Preview mobile app
Mobile App: Flipped classroom training for admin/office staff
Intranet: Select sample of employees to review/test Intranet use and gather feedback
Mobile App: Launch beginspromoted to parents, staff, community, students
Intranet: Departments plan items to be added to Intranet and Department Items Due
Intranet: Implement Intranet district-wide
District Website Training @ AIF Conference
SAT Report: Review Intranet Structure Intranet: Departments plan items to be added to Intranet
JUNE- Andover Update Distributed
AIF Conference for certified and classified staff
o Form a community Marketing Committee to develop a Marketing Plan
Nicole COMMUNICATION District Website
Andover Update Distributed
District Website Intranet Goes Live
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Mobile App: Goes live in app store
Substitutes Google Apps Training Plan
SAT Report: Strategic Communications Plan
Marketing & Community Committee Meeting
BOE Report: Strategic Communications Plan
