Challenge Foundation Academy â Indianapolis
Indianapolis Academy of Excellence – Indianapolis Board Meeting Minutes July 16, 2014 The meeting was convened by Secretary Rosemily Geyer at 6:00 PM at the Indianapolis Academy of Excellence School. Board members present: Benjamin Harris, Rosemily Geyer, Paul Carroll, Jeronna Bolden, Bill Harris, Benjamin Giant, Andrew Bloch, Keyon Whiteside, Josephine Rogers, and Charlie Garcia. Absent and excused was Fred Klipsch. The Board was joined by Joe Burleson, School Director, and Emily Richardson and Sarah Sullivan from the Indiana State Charter Board. Public Comment: None were made. Approval of Minutes The June 18, 2014 public meeting minutes were distributed for review and approval. Paul Carroll asked for any corrections. There were none. Rosemily Geyer entertained a motion to approve the June 18, 2014 public meeting minutes with the correction to be made that Joan Lange provided the slate of Board members. Josephine Rogers so moved. Paul Carroll seconded the motion. The motion carried. Board Discussion Items:
ICSP Start-up Checklist Review: o Joe Burleson walked through the ICSB start-up checklist and notified the Board of all outstanding items. Items include: Board member background checks Past Board meeting minutes 501(c)(3) application approval New Board member names to the website Teacher licenses will be ready for review at the site visit SPED plan and contract in place Background checks for staff members Instructional materials have been ordered and are currently being shipped Family handbook will go through approval tonight Staff binders have added the IDEA, Article 7, and FERPA policies Letter of assurances from the Board of Directors Locking systems on file cabinets for student records Lease from TeamCFA Properties Various permits and licenses
Lease Approval: Rosemily Geyer would like to give the Executive Committee the authority to execute the lease from TeamCFA Properties.
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Rosemily Geyer entertained a motion to give the Executive Committee the authority to approve the lease agreement between TeamCFA Properties and Indianapolis Academy of Excellence, Inc. Jeronna Bolden so moved. Paul Carroll seconded the motion. The motion carried.
Custodial Services Approval: Joe Burleson provided an overview of the proposals for custodial services. Professional Grade Service came in with the lowest bid. Joe Burleson recommended that the proposal from Professional Grade Service be approved.
Rosemily Geyer entertained a motion to approve the contract with Professional Grade Service as presented. Jeronna Bolden so moved. Andrew Bloch seconded the motion. The motion carried.
Wired and Wireless Network Contract Approval: Joe Burleson provided an overview of the three options for networking infrastructure. Mr. Burleson recommended that the school goes with the Meraki option because if it’s remote troubleshooting capabilities. This will save money in the long run due to the reduced man hours it takes for servicing the equipment.
Rosemily Geyer entertained a motion to approve the Meraki option for the networking infrastructure. Andrew Bloch so moved. Josephine Rogers seconded the motion. The motion carried.
Student and Family Handbook: Joe Burleson brought the final version of the handbook for Board approval.
Rosemily Geyer entertained a motion to approve the Student and Family Handbook. Paul Carroll so moved. Jeronna Bolden seconded the motion. The motion carried.
New Hire Approvals: Joe Burleson provided the Board of Directors with a list of individuals offered positions along with their salary.
Rosemily Geyer entertained a motion to approve the new hires as presented. Paul Carroll so moved. Andrew Bloch seconded the motion. The motion carried.
Kelley Services Approval: Joe Burleson presented to the Board the agreement between Kelley Services and IAE-CFA. Mr. Burleson recommends that the Board approve the agreement for substitute teachers when they are needed.
Rosemily Geyer entertained a motion to approve the agreement between Kelley Services and Indianapolis Academy of Excellence, Inc. Jeronna Bolden so moved. Ben Harris seconded the motion. The motion carried.
Independent Audit Selection: Joe Burleson inquired if the Board had any recommendations for the independent audit services. Emily Richardson spoke to the Board providing the background information. The Board decided to provide Mr. Burleson the authority to make the final decision on who to utilize for the independent audit services. 2
Director’s Report: Staffing: We are fully staffed and ready to open on August 4th. Preschool: Cynthia Guerin was able to attend the final licensing class. She is ready to have the State of Indiana come inspect the classroom. Mr. Burleson asked the Board for their approval to allow Cynthia Guerin to have the State of Indiana inspect the classroom. We need to make sure that the lease agreement allows us to sublease the preschool for tax purposes. Student Enrollment: Enrollment numbers are continuing to increase. At this point we are at 100 total students enrolled for the upcoming school year. Community Outreach: We continue to engage the community in a variety of ways. We have attended several local meetings. One of note is the CRP meeting. We were asked to make a formal presentation to the group after a presentation to the CRP Board of Directors. This is a breakthrough with community relations. TeamCFA Conference Wrap Up: Joe Burleson let the Board know to submit all of the expenses from the conference for reimbursement. There being no further business, Rosemily Geyer entertained a motion to adjourn. Benjamin Harris so moved. Andrew Bloch seconded the motion. The motion carried and the meeting was adjourned at 7:49 P.M.
Attest: ________________________________________ Benjamin Harris, Secretary
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ICSP Start-up Checklist Review: o Joe Burleson walked through the ICSB start-up checklist and notified the Board of all outstanding items. Items include: Board member background checks Past Board meeting minutes 501(c)(3) application approval New Board member names to the website Teacher licenses will be ready for review at the site visit SPED plan and contract in place Background checks for staff members Instructional materials have been ordered and are currently being shipped Family handbook will go through approval tonight Staff binders have added the IDEA, Article 7, and FERPA policies Letter of assurances from the Board of Directors Locking systems on file cabinets for student records Lease from TeamCFA Properties Various permits and licenses
Lease Approval: Rosemily Geyer would like to give the Executive Committee the authority to execute the lease from TeamCFA Properties.
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Rosemily Geyer entertained a motion to give the Executive Committee the authority to approve the lease agreement between TeamCFA Properties and Indianapolis Academy of Excellence, Inc. Jeronna Bolden so moved. Paul Carroll seconded the motion. The motion carried.
Custodial Services Approval: Joe Burleson provided an overview of the proposals for custodial services. Professional Grade Service came in with the lowest bid. Joe Burleson recommended that the proposal from Professional Grade Service be approved.
Rosemily Geyer entertained a motion to approve the contract with Professional Grade Service as presented. Jeronna Bolden so moved. Andrew Bloch seconded the motion. The motion carried.
Wired and Wireless Network Contract Approval: Joe Burleson provided an overview of the three options for networking infrastructure. Mr. Burleson recommended that the school goes with the Meraki option because if it’s remote troubleshooting capabilities. This will save money in the long run due to the reduced man hours it takes for servicing the equipment.
Rosemily Geyer entertained a motion to approve the Meraki option for the networking infrastructure. Andrew Bloch so moved. Josephine Rogers seconded the motion. The motion carried.
Student and Family Handbook: Joe Burleson brought the final version of the handbook for Board approval.
Rosemily Geyer entertained a motion to approve the Student and Family Handbook. Paul Carroll so moved. Jeronna Bolden seconded the motion. The motion carried.
New Hire Approvals: Joe Burleson provided the Board of Directors with a list of individuals offered positions along with their salary.
Rosemily Geyer entertained a motion to approve the new hires as presented. Paul Carroll so moved. Andrew Bloch seconded the motion. The motion carried.
Kelley Services Approval: Joe Burleson presented to the Board the agreement between Kelley Services and IAE-CFA. Mr. Burleson recommends that the Board approve the agreement for substitute teachers when they are needed.
Rosemily Geyer entertained a motion to approve the agreement between Kelley Services and Indianapolis Academy of Excellence, Inc. Jeronna Bolden so moved. Ben Harris seconded the motion. The motion carried.
Independent Audit Selection: Joe Burleson inquired if the Board had any recommendations for the independent audit services. Emily Richardson spoke to the Board providing the background information. The Board decided to provide Mr. Burleson the authority to make the final decision on who to utilize for the independent audit services. 2
Director’s Report: Staffing: We are fully staffed and ready to open on August 4th. Preschool: Cynthia Guerin was able to attend the final licensing class. She is ready to have the State of Indiana come inspect the classroom. Mr. Burleson asked the Board for their approval to allow Cynthia Guerin to have the State of Indiana inspect the classroom. We need to make sure that the lease agreement allows us to sublease the preschool for tax purposes. Student Enrollment: Enrollment numbers are continuing to increase. At this point we are at 100 total students enrolled for the upcoming school year. Community Outreach: We continue to engage the community in a variety of ways. We have attended several local meetings. One of note is the CRP meeting. We were asked to make a formal presentation to the group after a presentation to the CRP Board of Directors. This is a breakthrough with community relations. TeamCFA Conference Wrap Up: Joe Burleson let the Board know to submit all of the expenses from the conference for reimbursement. There being no further business, Rosemily Geyer entertained a motion to adjourn. Benjamin Harris so moved. Andrew Bloch seconded the motion. The motion carried and the meeting was adjourned at 7:49 P.M.
Attest: ________________________________________ Benjamin Harris, Secretary
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