Board Meeting Agenda: July 18th, 2016 6:00 - Sport Ngin
Board Meeting Agenda: July 18th, 2016 6:00 – 8:00 pm; Greenheck Room G209 Attendees: Dani Bunnell, Brad Myska, Jennifer Zynda, Kirsten Schulz, Scott Ziemer, Nick Spencer, Laura Strek, Luke Stachovak, Crystal Sabatke, Mark Reede Excused: Chad Landwehr, Jennifer Zynda, Mission: Everest Youth Hockey is committed to maximizing skill development of young hockey players in a positive atmosphere of fun competition, sportsmanship, and equal participation 1. Call to order
Luke
2. Secretary’s Report Motion to approve June minutes passed. 3. Treasurer’s Report Will start to see jersey and other expenses in July Only 2 teams signed up for 3x3 tournament Dani to send board address information to Laura Motion to approve June financials passed 4. HOC update ACE Position – motion to approve USA Hockey ACE job description passed. Luke will have position posted and include language to make it clear that candidates outside the EYH organization will be considered. Looking for candidates to attend August board meeting and have decision made at that meeting. Motion to approve ACE Coordinator as a 3 year term with salary by Myska, seconded by Reede passed: i. Year 1 : $2500 ii. Year 2: $3000 iii. Year 3 and thereafter (assuming the ACE continues for another term): $3500 5. Ice Schedule Update Mark has made the 2016/2017 ice buy. August 14 Mark meeting with other associations to schedule games. August 30 Mark meeting with Wausau to coordinate Storm practices 6. STORM update Storm getting new jerseys – similar color scheme as high school 7. Manager of Manager Topics Crystal getting concussion testing scheduled with Sport and Spine for Pee Wee and Bantams. Offer the service for free. Crystal in process of scheduling pictures – looking at late October/early November 8. Volunteer update Fair hours almost full and golf outing hours are full. Luke will be liaison for scheduling fair hours. Will continue to offer volunteer hours to staff doors (2) at Everest hockey games but will no longer provide volunteer hours for raffle. Luke will send out all call to the association to find someone to coordinate apparel sales
9. Recruitment & Retention Mini-Mite Post Card – received list of mini mites and determining appropriate time to mail. USA Hockey – Try Hockey for Free: Greenheck will donate the ice time and the skate rental on Nov 12th and Feb 25th Free Skate (EYH) – looking at Sept 24th. Greenheck will donate ice time and skate rental. Will utilize Greenheck waiver. Dani will sign EYH up for the USA Hockey 2x2 program. Brad to coordinate with the Wisconsin Hockey mite opportunity. 10. Advertising No updates from Jennifer. 11. Fundraising Investigating whether or not we could offer raffle ticket sales towards registration costs with Wipfli. Concerns expressed about selling additional given potential saturation of market and those that pick tickets up later. Will review at next board meeting. 12. Misc Topics Bantam Co-op update: Luke has made contact with Merrill Hockey and they have 5 skaters but no goaltender. Nick to ask HOC for recommendation as well recommendation if no goalie available. Fall parent meeting: Looking at 9/18 & 9/19 at 7:00pm at Idea Charter School. Mini-mite program – need to coordinate games with Wausau and Mosinee. Mark will handle scheduling and coordinate with ACE Coordinator and Nick Spencer. Scholarship Program Proposal – believe that it may be too late to consider for this year. Questions about how to determine need. Luke to put together a straw man. Scoreboard Financing: Greenheck looking to replace scoreboards and asking high school program, Storm and EYH to participate in the cost. WAHA Workshop – August 5 & 6: Potentially need to send Nick or Brad (HOC or Pres. Elect). Village of Weston is exploring sports complex. EYH will continue to learn more. 13. Open Floor to Membership 14. Electronic Vote – Allowing membership to sell additional tickets to reduce registration Laura spoke to two different accountants that both believe allowing additional tickets to be sold for reduction in registration fees is not an issue for the organization. Nothing illegal or unethical. By vote of 6 to 5 motion to allow membership to sell additional tickets passed. Notification will happen after the parent meeting to allow a more equal opportunity for everyone. UPDATE 7/29/16: Based on feedback from the State, we are unable to offer members the ability to sell additional tickets to offset registration fees otherwise we risk losing our license. Decision how to proceed on hold until August board meeting NEXT MEETING: 8/8/2016 5:30 pm.
Luke
2. Secretary’s Report Motion to approve June minutes passed. 3. Treasurer’s Report Will start to see jersey and other expenses in July Only 2 teams signed up for 3x3 tournament Dani to send board address information to Laura Motion to approve June financials passed 4. HOC update ACE Position – motion to approve USA Hockey ACE job description passed. Luke will have position posted and include language to make it clear that candidates outside the EYH organization will be considered. Looking for candidates to attend August board meeting and have decision made at that meeting. Motion to approve ACE Coordinator as a 3 year term with salary by Myska, seconded by Reede passed: i. Year 1 : $2500 ii. Year 2: $3000 iii. Year 3 and thereafter (assuming the ACE continues for another term): $3500 5. Ice Schedule Update Mark has made the 2016/2017 ice buy. August 14 Mark meeting with other associations to schedule games. August 30 Mark meeting with Wausau to coordinate Storm practices 6. STORM update Storm getting new jerseys – similar color scheme as high school 7. Manager of Manager Topics Crystal getting concussion testing scheduled with Sport and Spine for Pee Wee and Bantams. Offer the service for free. Crystal in process of scheduling pictures – looking at late October/early November 8. Volunteer update Fair hours almost full and golf outing hours are full. Luke will be liaison for scheduling fair hours. Will continue to offer volunteer hours to staff doors (2) at Everest hockey games but will no longer provide volunteer hours for raffle. Luke will send out all call to the association to find someone to coordinate apparel sales
9. Recruitment & Retention Mini-Mite Post Card – received list of mini mites and determining appropriate time to mail. USA Hockey – Try Hockey for Free: Greenheck will donate the ice time and the skate rental on Nov 12th and Feb 25th Free Skate (EYH) – looking at Sept 24th. Greenheck will donate ice time and skate rental. Will utilize Greenheck waiver. Dani will sign EYH up for the USA Hockey 2x2 program. Brad to coordinate with the Wisconsin Hockey mite opportunity. 10. Advertising No updates from Jennifer. 11. Fundraising Investigating whether or not we could offer raffle ticket sales towards registration costs with Wipfli. Concerns expressed about selling additional given potential saturation of market and those that pick tickets up later. Will review at next board meeting. 12. Misc Topics Bantam Co-op update: Luke has made contact with Merrill Hockey and they have 5 skaters but no goaltender. Nick to ask HOC for recommendation as well recommendation if no goalie available. Fall parent meeting: Looking at 9/18 & 9/19 at 7:00pm at Idea Charter School. Mini-mite program – need to coordinate games with Wausau and Mosinee. Mark will handle scheduling and coordinate with ACE Coordinator and Nick Spencer. Scholarship Program Proposal – believe that it may be too late to consider for this year. Questions about how to determine need. Luke to put together a straw man. Scoreboard Financing: Greenheck looking to replace scoreboards and asking high school program, Storm and EYH to participate in the cost. WAHA Workshop – August 5 & 6: Potentially need to send Nick or Brad (HOC or Pres. Elect). Village of Weston is exploring sports complex. EYH will continue to learn more. 13. Open Floor to Membership 14. Electronic Vote – Allowing membership to sell additional tickets to reduce registration Laura spoke to two different accountants that both believe allowing additional tickets to be sold for reduction in registration fees is not an issue for the organization. Nothing illegal or unethical. By vote of 6 to 5 motion to allow membership to sell additional tickets passed. Notification will happen after the parent meeting to allow a more equal opportunity for everyone. UPDATE 7/29/16: Based on feedback from the State, we are unable to offer members the ability to sell additional tickets to offset registration fees otherwise we risk losing our license. Decision how to proceed on hold until August board meeting NEXT MEETING: 8/8/2016 5:30 pm.
