board of educaiton minutes
BOARD OF EDUCATON MINUTES NEWELL SCHOOL DISTRICT #9-2 MARCH 12, 2018 I. Call to Order Chairman Weeldreyer called the regular meeting of the Newell Board of Education to order at 1830 with members Miles Burtzlaff, Lisa Wendt, Darren Alexander, LeeAnn Gaer and Todd Youngberg present. Administration present were Superintendent Robin Dutt, Principal Jennifer Nehl and Athletic Director Steve Schoenfish. Recording minutes was Business Manager, Sophie Burditt. Staff and Visitors at the meeting were Aileen Brunner, Scott Wince, Todd Komes, Rhonda Waterland, Lars Dunavant, Leann Wells, Noreen Yule, Jill McTaggart, Jackie Clements, Sabrina Harmon, Julie VanDerBoom, Bodie VanDerBoom, Clyde Graumann, and Dan Graumann.
A. Weeldreyer led everyone in the Pledge of Allegiance. B. Weeldreyer asked for a moment of silence. Unless otherwise noted, all Board action was by unanimous decision. II. Agenda A. Additions/Changes: Additions to New Business an item (H) Approve electronic transfer of reoccurring monthly bills. B. Motion Gaer, second Wendt to approve agenda as modified. Motion carried. III. Motion Burtzlaff, second Alexander to approve Leann Wells to replace Trohkimoinen as member of Newell School Board. Motion Carried. Wells’ was sworn in. IV. Presentation A. MakerSpace Presentation: Rhonda Waterland explained what MakerSpace is. Items are purchased with a grant. The MakerSpace Room has items that are used to develop a higher level of thinking, problem solving as well as applying applications to the real world. Teachers from all grades are using the room, it is amazing what students have been able to do and how quickly they have adjusted to the hands on learning. Students demonstrated how many items worked for the Board. The English class has projects on the second floor of the high school displaying how they have been using the room. V. Statements of Conflict of Interest None. VI. Consent Agenda Motion Gaer, second Wendt to approve the following consent agenda items A, B and C: A. Minutes from regular meeting on February 10, 2018. B. Payment of bills. C. Financial Report. Motion carried. VII. Reports Reports were given by staff members at this time. VIII. Open Forum Sabrina Harmon talked about the Whatever It Takes Coalition. How it started and what it does, the awards and recognition it has gotten from the state and nationally. She applies for grants, so it is self funded, it
helps the school as well as the community for free. She would like the board to visit the W.I.T. room in the basement of the high school. She would love to explain in greater detail the things that the Coalition does for the school and the community. IX. Old Business None. X. New Business A. Open Requests for Proposals on the Elementary/Middle School roof repairs at 1900. There are Five different proposals. All American Roofing has two proposals, one is a 3" insulating spray over lament with an 18-year warranty, the other is a PVC 60mil rubber. J&P Roofing has a TPO 60mil Rubber. Albright Construction, out of Belle Fourche, would put new metal over the old metal. Home Masters of New Underwood, is totally removing the old metal and replacing with all new metal. Independent Exterior and Repair, is also wanting to remove old and replace with new metal. Youngberg, motioned and Alexander second, to table roofing RFP and have the Buildings and Grounds committee, sort through the bids and present at the next board meeting. Motion carried. B. Motion Gaer, second Wendt to approve the Financial Year 2017 Audit Report. Discussion: we have addressed the findings with our corrective action plans and auditor’s okayed not making two journals entries for Special Education or Food Service. Motion carried. C. Motion Wendt, second Burtzlaff to approve purchase of Time Management System. Motion carried. D. Motion Alexander, second Youngberg to approve Track and Golf Team Rules. Motion carried. E. Motion Wells, second Gaer approved the transfer of funds from Pension to General Fund and transfer to Food Service for SDRS monthly payment. Motion carried. F. Motion Burtzlaff, second Alexander approved to change classified staff probation period from 90 days to 60 days. Discussion: we need to change probation period due to Federal ACA Law requirements and our insurance company does not pro-rate -- effective date for insurance is only the first of the month. Motion Carried G. Motion Youngberg, second Alexander to approved as presented the resolution concerning section 403b arrangement. Discussion: Superintendent or the Superintendent's designee are hereby authorized and directed without further action of the board. Motion carried. H. Motion Youngberg, second Wells approved electronic transfer of reoccurring monthly bills. Motion carried. XI. Motion Gaer, second Wendt to enter into Executive Session SDCL (personnel matters) SDCL 1-25-2 (1), XII. Executive Session SDCL (legal matters) SDCL 1-25-2 (3) and XIII. Executive Session SDCL (negotiations) SDCL 1-25-2 (4) at 2015. Board returned to regular session at 2139. XIV. Adjournment Motion Youngberg, second Alexander to adjourn at 2140. Motion carried. Unapproved Minutes (s)_________________________ Jeremiah Weeldreyer, Chairman Attest(s) _______________________ Sophie Burditt, Business Manager Published once at the total cost of $__________
A. Weeldreyer led everyone in the Pledge of Allegiance. B. Weeldreyer asked for a moment of silence. Unless otherwise noted, all Board action was by unanimous decision. II. Agenda A. Additions/Changes: Additions to New Business an item (H) Approve electronic transfer of reoccurring monthly bills. B. Motion Gaer, second Wendt to approve agenda as modified. Motion carried. III. Motion Burtzlaff, second Alexander to approve Leann Wells to replace Trohkimoinen as member of Newell School Board. Motion Carried. Wells’ was sworn in. IV. Presentation A. MakerSpace Presentation: Rhonda Waterland explained what MakerSpace is. Items are purchased with a grant. The MakerSpace Room has items that are used to develop a higher level of thinking, problem solving as well as applying applications to the real world. Teachers from all grades are using the room, it is amazing what students have been able to do and how quickly they have adjusted to the hands on learning. Students demonstrated how many items worked for the Board. The English class has projects on the second floor of the high school displaying how they have been using the room. V. Statements of Conflict of Interest None. VI. Consent Agenda Motion Gaer, second Wendt to approve the following consent agenda items A, B and C: A. Minutes from regular meeting on February 10, 2018. B. Payment of bills. C. Financial Report. Motion carried. VII. Reports Reports were given by staff members at this time. VIII. Open Forum Sabrina Harmon talked about the Whatever It Takes Coalition. How it started and what it does, the awards and recognition it has gotten from the state and nationally. She applies for grants, so it is self funded, it
helps the school as well as the community for free. She would like the board to visit the W.I.T. room in the basement of the high school. She would love to explain in greater detail the things that the Coalition does for the school and the community. IX. Old Business None. X. New Business A. Open Requests for Proposals on the Elementary/Middle School roof repairs at 1900. There are Five different proposals. All American Roofing has two proposals, one is a 3" insulating spray over lament with an 18-year warranty, the other is a PVC 60mil rubber. J&P Roofing has a TPO 60mil Rubber. Albright Construction, out of Belle Fourche, would put new metal over the old metal. Home Masters of New Underwood, is totally removing the old metal and replacing with all new metal. Independent Exterior and Repair, is also wanting to remove old and replace with new metal. Youngberg, motioned and Alexander second, to table roofing RFP and have the Buildings and Grounds committee, sort through the bids and present at the next board meeting. Motion carried. B. Motion Gaer, second Wendt to approve the Financial Year 2017 Audit Report. Discussion: we have addressed the findings with our corrective action plans and auditor’s okayed not making two journals entries for Special Education or Food Service. Motion carried. C. Motion Wendt, second Burtzlaff to approve purchase of Time Management System. Motion carried. D. Motion Alexander, second Youngberg to approve Track and Golf Team Rules. Motion carried. E. Motion Wells, second Gaer approved the transfer of funds from Pension to General Fund and transfer to Food Service for SDRS monthly payment. Motion carried. F. Motion Burtzlaff, second Alexander approved to change classified staff probation period from 90 days to 60 days. Discussion: we need to change probation period due to Federal ACA Law requirements and our insurance company does not pro-rate -- effective date for insurance is only the first of the month. Motion Carried G. Motion Youngberg, second Alexander to approved as presented the resolution concerning section 403b arrangement. Discussion: Superintendent or the Superintendent's designee are hereby authorized and directed without further action of the board. Motion carried. H. Motion Youngberg, second Wells approved electronic transfer of reoccurring monthly bills. Motion carried. XI. Motion Gaer, second Wendt to enter into Executive Session SDCL (personnel matters) SDCL 1-25-2 (1), XII. Executive Session SDCL (legal matters) SDCL 1-25-2 (3) and XIII. Executive Session SDCL (negotiations) SDCL 1-25-2 (4) at 2015. Board returned to regular session at 2139. XIV. Adjournment Motion Youngberg, second Alexander to adjourn at 2140. Motion carried. Unapproved Minutes (s)_________________________ Jeremiah Weeldreyer, Chairman Attest(s) _______________________ Sophie Burditt, Business Manager Published once at the total cost of $__________
