CFMU Inc - 14G - September 28, 2014
CFMU RADIO IN CO RPO RA TED
TAKE NOTICE that there will be a meeting of CFMU RADIO INCORPORATED (the Corporation) on Sunday, September 28, 2014, at 6:30 pm, local time, for the following purposes. 1. 2. 3. 4. 5.
To adopt minutes from CFMU Inc - SRA 14D - June 8, 2014 To adopt the Audited Statements. To approve the allocation of funds for CFMU hardware upgrades. To approve the expenditure of funds for CFMU hardware upgrades. To transact any further business that may properly come before the meeting
Dated at Hamilton, Ontario, this 17th day of September 2014 BY ORDER OF THE BOARD OF DIRECTORS.
Jessica Bauman Corporate Secretary
MOTIONS:
by Mallon, seconded b y _______ that the Full Members of CFMU Inc approve the minutes from CFMU Inc - SRA 14D - June 8, 2014.
1. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc adopt the McMaster Students Union Audited Statements for the 2013-2014 fiscal year as presented.
2. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc allocate $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades.
3. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc expend $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades.
4. Moved
CFMU Radio Incorporated Sunday, September 28, 2014 - SRA 14G Council Chambers, GH 111
Called to Order at 8:28pm CALL OF THE ROLL Present
Absent Excused Absent Late Others Present
Chair
Abbas, Brodka, D'Angela, D'Mello, Gill, Gillis, Guarna, Jama, King, Kousoulas, Mazza, Modi, Mohamed, Mordhorst, Narro Perez, Nestico-Semianiw, Nolan, Oliveros, Saull, Seevaratnam, Tambakis, Tweedie, Zacharewicz Mallon Soubas Chennabathni, Craig, Dufault, Khanano, Wilson Lindsay D'Souza (MSU Member), Anj Periyalwar (MSU Member), Kevan McDougall (MSU Member), Helen Zeng (MSU Member), Matthew Clarke (MSU Member), Naomi Pullen (DRO), Lina Assi (MSU Member), Tamex Shihab (MSU Member), Issac Oakie (MSU Member), Eamon Colvin (SASS Observer), Kornelia Palczewski (SOCS President), Cullum Brownbridge (MSU Member), Natasha Sandhu (Services Commissioner), Alan Rheaume (UA Commissioner), V. Scott (Recording Secretary), Mike Cheung (MSU Speaker) Teddy Saull
AGENDA Moved by Oliveros, seconded by Nestico-Semianiw that the agenda be adopted as circulated. In Favour: 26 Opposed: 2 Abstentions: 0 Opposed: D'Angela, Gillis Motion Passes BUSINESS 1.
To adopt minutes from CFMU Inc - SRA 14D - June 8, 2014
Moved by D'Angela, seconded by Lehwald that the Full Members of CFMU Inc approve the minutes from CFMU Inc - SRA 14D - June 8, 2014. Passes Unanimously 2.
To adopt the Audited Statements
Moved by Brodka, seconded by Osazuwa that the Full Members of CFMU Inc adopt the McMaster Students Union Audited Statements for the 2013-2014 fiscal year as presented. ■
Brodka asked the Full Members to take a look at the statements that were circulated. He explained that this reflects everything that was done with the report from the auditors.
Vote on Motion In Favour: 23 Opposed: 5 Abstentions: 0 Opposed: Abbas, King, D'Angela, Paul, Gillis Motion Passes
3.
To approve the allocation of funds for CFMU hardware upgrades.
Moved by Brodka, seconded by Abbas that the Full Members of CFMU Inc allocate $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades. ■ Brodka went over the memo with the Full Members. ■ Gillis asked if the Information System Committee discussed this. ■ Brodka responded that the staff that brought this forward did their due diligence in getting the quotes for this. ■ Gillis explained that as a past member of the Information Systems Committee heknows that they must review all information technology. He stated that they have a network administrator, andthat this should have come from her. Gillis read out section three of Bylaw 8. Amendment Moved by Gillis, seconded by Jama that the allocation and expenditure be sent to the Information Systems Committee for review before approval. ■ Gillis stated that they have a bylaw stating that all hardware approvals must go through this committee before coming forward to the Full Members. Vote on Motion Passes Unanimously 4.
To approve the expenditure of funds for CFMU hardware upgrades. ■ This motion was ruled out of order due to the previous motion of referring this to the Information Systems Committee.
5.
Adjournment
Moved by Zacharewicz, seconded by Osazuwa that the meeting of the Full Members of CFMU Incorporated be adjourned. Passes Unanimously Adjourned at 8:45pm /vs
From the office o f the...
Vice-President Finance TO: FROM: SUBJECT: DATE:
Members of CFMU Inc. Vice President (Finance) Network Upgrades September 23, 2014
Dear Members, CFMU is in need of some network upgrades! Though CFMU has a fairly solid foundation, it's evident that in order for the station to grow and expand its internal and external digital broadcast technologies CFMU will need consistent servicing to maintain the broadcast computers and servers, and additional hardware to develop new initiatives (upgrade website / mobile apps / content creation etc). The station is currently unable to add any additional hardware to the network. If you have any questions please do not hesitate to contact me or Sandeep at bhandari@msu. mcmaster, ca Sincerely,
Scott Mallon Vice President (Finance) vpfinance(a)msu. mcmaster.ca
1.877WW Works (999-6757]
WW WORKS
www.wwworks.cam
We have prepared a quote for you: Prepared For
Prepared By
McMaster University - CFMU Sandeep Bhandari 1280 Main Street West McMaster Students Centre, Room B119 HAMILTON, ON L8S 4S4 bhandari@msu. admin, mcmaster, ca 9055259140
Hardware
Steve Eccles Phone: 905-332-5844 x524 Email: [email protected]
DS1812+
Synology DiskStation + Network Storage Server - 2.13 GHz - 8 x Total Bays -1 GB RAM - RAID Supported - 6 x USB Ports - Yes
DS412+
Synology DiskStation + Network Storage Server - 2.13 GHz - 4 x Total Bays -1 GB RAM - RAID Supported - 3 x USB Ports - Yes
WD Red 3 TB 3.5" Internal Hard Drive - SATA - 64 MB Buffer
Price $1,284.00
1
Extended $1,284.00
$828.00
1
$828.00
$199.50
12
$2,394.00
$1,999.00
1
$1,999.00
$69.99
3
$209.97
Qty
I
WD30EFRX
f i SG500-52P-K9NA SWSN000019
Cisco SG500-52P Ethernet Switch - 48 Ports - Manageable - 48 x POE 48 x RJ-45 - Stack Port - 4 x Expansion Slots -10/100/1 OOOBase-T - PoE Ports - Rack-mountable, Desktop Synology Camera License Pak
Hardware Subtotal Services
Hourly Labour
Migrate Servers from ESXi to HyperV
Price $160.00 Services Subtotal
Monday, July 21, 2014
$6,714.97
Qty 10
Extended $1,600.00 $1,600.00
Page 1 of 2
s WW WORKS
1,877 WW W orks 1999-6757]
www. wwwor ks.co m
Hardware Services
Amount $6,714.97 $1,600.00
Subtotal
$8,314.97
Recap
$1,080.95 Total
$9,395.92
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Monday, July 21, 2014
Page 2 of 2
TAKE NOTICE that there will be a meeting of CFMU RADIO INCORPORATED (the Corporation) on Sunday, September 28, 2014, at 6:30 pm, local time, for the following purposes. 1. 2. 3. 4. 5.
To adopt minutes from CFMU Inc - SRA 14D - June 8, 2014 To adopt the Audited Statements. To approve the allocation of funds for CFMU hardware upgrades. To approve the expenditure of funds for CFMU hardware upgrades. To transact any further business that may properly come before the meeting
Dated at Hamilton, Ontario, this 17th day of September 2014 BY ORDER OF THE BOARD OF DIRECTORS.
Jessica Bauman Corporate Secretary
MOTIONS:
by Mallon, seconded b y _______ that the Full Members of CFMU Inc approve the minutes from CFMU Inc - SRA 14D - June 8, 2014.
1. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc adopt the McMaster Students Union Audited Statements for the 2013-2014 fiscal year as presented.
2. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc allocate $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades.
3. Moved
by Mallon, seconded b y that the Full Members of CFMU Inc expend $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades.
4. Moved
CFMU Radio Incorporated Sunday, September 28, 2014 - SRA 14G Council Chambers, GH 111
Called to Order at 8:28pm CALL OF THE ROLL Present
Absent Excused Absent Late Others Present
Chair
Abbas, Brodka, D'Angela, D'Mello, Gill, Gillis, Guarna, Jama, King, Kousoulas, Mazza, Modi, Mohamed, Mordhorst, Narro Perez, Nestico-Semianiw, Nolan, Oliveros, Saull, Seevaratnam, Tambakis, Tweedie, Zacharewicz Mallon Soubas Chennabathni, Craig, Dufault, Khanano, Wilson Lindsay D'Souza (MSU Member), Anj Periyalwar (MSU Member), Kevan McDougall (MSU Member), Helen Zeng (MSU Member), Matthew Clarke (MSU Member), Naomi Pullen (DRO), Lina Assi (MSU Member), Tamex Shihab (MSU Member), Issac Oakie (MSU Member), Eamon Colvin (SASS Observer), Kornelia Palczewski (SOCS President), Cullum Brownbridge (MSU Member), Natasha Sandhu (Services Commissioner), Alan Rheaume (UA Commissioner), V. Scott (Recording Secretary), Mike Cheung (MSU Speaker) Teddy Saull
AGENDA Moved by Oliveros, seconded by Nestico-Semianiw that the agenda be adopted as circulated. In Favour: 26 Opposed: 2 Abstentions: 0 Opposed: D'Angela, Gillis Motion Passes BUSINESS 1.
To adopt minutes from CFMU Inc - SRA 14D - June 8, 2014
Moved by D'Angela, seconded by Lehwald that the Full Members of CFMU Inc approve the minutes from CFMU Inc - SRA 14D - June 8, 2014. Passes Unanimously 2.
To adopt the Audited Statements
Moved by Brodka, seconded by Osazuwa that the Full Members of CFMU Inc adopt the McMaster Students Union Audited Statements for the 2013-2014 fiscal year as presented. ■
Brodka asked the Full Members to take a look at the statements that were circulated. He explained that this reflects everything that was done with the report from the auditors.
Vote on Motion In Favour: 23 Opposed: 5 Abstentions: 0 Opposed: Abbas, King, D'Angela, Paul, Gillis Motion Passes
3.
To approve the allocation of funds for CFMU hardware upgrades.
Moved by Brodka, seconded by Abbas that the Full Members of CFMU Inc allocate $9395.92 from the CFMU Capital Fund for the purchase, delivery, and installation of hardware for CFMU upgrades. ■ Brodka went over the memo with the Full Members. ■ Gillis asked if the Information System Committee discussed this. ■ Brodka responded that the staff that brought this forward did their due diligence in getting the quotes for this. ■ Gillis explained that as a past member of the Information Systems Committee heknows that they must review all information technology. He stated that they have a network administrator, andthat this should have come from her. Gillis read out section three of Bylaw 8. Amendment Moved by Gillis, seconded by Jama that the allocation and expenditure be sent to the Information Systems Committee for review before approval. ■ Gillis stated that they have a bylaw stating that all hardware approvals must go through this committee before coming forward to the Full Members. Vote on Motion Passes Unanimously 4.
To approve the expenditure of funds for CFMU hardware upgrades. ■ This motion was ruled out of order due to the previous motion of referring this to the Information Systems Committee.
5.
Adjournment
Moved by Zacharewicz, seconded by Osazuwa that the meeting of the Full Members of CFMU Incorporated be adjourned. Passes Unanimously Adjourned at 8:45pm /vs
From the office o f the...
Vice-President Finance TO: FROM: SUBJECT: DATE:
Members of CFMU Inc. Vice President (Finance) Network Upgrades September 23, 2014
Dear Members, CFMU is in need of some network upgrades! Though CFMU has a fairly solid foundation, it's evident that in order for the station to grow and expand its internal and external digital broadcast technologies CFMU will need consistent servicing to maintain the broadcast computers and servers, and additional hardware to develop new initiatives (upgrade website / mobile apps / content creation etc). The station is currently unable to add any additional hardware to the network. If you have any questions please do not hesitate to contact me or Sandeep at bhandari@msu. mcmaster, ca Sincerely,
Scott Mallon Vice President (Finance) vpfinance(a)msu. mcmaster.ca
1.877WW Works (999-6757]
WW WORKS
www.wwworks.cam
We have prepared a quote for you: Prepared For
Prepared By
McMaster University - CFMU Sandeep Bhandari 1280 Main Street West McMaster Students Centre, Room B119 HAMILTON, ON L8S 4S4 bhandari@msu. admin, mcmaster, ca 9055259140
Hardware
Steve Eccles Phone: 905-332-5844 x524 Email: [email protected]
DS1812+
Synology DiskStation + Network Storage Server - 2.13 GHz - 8 x Total Bays -1 GB RAM - RAID Supported - 6 x USB Ports - Yes
DS412+
Synology DiskStation + Network Storage Server - 2.13 GHz - 4 x Total Bays -1 GB RAM - RAID Supported - 3 x USB Ports - Yes
WD Red 3 TB 3.5" Internal Hard Drive - SATA - 64 MB Buffer
Price $1,284.00
1
Extended $1,284.00
$828.00
1
$828.00
$199.50
12
$2,394.00
$1,999.00
1
$1,999.00
$69.99
3
$209.97
Qty
I
WD30EFRX
f i SG500-52P-K9NA SWSN000019
Cisco SG500-52P Ethernet Switch - 48 Ports - Manageable - 48 x POE 48 x RJ-45 - Stack Port - 4 x Expansion Slots -10/100/1 OOOBase-T - PoE Ports - Rack-mountable, Desktop Synology Camera License Pak
Hardware Subtotal Services
Hourly Labour
Migrate Servers from ESXi to HyperV
Price $160.00 Services Subtotal
Monday, July 21, 2014
$6,714.97
Qty 10
Extended $1,600.00 $1,600.00
Page 1 of 2
s WW WORKS
1,877 WW W orks 1999-6757]
www. wwwor ks.co m
Hardware Services
Amount $6,714.97 $1,600.00
Subtotal
$8,314.97
Recap
$1,080.95 Total
$9,395.92
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Monday, July 21, 2014
Page 2 of 2
