DPR Community Center Projects and Program Shifts Sports Commission Meeting May 26th 2016
Peter Lusk Facility Operations Manager Department of Parks and Recreation
Agenda
Aurora Hills Community Center Refurbishment
Lubber Run Community Center Project
Barcroft Sport and Fitness Center Gymnastics Expansion
Arlington Mill Community Center additions to gymnasium and program shift.
AHCC Interior Refresh Project
In the 2015-2024 Capital Improvement Program (CIP) Aurora Hills Community, Library, and Senior Center was identified for maintenance capital improvements.
AHCC Interior Refresh Update
SOW has been determined and Includes:
New flooring
Painting of the facility
New tables and chairs
New circulation desk
New permanent storage
New office for OSAP Staff
New kitchen cabinets and appliances
Project Timeline September ‘16 – February ’16
DPR requested to not start the project until September ‘16 in order to accommodate all summer camps at other possible OSAP relocation sites.
AHCC Interior Refresh Project
Program relocation
OSAP program participants will be moving to Gunston or Carver throughout the duration of the AHCC Interior Refresh Project.
If the OSAP program is relocated to Carver, this will not be a restoration of the Carver Senior Center.
If the OSAP program needs to be relocated to Gunston, the OSAP program and TEEN program will need to co-exist for 30 min. Mon - Friday
New Lubber Run Community Center Update
LRCC Replacement included in adopted FY2015-2024 CIP
April 2015 early community visioning and survey feedback
June-September, 2015 massing concepts and cost estimating
July 2015 County Board direction to explore including APS Pre-K
November 2015 joint AC/APS work session review of two massing concepts
6
What we’ve heard LRCC Spring/Summer 2015 Visioning & Survey
Preserve and maximize green space
Improve site access and safety
Integrate the building into the park
Lubber Run Visioning Session Include multi-purpose athletic courts, exercise rooms, fitness and multipurpose flexible use spaces
Improve outdoor courts and playground
7
What we’ve heard LRCC
Ensure preservation of mature and cherished trees
Concerns about retaining open/green space
Building size
Hardscape
Parking
County staff
Lack of DPR preschool
Gym is needed 8
County Manager Recommendations to Board LRCC
Move forward without APS pre-kindergarten program; include DPR preschool program
Explore up to 4 stories to enable more green space
Explore structured parking to gain more green space
Include a gymnasium
Consolidate DPR staff
9
Considerations and Opportunities LRCC
Design flexible multipurpose spaces for intergenerational programs
Design to maximize green space and proximity to park
Incorporate Nature programs
Provide a gym
Improve outdoor courts and playground
Retain DPR preschool
Relocate Culpepper Garden Senior Center
Consolidate DPR staff Walter Reed Center 10
Projected Delivery Schedule LRCC ACTIVITY
Q1
2016 Q2 Q3
Q4
Q1
2017 Q2 Q3
Q4
Q1
2018 Q2 Q3
Q4
Q1
2019 Q2 Q3
Q4
BOARD GUIDANCE A/E RFP & SELECTION BOND REFERENDUM COMMUNITY PROCESS/CONCEPT DEVELOPMENT CMAR RFP AND SELECTION PFRC REVIEWS AND APPROVAL CONSTRUCTION DOCUMENTS & PERMITS CONSTRUCTION AUTHORIZATION CONSTRUCTION OCCUPANCY
MILESTONES PROCUREMENT DESIGN CONSTRUCTION
BOARD ACTION
COMMUNITY ACTION
11
Q1
2020 Q2 Q3
Q4
BSFC Expansion Project Scope and Timeline
Request for design and engineering proposals were issued on February 22nd, 2016
Request for design and engineering proposals were due March 4th, 2016
The Lukmire Partnership (TLP) was selected firm.
TLP Currently working on the Aurora Hills Community, Senior Center, and Library refurbishment.
Notice to Proceed (NTP) was issued to TLP on April 4th, 2016
Project Scope and Timeline
Schematic Design Phase: April 1st – May 2nd 2016
Cost Estimate Preparation: May 2nd – May 11th 2016
County Review: May 3rd – May 17th 2016
Design Development: May 18th – June 20th 2016
Cost Estimate: June 20th – July 1st, 2016
County Review: June 21st – July 6th 2016
Construction Documents: July 7th – August 18th 2016
Cost Estimate: August 18th – September 1st 2016
County Review August 18th – September 1st 2016
Permit: August 1st – September 12th, 2016
Bid: September: 12th – October 11th 2016
Board Approval: October 25th County Board Meeting
Demolition Work Start Goal: December 2016 – Both Gyms Functional September 2017
Project Scope and Timeline
DPR has worked congruently with DES to phase the project so that there will not be any extended closures of the facility throughout the length of the expansion.
Phase I will include HVAC work, and removal of equipment, and painting in the existing gymnasium.
Phase II will include HVAC work, painting, and light replacement in the existing Gymnastics Space
The gymnasium will be off limits during this phase.
All Gymnastics activities will then take place in the “New” gymnastics gymnasium.
Phase III will include the creation of staff locker rooms in the existing men’s and women’s locker rooms.
We have chosen this as Phase III to allow for all work pertaining to gymnasiums to be completed to allow for maximum functionality of the space, as soon as possible.
Project Scope and Timeline
Scope of Work Includes:
Removal of Basketball Hoops from current Gymnasium
Removal of Rink System from current Gymnasium
Lighting upgrade to LED lights from current lighting in both gymnasiums
Locker room renovation to include (2) staff only locker rooms
Expansion of gymnastics program into current gymnasium
Replacement of current Building Automation System (BAS)
Roof Replacement
Scraping and Painting of Gymnasium paint in both Gymnasiums
HVAC Replacement and Redesign
Gymnastics Class Access Issues
Expansion of the Gymnastics facility will allow for more access to classes, and will allow for more prime time class offerings.
Demand for DPR Gymnastics programs is constantly growing:
In the Fall 0f 2009, There were 1,181 enrolled participants enrolled in Gymnastics Classes, compared to 1,821 in the fall of 2015.
Class participants are moving through class levels quickly, leaving them without higher level classes to continue their progress.
Expanding in to the second gymnasium will allow for higher level team practices, and tot classes to co-exist.
Existing gymnasium is too small to host these classes concurrently due to safety concerns.
Gymnastics Enrollment FY10 - FY14 7000 6090
6000
6041
5540 5000
4862 4430
4000 3000 2000 1000 0 FY10
FY11
FY12
FY13
FY14
Gymnastics Class Participation and Demand Gymnastics Demand: Enrollment + Waitlists, 2009-2014 4000 3500 3000
2500 2000 1500 1000 500
FY10
FY11
Total enrollment
FY12
FY13
Total waitlisted
FY14
Sum: Total demand
During FY2015
Enrollees reached 6,175 of which 3,177 were unique
2,738 were waitlisted in gymnastics classes (non-unique)
FY15
Spring15
Winter15
Fall14
Summer14
Spring14
Winter14
Fall13
Summer13
Spring 13
Winter 13
Fall 12
Summer 12
Spring 12
Winter 12
Fall 11
Summer11
Spring 11
Winter 11
Fall 10
Summer10
Spring 10
Winter 10
Fall 09
Summer 09
0
Gymnastics Class Waiting List Data FY 2015 Day of the Week
Age Group Waiting Lists Data
Waiting Lists Data 1400
4000
1200
3500
1000
3000
800
2500
600
2000
400
1500
200
1000
0
500 0 Preschool
During FY2015
Total enrolled with waiting lists stacked on top
Youth
Teens
Adult
Current Team Access and Equipment Concerns
Current Aerials Team Participation : 117
Current Tigers Team Participation: 29
Quality and Quantity of practices have decreased, as class demand has grown.
To accommodate demand, program staff has reconfigured equipment in the current space, to best serve classes and teams:
Addition of Trio of Boy’s equipment
Spring-loaded rings, Parallel Bars, Pommel Horse
Reduced dedicated space for Men’s and Women’s competitive equipment.
Where We’re Going
The expansion will take our current gymnastics space from around 7,000 sf. to 15,600 sf. This is a view looking at space from wall that is currently between the two spaces.
Where We’re Going
Here is another view of the idea for newly planned space from above what you would see if you were looking down from the mezzanine space above the old gymnasium.
Expansion Enables New Equipment & Layout
New equipment and layout in both gyms to better serve classes and teams:
Vault table with a hard landing surface
60 foot tumble track
60 foot rod floor
Full size competitive floor
Recreational bars and beam area
Dedicated space for men’s equipment including parallel bars, high bar, ring tower, pommel horse and mushroom training area
Training bounce bar station (new to current room)
Above ground trench bar system (new to current room)
Aerials Yearly Tournament
The yearly Aerials Invitational may have to adjust use of space at Barcroft due to the potential of the project beginning in late December 2016/Early January 2017.
The competition portion of the tournament will be able to operate without any interruption.
Use of the current gymnasium may not be available, and other spaces may need to be considered for food, and clothing vendors.
Arlington Mill Community Center can be a creative solution for hosting vendors if deemed feasible by Aerials Leadership.
Timeline of Events at AMCC
Curtain Installation
Floor Re-Striping
End of September 2016
Rink Installation
End of May 2016
End of October 2016
DPR has worked to ensure that the AMCC Gymnasium is not offline for an extended period of time.
Arlington Mill Curtain Installation
New AMCC Floor Layout
New* Rink System at AMCC
AMCC Rink System Installation
Rink Dimensions – 96’ 8’’ x 60’ 8’’
44’’ walkway around the rink system per Inspection Services Division (ISD)
Current middle curtain will be modified to be 50’ long, to allow for activities on both sides of the curtain.
Curtains will be installed over both glass walls in the AMCC gymnasium.
New AMCC Gymnasium Schedule
Department of Parks and Recreation SPREC staff have worked to create an equitable schedule for all users of the AMCC gymnasium.
Ball Hockey will retain three full seasons of programming.
These seasons will take place in the Spring, Summer, and Fall seasons, replacing the Spring, Summer, and Winter seasons at BSFC.
DPR will be piloting a winter drop-in ball hockey schedule, to accommodate the robust Indoor Soccer program that has previously taken place at BSFC.
Arlington Mill does not have the HVAC issues that currently exist at BSFC. Air circulation and temperature will not be an issue.
New Spring, Summer, and Fall AMCC Gym Schedule 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM Monday Tuesday Wednesday Thursday Friday
Saturday Sunday
Open Gym
Drop-In Pickleball
Open Gym
Pint Sized Playtime
Open Gym Open Gym
Drop In Pickleball Drop In Pickleball
Pint Sized Playtime
Open Gym
Drop In Pickleball Drop In Pickleball
Closed
Drop In Basketball Closed
Aspire!/Teen Program Drop-In Basketball
Ball Hockey Leagues
Drop In Basketball
Ball Hockey Leagues
Aspire!/Teen Program Aspire!/Teen Program
Drop In Basketball
Men's Basketball League
Aspire!/Teen Program
Drop In Volleyball
Drop In Soccer
Aspire!/Teen Program
Drop In Soccer
Drop In Basketball
Drop In Soccer
Drop In Volleyball
Ball Hockey Leagues (or 1-2 hours less, depending on league size)
New Winter AMCC Gym Schedule 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM Monday
Open Gym
Tuesday
Drop-In Pickleball
Open Gym
Wednesday
Pint Sized Playtime
Open Gym
Thursday
Open Gym
Friday
Open Gym
Drop In Pickleball
Drop In Pickleball Pint Sized Playtime
Drop In Pickleball Drop In Pickleball
Aspire!/Teen Program Drop-In Basketball
Drop In Ball Hockey
Aspire!/Teen Program
Drop In Basketball
Aspire!/Teen Program
Drop In Basketball
Soccer Leagues (Men)
Aspire!/Teen Program
Drop In Volleyball
Soccer Leagues (Coed)
Aspire!/Teen Program
Saturday
Closed
Soccer Leagues
Sunday
Closed
Soccer Leagues
Drop In Soccer
Drop In Soccer
Soccer Leagues
Drop In Basketball
Questions
Questions Regarding the Barcroft Expansion or New AMCC Operations?
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016
Tuckahoe Park: Field Renovations Estimated Finish Date: 4th Quarter 2016