Board Meeting Agenda: May 16th, 2016 6:30 - Sport Ngin

Board Meeting Agenda: May 16th, 2016 6:30 – 9:00 pm; Greenheck Room G209 Mission: Everest Youth Hockey is committed to maximizing skill development of young hockey players in a positive atmosphere of fun competition, sportsmanship, and equal participation Attendees: Dani Bunnell, Laura Strek, Jennifer Zynda, Kirsten Schulz, Mark Reede, Luke Stachovak, Scott Ziemer, Nick Spencer Absent: Brad Myska, Chad Landwehr, Crystal Sabatke Guest: Josh Freidel, Chris Simonson 1. Call to order 2. Secretary’s Report – Minutes Approval  Approved meeting minutes from April 3. Treasurer’s Report  Reviewed expense reports and will start to pro-rate revenue and expenses  Motion to approve 2016 – 2017 budget was made and passed. 4. HOC Update  ACE coordinator – HOC reviewing positional responsibilities and would like to get job description posted online as soon as possible so person can be in place by beginning of season. Board needs to review and approve prior to posting. a.) Direction of Board is that we are open to any qualified candidate. b.) Board direction is that HOC identifies candidates and make recommendations for ACE Coordinator, but Board approval required.  Mini Mite Head Coach – Board recommendation that we identify a mini-mite head coach for on ice. 5. Ice Schedule Update  Mark finalizing ice buy for year. May have additional practices available on Sundays. Will consider playing games on 12/31  Consider rink rat hockey during the day the week of Christmas break 6. STORM update  No updates at this time 7. Manager of Manager Topics  No updates at this time 8. Volunteer update  Volunteer hours will be going up for every family as we have fewer players.  Luke to confirm number of volunteers needed at fair  Need confirmation from Michelle Mertes that she will continue to handle jersey hand out/in. Luke to confirm. 9. Recruitment & Retention  Planning on advertising mini mite and “Try Hockey for Free” at pools.

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Historically, coordinating through Greenheck we have been able to get flyers into schools and sent home.  Considering EYH sponsored “Try Hockey for Free”. Need to investigate insurance/risk.  Plan to evaluate free skate passes to identify success of programs Advertising  Confirmed that we have entire back wall for advertising Fundraising  License application for Sportsman raffle has been submitted Misc. Topics  Conversion to a mobile responsive site - costs vary from $500 to $3000. Raquel to investigate the service differences and whether cost is annual or one-time.  4 Sport Training opportunities this summer. Board agreed that we would allow them to post.  Motion made to approve $360 for logo stencil. Approved. Open Floor to Membership  3x3 Tournament (Josh/Chris)– need referee’s (adult) to help support, especially at older ages. Also need to find volunteer for hall monitor. Josh requesting that we speak with Everest coaches to get high school interest. Luke to speak with Coach Van Slyke.

NEXT MEETING: June 13