August 9, 2017 minutes for GLAYF Board of Directors meeting ... - AWS
August 9, 2017 minutes for GLAYF Board of Directors meeting Called to order at 8:38 P.M. Board members present: Rob Curie, Kelli Bohnet, John Ellsworth, Sandra Prince, Matt Pierson, John Irwin, Scott Kebler, & Steve Young. Bill Darnell absent. Others present: Chris Lieb, Dan James, Russ Hammond, Chris Reynolds, Michelle Nauta, Sam Ybarra, Dan Schaenzer, & Craig Skinner. Minutes for the July 12, 2017 meeting presented by John E. Scott moved to accept, seconded by Matt. Voted on and passed. John E. also reported the minutes are now online on the website; once approved, they will be posted under the board of directors tab. John E. reminded coaches to submit the required paperwork: concussion training certificate & online background check consent. Treasurer’s report by Kelli initially postponed until she arrived. Executive reports. Vice President Bill was absent; some items shared by Rob. President Rob reported: (1) MHSAA officials shared some things: face guarding is legal & no blind-side blocks / crack blocking unless arms extended (no shoulder blocks for blindside hits), (2) Rob submitted a terrorism report to insurance company, (3) Rob reported our CAYF weigh-in date will be August 24 starting at 6:00 P.M., (4) Rob suggested getting a word lock for Neff pedestrian entrance to Marsh, & (5) 2016 taxes done. Treasurer’s report by Kelli. GLAYF gave 16 scholarships to 14 families. Kelli reminded the board that GLAYF has moved to QuickBooks and is reconciling to bank statements, so official reports will be about a month behind. GLAYF has $53,080.22 total in both accounts, according to an unofficial balance check before our August 9, 2017 board meeting. Official ending balance of general account was $46,939.37. Official ending balance of referee account was $8,000.00. Matt moved to accept the treasurer’s report, seconded by Sandra. Voted on and passed. Full treasurer’s report at end of minutes. Rules & League Representative Committee report by Bill. No report due to absence; some items shared by Rob in executive reports. Grounds Committee report by Matt. GLAYF coaches and teams need to pick up trash at Marsh to keep the field and practice area as clean as possible. The road crew is coming Thursday; Matt will be there to help and coordinate. The sideline tarp still being investigated; Rob suggested getting a new one. Scott completed the fence project. Sandra hoped the swarms of mosquitos could be addressed; Matt will look into it. GLAYF is now in charge of mowing the game field. Equipment Committee report by Scott. Scott has the inventory sheet from equipment nights. Send Scott the jersey numbers from each team; jerseys distributed today and tomorrow. Scott reported we need more helmets and shoulder pads (of certain sizes) for next year as well as youth medium practice pants. Dick’s Sporting Goods stuff has not yet arrived. Youth size footballs are coming. Sandra wants new first aid kits for cheer; Matt suggested looking in the equipment shed. . Concessions Committee report by Kelli. Popcorn machine ready to go. Nonperishables purchased. The BIG shopping trip likely to happen Monday or Tuesday, August 14 or 15; help needed for it. Kelli & John I. plan to do some painting. Hot coco machine needs attention. Plan to try selling pretzels this year; switching hot dogs that we use. Cheer will do 50/50 instead of concession shifts. Kelli may need volunteers for the first week of games before Labor Day.
GLAYF minutes for August 9, 2017, page 1 of 4
Draft Committee report by Steve. Drafts went well. Steve sent spreadsheets with draft results to coaches. Rob asked Steve to send all the spreadsheets to the board as well. Coaches Selection Committee report by Scott. Coaches already selected. Varsity Head Coach Matt Bird and Scott met with head coaches individually after the selection process. Everson’s death ended these meetings before all head coaches met with Matt and Scott. GLAYF plans to send a coaching evaluation reminder about halfway through the season as well as at the end of the season. Michelle Nauta suggested making the coaching evaluation an online form. Spirit & Cheer Committee report by Sandra with help from Michelle & Sam. Not all football teams will have a cheer team. A 4th grade coach is needed. Cheer thinks a “meet and greet” or “mixer” for football coaches, cheer coaches, and board members would be a good idea. Rob will tell head football coaches to contact and meet cheer coaches. Big cheer order came in. Additional executive report. President Rob reported: (1) Rob ordered 40 GLAYF shirts for football coaches & (2) Rob is doing the background checks on coaches. Publicity Committee report by John E. As of August 9, 2017, we have 318 kids registered (246 for football, 72 for cheer). Last year, we had 324 (236 football, 88 cheer). Late registration option has been added to website. New website allows email communication, so GLAYF will drop Constant Contact and save over $200 a year. Bylaws Special Committee report by John E. No report. Old business item: Photos for GLAYF. Scott getting a date for photos and will send out a picture schedule to the coaches. New business item: hudl accounts for GLAYF. John E. moved to spend up to $1,300.00 for hudl accounts for GLAYF, seconded by Scott. Voted on and passed Next meeting September 13, 2017 at 8:15 P.M. (or as soon as possible after practices) Adjourned at 9:47 P.M. Closed session called to order at 9:52 P.M. Board members present: Rob Curie, Kelli Bohnet, John Ellsworth, Matt Pierson, John Irwin, Scott Kebler, & Steve Young. Bill Darnell & Sandra Prince absent. Discussion item: The purpose of GLAYF is to promote the game of football so it may be enjoyed by as many young athletes as possible; playing time promotes player enjoyment. Closed session adjourned at 10:43 P.M.
GLAYF minutes for August 9, 2017, page 2 of 4
Treasurer’s report:
Treasurer’s report continued on back…
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Treasurer’s report (continued):
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GLAYF minutes for August 9, 2017, page 1 of 4
Draft Committee report by Steve. Drafts went well. Steve sent spreadsheets with draft results to coaches. Rob asked Steve to send all the spreadsheets to the board as well. Coaches Selection Committee report by Scott. Coaches already selected. Varsity Head Coach Matt Bird and Scott met with head coaches individually after the selection process. Everson’s death ended these meetings before all head coaches met with Matt and Scott. GLAYF plans to send a coaching evaluation reminder about halfway through the season as well as at the end of the season. Michelle Nauta suggested making the coaching evaluation an online form. Spirit & Cheer Committee report by Sandra with help from Michelle & Sam. Not all football teams will have a cheer team. A 4th grade coach is needed. Cheer thinks a “meet and greet” or “mixer” for football coaches, cheer coaches, and board members would be a good idea. Rob will tell head football coaches to contact and meet cheer coaches. Big cheer order came in. Additional executive report. President Rob reported: (1) Rob ordered 40 GLAYF shirts for football coaches & (2) Rob is doing the background checks on coaches. Publicity Committee report by John E. As of August 9, 2017, we have 318 kids registered (246 for football, 72 for cheer). Last year, we had 324 (236 football, 88 cheer). Late registration option has been added to website. New website allows email communication, so GLAYF will drop Constant Contact and save over $200 a year. Bylaws Special Committee report by John E. No report. Old business item: Photos for GLAYF. Scott getting a date for photos and will send out a picture schedule to the coaches. New business item: hudl accounts for GLAYF. John E. moved to spend up to $1,300.00 for hudl accounts for GLAYF, seconded by Scott. Voted on and passed Next meeting September 13, 2017 at 8:15 P.M. (or as soon as possible after practices) Adjourned at 9:47 P.M. Closed session called to order at 9:52 P.M. Board members present: Rob Curie, Kelli Bohnet, John Ellsworth, Matt Pierson, John Irwin, Scott Kebler, & Steve Young. Bill Darnell & Sandra Prince absent. Discussion item: The purpose of GLAYF is to promote the game of football so it may be enjoyed by as many young athletes as possible; playing time promotes player enjoyment. Closed session adjourned at 10:43 P.M.
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Treasurer’s report:
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Treasurer’s report (continued):
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