Board Meeting Minutes December 2016
OSSEO-MAPLE GROVE ATHLETIC ASSOCIATION SECRETARY’S REPORT December 20, 2016 Call to Order: The meeting was called to order by Scott Ross, President at 7:00 p.m. Attending: Scott Ross, Michael Parenteau, Don Myhre, Doug Trieber, Joel Betker, Bill St. Peter, Aric Stienessen, Joel Milteer, Stephanie Beyer, Craig Sollie, Tom Cary, Mark Pallansch Open Forum: CJ from Pitch2Pitch provided program up dates and offered an on field clinic option for house programs, similar to other cities. Talked about P2P Sunday Academy open at various levels of instruction with rebated to the OMGAA. CJ is an OMGAA Alumni and talked about other visions for improvements P2P can help develop, ie Fall Ball focused more locally in direct competition with MYAS. Parks and Recreation Report:. Katie introduced Chris Morrow who will cover for her while she is out on leave. City Council accepted CAT report on MG youth sports programs. Secretary’s Report: Minutes for the month of November 2016 meeting were submitted by for board review and approval. Motion to approve minutes was made by Mark Pallansch Seconded by Greg Eckman Motion was voice approved unanimously. Treasurers Report: Treasurer presented financial activity for November was presented by Scott Ross for approval Motion to approve Treasurer’s Report was made by Mike Parenteay Seconded by Craig Solle Motion was voice approved unanimously. Directors Reports: Sr. Traveling: Fifteen year old team did well last year and plans are to continue it if players show interest. Training Director: Programs in the works 1 December Saturday Clinic
2 3
Wednesday Sunday Clinics (starting in January) Holiday Camp (two day camp, took over from “Living the Dream”)
Working with P2P for coaches Clinic March 4th, will be combined with Positive Coaching Met with families from outside OMGAA who had great praise for OMGAA TFP Programs Traveling FP: Program gearing up with clinics for Jan Sr. House: May join MYAS for mid-season and end of season tournament opportunities. Jr. Traveling: Re-iterated need for tournament director to make tournament events successful. All tournament registrations are open and teams are signing up. Coaches applications will go out soon. Would like to schedule interviews in first half of January. Adding a 9AA team Each league will need to do uniforms this year. Rookie League: No report House Fastpitch: Meeting in January to work with Plymouth Wayzata as joint league. Fundraising: No report IT: Needs newsletter articles during first week of January Needs registration fees for each league Needs DIBS buyout fees President Old Business: By-Laws: Motion to present revised By-Laws to the Membership for Adoption in January was made by Mike Parenteau Motion seconded by Joel Milteer Motion was approved by voice vote DIBS OMGAA will collect a check at uniform distribution which will be returned when DIBS obligations are met. DIBS should be available to all programs, but volunteer opportunities must be available. Team Selection Policy Revision Craig outlined the major changes for discussion Policy will be voted on via January Virtual Meeting
Financial Procedures Policy Revision Mike outlined the major changes for discussion Policy will be voted on via January Virtual Meeting All Star Raffle Establish ticket price at $10.00 or 3 tickets for $20.00 and ask each member to sell at least one ticket. Need to establish prizes. New Business: Budget Approvals: Scott presented proposed Admin Budget for discussion Motion to approve Admin Budget was made by Tom Cary Motion seconded by Mike Parenteau Motion was approved by voice vote Stephanie presented proposed budget House Fast Pitch for discussion Motion to approve House Fastpitch Budget was made by Mark Pallansch Motion seconded by Bill St. Peter Motion was approved by voice vote Aric presented proposed budget for 8-9 League for discussion Motion to approve 8-9 League Budget was made by Stephanie Motion seconded by Tom Motion was approved by voice vote Craig presented proposed budget for Junior Traveling for discussion Motion to approve Junior Traveling budget was made by Motion seconded by Don Motion was approved by voice vote Joel B Joel Milteer presented proposed budget for Sr. House for discussion Motion to approve Sr. House budget was made by Doug Motion seconded by Craig Motion was approved by voice vote Mark presented proposed budget for Traveling Fastpitch for discussion Revision to raise 8U registration to equal house registration and add $30 expense for uniform jerseys Motion to approve Traveling Fastpitch budget as revised was made by Mike Motion seconded by Joel B Motion was approved by voice vote Doug presented proposed Training Budget for discussion Motion to approve Training budget was made by Joel B Motion seconded by Bill Motion was approved by voice vote Tom presented proposed budget for Senior Traveling for discussion Motion to approve SeniorTraveling budget was made by Mark Motion seconded by Doug Motion was approved by voice vote Mike will e-mail Adapted Budget to Board for discussion and approval via virtual meeting
Adjournment: Motion to adjourn regular meeting and conduct annual planning session was made by Don Myhre Seconded by Craig Solle Motion was approved by voice vote. Meeting adjourned at 9:55 pm Submitted by Mike Parenteau, OMGAA Secretary Minutes are not considered official until approved by the Board at the next meeting.
2 3
Wednesday Sunday Clinics (starting in January) Holiday Camp (two day camp, took over from “Living the Dream”)
Working with P2P for coaches Clinic March 4th, will be combined with Positive Coaching Met with families from outside OMGAA who had great praise for OMGAA TFP Programs Traveling FP: Program gearing up with clinics for Jan Sr. House: May join MYAS for mid-season and end of season tournament opportunities. Jr. Traveling: Re-iterated need for tournament director to make tournament events successful. All tournament registrations are open and teams are signing up. Coaches applications will go out soon. Would like to schedule interviews in first half of January. Adding a 9AA team Each league will need to do uniforms this year. Rookie League: No report House Fastpitch: Meeting in January to work with Plymouth Wayzata as joint league. Fundraising: No report IT: Needs newsletter articles during first week of January Needs registration fees for each league Needs DIBS buyout fees President Old Business: By-Laws: Motion to present revised By-Laws to the Membership for Adoption in January was made by Mike Parenteau Motion seconded by Joel Milteer Motion was approved by voice vote DIBS OMGAA will collect a check at uniform distribution which will be returned when DIBS obligations are met. DIBS should be available to all programs, but volunteer opportunities must be available. Team Selection Policy Revision Craig outlined the major changes for discussion Policy will be voted on via January Virtual Meeting
Financial Procedures Policy Revision Mike outlined the major changes for discussion Policy will be voted on via January Virtual Meeting All Star Raffle Establish ticket price at $10.00 or 3 tickets for $20.00 and ask each member to sell at least one ticket. Need to establish prizes. New Business: Budget Approvals: Scott presented proposed Admin Budget for discussion Motion to approve Admin Budget was made by Tom Cary Motion seconded by Mike Parenteau Motion was approved by voice vote Stephanie presented proposed budget House Fast Pitch for discussion Motion to approve House Fastpitch Budget was made by Mark Pallansch Motion seconded by Bill St. Peter Motion was approved by voice vote Aric presented proposed budget for 8-9 League for discussion Motion to approve 8-9 League Budget was made by Stephanie Motion seconded by Tom Motion was approved by voice vote Craig presented proposed budget for Junior Traveling for discussion Motion to approve Junior Traveling budget was made by Motion seconded by Don Motion was approved by voice vote Joel B Joel Milteer presented proposed budget for Sr. House for discussion Motion to approve Sr. House budget was made by Doug Motion seconded by Craig Motion was approved by voice vote Mark presented proposed budget for Traveling Fastpitch for discussion Revision to raise 8U registration to equal house registration and add $30 expense for uniform jerseys Motion to approve Traveling Fastpitch budget as revised was made by Mike Motion seconded by Joel B Motion was approved by voice vote Doug presented proposed Training Budget for discussion Motion to approve Training budget was made by Joel B Motion seconded by Bill Motion was approved by voice vote Tom presented proposed budget for Senior Traveling for discussion Motion to approve SeniorTraveling budget was made by Mark Motion seconded by Doug Motion was approved by voice vote Mike will e-mail Adapted Budget to Board for discussion and approval via virtual meeting
Adjournment: Motion to adjourn regular meeting and conduct annual planning session was made by Don Myhre Seconded by Craig Solle Motion was approved by voice vote. Meeting adjourned at 9:55 pm Submitted by Mike Parenteau, OMGAA Secretary Minutes are not considered official until approved by the Board at the next meeting.
