BOARD OF SCHOOL TRUSTEES Plainfield
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 11, 2018 Agenda I.
CALL TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
PRESIDENT’S PREROGATIVE AND CORRESPONDENCE A. Welcome Guests B. Student Recognitions C. Recognize Value of the Month Nominees
IV.
BOARD ORGANIZATION
A. Elect President B. Elect Officers 1.
First Vice President
2.
Second Vice President
3.
Secretary
C. Appoint Parliamentarian D. Appoint Legislative Liaison to the Indiana School Board Association E. Appoint Delegate to Represent the School District at the Indiana School Boards Association Annual Convention F. Appoint Board Member to Re-Development Commission G. Appoint Treasurer V.
PATRON’S INPUT ON AGENDA ITEMS
VI.
REPORTS A. Temporary Loans – Mr. Wolfe
VII.
APPROVE SIGNATURE FACSIMILE - Mr. Wolfe
VIII.
MINUTES A. Record of the December 14, 2017, Work Session B. Minutes of the December 14, 2017, Regular Meeting C. Record of the December 14, 2017, Executive Session
IX.
FINANCIAL REPORT AND CLAIMS A. Claims: 45769-46106 - Mr. Wolfe
X.
NEW BUSINESS A. Personnel – Mr. Olinger B. Field Trips – Dr. Giesting C. Approve LQA Handbook – Dr. Giesting D. Donations – Mr. Wolfe E. Obsolete Equipment – Mr. Wolfe D. Permission to Cancel Outstanding Checks – Mr. Wolfe E. Approve Proposal for Internet and Firewall Services – Mr. Wolfe
XI.
OLD BUSINESS A. Approve Copier Purchase Agreement – Mr. Wolfe B. Amend Guaranteed Energy Savings – Mr. Wolfe
XII.
OTHER ITEMS FOR CONSIDERATION
XIII.
ADJOURNMENT
The Board of Finance meeting will begin immediately following the regular meeting.
Plainfield Community School Corporation 985 Longfellow Lane Plainfield, IN 46168 317-839-2578
RECORD OF WORK SESSION Board of School Trustees Plainfield Community School Corporation December 14, 2017 6:00 p.m. A work session was held on December 14, 2017, in accordance with the law. The purpose of the work session was to receive an updated from ALPHA and a report from the YMCA. The following members of the Board of School Trustees were in attendance: Mr. Blackwell, Mrs. Chamness, Mrs. Elston, Mr. Flood The undersigned Board members who were present and participating in said work session do hereby certify that they discussed no subject matter in the session other than permitted in accordance with law. There being no further business, the meeting was adjourned.
______________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
_______________________________ Scott Flood, Secretary
________________________________ Katie Chamness, Parliamentarian
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation December 14, 2017 A regular meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the cafeteria of Plainfield High School on December 14, 2017, at 7:00 p.m. Board of School Trustees Barry Blackwell, Katie Chamness, Jessica Elston, and Scott Flood were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and approximately 205 guests. Acting Board President Jessica Elston provided the opportunity for the audience to provide input regarding the agenda items. No one from the audience provided input. PRESIDENT’S PREROGATIVE
Acting President Elston welcomed all in attendance. The meeting was opened and all in attendance recited the Pledge of Allegiance. Mrs. Elston congratulated the PHS publication staff for their 7th place finish in the nation for best of show in their competition. We the People placed in the top 5 at their competition and PCMS Robotics Club finished 6th overall in their competition, both congratulated by Mrs. Elston. The PHS Band was recognized for their State win. Mr. Carpenter was congratulated as well as the students. Mr. Carpenter gave a brief summary of the process of getting to the state competition. A student from each school building was recognized for modeling the value of the month of November. A Plainfield Community Middle School student was recognized and congratulated for being selected as the winner of the Plainfield Community School Corporation Christmas card designer/artist.
SENIOR EXEMPTIONS
PHS senior students provided a presentation to the Board to explain their plan for senior final exemptions. Scott Flood made a motion, Barry Blackwell seconded, and the Board approved the senor exemption plan for the second semester of 2017-2018 school year.
Page 1 of 3
2018-2019 PHS PATHFINDER CHANGES
Mr. Schwanekamp and Mrs. Davis presented the modifications for the 2018-2019 PHS Pathfinder to the Board for approval. On a motion by Barry Blackwell and seconded by Katie Chamness, the Board approved the 2018-2019 changes to the Pathfinder for PHS.
REPORTS
Mr. Olinger provided the Board with a mid-term update of the Board Goals for the 2017-2018 year.
RECORD OF WORK SESSION
Scott Flood made a motion, Katie Chamness seconded, and the Board approved the Record of Work Session for November 9, 2017.
MINUTES OF On a motion by Scott Flood and seconded by Barry Blackwell, REGULAR MEETING ON the minutes from the November 9, 2017, regular meeting were NOVEMBER 9, 2017 approved. FINANCIAL REPORT AND CLAIMS
Mr. Wolfe presented the financial reports for the month of December and claims 45389-45768. Katie Chamness made a motion, Scott Flood seconded and the Board approved payment of claims: 45389-45768.
PERSONNEL
On a motion by Barry Blackwell and seconded by Scott Flood, the Board approved the personnel recommendations as per Schedule A-1.
PLAINFIELD-GUILFORD TOWNSHIP LIBRARY BOARD REPRESENTATIVE
Scott Flood made a motion, Barry Blackwell seconded and the Board approved Mary Giesting to serve on the Plainfield-Guilford Township Library Board for a four year term.
FIELD TRIPS/ CAMPS
Katie Chamness made a motion, Scott Flood seconded, and the Board approved the overnight field trips and camps.
DONATIONS
A motion was made by Barry Blackwell, Katie Chamness seconded and the Board accepted the donations.
OBSOLETE EQUIPMENT
A motion was made by Scott Flood, Barry Blackwell seconded and the Board approved the obsolete equipment.
TRANSFER 2017 APPROPRIATIONS
On a motion by Barry Blackwell and seconded by Katie Chamness, the Board provided authority to Stacey Smith to make the necessary transfer of appropriations, within each fund, as part of the process of closing the books for 2017.
TEMPORARY LOAN RESOLUTION
Scott Flood made a motion, Katie Chamness seconded and the Board approved the temporary loan resolution. Page 2 of 3
APPROVE MUNICIPAL LEASE/PURCHASE AGREEMENT
Tabled until the January meeting.
OFF-DUTY OFFICER SERVICES AGREEMENT
Tabled until the January meeting.
PHS ECA FUNDS
On a motion by Katie Chamness and seconded by Barry Blackwell, the Board approved the use of Plainfield High School ECA funds to purchase track and field equipment in the amount of $1620.00 and an audio/timing system in the amount of $1325.00.
PCMS ECA FUNDS
On a motion by Scott Flood and seconded by Katie Chamness, the Board approved the use of Plainfield Community Middle School ECA funds to purchase athletic equipment in the amount of $480.00.
CANCELLATION OF OUTSTANDING CHECKS
Barry Blackwell made a motion, Scott Flood seconded and the Board approved the cancellation of outstanding checks that are at least two years old.
CHANGE ORDER FOR MIDDLE SCHOOL ROOF PROJECT
On a motion by Barry Blackwell and seconded by Scott Flood, the Board approved the change order for the Middle School Roof Project with Blackmore & Buckner Roofing in the amount of a $7500.00 deduction.
AMEND GUARANTEED ENERGY SAVINGS
Tabled until the January meeting.
There being no further business, the meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
Page 3 of 3
Plainfield Community School Corporation 985 Longfellow Lane Plainfield, IN 46168 317-839-2578
RECORD OF EXECUTIVE SESSION Board of School Trustees Plainfield Community School Corporation December 14, 2017 Immediately Following Board Meeting An Executive session was held on December 14, 2017, in accordance with the law. The purpose of the Executive session was to provide a semi-annual review of the Superintendent. The following members of the Board of School Trustees were in attendance: Mr. Blackwell, Mrs. Chamness, Mrs. Elston, Mr. Flood The undersigned Board members who were present and participating in said Executive session do hereby certify that they discussed no subject matter in the session other than permitted in accordance with law. There being no further business, the meeting was adjourned.
______________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
_______________________________ Scott Flood, Secretary
________________________________ Katie Chamness, Parliamentarian
Plainfield Community School Corporation 2016-17 Facility Improvements Financial Summary
Budget
Paid To Date
Remaining Balance
604,012.00 23,215,171.76 2,945,000.00 3,013,730.95
604,276.45 19,981,973.22 2,453,799.16 296,126.24
0.00 3,160,390.95 491,200.84 2,717,604.71
29,777,914.71
23,336,175.07
6,369,196.50
3,737,822.29 1,899,000.00 9,968,528.03 9,939,020.00 3,646,379.23 429,000.00
3,441,335.23 1,524,187.52 8,128,029.65 9,016,884.79 815,955.63 409,782.25
246,487.06 388,092.24 1,690,498.38 743,658.53 2,818,010.35 -
29,619,749.55
23,336,175.07
5,886,746.56
Sources of Revenue: 2016 Refunding Bonds 2016-17 Lease Rental Bonds 2016 General Obligation Bonds 2014 & 2017 General Obligation Bonds Total Sources of Revenue:
2016-17 Facility Improvements: Brentwood Elementary School Central Elementary School Clarks Creek Elementary School Plainfield Community Middle School Plainfield High School District Equipment & Vehicles Total 2016-17 Facility Improvements:
Variance - Lease Rental Bonds Variance - GO Bonds
1/8/2018
479,746.98 2,702.96
Budget
Remaining Balance
Paid To Date
Brentwood Elementary School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency Technology Upgrades Total Brentwood Elementary School:
96,250.00
56,267.30
39,982.70
3,543,000.00 50,000.00
3,336,495.64
206,504.36 -
48,572.29
48,572.29
$ 3,737,822.29
$ 3,441,335.23
238,750.00
155,055.60
83,694.40
4,527,257.00 50,000.00
4,206,192.60
321,064.40 -
39,750.00 471,686.25 100,000.00
39,750.00 471,686.25
400,000.00 3,456,200.00 100,000.00 500,000.00
311,748.48 2,825,164.91
84,884.78
84,884.78
$ 9,968,528.03
$ 8,128,029.65
$ 1,690,498.38
257,500.00
52,510.94
204,989.06
9,271,614.00 145,886.00
8,732,944.53
538,669.47 -
20,000.00 214,020.00 30,000.00
16,125.00 215,304.32
9,939,020.00
9,016,884.79
$
246,487.06
Clarks Creek Elementary School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency A&E Fees -Roofing Projects Construction Contract / Roofing Contingency A&E Fees - Natatorium Renovation Construction Contract / Natatorium Ren. Contingency Furnishings / Equipment / Technology Technology Upgrades Total Clarks Creek Elementary School:
33,547.03
88,251.52 631,035.09 100,000.00 466,452.97 -
Plainfield Community Middle School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency A&E Fees - Partial Re-roof Construction Contract / Roofing Contingency Total Plainfield Community Middle School:
1/8/2018
743,658.53
Budget
Paid To Date
Remaining Balance
Central Elementary School: Cost of Issuance, Other Legal, Miscellaneous
50,000.00
63,279.76
120,000.00 1,679,000.00 50,000.00
114,466.11 1,346,441.65
5,533.89 332,558.35 50,000.00
1,899,000.00
1,524,187.52
388,092.24
Cost of Issuance, Other Legal, Miscellaneous
125,000.00
73,933.73
51,066.27
A&E Fees - Restroom Project Construction Contract / Restroom Project Contingency
40,000.00 226,600.00 25,000.00
34,356.09 207,348.07
5,643.91 23,038.68 -
Phase I Roof Project - A&E Fees Phase I Roof Project - Roofing Contract Phase I Roof Project - Contingency
19,875.00 270,680.00
19,875.00 255,006.00
24,474.00
Phase II Roof Project - A&E Fees Phase II Roof Project - Roofing Contract Phase II Roof Project - Contingency Drywall / Paint Repair
152,625.00 1,898,197.00 788,402.23 100,000.00
144,993.75 80,442.99
7,631.25 1,817,754.01 788,402.23 100,000.00
3,646,379.23
815,955.63
15,000.00
9,385.73
414,000.00
400,396.52
-
429,000.00
409,782.25
-
A&E Fees - Phase II Construction Contract / Phase II Contingency Total Central Elementary School:
Plainfield High School
Total Plainfield High School
-
2,818,010.35
District Equipment & Vehicles Cost of Issuance, Other Legal, Miscellaneous School Buses Total District Equipment & Vehicles
1/8/2018
2017-2018 Overnight and Out-of-State Field Trips Activity HS Winter Percussion - National Competition
Group/Grade Level
Dates
Time
Sponsor(s)
Contact Number
Location
Fee
Projected Participants
9-12
4/19-21/18
Departure/Return time TBD
Scott Johnson
317-439-1286
Dayton, OH
N/A
46
2017-2018 Athletic Clinics and Summer Camps Activity
Girls Basketball Spring Clinics
Grade Level
Dates
Time
Sponsor(s)
Contact Number
Location
Fee
Projected Participants
K-8
Monday evenings beginning 4/16/18 5/21/18
6pm - 8pm
Curt Benge
317-838-3604
PHS Gyn
$50/participant
75
LQA Handbook Updates Page 2: LQA staff names and titles updated Page 3: Enrollment/Admission Policy & Period-Little Quakers Academy provides a preschool experience for children three to five years old. All children must be three years old by August 1 to be eligible for enrollment. Additionally, children must be completely toilet trained by the first day of school. For children who turn three after August 1 , applications may be submitted on or after the child’s third birthday. Page 3: Proofs of residency documents listed Page 3: Valid driver’s license added to list of documents due at enrollment Page 4: 2018-2019 Tuition & Fees (old)-Tuition for the full day program is $30/day based on the 186 days that LQA is open. (new)-Tuition for the full day program is $32/day based on the 186 days that LQA is open. Page 7: Staffing (old)-Preschool classes will be taught by a licensed preschool teacher or a certified teacher with early childhood credentials at minimum associate’s or CDA (Child Development Associate credentials). Each class will be staffed with one teacher and two instructional assistants, and class sizes will be approximately 16-22 students. (new)-Preschool classes will be taught by: • a licensed preschool teacher or • a certified teacher with early childhood credentials or • at minimum, an Associate’s in early childhood with a CDA (Child Development Associate credentials). Class sizes will have an approximate student-teacher ratio of 8:1 during the delivery of the preschool curriculum. Page 8: Illness (old)-If your child becomes ill at school, parents will be notified immediately. The child will be separated from the group and comfortable cared for and supervised until parents arrive. (new)-If your child appears ill or becomes sick at school, the teacher will assess the condition, take his/her temperature and notify the parent immediately. The child will be separated from the group and comfortably cared for and supervised until parents arrive. st
st
2018-2019 Handbook Updates Half Day Page 1: LQA Administration and Staff names and titles updated Page 2: Enrollment/Admission Policy & Period-Children must be three years old and completely toilet trained by August 1st to be eligible for enrollment. For children who turn three after August 1st, applications may be submitted on or after the child’s third birthday. Page 3: 2018-2019 Tuition & Fees (old)-The half day program is $15/day. (new)-The half day program is $18/day. Page 6: Staffing (old)-Preschool classes will be taught by a licensed preschool teacher or a certified teacher with early childhood credentials at minimum associate’s or CDA (Child Development Associate credentials). Each class will be staffed with one teacher and two instructional assistants, and class sizes will be approximately 16-22 students. (new)-Preschool classes will be taught by: • a licensed preschool teacher or • a certified teacher with early childhood credentials or • at minimum, an Associate’s in early childhood with a CDA (Child Development Associate credentials). Class sizes will have an approximate student-teacher ratio of 8:1 during the delivery of the preschool curriculum. Page 7: Illness (old)-If your child becomes ill at school, parents will be notified immediately. The child will be separated from the group and comfortable cared for and supervised until parents arrive. (new)-If your child appears ill or becomes sick at school, the teacher will assess the condition, take his/her temperature and notify the parent immediately. The child will be separated from the group and comfortably cared for and supervised until parents arrive.
Donations January 11, 2018 Plainfield High School 1. Citizens Bank donated $400 to the track team. 2. Raymond Vieth donated $50 to the student assistance fund. 3. Keith Trent donated $50 to the student assistance fund. 4. John E. Hall Farms donated $2,000 to the student assistance fund. 5. Indiana Bar Foundation donated $300 to We the People. 6. Michael Sherwood donated $2,000 to be divided evenly between girls and boys golf. 7. Randall and Linda Sims donated $50 to the student assistance fund. 8. Cheryl Moles donated $100 to the student assistance fund. 9. Hendricks County Community Foundation donated $8,000 to the student assistance fund. 10. Dwayne and Rachel Johnson donated $200 to the student assistance fund. 11. Roland Schinbeckler donated $100 to the student assistance fund. 12. William and Linda Shockley donated $250 to the student assistance fund. 13. Hendricks County Bank donated $250 to the choir fund. 14. Plainfield Christian Church/The Adult Bible Class donated $300 to the choir fund. 15. Red Pride Booster Club donated $20,000 to the athletic fund. 16. Ernest Ward donated $5,000 to the student assistance fund. 17. Greater Plainfield Chamber of Commerce donated $1,000 to the Ambassadors. 18. Plainfield Choral Boosters donated $1,600 to the choir fund. Plainfield Community Middle School 1. John and Cynthia Pedigo donated $100 to the swing choir fund.
Cancellation of Old Checks for PHS Date of Issue 06/16/15 06/22/15 10/20/15
December 15, 2017
Fund 6050/Athletics 6050/Athletics 6050/Athletics
Payee Travis Nichols Chuck Dykins Prairie View Golf Club
Amount
Fund Total
$20.00 $10.00 $55.00
Check # 53090 53126 53382
$85.00 01/21/15
6433/Robotics
Grainger
$8.46
52618 $8.46
04/27/15
6100/Textbook
Payton Livingston
$13.10
52942 $13.10
05/26/15
6270/Boys Golf
Foxcliff Golf Club
$60.00
53034 $60.00
10/20/15
6260/General 6260/General
Jodi Cope Alechia Sterns
$2.00 $8.00
53386 53393 $10.00
12/07/15
6204/Dance
Westfield High School
$425.00
53523 $425.00
12/07/15
6205/Dr. Who
Julie Smith
$15.00
53542 $15.00
Plainfield Community School Corporation
Memo To:
PCSC Board of School Trusties
From:
John Crum
Date:
December 13, 2017
Re:
Recommendation for Category I E-Rate Proposals
Plainfield Community School Corporation submitted a Request for Proposal (RFP) for internet and firewall services. The RFP was listed on the USAC website by AdTec (our ERate consultant). Several proposals were received but only four included firewall services.
Company EM3 Zayo ENA Lightbound
Internet & Firewall Services PCMS PHS Total $ 2,895.00 $ 2,895.00 $ 5,790.00 $ 3,890.59 $ 3,890.59 $ 7,781.18 $ 3,700.00 $ 3,700.00 $ 7,400.00 $ 3,139.55 $ 3,139.55 $ 6,279.10
One-Time Costs $ 4,320.00 $ 47,250.00
E-Rate regulations advocate the use of a scoring rubric to evaluate all proposals. Cost receives the highest weight in the scoring rubric. The rubrics allow school districts to consider additional factors and select the products and vendors that will best integrate with existing technology systems. The EM3 proposal offers quality service and equipment but it is not completely compatible with existing technology systems. There would be additional costs in software and labor to make the EM3 solution fully functional in our environment. After evaluating all the proposals, it has been determined that LightBound’s proposal best meets the needs of the school district. It is my recommendation that Plainfield Community School Corporation accepts their Proposal.
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation Board of Finance Meeting January 11, 2018 Agenda I.
CALL TO ORDER
II.
NEW BUSINESS
A. Elect President and Secretary B. Receive & Review the 2017 Investment Report C. Receive Checks Outstanding Two or More Years as of December 31, 2017
III.
ADJOURNMENT
CALL TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
PRESIDENT’S PREROGATIVE AND CORRESPONDENCE A. Welcome Guests B. Student Recognitions C. Recognize Value of the Month Nominees
IV.
BOARD ORGANIZATION
A. Elect President B. Elect Officers 1.
First Vice President
2.
Second Vice President
3.
Secretary
C. Appoint Parliamentarian D. Appoint Legislative Liaison to the Indiana School Board Association E. Appoint Delegate to Represent the School District at the Indiana School Boards Association Annual Convention F. Appoint Board Member to Re-Development Commission G. Appoint Treasurer V.
PATRON’S INPUT ON AGENDA ITEMS
VI.
REPORTS A. Temporary Loans – Mr. Wolfe
VII.
APPROVE SIGNATURE FACSIMILE - Mr. Wolfe
VIII.
MINUTES A. Record of the December 14, 2017, Work Session B. Minutes of the December 14, 2017, Regular Meeting C. Record of the December 14, 2017, Executive Session
IX.
FINANCIAL REPORT AND CLAIMS A. Claims: 45769-46106 - Mr. Wolfe
X.
NEW BUSINESS A. Personnel – Mr. Olinger B. Field Trips – Dr. Giesting C. Approve LQA Handbook – Dr. Giesting D. Donations – Mr. Wolfe E. Obsolete Equipment – Mr. Wolfe D. Permission to Cancel Outstanding Checks – Mr. Wolfe E. Approve Proposal for Internet and Firewall Services – Mr. Wolfe
XI.
OLD BUSINESS A. Approve Copier Purchase Agreement – Mr. Wolfe B. Amend Guaranteed Energy Savings – Mr. Wolfe
XII.
OTHER ITEMS FOR CONSIDERATION
XIII.
ADJOURNMENT
The Board of Finance meeting will begin immediately following the regular meeting.
Plainfield Community School Corporation 985 Longfellow Lane Plainfield, IN 46168 317-839-2578
RECORD OF WORK SESSION Board of School Trustees Plainfield Community School Corporation December 14, 2017 6:00 p.m. A work session was held on December 14, 2017, in accordance with the law. The purpose of the work session was to receive an updated from ALPHA and a report from the YMCA. The following members of the Board of School Trustees were in attendance: Mr. Blackwell, Mrs. Chamness, Mrs. Elston, Mr. Flood The undersigned Board members who were present and participating in said work session do hereby certify that they discussed no subject matter in the session other than permitted in accordance with law. There being no further business, the meeting was adjourned.
______________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
_______________________________ Scott Flood, Secretary
________________________________ Katie Chamness, Parliamentarian
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation December 14, 2017 A regular meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the cafeteria of Plainfield High School on December 14, 2017, at 7:00 p.m. Board of School Trustees Barry Blackwell, Katie Chamness, Jessica Elston, and Scott Flood were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and approximately 205 guests. Acting Board President Jessica Elston provided the opportunity for the audience to provide input regarding the agenda items. No one from the audience provided input. PRESIDENT’S PREROGATIVE
Acting President Elston welcomed all in attendance. The meeting was opened and all in attendance recited the Pledge of Allegiance. Mrs. Elston congratulated the PHS publication staff for their 7th place finish in the nation for best of show in their competition. We the People placed in the top 5 at their competition and PCMS Robotics Club finished 6th overall in their competition, both congratulated by Mrs. Elston. The PHS Band was recognized for their State win. Mr. Carpenter was congratulated as well as the students. Mr. Carpenter gave a brief summary of the process of getting to the state competition. A student from each school building was recognized for modeling the value of the month of November. A Plainfield Community Middle School student was recognized and congratulated for being selected as the winner of the Plainfield Community School Corporation Christmas card designer/artist.
SENIOR EXEMPTIONS
PHS senior students provided a presentation to the Board to explain their plan for senior final exemptions. Scott Flood made a motion, Barry Blackwell seconded, and the Board approved the senor exemption plan for the second semester of 2017-2018 school year.
Page 1 of 3
2018-2019 PHS PATHFINDER CHANGES
Mr. Schwanekamp and Mrs. Davis presented the modifications for the 2018-2019 PHS Pathfinder to the Board for approval. On a motion by Barry Blackwell and seconded by Katie Chamness, the Board approved the 2018-2019 changes to the Pathfinder for PHS.
REPORTS
Mr. Olinger provided the Board with a mid-term update of the Board Goals for the 2017-2018 year.
RECORD OF WORK SESSION
Scott Flood made a motion, Katie Chamness seconded, and the Board approved the Record of Work Session for November 9, 2017.
MINUTES OF On a motion by Scott Flood and seconded by Barry Blackwell, REGULAR MEETING ON the minutes from the November 9, 2017, regular meeting were NOVEMBER 9, 2017 approved. FINANCIAL REPORT AND CLAIMS
Mr. Wolfe presented the financial reports for the month of December and claims 45389-45768. Katie Chamness made a motion, Scott Flood seconded and the Board approved payment of claims: 45389-45768.
PERSONNEL
On a motion by Barry Blackwell and seconded by Scott Flood, the Board approved the personnel recommendations as per Schedule A-1.
PLAINFIELD-GUILFORD TOWNSHIP LIBRARY BOARD REPRESENTATIVE
Scott Flood made a motion, Barry Blackwell seconded and the Board approved Mary Giesting to serve on the Plainfield-Guilford Township Library Board for a four year term.
FIELD TRIPS/ CAMPS
Katie Chamness made a motion, Scott Flood seconded, and the Board approved the overnight field trips and camps.
DONATIONS
A motion was made by Barry Blackwell, Katie Chamness seconded and the Board accepted the donations.
OBSOLETE EQUIPMENT
A motion was made by Scott Flood, Barry Blackwell seconded and the Board approved the obsolete equipment.
TRANSFER 2017 APPROPRIATIONS
On a motion by Barry Blackwell and seconded by Katie Chamness, the Board provided authority to Stacey Smith to make the necessary transfer of appropriations, within each fund, as part of the process of closing the books for 2017.
TEMPORARY LOAN RESOLUTION
Scott Flood made a motion, Katie Chamness seconded and the Board approved the temporary loan resolution. Page 2 of 3
APPROVE MUNICIPAL LEASE/PURCHASE AGREEMENT
Tabled until the January meeting.
OFF-DUTY OFFICER SERVICES AGREEMENT
Tabled until the January meeting.
PHS ECA FUNDS
On a motion by Katie Chamness and seconded by Barry Blackwell, the Board approved the use of Plainfield High School ECA funds to purchase track and field equipment in the amount of $1620.00 and an audio/timing system in the amount of $1325.00.
PCMS ECA FUNDS
On a motion by Scott Flood and seconded by Katie Chamness, the Board approved the use of Plainfield Community Middle School ECA funds to purchase athletic equipment in the amount of $480.00.
CANCELLATION OF OUTSTANDING CHECKS
Barry Blackwell made a motion, Scott Flood seconded and the Board approved the cancellation of outstanding checks that are at least two years old.
CHANGE ORDER FOR MIDDLE SCHOOL ROOF PROJECT
On a motion by Barry Blackwell and seconded by Scott Flood, the Board approved the change order for the Middle School Roof Project with Blackmore & Buckner Roofing in the amount of a $7500.00 deduction.
AMEND GUARANTEED ENERGY SAVINGS
Tabled until the January meeting.
There being no further business, the meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
Page 3 of 3
Plainfield Community School Corporation 985 Longfellow Lane Plainfield, IN 46168 317-839-2578
RECORD OF EXECUTIVE SESSION Board of School Trustees Plainfield Community School Corporation December 14, 2017 Immediately Following Board Meeting An Executive session was held on December 14, 2017, in accordance with the law. The purpose of the Executive session was to provide a semi-annual review of the Superintendent. The following members of the Board of School Trustees were in attendance: Mr. Blackwell, Mrs. Chamness, Mrs. Elston, Mr. Flood The undersigned Board members who were present and participating in said Executive session do hereby certify that they discussed no subject matter in the session other than permitted in accordance with law. There being no further business, the meeting was adjourned.
______________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Barry Blackwell, Second Vice President
_______________________________ Scott Flood, Secretary
________________________________ Katie Chamness, Parliamentarian
Plainfield Community School Corporation 2016-17 Facility Improvements Financial Summary
Budget
Paid To Date
Remaining Balance
604,012.00 23,215,171.76 2,945,000.00 3,013,730.95
604,276.45 19,981,973.22 2,453,799.16 296,126.24
0.00 3,160,390.95 491,200.84 2,717,604.71
29,777,914.71
23,336,175.07
6,369,196.50
3,737,822.29 1,899,000.00 9,968,528.03 9,939,020.00 3,646,379.23 429,000.00
3,441,335.23 1,524,187.52 8,128,029.65 9,016,884.79 815,955.63 409,782.25
246,487.06 388,092.24 1,690,498.38 743,658.53 2,818,010.35 -
29,619,749.55
23,336,175.07
5,886,746.56
Sources of Revenue: 2016 Refunding Bonds 2016-17 Lease Rental Bonds 2016 General Obligation Bonds 2014 & 2017 General Obligation Bonds Total Sources of Revenue:
2016-17 Facility Improvements: Brentwood Elementary School Central Elementary School Clarks Creek Elementary School Plainfield Community Middle School Plainfield High School District Equipment & Vehicles Total 2016-17 Facility Improvements:
Variance - Lease Rental Bonds Variance - GO Bonds
1/8/2018
479,746.98 2,702.96
Budget
Remaining Balance
Paid To Date
Brentwood Elementary School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency Technology Upgrades Total Brentwood Elementary School:
96,250.00
56,267.30
39,982.70
3,543,000.00 50,000.00
3,336,495.64
206,504.36 -
48,572.29
48,572.29
$ 3,737,822.29
$ 3,441,335.23
238,750.00
155,055.60
83,694.40
4,527,257.00 50,000.00
4,206,192.60
321,064.40 -
39,750.00 471,686.25 100,000.00
39,750.00 471,686.25
400,000.00 3,456,200.00 100,000.00 500,000.00
311,748.48 2,825,164.91
84,884.78
84,884.78
$ 9,968,528.03
$ 8,128,029.65
$ 1,690,498.38
257,500.00
52,510.94
204,989.06
9,271,614.00 145,886.00
8,732,944.53
538,669.47 -
20,000.00 214,020.00 30,000.00
16,125.00 215,304.32
9,939,020.00
9,016,884.79
$
246,487.06
Clarks Creek Elementary School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency A&E Fees -Roofing Projects Construction Contract / Roofing Contingency A&E Fees - Natatorium Renovation Construction Contract / Natatorium Ren. Contingency Furnishings / Equipment / Technology Technology Upgrades Total Clarks Creek Elementary School:
33,547.03
88,251.52 631,035.09 100,000.00 466,452.97 -
Plainfield Community Middle School: Cost of Issuance, Other Legal, Miscellaneous Guaranteed Energy Savings Contract Contingency A&E Fees - Partial Re-roof Construction Contract / Roofing Contingency Total Plainfield Community Middle School:
1/8/2018
743,658.53
Budget
Paid To Date
Remaining Balance
Central Elementary School: Cost of Issuance, Other Legal, Miscellaneous
50,000.00
63,279.76
120,000.00 1,679,000.00 50,000.00
114,466.11 1,346,441.65
5,533.89 332,558.35 50,000.00
1,899,000.00
1,524,187.52
388,092.24
Cost of Issuance, Other Legal, Miscellaneous
125,000.00
73,933.73
51,066.27
A&E Fees - Restroom Project Construction Contract / Restroom Project Contingency
40,000.00 226,600.00 25,000.00
34,356.09 207,348.07
5,643.91 23,038.68 -
Phase I Roof Project - A&E Fees Phase I Roof Project - Roofing Contract Phase I Roof Project - Contingency
19,875.00 270,680.00
19,875.00 255,006.00
24,474.00
Phase II Roof Project - A&E Fees Phase II Roof Project - Roofing Contract Phase II Roof Project - Contingency Drywall / Paint Repair
152,625.00 1,898,197.00 788,402.23 100,000.00
144,993.75 80,442.99
7,631.25 1,817,754.01 788,402.23 100,000.00
3,646,379.23
815,955.63
15,000.00
9,385.73
414,000.00
400,396.52
-
429,000.00
409,782.25
-
A&E Fees - Phase II Construction Contract / Phase II Contingency Total Central Elementary School:
Plainfield High School
Total Plainfield High School
-
2,818,010.35
District Equipment & Vehicles Cost of Issuance, Other Legal, Miscellaneous School Buses Total District Equipment & Vehicles
1/8/2018
2017-2018 Overnight and Out-of-State Field Trips Activity HS Winter Percussion - National Competition
Group/Grade Level
Dates
Time
Sponsor(s)
Contact Number
Location
Fee
Projected Participants
9-12
4/19-21/18
Departure/Return time TBD
Scott Johnson
317-439-1286
Dayton, OH
N/A
46
2017-2018 Athletic Clinics and Summer Camps Activity
Girls Basketball Spring Clinics
Grade Level
Dates
Time
Sponsor(s)
Contact Number
Location
Fee
Projected Participants
K-8
Monday evenings beginning 4/16/18 5/21/18
6pm - 8pm
Curt Benge
317-838-3604
PHS Gyn
$50/participant
75
LQA Handbook Updates Page 2: LQA staff names and titles updated Page 3: Enrollment/Admission Policy & Period-Little Quakers Academy provides a preschool experience for children three to five years old. All children must be three years old by August 1 to be eligible for enrollment. Additionally, children must be completely toilet trained by the first day of school. For children who turn three after August 1 , applications may be submitted on or after the child’s third birthday. Page 3: Proofs of residency documents listed Page 3: Valid driver’s license added to list of documents due at enrollment Page 4: 2018-2019 Tuition & Fees (old)-Tuition for the full day program is $30/day based on the 186 days that LQA is open. (new)-Tuition for the full day program is $32/day based on the 186 days that LQA is open. Page 7: Staffing (old)-Preschool classes will be taught by a licensed preschool teacher or a certified teacher with early childhood credentials at minimum associate’s or CDA (Child Development Associate credentials). Each class will be staffed with one teacher and two instructional assistants, and class sizes will be approximately 16-22 students. (new)-Preschool classes will be taught by: • a licensed preschool teacher or • a certified teacher with early childhood credentials or • at minimum, an Associate’s in early childhood with a CDA (Child Development Associate credentials). Class sizes will have an approximate student-teacher ratio of 8:1 during the delivery of the preschool curriculum. Page 8: Illness (old)-If your child becomes ill at school, parents will be notified immediately. The child will be separated from the group and comfortable cared for and supervised until parents arrive. (new)-If your child appears ill or becomes sick at school, the teacher will assess the condition, take his/her temperature and notify the parent immediately. The child will be separated from the group and comfortably cared for and supervised until parents arrive. st
st
2018-2019 Handbook Updates Half Day Page 1: LQA Administration and Staff names and titles updated Page 2: Enrollment/Admission Policy & Period-Children must be three years old and completely toilet trained by August 1st to be eligible for enrollment. For children who turn three after August 1st, applications may be submitted on or after the child’s third birthday. Page 3: 2018-2019 Tuition & Fees (old)-The half day program is $15/day. (new)-The half day program is $18/day. Page 6: Staffing (old)-Preschool classes will be taught by a licensed preschool teacher or a certified teacher with early childhood credentials at minimum associate’s or CDA (Child Development Associate credentials). Each class will be staffed with one teacher and two instructional assistants, and class sizes will be approximately 16-22 students. (new)-Preschool classes will be taught by: • a licensed preschool teacher or • a certified teacher with early childhood credentials or • at minimum, an Associate’s in early childhood with a CDA (Child Development Associate credentials). Class sizes will have an approximate student-teacher ratio of 8:1 during the delivery of the preschool curriculum. Page 7: Illness (old)-If your child becomes ill at school, parents will be notified immediately. The child will be separated from the group and comfortable cared for and supervised until parents arrive. (new)-If your child appears ill or becomes sick at school, the teacher will assess the condition, take his/her temperature and notify the parent immediately. The child will be separated from the group and comfortably cared for and supervised until parents arrive.
Donations January 11, 2018 Plainfield High School 1. Citizens Bank donated $400 to the track team. 2. Raymond Vieth donated $50 to the student assistance fund. 3. Keith Trent donated $50 to the student assistance fund. 4. John E. Hall Farms donated $2,000 to the student assistance fund. 5. Indiana Bar Foundation donated $300 to We the People. 6. Michael Sherwood donated $2,000 to be divided evenly between girls and boys golf. 7. Randall and Linda Sims donated $50 to the student assistance fund. 8. Cheryl Moles donated $100 to the student assistance fund. 9. Hendricks County Community Foundation donated $8,000 to the student assistance fund. 10. Dwayne and Rachel Johnson donated $200 to the student assistance fund. 11. Roland Schinbeckler donated $100 to the student assistance fund. 12. William and Linda Shockley donated $250 to the student assistance fund. 13. Hendricks County Bank donated $250 to the choir fund. 14. Plainfield Christian Church/The Adult Bible Class donated $300 to the choir fund. 15. Red Pride Booster Club donated $20,000 to the athletic fund. 16. Ernest Ward donated $5,000 to the student assistance fund. 17. Greater Plainfield Chamber of Commerce donated $1,000 to the Ambassadors. 18. Plainfield Choral Boosters donated $1,600 to the choir fund. Plainfield Community Middle School 1. John and Cynthia Pedigo donated $100 to the swing choir fund.
Cancellation of Old Checks for PHS Date of Issue 06/16/15 06/22/15 10/20/15
December 15, 2017
Fund 6050/Athletics 6050/Athletics 6050/Athletics
Payee Travis Nichols Chuck Dykins Prairie View Golf Club
Amount
Fund Total
$20.00 $10.00 $55.00
Check # 53090 53126 53382
$85.00 01/21/15
6433/Robotics
Grainger
$8.46
52618 $8.46
04/27/15
6100/Textbook
Payton Livingston
$13.10
52942 $13.10
05/26/15
6270/Boys Golf
Foxcliff Golf Club
$60.00
53034 $60.00
10/20/15
6260/General 6260/General
Jodi Cope Alechia Sterns
$2.00 $8.00
53386 53393 $10.00
12/07/15
6204/Dance
Westfield High School
$425.00
53523 $425.00
12/07/15
6205/Dr. Who
Julie Smith
$15.00
53542 $15.00
Plainfield Community School Corporation
Memo To:
PCSC Board of School Trusties
From:
John Crum
Date:
December 13, 2017
Re:
Recommendation for Category I E-Rate Proposals
Plainfield Community School Corporation submitted a Request for Proposal (RFP) for internet and firewall services. The RFP was listed on the USAC website by AdTec (our ERate consultant). Several proposals were received but only four included firewall services.
Company EM3 Zayo ENA Lightbound
Internet & Firewall Services PCMS PHS Total $ 2,895.00 $ 2,895.00 $ 5,790.00 $ 3,890.59 $ 3,890.59 $ 7,781.18 $ 3,700.00 $ 3,700.00 $ 7,400.00 $ 3,139.55 $ 3,139.55 $ 6,279.10
One-Time Costs $ 4,320.00 $ 47,250.00
E-Rate regulations advocate the use of a scoring rubric to evaluate all proposals. Cost receives the highest weight in the scoring rubric. The rubrics allow school districts to consider additional factors and select the products and vendors that will best integrate with existing technology systems. The EM3 proposal offers quality service and equipment but it is not completely compatible with existing technology systems. There would be additional costs in software and labor to make the EM3 solution fully functional in our environment. After evaluating all the proposals, it has been determined that LightBound’s proposal best meets the needs of the school district. It is my recommendation that Plainfield Community School Corporation accepts their Proposal.
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation Board of Finance Meeting January 11, 2018 Agenda I.
CALL TO ORDER
II.
NEW BUSINESS
A. Elect President and Secretary B. Receive & Review the 2017 Investment Report C. Receive Checks Outstanding Two or More Years as of December 31, 2017
III.
ADJOURNMENT
