AYSO 498 Board Meeting Agenda
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
6:30 – Call to Order and Take Attendance 6:32 – Review and approve meeting minutes from July 7, 2016 6:35 – Review Open Actions Items 6:45 – Opening Remarks Opening Day, Saturday, August 6th. Pre Meeting 5 pm Dublin 1. Need someone to take lead on: o $15,000 pathway to fields o $25,000 lights at fields o $20,000 field drainage and sod o $2,000 Kickboards 6:50 –New Board Members Assistant Registrar: Nicole Radowski 6:55 – Current Financial Status – Ursula Grove - Indoor and Spring Fees. See page 5. - Vote for new Refund Policy – See page 2. 7:00 – Fall Registrations – Shannon Mullins 7:05 – Field Sizes – Need someone to layout new field sizes for Spring to conform to the new USSA guidelines. 7:10 – Extra Status – Simon King 7:20 – Region 5/C/498 2016 Referee Points System – Bob Bradley/Gene Scherer 7:30 – Topics from the floor 8:00 PM – Adjourn Meeting, Next Board meeting will be September 1st Action Items: Date Action Created 8/6/15 7/7/16
4/4/16 7/4/2016 8/4/2016
New approach to recruit referees MY 2016 Fall Regional Tournament Guidelines Volunteer Apperception Sportsmanship Program Calendar move to Google Calendar U07/08 Referee recruitment and Training Referee Tracking System Reserve Gyms for Indoor/Futsal
Page 1 of 5
Originator
Assignee
Due Date
Gene Scherer Gene Scherer
Bob Bradley Micheal Parker Micheal Parker
9/1/2016
Gene Scherer
Tom Mason Tom Mason Craig Besaw
9/1/2016 9/1/2016
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
Notes: Coaches, o Try to avoid practicing in Goal Areas and other worn down areas of the fields. o Do not let players take shots on goals before practices, especially when not under supervision. [Safety] o Try to get the parents to sign the Parent Pledge http://www.ayso.org/Assets/For+Families/Kids+Zone/Downloads/kids_zone_pledge_en.sflb.pdf Future Special Topics Regions 1,2,3,5-year plan o Registration up 20% by 2017 from 2014 o Certified Advanced/Intermediate/U12/U10/U8/U6 Coaches up by 10% o Certified Regional/Intermediate/Advanced Referees up by 10% o At least one team in the Extra Program for every age group U10 and up. Purchase and Installation of Kick Boards on fields – Working on proposal Regions and Coaches requirement to hold team’s practices for fall, indoor and spring Suggested Policy on Coed Teams, o Girls may play on Boys teams as long as there is room in that division that does not put a player in that division on a waiting list. Suggested Policy on Players playing a division: 1. Player is within 6 months of cut off upper age division or parent coach’s child. 2. Coach and division coordinator must approve player’s capability to play up 3. There is room in the age division the player is playing up into. No player in the upper age group will be placed on a waiting list while a player from a younger division is playing up into that division.
GENERAL REFUND POLICY for AYSO Region 498, Madison, AL Refund requests for Spring/Select 2016 (MY 2015) and any previous Seasons are no longer being accepted. For refunds for Fall 2016 please contact the registrar [email protected]. Fall 2016 Season 1. Requests for full refunds must be received prior to August 8th, 2016. Any refund requests received after August 8th will be handled on a case by case basis. 2. If your player attends a practice and/or a game a refund cannot be granted. This is due to AYSO’s insurance and liability policy. 3. No refunds on used uniforms. A uniform which was worn at least once or never worn but washed is considered "used." 4. A full refund cannot be granted if the uniform appears to be used even if the refund request was submitted prior to August 8th. 5. Inclement weather conditions cannot be accepted as a reason to request a refund. 6. All refund requests must be made in writing (email is acceptable.) Please state the reason for the request and email the registrar: [email protected] 7. Please allow up to six weeks to receive your refund check. 8. For questions or to check on the status of your refund, please contact our treasurer and registrar at [email protected] and [email protected].
Page 2 of 5
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
AYSO 498 Monthly Budget Update Section
Area
Region
Year For the 12 month period beginning: July 1, 2016
Other Year Ending: August 3rd, 2016
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
Date of last financial statement distributed to members:
Estimated Revenues: 4005 4006 4007 4008 4009 4010 4012 4015 4020 4021 4022 4023 4024 4025 4027 4031 4040 4310 9105 4959 5701 5701
Registration Fees (see bottom right) Registration Fee Refunds Early Registration Discount Multi-Child Discount Late Registration Fees Merchandise Revenue Merchandise Revenue - T-Shirts Training Registration Fees Tourn/Natl Games/Player Camp Refunds Tournament/National Games/Player Camp Tournament-Referee Commitment Fees Tournament - Referee Commitment Refund Concessions Tournaments - Vendors Concessions - Packaged Cultural Exchange Fund Raising - Other Sponsors/Contributions/Donations Interest Income Other Income (Describe) Payment to AYSO 498 Extra Payment to AYSO 498 Total Estimated Revenue (R):
Budget $
received/paid
YTD
before 7/1/16
Actual
217,125.00 (3,315.00)
51,120.00 plus (285.00) plus
total column M+O
46,920.00 (150.00)
1,020.00
remarks
98,040.00 (435.00)
498.00
challenger camp
215.00
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015 1,400.00 900.00
$
217,345.00
used jersey sale
$
50,835.00 plus
$
2,000.00 49,268.00
proceeds from area MY2015 tournamnet $
100,103.00
Estimated Expenditures: 1600
Deferred Payment to AYSO
5101 5102 5103 5104 5105 5106 5107 5108 5111 5115 5130 5135 5140 5150 5155 5200 5205 5208 5209 5210 5211 5212 5213 5220 5220 5221 5222 5223 5224 5225 5226 5227 5228 5229 5235 5239 5241 5255
Uniforms - Players - TAX PAID Uniforms - Coaches - TAX PAID Uniforms - Referees - TAX PAID Uniforms - Other - TAX PAID Uniforms - Players - NO TAX PAID Uniforms - Coaches - NO TAX PAID Uniforms - Referee - NO TAX PAID Uniforms - Other - NO TAX PAID Field Expenses Facility / Park Fees Equipment - TAX PAID Equipment - NO TAX PAID Storage Expenses Trainer Payments Payments to Playing Circuit Natl Games-Start-up Seed Money Natl Games-Business Expenses Tourn/Natl Games: Opening Ceremonies Tourn/Natl Games: Banners & Signs Tourn/Natl Games: Traffic Control Tourn/Natl Games: Entertainment Tourn/Natl Games: ID Cards Tourn/Natl Games: Insurance Tourn: Incentives, Trophies, Awards Extra Tourn: Incentives, Trophies, Awards Tournament: Coaches Tournament: Referees Tournament: Other Tournament: Water/Food Tournament: Concession Expenses Tournament: Medical Personnel Tournament Planning Meetings Tournament/National Games: Entry Fees Tournament/Player Camp Expenses Merchandise Expense Cultural Exchange Expenses Playoff Expenses Ads/Newsletter/Yearbook/Pictures
see code 5105 see code 5106
51,750.00 9,000.00 4,000.00 3,000.00 10,500.00 1,500.00 5,100.00
63,468.52 6,177.03
8,057.00 plus
8,057.00 jerseys aand ref sets (part of it volunteer incentive/equipment) board member shirts
750.00 plus 422.25 plus
$58,228w/o tax, $5240.52 tax
47.96 3,915.00
750.00 Chamber of commerce business expo; expansion of Indoor program futsal equiment 4,337.25 ref equip. $422.25
48,300.00 received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
1,258.00
refunds for snacks and team parties MY15
98.49 2,638.00
t-shirts for sale/fundraiser
6,700.00
1,600.00
8,000.00
7,000.00
2,262.01 plus
3,475.26
Page 3 of 5
5,737.27 promotion dept., magnets, labels
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
Estimated Expenditures:
Budget
5261 5262 5274 5275 5431 5432 5433 5434 5701 5702 5703 5704 5705 5715 5801 7401 7430 7431 7435 7515 7535 7540 7625 7695 8305
Fund-raising Expenses: Concessions Fund-raising: Other Awards & Volunteer Recognition Donations Clinic Training Expenses: Player Clinic Training Expenses: Coaches Clinic Training Expenses: Referees Clinic Training Expenses: Other Payments to AYSO: Inter-regional Payments to AYSO: NSTC Payments to AYSO: Registration Fees Payments to AYSO: Supply Center Payments to AYSO: Sales Tax Payments to Referees (Playing Circuit) Fixed Assets (over $1,000) Travel: Other Conferences / Meetings Section / NAGM Travel Mileage Phone / Internet / Website Postage Freight paid for uniforms and equipment Office Supplies Miscellaneous Supplies Bank Fees
8595
Other Expenses
YTD Actual
Per Player
7,000.00
1,000.00 1,000.00 500.00
128.16 43.04
35,000.00 6,000.00 4,200.00
5,967.50 plus
16,520.00 251.25
22,487.50 coach:$113.58// ref: $137.67
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
2,000.00 12,000.00
155.00 2,400.00 2,300.00
302.20 plus
574.92 154.60
400.00
877.12 ref equipment $302.2
86.80
300.00
chamber of commerce
Contingency Total Estimated Expenditures (E):
$
230,705.00
$
(13,360.00)
Estimated Bank Balance on June 30, 2016:
$
98,238.52
Estimated Ending Cash Balance June 30, 2017:
$
84,878.52
Starting Balance July, 1, 2016:
$
130,948.64
YTD Income for MY 2016/17:
$
49,268.00
YTD Epenses for MY 2016/17:
$
98,837.03
YTD Ending Cash Balance:
$ 81,379.61
Estimated Cash Increase (Decrease):
(R-E)
$
17,760.96
$
98,837.03
$
116,597.99
Please comment if the cash reserve is less than $5 or more than $12 per player: Planned Projects: ($62,000) as of Apr16 $15,000 pathway to fields $25,000 lights at fields $20,000 field drainage and sod $2,000 Kickboards
Comments: Prepared by: Ursula Grove
DUE DATES:
last udated:
PLEASE COMPLETE THIS SECTION:
Region: 30 days prior to end of fiscal year - June 1 Area discretionary account: July 1 Section discretionary account: July 1 Tournament: 6 months prior to event Camp: 60 days prior to camp Cultural Exchange: 3 months prior to travel
8/3/2016
Registration fees Players 1000 600 400 1500
Players average Fee Fee x $ 75.00 = x $ 95.00 = x $ 55.00 = x $ 50.00 = subtotal = 25 x $ (85.00) = 150 x $ (65.00) = Total =
Page 4 of 5
$ $ $ $ $ $ $ $
75,000.00 57,000.00 22,000.00 75,000.00 229,000.00 (2,125.00) (9,750.00) 217,125.00
25 VIP players 150 PSF players
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
All, Just thinking that if we will have the board meeting tomorrow as scheduled, we also need to vote/update/adjust the fees for Indoor and Spring. I know it seems like a long time until Indoor and Spring comes around, but since the fees for theses seasons are already posted on our website, I think we need to get them adjusted as soon as possible because it'll be registration time for those seasons sooner than you think. When we decided on the fees as shown above, it didn't take into consideration that we provide uniforms for Indoor and Spring this membership year. The fee changes "only" concern those players who didn't play in the Fall (for Indoor registration) or didn't play in either Fall or Indoor (for Spring registration). The above fees take into consideration that for newly registered players for Indoor and Spring we have to pay the annual, per player $17.50 fee to AYSO National for liability insurance. We rounded it to $20 that's why it shows $45 for Indoor for players who played in the Fall and $65 for players who didn't play in the Fall. But we need to add in the uniform costs: By my calculation, the cost per uniform averages $31.24 (let's round to $30.) So I propose that we change the: - Indoor fee for players who didn't play in the Fall to a total of $95. - Spring fee for players who didn't play in either Fall or Indoor to $95. If we don't adjust the fees for those players who join us later in the membership year, the players who played Fall and then any additional season carry all the costs for example for the gym rental for Indoor. $95 seems high for both Indoor and Spring for new players in this membership year, but they get a full set of uniforms which is new this year. Even if we change it to $75 for U5-U8 (because they get the less expensive socks) and $95 for the U10 and above it is better than leave it at only $65 for new Indoor and new Spring players. We need to keep in mind, that while we are a non-profit organization, we cannot operate at a loss and give "away uniforms for free" to Indoor and Spring players who join us for those seasons only. Thanks, Ursula Grove Regional Treasurer AYSO 498 Madison, AL Page 5 of 5
6:30 – Call to Order and Take Attendance 6:32 – Review and approve meeting minutes from July 7, 2016 6:35 – Review Open Actions Items 6:45 – Opening Remarks Opening Day, Saturday, August 6th. Pre Meeting 5 pm Dublin 1. Need someone to take lead on: o $15,000 pathway to fields o $25,000 lights at fields o $20,000 field drainage and sod o $2,000 Kickboards 6:50 –New Board Members Assistant Registrar: Nicole Radowski 6:55 – Current Financial Status – Ursula Grove - Indoor and Spring Fees. See page 5. - Vote for new Refund Policy – See page 2. 7:00 – Fall Registrations – Shannon Mullins 7:05 – Field Sizes – Need someone to layout new field sizes for Spring to conform to the new USSA guidelines. 7:10 – Extra Status – Simon King 7:20 – Region 5/C/498 2016 Referee Points System – Bob Bradley/Gene Scherer 7:30 – Topics from the floor 8:00 PM – Adjourn Meeting, Next Board meeting will be September 1st Action Items: Date Action Created 8/6/15 7/7/16
4/4/16 7/4/2016 8/4/2016
New approach to recruit referees MY 2016 Fall Regional Tournament Guidelines Volunteer Apperception Sportsmanship Program Calendar move to Google Calendar U07/08 Referee recruitment and Training Referee Tracking System Reserve Gyms for Indoor/Futsal
Page 1 of 5
Originator
Assignee
Due Date
Gene Scherer Gene Scherer
Bob Bradley Micheal Parker Micheal Parker
9/1/2016
Gene Scherer
Tom Mason Tom Mason Craig Besaw
9/1/2016 9/1/2016
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
Notes: Coaches, o Try to avoid practicing in Goal Areas and other worn down areas of the fields. o Do not let players take shots on goals before practices, especially when not under supervision. [Safety] o Try to get the parents to sign the Parent Pledge http://www.ayso.org/Assets/For+Families/Kids+Zone/Downloads/kids_zone_pledge_en.sflb.pdf Future Special Topics Regions 1,2,3,5-year plan o Registration up 20% by 2017 from 2014 o Certified Advanced/Intermediate/U12/U10/U8/U6 Coaches up by 10% o Certified Regional/Intermediate/Advanced Referees up by 10% o At least one team in the Extra Program for every age group U10 and up. Purchase and Installation of Kick Boards on fields – Working on proposal Regions and Coaches requirement to hold team’s practices for fall, indoor and spring Suggested Policy on Coed Teams, o Girls may play on Boys teams as long as there is room in that division that does not put a player in that division on a waiting list. Suggested Policy on Players playing a division: 1. Player is within 6 months of cut off upper age division or parent coach’s child. 2. Coach and division coordinator must approve player’s capability to play up 3. There is room in the age division the player is playing up into. No player in the upper age group will be placed on a waiting list while a player from a younger division is playing up into that division.
GENERAL REFUND POLICY for AYSO Region 498, Madison, AL Refund requests for Spring/Select 2016 (MY 2015) and any previous Seasons are no longer being accepted. For refunds for Fall 2016 please contact the registrar [email protected]. Fall 2016 Season 1. Requests for full refunds must be received prior to August 8th, 2016. Any refund requests received after August 8th will be handled on a case by case basis. 2. If your player attends a practice and/or a game a refund cannot be granted. This is due to AYSO’s insurance and liability policy. 3. No refunds on used uniforms. A uniform which was worn at least once or never worn but washed is considered "used." 4. A full refund cannot be granted if the uniform appears to be used even if the refund request was submitted prior to August 8th. 5. Inclement weather conditions cannot be accepted as a reason to request a refund. 6. All refund requests must be made in writing (email is acceptable.) Please state the reason for the request and email the registrar: [email protected] 7. Please allow up to six weeks to receive your refund check. 8. For questions or to check on the status of your refund, please contact our treasurer and registrar at [email protected] and [email protected].
Page 2 of 5
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
AYSO 498 Monthly Budget Update Section
Area
Region
Year For the 12 month period beginning: July 1, 2016
Other Year Ending: August 3rd, 2016
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
Date of last financial statement distributed to members:
Estimated Revenues: 4005 4006 4007 4008 4009 4010 4012 4015 4020 4021 4022 4023 4024 4025 4027 4031 4040 4310 9105 4959 5701 5701
Registration Fees (see bottom right) Registration Fee Refunds Early Registration Discount Multi-Child Discount Late Registration Fees Merchandise Revenue Merchandise Revenue - T-Shirts Training Registration Fees Tourn/Natl Games/Player Camp Refunds Tournament/National Games/Player Camp Tournament-Referee Commitment Fees Tournament - Referee Commitment Refund Concessions Tournaments - Vendors Concessions - Packaged Cultural Exchange Fund Raising - Other Sponsors/Contributions/Donations Interest Income Other Income (Describe) Payment to AYSO 498 Extra Payment to AYSO 498 Total Estimated Revenue (R):
Budget $
received/paid
YTD
before 7/1/16
Actual
217,125.00 (3,315.00)
51,120.00 plus (285.00) plus
total column M+O
46,920.00 (150.00)
1,020.00
remarks
98,040.00 (435.00)
498.00
challenger camp
215.00
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015 1,400.00 900.00
$
217,345.00
used jersey sale
$
50,835.00 plus
$
2,000.00 49,268.00
proceeds from area MY2015 tournamnet $
100,103.00
Estimated Expenditures: 1600
Deferred Payment to AYSO
5101 5102 5103 5104 5105 5106 5107 5108 5111 5115 5130 5135 5140 5150 5155 5200 5205 5208 5209 5210 5211 5212 5213 5220 5220 5221 5222 5223 5224 5225 5226 5227 5228 5229 5235 5239 5241 5255
Uniforms - Players - TAX PAID Uniforms - Coaches - TAX PAID Uniforms - Referees - TAX PAID Uniforms - Other - TAX PAID Uniforms - Players - NO TAX PAID Uniforms - Coaches - NO TAX PAID Uniforms - Referee - NO TAX PAID Uniforms - Other - NO TAX PAID Field Expenses Facility / Park Fees Equipment - TAX PAID Equipment - NO TAX PAID Storage Expenses Trainer Payments Payments to Playing Circuit Natl Games-Start-up Seed Money Natl Games-Business Expenses Tourn/Natl Games: Opening Ceremonies Tourn/Natl Games: Banners & Signs Tourn/Natl Games: Traffic Control Tourn/Natl Games: Entertainment Tourn/Natl Games: ID Cards Tourn/Natl Games: Insurance Tourn: Incentives, Trophies, Awards Extra Tourn: Incentives, Trophies, Awards Tournament: Coaches Tournament: Referees Tournament: Other Tournament: Water/Food Tournament: Concession Expenses Tournament: Medical Personnel Tournament Planning Meetings Tournament/National Games: Entry Fees Tournament/Player Camp Expenses Merchandise Expense Cultural Exchange Expenses Playoff Expenses Ads/Newsletter/Yearbook/Pictures
see code 5105 see code 5106
51,750.00 9,000.00 4,000.00 3,000.00 10,500.00 1,500.00 5,100.00
63,468.52 6,177.03
8,057.00 plus
8,057.00 jerseys aand ref sets (part of it volunteer incentive/equipment) board member shirts
750.00 plus 422.25 plus
$58,228w/o tax, $5240.52 tax
47.96 3,915.00
750.00 Chamber of commerce business expo; expansion of Indoor program futsal equiment 4,337.25 ref equip. $422.25
48,300.00 received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
1,258.00
refunds for snacks and team parties MY15
98.49 2,638.00
t-shirts for sale/fundraiser
6,700.00
1,600.00
8,000.00
7,000.00
2,262.01 plus
3,475.26
Page 3 of 5
5,737.27 promotion dept., magnets, labels
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
Estimated Expenditures:
Budget
5261 5262 5274 5275 5431 5432 5433 5434 5701 5702 5703 5704 5705 5715 5801 7401 7430 7431 7435 7515 7535 7540 7625 7695 8305
Fund-raising Expenses: Concessions Fund-raising: Other Awards & Volunteer Recognition Donations Clinic Training Expenses: Player Clinic Training Expenses: Coaches Clinic Training Expenses: Referees Clinic Training Expenses: Other Payments to AYSO: Inter-regional Payments to AYSO: NSTC Payments to AYSO: Registration Fees Payments to AYSO: Supply Center Payments to AYSO: Sales Tax Payments to Referees (Playing Circuit) Fixed Assets (over $1,000) Travel: Other Conferences / Meetings Section / NAGM Travel Mileage Phone / Internet / Website Postage Freight paid for uniforms and equipment Office Supplies Miscellaneous Supplies Bank Fees
8595
Other Expenses
YTD Actual
Per Player
7,000.00
1,000.00 1,000.00 500.00
128.16 43.04
35,000.00 6,000.00 4,200.00
5,967.50 plus
16,520.00 251.25
22,487.50 coach:$113.58// ref: $137.67
received/paid before 7/1/16 over budget income over budget expenses Extra MY 2015
2,000.00 12,000.00
155.00 2,400.00 2,300.00
302.20 plus
574.92 154.60
400.00
877.12 ref equipment $302.2
86.80
300.00
chamber of commerce
Contingency Total Estimated Expenditures (E):
$
230,705.00
$
(13,360.00)
Estimated Bank Balance on June 30, 2016:
$
98,238.52
Estimated Ending Cash Balance June 30, 2017:
$
84,878.52
Starting Balance July, 1, 2016:
$
130,948.64
YTD Income for MY 2016/17:
$
49,268.00
YTD Epenses for MY 2016/17:
$
98,837.03
YTD Ending Cash Balance:
$ 81,379.61
Estimated Cash Increase (Decrease):
(R-E)
$
17,760.96
$
98,837.03
$
116,597.99
Please comment if the cash reserve is less than $5 or more than $12 per player: Planned Projects: ($62,000) as of Apr16 $15,000 pathway to fields $25,000 lights at fields $20,000 field drainage and sod $2,000 Kickboards
Comments: Prepared by: Ursula Grove
DUE DATES:
last udated:
PLEASE COMPLETE THIS SECTION:
Region: 30 days prior to end of fiscal year - June 1 Area discretionary account: July 1 Section discretionary account: July 1 Tournament: 6 months prior to event Camp: 60 days prior to camp Cultural Exchange: 3 months prior to travel
8/3/2016
Registration fees Players 1000 600 400 1500
Players average Fee Fee x $ 75.00 = x $ 95.00 = x $ 55.00 = x $ 50.00 = subtotal = 25 x $ (85.00) = 150 x $ (65.00) = Total =
Page 4 of 5
$ $ $ $ $ $ $ $
75,000.00 57,000.00 22,000.00 75,000.00 229,000.00 (2,125.00) (9,750.00) 217,125.00
25 VIP players 150 PSF players
AYSO 498 Board Meeting Agenda August 4, 2016 @ Dublin Park Rec Center 6:30 – 8:00 PM Pilot date: 09/20/85, Charter date: 03/04/87
All, Just thinking that if we will have the board meeting tomorrow as scheduled, we also need to vote/update/adjust the fees for Indoor and Spring. I know it seems like a long time until Indoor and Spring comes around, but since the fees for theses seasons are already posted on our website, I think we need to get them adjusted as soon as possible because it'll be registration time for those seasons sooner than you think. When we decided on the fees as shown above, it didn't take into consideration that we provide uniforms for Indoor and Spring this membership year. The fee changes "only" concern those players who didn't play in the Fall (for Indoor registration) or didn't play in either Fall or Indoor (for Spring registration). The above fees take into consideration that for newly registered players for Indoor and Spring we have to pay the annual, per player $17.50 fee to AYSO National for liability insurance. We rounded it to $20 that's why it shows $45 for Indoor for players who played in the Fall and $65 for players who didn't play in the Fall. But we need to add in the uniform costs: By my calculation, the cost per uniform averages $31.24 (let's round to $30.) So I propose that we change the: - Indoor fee for players who didn't play in the Fall to a total of $95. - Spring fee for players who didn't play in either Fall or Indoor to $95. If we don't adjust the fees for those players who join us later in the membership year, the players who played Fall and then any additional season carry all the costs for example for the gym rental for Indoor. $95 seems high for both Indoor and Spring for new players in this membership year, but they get a full set of uniforms which is new this year. Even if we change it to $75 for U5-U8 (because they get the less expensive socks) and $95 for the U10 and above it is better than leave it at only $65 for new Indoor and new Spring players. We need to keep in mind, that while we are a non-profit organization, we cannot operate at a loss and give "away uniforms for free" to Indoor and Spring players who join us for those seasons only. Thanks, Ursula Grove Regional Treasurer AYSO 498 Madison, AL Page 5 of 5
