Child and Youth Programs (CYP) Hiring Event Interview
Child and Youth Programs (CYP) Hiring Event Interview Station Checklist Interview Station Checklist Station Leads must be available during the event to provide onsite training for Interview Station staff and facilitate oversight and quality assurance for the HET interview process. Folder Distribution
Station Runner: Escort applicants to and from the waiting area and provide applicant files to the Station Lead. Provide the Station Lead with applicant folders in groups according to the position identified in the Qualifications Station designation on the Hiring Event Applicant File (HEAF) Cover Sheet. Station Lead: Provide the position-applicable applicant files to the Panel Chair at each interview table corresponding to the number of applicants to interview.
Panel Interview
Full Panel: Review the applicant files just prior to the interview. Panel Chair: Provide a short recap of the position for which the applicants are interviewing and discuss the format of the interview. Conduct the interview.
Rotate the order in which questions are asked to give each applicant an opportunity to answer first.
Record notes on each applicant’s responses on an Interview Notes form (each panelist uses a separate form for each applicant).
At the completion of the interview, consolidate the interviewers’ notes and record the ratings average on the Interview Summary Sheet. Initial the Hiring Event Applicant File Cover Sheet in the Interview section and identify if the applicant is selected for hire or not selected. File the Interview Summary Sheet and Interview Notes in Pocket 3 of the Hiring Event Applicant File. Station Runner Handoff
Station Lead: Introduce the applicant to a Station Runner who escorts the applicant to the waiting area.
Station Runner: Escort applicants to and from the waiting area and provide applicant files to the Station Lead. Provide the Station Lead with applicant folders in groups according to the position identified in the Qualifications Station designation on the Hiring Event Applicant File (HEAF) Cover Sheet. Station Lead: Provide the position-applicable applicant files to the Panel Chair at each interview table corresponding to the number of applicants to interview.
Panel Interview
Full Panel: Review the applicant files just prior to the interview. Panel Chair: Provide a short recap of the position for which the applicants are interviewing and discuss the format of the interview. Conduct the interview.
Rotate the order in which questions are asked to give each applicant an opportunity to answer first.
Record notes on each applicant’s responses on an Interview Notes form (each panelist uses a separate form for each applicant).
At the completion of the interview, consolidate the interviewers’ notes and record the ratings average on the Interview Summary Sheet. Initial the Hiring Event Applicant File Cover Sheet in the Interview section and identify if the applicant is selected for hire or not selected. File the Interview Summary Sheet and Interview Notes in Pocket 3 of the Hiring Event Applicant File. Station Runner Handoff
Station Lead: Introduce the applicant to a Station Runner who escorts the applicant to the waiting area.
