Board Meeting Minutes
Field Hockey Federation December 1, 2015
Location: Moorpark College, HSS building #140 Meeting Called to Order: 7:13 Approval of Last Meetings Minutes: Tom Harris made the motion to approve and Rich Gupta second, vote unanimous. Attendance: Phil Schofield, President; Patti Niccum, Secretary; Tom Harris, Director of Volunteers; Mike Whitehead, Competitions Director; Coralee VanMarken and Janice Mohr Jr. divisions; Beverley Kornder, Moorpark commissioner; Dana Hawley, Ventura Commissioner; Rob Stephens, Systems Director; Aaron Botti, Bulldogs; Kim Whitehead, Facilities Director; Matt Hawley, Vice President; Joan Cicchi, Bookkeeper; Ben Maruquin, VCRD commissioner; Alan Scally, President Elect; Rich Gupta, Treasurer; Chris Januszewski, Umpires; Amary Grewal, Guest Proposed amendments to bylaws, typed and submitted by Joan Cicchi: #3 7.01 Commissioners e. All member clubs must have a minimum of six meetings during the fiscal (September to August) year. Minutes must be taken during these meetings and be submitted to the Field Hockey Federation Secretary within one week of said meeting and/or with five (5) calendar days prior to the monthly Board Meeting. Tom presented motion for vote. All opposed. “As amended, All member clubs must hold meetings during the year, September to August. Minutes must be taken during these meetings and submitted.” Phil presented and Tom second. Voted and opposed. #4 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner Each member club will provide an annual youth recruiting plan to the FHF board by the October board meeting each year. This plan is in addition to and may include any middle and elementary schools that participate in the FHF tournament. Discussion ensued; during the annual report the clubs announce what worked and what didn’t Mike Whitehead Presented; Tom second, Motion denied/opposed
#5 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner Each member club needs to provide the FHF board their total youth players enrolled by each age group. Due by November 30th of each year. This will include all current players, any new players and any that left the club from both the Spring and Fall season. Discussion ensued; Mike W., Joan, Rob have access to this information Mike Whithead presented, Tom second, Motion denied/opposed #6 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner No person shall hold a commissioner position in a member club for more than four (4) consecutive years. Mike Whitehead Presented, Tom Second, Motion passed Phil Schofield, President: Happy Thanksgiving hope all went well. Nothing to report Rich Gupta, Treasurer: Invoice for Hockey Factory Shop has paid. Tree trimming process was started with a check written to the college. Matt Hawley, Vice President: Not much having been done with the Graphic artist for marketing. He is reaching out to other vendors and is accumulating information. He will have to wait and see what happens after the holidays or during the Christmas week. Futures dates has been updated to the schedule. Commissioners: a. Aaron Botti, Conejo Bulldogs: They have finally scheduled the after school program at the YMCA Kindergarten thru 5th grade. Needs sticks and balls. 30-80 kids will need equipment. 1 hour program. Parks and Rec for Summer; looking at “peach jar”, emailing to ?? via the school families. b. Beverley Kornder, Moorpark Coyotes: Moorpark ran clinic Tuesday 23rd at YMCA in Moorpark. It was well received and will try again. Starting Peach Hill School program; 6 Fridays. Acorn newspaper ad will be placed for $200 for twice a month for two months. Entered a team in the Under 16 girl’s division in Festival, did not win but received parent email that was really encouraging. The girls had a lot of fun and they were able to see the competition first hand on the National Level. Moorpark will have one team to participate in Hockey 5’s Junior tournament. c. Dana Hawley, Ventura RoadRunners: Starting the school programs, 2 schools are a definite. Ventura County Charter School is really encouraging and will actually pay for the running of the program. They will be Kindergarten through 4th grade and possibly more. Hoping that the cost can be reimbursed for the purchase of the balls for these programs from the FHF. Approximately $300 worth of equipment. The tournament dates have been posted on their website. Hoping to pay $20/hour for the coaches. Roadrunner youth would like to become umpires. Are we going to
have any training available for them to participate in? Per Chris J. and Mike W. there will be something available in January; before the Middle School tournament. Boys and Girls Club in Oxnard are interested in starting a program. They would like to set up a league and see if parties are interested in Indoor hockey. They have 3 indoor facilities. d. Ben Maruquin, VCRD: He has started a Stretching program for kids and athletes. Pretty exciting and will break on Oprah next week. These exercises have really been helping the players. Some of his kids have gone off to college playing in NCAA Division I. Would like to have the New Year’s Tournament, if that is possible. He will see what the numbers produce in terms of age groups. They are planning on going to Washington DC prior to Cal Cup to play, hoping for a “A walk through America” type trip. Would like to keep training hours and will submit to Matt for scheduling for training. Mixed up the trainings a little bit; playing more games and mixing girls with boys depending upon the abilities. $3400 still outstanding, $1500 credit back from Cal Cup Would like to see if we will split the cost of the field usage because we changed the field use policy. Patti will make a motion to relieve the remaining balance of $1548.00 Bev second. Vote passed the motion Ben will submit an Income and Expense proposal for the FHF Board so that we can justify the expenses that the FHF Board is supporting. There were several Board members that were questioning the practices and the forgiveness of debt for VCRD. 2. Expenses for the Youth development; Middle school and Elementary school tournaments training sessions will be turned into Patti and email vote will take place. We will need to analyze the expenses, number of coaches and such to see if the increase in pay for the coaches would be appropriate. Kim Whitehead, Director of Facilities: She instrumented the shed installation this weekend, and the roof repair and repairing goals before Christmas. Wheels need to be repaired on Dollies. We will leave boards out until January. The paint looks relatively good and will go through shed to see what can be disposed of and what can be useful. Mike Whitehead, Director of Competitions: The December Youth Tournament schedule was emailed out. Grassi has 16 people. RR has 17. Moorpark has ??? Will we make 4 teams? Mike will work out the details. Rob Stephens, Systems Director: absent Tom Harris, Director of Volunteers: He has a couple of stories that were written in the newspapers and they positively represented the sport. Ventura County Star has Youth Sign Ups section, and this would be a great idea to get involved in. Volunteer lists have not been
submitted from any club. Tom would really like to help, but cannot do it without the input of the separate clubs. Chris J. earns the Volunteer of the Month!! Kevin Allison, Director of Marketing: absent Marissa Lo, Women’s Co-coordinator: absent Alan Scally, President-elect: Shiv Jagday says he is interested in conducting a free clinic for our kids at the Moorpark College site. Is anyone interested? Patti to get parking passes for 2016. New Business: Indoor at Arroyo Vista Park for the Boy’s and Men. We have to be sure the before posting anything to the FHF website, please announce at the meeting prior to posting to get approval or just confirmation that it is okay. Adjourn: 9:03 Tom Harris moved and Bev second, vote unanimous Next Meeting: January 5, 2016, HSS building Room #140
Location: Moorpark College, HSS building #140 Meeting Called to Order: 7:13 Approval of Last Meetings Minutes: Tom Harris made the motion to approve and Rich Gupta second, vote unanimous. Attendance: Phil Schofield, President; Patti Niccum, Secretary; Tom Harris, Director of Volunteers; Mike Whitehead, Competitions Director; Coralee VanMarken and Janice Mohr Jr. divisions; Beverley Kornder, Moorpark commissioner; Dana Hawley, Ventura Commissioner; Rob Stephens, Systems Director; Aaron Botti, Bulldogs; Kim Whitehead, Facilities Director; Matt Hawley, Vice President; Joan Cicchi, Bookkeeper; Ben Maruquin, VCRD commissioner; Alan Scally, President Elect; Rich Gupta, Treasurer; Chris Januszewski, Umpires; Amary Grewal, Guest Proposed amendments to bylaws, typed and submitted by Joan Cicchi: #3 7.01 Commissioners e. All member clubs must have a minimum of six meetings during the fiscal (September to August) year. Minutes must be taken during these meetings and be submitted to the Field Hockey Federation Secretary within one week of said meeting and/or with five (5) calendar days prior to the monthly Board Meeting. Tom presented motion for vote. All opposed. “As amended, All member clubs must hold meetings during the year, September to August. Minutes must be taken during these meetings and submitted.” Phil presented and Tom second. Voted and opposed. #4 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner Each member club will provide an annual youth recruiting plan to the FHF board by the October board meeting each year. This plan is in addition to and may include any middle and elementary schools that participate in the FHF tournament. Discussion ensued; during the annual report the clubs announce what worked and what didn’t Mike Whitehead Presented; Tom second, Motion denied/opposed
#5 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner Each member club needs to provide the FHF board their total youth players enrolled by each age group. Due by November 30th of each year. This will include all current players, any new players and any that left the club from both the Spring and Fall season. Discussion ensued; Mike W., Joan, Rob have access to this information Mike Whithead presented, Tom second, Motion denied/opposed #6 Article VII: Member Club Commissioner, Section 7.01 Member Club Commissioner No person shall hold a commissioner position in a member club for more than four (4) consecutive years. Mike Whitehead Presented, Tom Second, Motion passed Phil Schofield, President: Happy Thanksgiving hope all went well. Nothing to report Rich Gupta, Treasurer: Invoice for Hockey Factory Shop has paid. Tree trimming process was started with a check written to the college. Matt Hawley, Vice President: Not much having been done with the Graphic artist for marketing. He is reaching out to other vendors and is accumulating information. He will have to wait and see what happens after the holidays or during the Christmas week. Futures dates has been updated to the schedule. Commissioners: a. Aaron Botti, Conejo Bulldogs: They have finally scheduled the after school program at the YMCA Kindergarten thru 5th grade. Needs sticks and balls. 30-80 kids will need equipment. 1 hour program. Parks and Rec for Summer; looking at “peach jar”, emailing to ?? via the school families. b. Beverley Kornder, Moorpark Coyotes: Moorpark ran clinic Tuesday 23rd at YMCA in Moorpark. It was well received and will try again. Starting Peach Hill School program; 6 Fridays. Acorn newspaper ad will be placed for $200 for twice a month for two months. Entered a team in the Under 16 girl’s division in Festival, did not win but received parent email that was really encouraging. The girls had a lot of fun and they were able to see the competition first hand on the National Level. Moorpark will have one team to participate in Hockey 5’s Junior tournament. c. Dana Hawley, Ventura RoadRunners: Starting the school programs, 2 schools are a definite. Ventura County Charter School is really encouraging and will actually pay for the running of the program. They will be Kindergarten through 4th grade and possibly more. Hoping that the cost can be reimbursed for the purchase of the balls for these programs from the FHF. Approximately $300 worth of equipment. The tournament dates have been posted on their website. Hoping to pay $20/hour for the coaches. Roadrunner youth would like to become umpires. Are we going to
have any training available for them to participate in? Per Chris J. and Mike W. there will be something available in January; before the Middle School tournament. Boys and Girls Club in Oxnard are interested in starting a program. They would like to set up a league and see if parties are interested in Indoor hockey. They have 3 indoor facilities. d. Ben Maruquin, VCRD: He has started a Stretching program for kids and athletes. Pretty exciting and will break on Oprah next week. These exercises have really been helping the players. Some of his kids have gone off to college playing in NCAA Division I. Would like to have the New Year’s Tournament, if that is possible. He will see what the numbers produce in terms of age groups. They are planning on going to Washington DC prior to Cal Cup to play, hoping for a “A walk through America” type trip. Would like to keep training hours and will submit to Matt for scheduling for training. Mixed up the trainings a little bit; playing more games and mixing girls with boys depending upon the abilities. $3400 still outstanding, $1500 credit back from Cal Cup Would like to see if we will split the cost of the field usage because we changed the field use policy. Patti will make a motion to relieve the remaining balance of $1548.00 Bev second. Vote passed the motion Ben will submit an Income and Expense proposal for the FHF Board so that we can justify the expenses that the FHF Board is supporting. There were several Board members that were questioning the practices and the forgiveness of debt for VCRD. 2. Expenses for the Youth development; Middle school and Elementary school tournaments training sessions will be turned into Patti and email vote will take place. We will need to analyze the expenses, number of coaches and such to see if the increase in pay for the coaches would be appropriate. Kim Whitehead, Director of Facilities: She instrumented the shed installation this weekend, and the roof repair and repairing goals before Christmas. Wheels need to be repaired on Dollies. We will leave boards out until January. The paint looks relatively good and will go through shed to see what can be disposed of and what can be useful. Mike Whitehead, Director of Competitions: The December Youth Tournament schedule was emailed out. Grassi has 16 people. RR has 17. Moorpark has ??? Will we make 4 teams? Mike will work out the details. Rob Stephens, Systems Director: absent Tom Harris, Director of Volunteers: He has a couple of stories that were written in the newspapers and they positively represented the sport. Ventura County Star has Youth Sign Ups section, and this would be a great idea to get involved in. Volunteer lists have not been
submitted from any club. Tom would really like to help, but cannot do it without the input of the separate clubs. Chris J. earns the Volunteer of the Month!! Kevin Allison, Director of Marketing: absent Marissa Lo, Women’s Co-coordinator: absent Alan Scally, President-elect: Shiv Jagday says he is interested in conducting a free clinic for our kids at the Moorpark College site. Is anyone interested? Patti to get parking passes for 2016. New Business: Indoor at Arroyo Vista Park for the Boy’s and Men. We have to be sure the before posting anything to the FHF website, please announce at the meeting prior to posting to get approval or just confirmation that it is okay. Adjourn: 9:03 Tom Harris moved and Bev second, vote unanimous Next Meeting: January 5, 2016, HSS building Room #140
