ADD MATISSE, REMBRANDT AND MONET TO THE
ADD MATISSE, REMBRANDT AND MONET TO THE GUEST LIST The Museum makes available, on a rental basis, the use of its magnificent architectural spaces and galleries. World-renowned for its collections which span more than fifty centuries, the Museum features must-see masterpieces spanning the globe. What better site in which to host your historic event! Private events in the Renaissance Court may begin after 6:00pm on Wednesday through Sunday. Events in The Museum Café may begin after 5:00pm Wednesday through Saturday, or anytime Sunday. All venues are available for rental any time on Monday and Tuesday. For business and social events, the Museum provides a list of approved caterers which have extensive experience with the Museum spaces and present delectable and artfully displayed cuisine. You will need to contact those outside caterers directly for menu options, pricing and availability. In conjunction with your event, we encourage you to take advantage of our docent-led or selfguided tours of selected galleries. The fees for these options vary depending on the galleries of interest and number of guests. Please ask for more details. We look forward to showing you the unique spaces, explaining the possibilities, and helping you create a memorable event. Best Regards, Janice Potter Event Sales Manager [email protected]
VENUE FEES The Museum makes available, on a rental basis, the use of its unique architectural spaces and galleries for groups or individuals to host Cocktail Receptions, Bridal Showers, Holiday Parties and Corporate events including Dinners, Meetings, and Team Building events. To schedule a personal tour or request information, contact Janice Potter at 508.793.4327 or by e-mail at [email protected] VENUE
CAPACITY
RATE
Renaissance Court/Balcony
$3500 for up to 3 hours $4000 for 4 hours Dinner only w/up & downstairs seating:160 $4400 for 5 hours
Renaissance Court 1st level
30-100 guests; Depending on set up
Price upon request
The Museum Café (Includes the Stoddard Garden Courtyard)
Cocktail Reception: 150 Dinner: 70-90
$1000 for up to 3 hours & $400 per additional hour
Conference Room (Basic Audio Visual Included)
Meeting space: 30-100 Depending on set up
$400 for up to 4 hours & $600 for up to 8 hours
Cocktail Style Reception: 250 (Includes access to Museum Galleries on first level) Seated Dinner & Dancing: 120
(Includes access to Museum Galleries on first level)
(Weekends & evenings 25% additional)
For events held on Sunday through Thursday a 10% discount off the Venue Fee is applicable. (Conference Room excluded) Non-profit discounts available, only one discount is applicable. VENUE AVAILABILITY
Monday and Tuesday – All Venues available anytime The Conference Room is available without time restriction Renaissance Court is available Wednesday through Sunday – from 6:00pm on; all events must conclude by midnight The Museum Café/Stoddard Garden Court - daily 5pm on and all day Sunday Rental fees include Museum Protective Services, set up of Museum and or rental furniture and a Museum Facilitator. Complimentary parking is available at the visitor parking lots and on the street. ADDITIONAL FEES
Rental of the Renaissance Court/Balcony includes chairs for up to 140 guests for indoor usage; tables are an additional cost of $11 each. The Museum Café includes tables and chairs for up to 90 guests; high top tables are a rental item. The Conference Room includes chairs and classroom style tables for standard set ups. Any rental furniture needs will be provided by the Museum and set up by same. Delivery charge of $45 is applicable for rental furniture. Venue Fees and rental furniture are subject to 7% State and local tax. 2014
BEVERAGE SERVICE The Worcester Art Museum holds an all alcoholic liquor license and as such will provide and service all beverages for your event. You may choose a cash bar or a hosted bar in which you are responsible for your guests’ consumption. If a host bar is selected a deposit will be collected in advance towards your bar. Any remainder over the original estimate collected is to be paid that evening by credit card or cash. Refunds are made if sales are less than the deposit collected. An 18% administrative charge and 7% State and local tax are added to all open bar sales. Bar service will conclude ½ hour before the end of a four or five hour event. Alcohol may not be served on Sundays before 11:00am. One bartender per hundred guests is included at no charge with a four or five hour rental of the entire Renaissance Court with Balcony. For events in the Museum Café or first level of the Renaissance Court the bartender fee is $25 per hour of event plus two hours total for set up and breakdown per bartender. (Minimum charge of $125) (Non-alcoholic bars excluded) Bar service includes plastic drink ware. If you prefer, glass barware is available through the caterer. BEVERAGE PRICES
Mixed Drinks
$7 – $8
Bottled Beer
$4 – $5
Wine
$7 – $8
Juice/Sparkling Water
$3
Champagne Toast
$3.50 (matching glassware can be provided by the caterer)
Soda
$2
Ask for our wine list if you would like to offer wine to your guests during dinner. Wine will be offered to your guests after the salad course and again when the entrée has been served. Wine bottles are not placed on the table. All alcoholic beverages must be provided by the Worcester Art Museum. The Museum emphasizes responsible use of alcohol and reserves the right to deny service if it is the opinion of the staff that too much alcohol has been consumed. Proper age identification must be provided for service. No unused portions of liquor, beer, or wine may be taken from the premises. No beverages of any kind may be taken into gallery areas. Red and Rose wine may only be served in the Museum Cafe due to the delicate nature of the Museum collection. No form of alcoholic beverages may be given as favors unless at the conclusion of an event. Bartender charges when applicable are subject to tax. 2014
Client Appreciation Receptions Holiday Parties Bridal and Baby Showers Team Building Events Corporate Dinners
Corporate & Social Events
508.793.4327 www.worcesterart.org [email protected]
WORCESTER ART MUSEUM
VENUE FEES The Museum makes available, on a rental basis, the use of its unique architectural spaces and galleries for groups or individuals to host Cocktail Receptions, Bridal Showers, Holiday Parties and Corporate events including Dinners, Meetings, and Team Building events. To schedule a personal tour or request information, contact Janice Potter at 508.793.4327 or by e-mail at [email protected] VENUE
CAPACITY
RATE
Renaissance Court/Balcony
$3500 for up to 3 hours $4000 for 4 hours Dinner only w/up & downstairs seating:160 $4400 for 5 hours
Renaissance Court 1st level
30-100 guests; Depending on set up
Price upon request
The Museum Café (Includes the Stoddard Garden Courtyard)
Cocktail Reception: 150 Dinner: 70-90
$1000 for up to 3 hours & $400 per additional hour
Conference Room (Basic Audio Visual Included)
Meeting space: 30-100 Depending on set up
$400 for up to 4 hours & $600 for up to 8 hours
Cocktail Style Reception: 250 (Includes access to Museum Galleries on first level) Seated Dinner & Dancing: 120
(Includes access to Museum Galleries on first level)
(Weekends & evenings 25% additional)
For events held on Sunday through Thursday a 10% discount off the Venue Fee is applicable. (Conference Room excluded) Non-profit discounts available, only one discount is applicable. VENUE AVAILABILITY
Monday and Tuesday – All Venues available anytime The Conference Room is available without time restriction Renaissance Court is available Wednesday through Sunday – from 6:00pm on; all events must conclude by midnight The Museum Café/Stoddard Garden Court - daily 5pm on and all day Sunday Rental fees include Museum Protective Services, set up of Museum and or rental furniture and a Museum Facilitator. Complimentary parking is available at the visitor parking lots and on the street. ADDITIONAL FEES
Rental of the Renaissance Court/Balcony includes chairs for up to 140 guests for indoor usage; tables are an additional cost of $11 each. The Museum Café includes tables and chairs for up to 90 guests; high top tables are a rental item. The Conference Room includes chairs and classroom style tables for standard set ups. Any rental furniture needs will be provided by the Museum and set up by same. Delivery charge of $45 is applicable for rental furniture. Venue Fees and rental furniture are subject to 7% State and local tax. 2014
BEVERAGE SERVICE The Worcester Art Museum holds an all alcoholic liquor license and as such will provide and service all beverages for your event. You may choose a cash bar or a hosted bar in which you are responsible for your guests’ consumption. If a host bar is selected a deposit will be collected in advance towards your bar. Any remainder over the original estimate collected is to be paid that evening by credit card or cash. Refunds are made if sales are less than the deposit collected. An 18% administrative charge and 7% State and local tax are added to all open bar sales. Bar service will conclude ½ hour before the end of a four or five hour event. Alcohol may not be served on Sundays before 11:00am. One bartender per hundred guests is included at no charge with a four or five hour rental of the entire Renaissance Court with Balcony. For events in the Museum Café or first level of the Renaissance Court the bartender fee is $25 per hour of event plus two hours total for set up and breakdown per bartender. (Minimum charge of $125) (Non-alcoholic bars excluded) Bar service includes plastic drink ware. If you prefer, glass barware is available through the caterer. BEVERAGE PRICES
Mixed Drinks
$7 – $8
Bottled Beer
$4 – $5
Wine
$7 – $8
Juice/Sparkling Water
$3
Champagne Toast
$3.50 (matching glassware can be provided by the caterer)
Soda
$2
Ask for our wine list if you would like to offer wine to your guests during dinner. Wine will be offered to your guests after the salad course and again when the entrée has been served. Wine bottles are not placed on the table. All alcoholic beverages must be provided by the Worcester Art Museum. The Museum emphasizes responsible use of alcohol and reserves the right to deny service if it is the opinion of the staff that too much alcohol has been consumed. Proper age identification must be provided for service. No unused portions of liquor, beer, or wine may be taken from the premises. No beverages of any kind may be taken into gallery areas. Red and Rose wine may only be served in the Museum Cafe due to the delicate nature of the Museum collection. No form of alcoholic beverages may be given as favors unless at the conclusion of an event. Bartender charges when applicable are subject to tax. 2014
Client Appreciation Receptions Holiday Parties Bridal and Baby Showers Team Building Events Corporate Dinners
Corporate & Social Events
508.793.4327 www.worcesterart.org [email protected]
WORCESTER ART MUSEUM
