ATSSA 2014 Booth Contract
American Traffic Safety Services Association
44th Annual Convention & Traffic Expo 2014 Convention: February 21–25, 2014 • Traffic Expo: February 23–25, 2014 henry b. gonzalez convention center • San ANTONIO, TEXAS
EXHIBIT SPACE APPLICATION & CONTRACT
The undersigned hereby applies for participation and exhibit space in the American Traffic Safety Services Association Traffic Expo 2014. Company Name:____________________________________________________________________________________________________ Mailing Address: ____________________________________________________________________________________________________ City: ___________________________________________ State: ________
Zip: _______________ Province/Country: __________________
Phone: ____________________ Fax: _________________ Web Address: ______________________________________________________ Exhibit Coordinator: ____________________________________________
Email:______________________________________________
Exhibit Coordinator Physical Mailing Address (No P.O.s):___________________________________ City:____________________________________________ State:________
Zip:_______________ Province/Country:___________________
Exhibit Coordinator Phone:_______________________________________
Fax:________________________________________________
I have checked the floor plan and my space preferences are:
Booth Choice
Dimension Preference (i.e., 20’ x 30’)
First
Booth #_____________________________ ______________________________________
Second
Booth #_____________________________ ______________________________________
Third
Booth #_____________________________ ______________________________________
Fourth
Booth #_____________________________ ______________________________________
We would prefer NOT to be located next to the following company(s) (limit to 3):_________________________________________________ (Maximum is 3. Show management will do their best to accommodate your request. However, we cannot guarantee that a competitor will not be located near your booth.) In order to be considered in the initial assignment of space, your contract must be received on or before May 1, 2013 accompanied by payment for 50% of total booth rental fee. Point credit standings will apply in this initial space assignment only. The balance must be paid by August 1, 2013. If payment is not received by August 1, 2013, space may be released for resale. For all exhibitors not in the initial space assignment, applications submitted before August 1, 2013 must be accompanied by a deposit of 50% of total booth rental fee, with final payment due within 30 days. Applications received after August 1, 2013 must be accompanied by the full fee. Final confirmation of space will be made within 30 days of booth assignment. I read and agree to the above terms: (sign)____________________________
Notice to Non-ATSSA members Full members (Affiliate, Engineering and Design Firms, Consultants or International) in good standing of the American Traffic Safety Services Association are eligible to exhibit at the member rate. Non-members are eligible to exhibit at a rate of $3895 per booth (if purchased by May 1, 2013) or $3995 per booth (after May 1, 2013). I read and agree to the above terms: (sign below) ____________________________________________
By initialing here _____, exhibitor acknowledges the show rules which are printed on the back of this form. ➤ Contract will NOT be processed without initials.
Space Rental Fees
Payment Method
10’ x 10’ booth
by May 1, 2013
after May 1, 2013
$2695 $3895
$2795 $3995
ATSSA Members: Non-Members:
An additional charge of $250 will be assessed for each corner. ______10’ x 10’ Booths @ $_____________
For ATSSA Use Only
Account #___________________________________________ Exp. Date_____________________ Security Code__________
= $___________
Cardholder___________________________________________
TOTAL = $___________
Authorized Signature___________________________________
+ _____ corners @ $250 each
= $___________
❏ Check (payable to ATSSA) Ck #______________________ Charge my: ❏ Visa ❏ M/C ❏ Amex
Application Received __________ Points _______________
Account Code: 424040100TX
Amount Paid _____________ Balance Due _______________________ by August 1, 2013 Invoice Date____________ Invoice #__________________ Amount of Payment Received __________________ Date ______________ Confirmed booth number(s) ________________ for Traffic Expo 2014 in San Antonio, TX [ _______ Booth(s) _______ Corner(s) ]
American Traffic Safety Services Association • 15 Riverside Parkway, Suite 100 • Fredericksburg, VA 22406 540-368-1701 • fax 540-368-1717 • email [email protected] • web www.atssa.com
show rules Qualifications for Exhibitors The term “Association” as used throughout these Rules and Regulations refers to the AMERICAN TRAFFIC SAFETY SERVICES ASSOCIATION. The term “Convention Center” means the Henry B. Gonzalez Convention Center in San Antonio, Texas. The ATSSA exhibit is devoted exclusively to devices, materials, supplies and services used for traffic control and roadway safety or for the manufacture of such devices. • Full members (Affiliate, Engineering and Design Firms, Consultants or International) in good standing of ATSSA may qualify as exhibitors. • Companies who are not members of ATSSA and are eligible to exhibit may exhibit at a higher rate. • Products and services must be related to the industry. • Products and services exhibited must be those normally manufactured or provided by the exhibitor. • An exhibitor may not display or distribute advertisements for any products that infringe on the registered trademark, copyright or patent of another company, as has been determined by a court of law. • Exhibitors displaying in an in-line booth may not design their booth or display a product that will block the view of an exhibitor in the booth next to them. • For island booths, the full clearance may be utilized with the approval of the show management and convention center policy. • You must purchase enough space for your products and your booth personnel. No conducting business in the aisles surrounding your booth.
Exhibit Rates Each exhibit booth is 10 feet x 10 feet. Single booth locations will be charged $2,695/$2,795 for members and $3,895/$3,995 for non-members. An additional charge of $250 will be assessed for each corner. The booth rental fee will include: • Standard booth set-up, consisting of draped background, 8 feet high and draped side partitions 36 inches high. • One two-line identification sign showing company name and booth number. • Watchman service during non-exhibit evening hours. • General lighting and cleaning service of public areas. • Up to two free registrations for each booth reserved if you stay in ATSSA’s hotel block. You must book your room through ATSSA’s official housing company. NO EXCEPTIONS or cancellation of hotel reservations. Registrations are for booth personnel only.
Cancellation of Exhibit Space • Exhibitors canceling exhibit space prior to August 1, 2013 will receive a full refund of exhibit fee paid minus $100 service fee per booth. • Exhibitors canceling exhibit space after August 1, 2013 and before October 1, 2013 will be charged 50% of total booth fee plus $100 service charge per booth. A full refund of exhibit fee paid minus $100 service fee per booth will be issued only if all exhibit booths are sold. • No refunds will be made after October 1, 2013.
Character of Exhibits The Association reserves the right to prohibit any exhibit, or any part of the exhibit, which in its opinion is not suitable or in keeping with the character of the exhibit. The reservation concerns persons, conduct, printed matter or other items the Association deems unethical or unfair to other exhibits.
44th Annual Convention & Traffic Expo 2014 Convention: February 21–25, 2014 • Traffic Expo: February 23–25, 2014 henry b. gonzalez convention center • San ANTONIO, TEXAS
EXHIBIT SPACE APPLICATION & CONTRACT
The undersigned hereby applies for participation and exhibit space in the American Traffic Safety Services Association Traffic Expo 2014. Company Name:____________________________________________________________________________________________________ Mailing Address: ____________________________________________________________________________________________________ City: ___________________________________________ State: ________
Zip: _______________ Province/Country: __________________
Phone: ____________________ Fax: _________________ Web Address: ______________________________________________________ Exhibit Coordinator: ____________________________________________
Email:______________________________________________
Exhibit Coordinator Physical Mailing Address (No P.O.s):___________________________________ City:____________________________________________ State:________
Zip:_______________ Province/Country:___________________
Exhibit Coordinator Phone:_______________________________________
Fax:________________________________________________
I have checked the floor plan and my space preferences are:
Booth Choice
Dimension Preference (i.e., 20’ x 30’)
First
Booth #_____________________________ ______________________________________
Second
Booth #_____________________________ ______________________________________
Third
Booth #_____________________________ ______________________________________
Fourth
Booth #_____________________________ ______________________________________
We would prefer NOT to be located next to the following company(s) (limit to 3):_________________________________________________ (Maximum is 3. Show management will do their best to accommodate your request. However, we cannot guarantee that a competitor will not be located near your booth.) In order to be considered in the initial assignment of space, your contract must be received on or before May 1, 2013 accompanied by payment for 50% of total booth rental fee. Point credit standings will apply in this initial space assignment only. The balance must be paid by August 1, 2013. If payment is not received by August 1, 2013, space may be released for resale. For all exhibitors not in the initial space assignment, applications submitted before August 1, 2013 must be accompanied by a deposit of 50% of total booth rental fee, with final payment due within 30 days. Applications received after August 1, 2013 must be accompanied by the full fee. Final confirmation of space will be made within 30 days of booth assignment. I read and agree to the above terms: (sign)____________________________
Notice to Non-ATSSA members Full members (Affiliate, Engineering and Design Firms, Consultants or International) in good standing of the American Traffic Safety Services Association are eligible to exhibit at the member rate. Non-members are eligible to exhibit at a rate of $3895 per booth (if purchased by May 1, 2013) or $3995 per booth (after May 1, 2013). I read and agree to the above terms: (sign below) ____________________________________________
By initialing here _____, exhibitor acknowledges the show rules which are printed on the back of this form. ➤ Contract will NOT be processed without initials.
Space Rental Fees
Payment Method
10’ x 10’ booth
by May 1, 2013
after May 1, 2013
$2695 $3895
$2795 $3995
ATSSA Members: Non-Members:
An additional charge of $250 will be assessed for each corner. ______10’ x 10’ Booths @ $_____________
For ATSSA Use Only
Account #___________________________________________ Exp. Date_____________________ Security Code__________
= $___________
Cardholder___________________________________________
TOTAL = $___________
Authorized Signature___________________________________
+ _____ corners @ $250 each
= $___________
❏ Check (payable to ATSSA) Ck #______________________ Charge my: ❏ Visa ❏ M/C ❏ Amex
Application Received __________ Points _______________
Account Code: 424040100TX
Amount Paid _____________ Balance Due _______________________ by August 1, 2013 Invoice Date____________ Invoice #__________________ Amount of Payment Received __________________ Date ______________ Confirmed booth number(s) ________________ for Traffic Expo 2014 in San Antonio, TX [ _______ Booth(s) _______ Corner(s) ]
American Traffic Safety Services Association • 15 Riverside Parkway, Suite 100 • Fredericksburg, VA 22406 540-368-1701 • fax 540-368-1717 • email [email protected] • web www.atssa.com
show rules Qualifications for Exhibitors The term “Association” as used throughout these Rules and Regulations refers to the AMERICAN TRAFFIC SAFETY SERVICES ASSOCIATION. The term “Convention Center” means the Henry B. Gonzalez Convention Center in San Antonio, Texas. The ATSSA exhibit is devoted exclusively to devices, materials, supplies and services used for traffic control and roadway safety or for the manufacture of such devices. • Full members (Affiliate, Engineering and Design Firms, Consultants or International) in good standing of ATSSA may qualify as exhibitors. • Companies who are not members of ATSSA and are eligible to exhibit may exhibit at a higher rate. • Products and services must be related to the industry. • Products and services exhibited must be those normally manufactured or provided by the exhibitor. • An exhibitor may not display or distribute advertisements for any products that infringe on the registered trademark, copyright or patent of another company, as has been determined by a court of law. • Exhibitors displaying in an in-line booth may not design their booth or display a product that will block the view of an exhibitor in the booth next to them. • For island booths, the full clearance may be utilized with the approval of the show management and convention center policy. • You must purchase enough space for your products and your booth personnel. No conducting business in the aisles surrounding your booth.
Exhibit Rates Each exhibit booth is 10 feet x 10 feet. Single booth locations will be charged $2,695/$2,795 for members and $3,895/$3,995 for non-members. An additional charge of $250 will be assessed for each corner. The booth rental fee will include: • Standard booth set-up, consisting of draped background, 8 feet high and draped side partitions 36 inches high. • One two-line identification sign showing company name and booth number. • Watchman service during non-exhibit evening hours. • General lighting and cleaning service of public areas. • Up to two free registrations for each booth reserved if you stay in ATSSA’s hotel block. You must book your room through ATSSA’s official housing company. NO EXCEPTIONS or cancellation of hotel reservations. Registrations are for booth personnel only.
Cancellation of Exhibit Space • Exhibitors canceling exhibit space prior to August 1, 2013 will receive a full refund of exhibit fee paid minus $100 service fee per booth. • Exhibitors canceling exhibit space after August 1, 2013 and before October 1, 2013 will be charged 50% of total booth fee plus $100 service charge per booth. A full refund of exhibit fee paid minus $100 service fee per booth will be issued only if all exhibit booths are sold. • No refunds will be made after October 1, 2013.
Character of Exhibits The Association reserves the right to prohibit any exhibit, or any part of the exhibit, which in its opinion is not suitable or in keeping with the character of the exhibit. The reservation concerns persons, conduct, printed matter or other items the Association deems unethical or unfair to other exhibits.
