Barcroft Sport and Fitness Center Expansion Meeting #1 - Arlingtonva
Barcroft Sport and Fitness Center
Expansion Meeting #1
Peter Lusk – Facility Operations Manager
Carly Meyer – Gymnastics Program Director
Jennifer Lainhart – Individual Sports Program Specialist
Meeting Agenda
Stakeholder Scope of Work
Project Scope of Work and Timeline
Gymnastics Participation Statistics
Current wait list and access issues
Current Team Access and Equipment concerns
Recap
Aerials Yearly Tournament
Where we’re going
Stakeholder Scope of Work
Why are you here?
This group will meet over the coming months to allow DPR staff to inform the group of the progress of the project.
DPR staff is asking that this group report back to your respective organizations about the progress shared in each meeting.
Meeting Dates:
Wednesday April 27th, 6:30 PM
Wednesday May 25th, 6:30 PM
Wednesday September 28th, 6:30 PM
Wednesday October 26th, 6:30 PM
Project Scope and Timeline
Request for design and engineering proposals were issued on February 22nd, 2016
Request for design and engineering proposals were due March 4th, 2016
The Lukmire Partnership (TLP) was selected firm.
TLP Currently working on the Aurora Hills Community, Senior Center, and Library refurbishment.
Notice to Proceed (NTP) was issued to TLP on April 4th, 2016
Project Scope and Timeline
Schematic Design Phase: April 1st – May 2nd 2016
Cost Estimate Preparation: May 2nd – May 11th 2016
County Review: May 3rd – May 17th 2016
Design Development: May 18th – June 20th 2016
Cost Estimate: June 20th – July 1st, 2016
County Review: June 21st – July 6th 2016
Construction Documents: July 7th – August 18th 2016
Cost Estimate: August 18th – September 1st 2016
County Review August 18th – September 1st 2016
Permit: August 1st – September 12th, 2016
Bid: September: 12th – October 11th 2016
Board Approval: October 25th County Board Meeting
Demolition Work Start Goal: December 2016 – Both Gyms Functional September 2017
Project Scope and Timeline
DPR has worked congruently with DES to phase the project so that there will not be any extended closures of the facility throughout the length of the expansion.
Phase I will include HVAC work, and removal of equipment, and painting in the existing gymnasium.
Phase II will include HVAC work, painting, and light replacement in the existing Gymnastics Space
The gymnasium will be off limits during this phase.
All Gymnastics activities will then take place in the “New” gymnastics gymnasium.
Phase III will include the creation of staff locker rooms in the existing men’s and women’s locker rooms.
We have chosen this as Phase III to allow for all work pertaining to gymnasiums to be completed to allow for maximum functionality of the space, as soon as possible.
Project Scope and Timeline
Scope of Work Includes:
Removal of Basketball Hoops from current Gymnasium
Removal of Rink System from current Gymnasium
Lighting upgrade to LED lights from current lighting in both gymnasiums
Locker room renovation to include (2) staff only locker rooms
Expansion of gymnastics program into current gymnasium
Replacement of current Building Automation System (BAS)
Roof Replacement
Scraping and Painting of Gymnasium paint in both Gymnasiums
HVAC Replacement and Redesign
Gymnastics Class Access Issues
Expansion of the Gymnastics facility will allow for more access to classes, and will allow for more prime time class offerings.
Demand for DPR Gymnastics programs is constantly growing:
In the Fall 0f 2009, There were 1,181 enrolled participants enrolled in Gymnastics Classes, compared to 1,821 in the fall of 2015.
Class participants are moving through class levels quickly, leaving them without higher level classes to continue their progress.
Expanding in to the second gymnasium will allow for higher level team practices, and tot classes to co-exist.
Existing gymnasium is too small to host these classes concurrently due to safety concerns.
Gymnastics Enrollment FY10 - FY14 7000 6090
6000
6041
5540 5000
4862 4430
4000 3000 2000 1000 0 FY10
FY11
FY12
FY13
FY14
Gymnastics Class Participation and Demand Gymnastics Demand: Enrollment + Waitlists, 2009-2014 4000 3500 3000
2500 2000 1500 1000 500
FY10
FY11
Total enrollment
FY12
FY13
Total waitlisted
FY14
Sum: Total demand
During FY2015
Enrollees reached 6,175 of which 3,177 were unique
2,738 were waitlisted in gymnastics classes (non-unique)
FY15
Spring15
Winter15
Fall14
Summer14
Spring14
Winter14
Fall13
Summer13
Spring 13
Winter 13
Fall 12
Summer 12
Spring 12
Winter 12
Fall 11
Summer11
Spring 11
Winter 11
Fall 10
Summer10
Spring 10
Winter 10
Fall 09
Summer 09
0
Gymnastics Class Waiting List Data FY 2015 Day of the Week
Age Group Waiting Lists Data
Waiting Lists Data 1400
4000
1200
3500
1000
3000
800
2500
600
2000
400
1500
200
1000
0
500 0 Preschool
During FY2015
Total enrolled with waiting lists stacked on top
Youth
Teens
Adult
Current Team Access and Equipment Concerns
Current Aerials Team Participation : 117
Current Tigers Team Participation: 29
Quality and Quantity of practices have decreased, as class demand has grown.
To accommodate demand, program staff has reconfigured equipment in the current space, to best serve classes and teams:
Addition of Trio of Boy’s equipment
Spring-loaded rings, Parallel Bars, Pommel Horse
Reduced dedicated space for Men’s and Women’s competitive equipment.
Where We’re Going
The expansion will take our current gymnastics space from around 7,000 sf. to 15,600 sf. This is a view looking at space from wall that is currently between the two spaces.
Where We’re Going
Here is another view of the idea for newly planned space from above what you would see if you were looking down from the mezzanine space above the old gymnasium.
Expansion Enables New Equipment & Layout
New equipment and layout in both gyms to better serve classes and teams:
Vault table with a hard landing surface
60 foot tumble track
60 foot rod floor
Full size competitive floor
Recreational bars and beam area
Dedicated space for men’s equipment including parallel bars, high bar, ring tower, pommel horse and mushroom training area
Training bounce bar station (new to current room)
Above ground trench bar system (new to current room)
Recap
Schematic Design Phase: April 1st – May 2nd 2016
Design Development: May 18th – June 20th 2016
Construction Documents: July 7th – August 18th 2016
Permitting/Bid/Board Approval: August – October 2016
Construction Start Goal: December 2016 – September 2017
Goals of Stakeholder Meeting #2 May 25th, 6:30 pm
We are asking that you take this information back to your respective groups and come to the next meeting with any questions/concerns that are brought up based on the information presented tonight.
Recap
Project will be broken out in to three phases:
Phase 1 – Existing Gymnasium modifications
Phase 2 – Existing Gymnastics Space modifications
Phase 3 – Staff locker room creation
Parks and Recreation has worked to create a construction schedule that will least impact the regular operations of the gymnastics program.
As with any project, there may be an unforeseen instance that could force a building closure.
In this event, the dates of the shutdown, and scope of the reasoning would be determined far enough in advance to provide adequate and timely information for all users to prepare and adjust.
Aerials Yearly Tournament
The yearly Aerials Invitational may have to adjust use of space at Barcroft due to the potential of the project beginning in late December 2016/Early January 2017.
The competition portion of the tournament will be able to operate without any interruption.
Use of the current gymnasium may not be available, and other spaces may need to be considered for food, and clothing vendors.
Arlington Mill Community Center can be a creative solution for hosting vendors if deemed feasible by Aerials Leadership.
Questions
?
Expansion Meeting #1
Peter Lusk – Facility Operations Manager
Carly Meyer – Gymnastics Program Director
Jennifer Lainhart – Individual Sports Program Specialist
Meeting Agenda
Stakeholder Scope of Work
Project Scope of Work and Timeline
Gymnastics Participation Statistics
Current wait list and access issues
Current Team Access and Equipment concerns
Recap
Aerials Yearly Tournament
Where we’re going
Stakeholder Scope of Work
Why are you here?
This group will meet over the coming months to allow DPR staff to inform the group of the progress of the project.
DPR staff is asking that this group report back to your respective organizations about the progress shared in each meeting.
Meeting Dates:
Wednesday April 27th, 6:30 PM
Wednesday May 25th, 6:30 PM
Wednesday September 28th, 6:30 PM
Wednesday October 26th, 6:30 PM
Project Scope and Timeline
Request for design and engineering proposals were issued on February 22nd, 2016
Request for design and engineering proposals were due March 4th, 2016
The Lukmire Partnership (TLP) was selected firm.
TLP Currently working on the Aurora Hills Community, Senior Center, and Library refurbishment.
Notice to Proceed (NTP) was issued to TLP on April 4th, 2016
Project Scope and Timeline
Schematic Design Phase: April 1st – May 2nd 2016
Cost Estimate Preparation: May 2nd – May 11th 2016
County Review: May 3rd – May 17th 2016
Design Development: May 18th – June 20th 2016
Cost Estimate: June 20th – July 1st, 2016
County Review: June 21st – July 6th 2016
Construction Documents: July 7th – August 18th 2016
Cost Estimate: August 18th – September 1st 2016
County Review August 18th – September 1st 2016
Permit: August 1st – September 12th, 2016
Bid: September: 12th – October 11th 2016
Board Approval: October 25th County Board Meeting
Demolition Work Start Goal: December 2016 – Both Gyms Functional September 2017
Project Scope and Timeline
DPR has worked congruently with DES to phase the project so that there will not be any extended closures of the facility throughout the length of the expansion.
Phase I will include HVAC work, and removal of equipment, and painting in the existing gymnasium.
Phase II will include HVAC work, painting, and light replacement in the existing Gymnastics Space
The gymnasium will be off limits during this phase.
All Gymnastics activities will then take place in the “New” gymnastics gymnasium.
Phase III will include the creation of staff locker rooms in the existing men’s and women’s locker rooms.
We have chosen this as Phase III to allow for all work pertaining to gymnasiums to be completed to allow for maximum functionality of the space, as soon as possible.
Project Scope and Timeline
Scope of Work Includes:
Removal of Basketball Hoops from current Gymnasium
Removal of Rink System from current Gymnasium
Lighting upgrade to LED lights from current lighting in both gymnasiums
Locker room renovation to include (2) staff only locker rooms
Expansion of gymnastics program into current gymnasium
Replacement of current Building Automation System (BAS)
Roof Replacement
Scraping and Painting of Gymnasium paint in both Gymnasiums
HVAC Replacement and Redesign
Gymnastics Class Access Issues
Expansion of the Gymnastics facility will allow for more access to classes, and will allow for more prime time class offerings.
Demand for DPR Gymnastics programs is constantly growing:
In the Fall 0f 2009, There were 1,181 enrolled participants enrolled in Gymnastics Classes, compared to 1,821 in the fall of 2015.
Class participants are moving through class levels quickly, leaving them without higher level classes to continue their progress.
Expanding in to the second gymnasium will allow for higher level team practices, and tot classes to co-exist.
Existing gymnasium is too small to host these classes concurrently due to safety concerns.
Gymnastics Enrollment FY10 - FY14 7000 6090
6000
6041
5540 5000
4862 4430
4000 3000 2000 1000 0 FY10
FY11
FY12
FY13
FY14
Gymnastics Class Participation and Demand Gymnastics Demand: Enrollment + Waitlists, 2009-2014 4000 3500 3000
2500 2000 1500 1000 500
FY10
FY11
Total enrollment
FY12
FY13
Total waitlisted
FY14
Sum: Total demand
During FY2015
Enrollees reached 6,175 of which 3,177 were unique
2,738 were waitlisted in gymnastics classes (non-unique)
FY15
Spring15
Winter15
Fall14
Summer14
Spring14
Winter14
Fall13
Summer13
Spring 13
Winter 13
Fall 12
Summer 12
Spring 12
Winter 12
Fall 11
Summer11
Spring 11
Winter 11
Fall 10
Summer10
Spring 10
Winter 10
Fall 09
Summer 09
0
Gymnastics Class Waiting List Data FY 2015 Day of the Week
Age Group Waiting Lists Data
Waiting Lists Data 1400
4000
1200
3500
1000
3000
800
2500
600
2000
400
1500
200
1000
0
500 0 Preschool
During FY2015
Total enrolled with waiting lists stacked on top
Youth
Teens
Adult
Current Team Access and Equipment Concerns
Current Aerials Team Participation : 117
Current Tigers Team Participation: 29
Quality and Quantity of practices have decreased, as class demand has grown.
To accommodate demand, program staff has reconfigured equipment in the current space, to best serve classes and teams:
Addition of Trio of Boy’s equipment
Spring-loaded rings, Parallel Bars, Pommel Horse
Reduced dedicated space for Men’s and Women’s competitive equipment.
Where We’re Going
The expansion will take our current gymnastics space from around 7,000 sf. to 15,600 sf. This is a view looking at space from wall that is currently between the two spaces.
Where We’re Going
Here is another view of the idea for newly planned space from above what you would see if you were looking down from the mezzanine space above the old gymnasium.
Expansion Enables New Equipment & Layout
New equipment and layout in both gyms to better serve classes and teams:
Vault table with a hard landing surface
60 foot tumble track
60 foot rod floor
Full size competitive floor
Recreational bars and beam area
Dedicated space for men’s equipment including parallel bars, high bar, ring tower, pommel horse and mushroom training area
Training bounce bar station (new to current room)
Above ground trench bar system (new to current room)
Recap
Schematic Design Phase: April 1st – May 2nd 2016
Design Development: May 18th – June 20th 2016
Construction Documents: July 7th – August 18th 2016
Permitting/Bid/Board Approval: August – October 2016
Construction Start Goal: December 2016 – September 2017
Goals of Stakeholder Meeting #2 May 25th, 6:30 pm
We are asking that you take this information back to your respective groups and come to the next meeting with any questions/concerns that are brought up based on the information presented tonight.
Recap
Project will be broken out in to three phases:
Phase 1 – Existing Gymnasium modifications
Phase 2 – Existing Gymnastics Space modifications
Phase 3 – Staff locker room creation
Parks and Recreation has worked to create a construction schedule that will least impact the regular operations of the gymnastics program.
As with any project, there may be an unforeseen instance that could force a building closure.
In this event, the dates of the shutdown, and scope of the reasoning would be determined far enough in advance to provide adequate and timely information for all users to prepare and adjust.
Aerials Yearly Tournament
The yearly Aerials Invitational may have to adjust use of space at Barcroft due to the potential of the project beginning in late December 2016/Early January 2017.
The competition portion of the tournament will be able to operate without any interruption.
Use of the current gymnasium may not be available, and other spaces may need to be considered for food, and clothing vendors.
Arlington Mill Community Center can be a creative solution for hosting vendors if deemed feasible by Aerials Leadership.
Questions
?
