Compliance Newsletter
Compliance Newsletter
Volume 2, Issue 2 December-January
UAPB Athletics NCAA Bylaw: 14.2.2.1.2- Eligibility Between Terms. To be eligible for competition that takes place between terms, the student athlete shall: (Revised: 1/11/89)
RECRUITING CALENDAR
Have been registered for the required minimum full-time load (see Bylaw 14.2.2) at the conclusion of the term immediately preceding the date of competition, if the student is continuing enrollment; or
Cross Country/ Track & Field: Quiet PeriodDec.14-Jan. 2
Be accepted for enrollment as a regular full-time student for the regular term immediately following if the student is either continuing enrollment or beginning enrollment (see Bylaw 14.4.3.4).
Dead PeriodDec.15-18 Men’s Basketball: Recruiting PeriodNov. 13- Mar. 30 Dead Period- Dec. 24-26 Women’s Basketball: Evaluation Period- Sep 30Feb. 29 Dead Period- Dec. 24-26 Football: Contact Period- Nov. 29Jan. 30. Quiet Period- Dec. 13 & 1820, Jan. 4-10 Dead Period- Dec. 14-17, Dec.21-Jan. 3, Jan. 11-14 Softball: Quiet Period- Nov. 26Jan. 1 Dead Period- Dec. 2-5 Volleyball: Quiet Period- Dec. 7-15 Dead PeriodDec.16-31
Extra Benefits: Tis the Season Tis the season of giving, but be careful not to provide student-athletes or their family members with any extra benefits during the holiday season. Extra benefits can include anything from providing transportation, loaning money, or any type of special arrangement given because of a person’s status as a student-athlete or family member of a student-athlete. Here are just a few reminders of holiday do’s and don’ts.
Athletics staff members cannot participate in any type of gift exchange with a student-athlete (e.g., secret Santa, white elephant, etc.).
Over the winter break and during the academic year any athletics staff member may employ a student-athlete, but they must complete the Student-Athlete Employment form. The student-athlete must be paid for work that is actually being performed and must also get paid the going rate for the type of work they are doing. Athletics staff members are permitted to provide student-athletes with occasional meals over the holiday break as long as it is held at the athletics staff members home. (Cookies are not considered to be an occasional meal).
Compliance Newsletter
Page 2
Up-Coming Competitions December 20th, 2015 Women's Basketball at Texas Tech University- 3 p.m.
December 19th, 2015 Men's Basketball at Texas Tech University 4 p.m.
December 29th, 2015 Women’s Basketball at University of Toledo- 7 p.m.
December 21st, 2015 Men's Basketball at Ohio University 7 p.m.
January 4th, 2016 Women’s Basketball at MVSU- 5:30 p.m.
December 29th, 2015 Men’s Basketball at University of Missouri 8 p.m.
January 8th, 2016 Women's Track & Field at Kansas State University TBA
January 8th, 2016 Men's Track & Field at Kansas State University TBA
January 16th, 2016 Women’s Tennis vs. Oral Roberts University– 6 p.m.
January 16th, 2016 Men’s Tennis vs. Oral Roberts University– 6 p.m.
Upcoming Test Dates ACT Dec. 12, 2016 Feb. 6, 2016 Apr. 9, 2016 & June 11, 2016 SAT Jan. 23, 2016 Mar. 5, 2016
NLI Signing Dates for Prospective Student-Athletes/Signing 2015-16 and Enrolling 2016-17
Football (Midyear JC Transfer)
December 16,2015
January 15, 2016
Football (Regular)
February 3, 2016
April 1, 2016
Soccer and Men’s Water Polo
February 3, 2016
August 1, 2016
All Other Sports (Regular Period)
April 13, 2016
August 1, 2016
Certify Academic Eligibility Prior to Start of Spring Academic Term All student-athletes must meet the following academic eligibility requirements based on the fall term: SA must have earned a minimum of 6 (six) credit hours from the fall term*. For SA’s that are in their third year and beyond, the 6 (six) credit hours must be degree applicable. *(For Men’s Football, SA must have earned 9 (nine) credit hours from the fall term in order to be eligible for competition next fall, 2016). SA must have a minimum cumulative grade-point average (GPA) based on their academic term: Second year of enrollment: GPA requirement = 1.80 Third year of enrollment: GPA requirement = 1.90 Fourth year of enrollment: GPA requirement = 2.00
Fifth year of enrollment: GPA requirement = 2.00
Progress towards degree requirement if at the conclusion of the fall term the SA has completed: 4 (four) full time academic terms = 40% PTD requirement 6 (six) full time academic terms = 60% PTD requirement 8 (eight) full time academic terms = 80% PTD requirement Certification: All student-athletes must be certified as academically eligible prior to beginning of the spring term.
Volume 2, Issue 2
Compliance Trivia– Test your Knowledge:
Page 3 Answers are on page 4
Question 1: Ocean State Univer sity (OSU) compliance office is pr epar ing for the upcoming National Letter of Intent (NLI) early signing period. Each packet sent to prospects will include the NLI, NLI instructions and the OSU financial grant-in-aid. The coaches will send this priority overnight using an express mailing service. Trying to get a jump start on information for these potential signees, the Sports Information Director asks if he can include a questionnaire in the packet. Is it permissible to include a questionnaire in the packet? Question 2: Men’s Basketball Coach at Ocean State University (OSU) has a daughter that is a senior in high school and is going to sign a National Letter of Intent (NLI) next month to play basketball at another Division I institution. There are three other seniors at the daughter’s high school that will be signing NLIs to participate in various sports at the Division I level. This is the first year ever that this high school has had students sign NLIs, so the athletic director and principal want to conduct a small event for the families while the students sign their paperwork. Is it permissible for the OSU coach to attend his daughter’s signing event?
14.4.3.4.2 - Eligibility for Postseason Competition -- Between Terms. Bylaw: To be eligible to compete in a postseason event (e.g., conference tournament, bowl game, National Invitation Tournament, NCAA championship) that occurs between regular terms (including summer) a student-athlete shall have satisfactorily completed six semester or six quarter hours of academic credit during the preceding regular academic term of full-time enrollment. Interpretation: The committee confirmed that a student-athlete who is certified eligible for a multiday postseason event (e.g., conference track and field championship) that occurs between regular academic terms remains eligible for the entire event, provided the event concludes prior to the start of the next regular academic term. If an insufficient number of grades were posted for a student-athlete to certified eligible based on the immediately preceding term and he or she will participate in another postseason event (e.g., NCAA championship) that occurs during the same break between terms, the institution must recertify the student -athlete with grades available at 5 p.m. local time (where the institution is located) on the day prior to the start of the additional postseason event. Question: If a student-athlete who is in his or her final season of competition enrolls in six hours, but only needs three hours to graduate, is the student-athlete required to pass the six hours or the three hours to be eligible for competition? Answer: The student-athlete would only need to satisfactorily complete the three hours of academic credit required for graduation. Pursuant to Bylaw 14.1.9.3 a student-athlete who is eligible during the term in which degree work is completed remains eligible for any NCAA championship for any postseason licensed bowl game or National Invitation Tournament that begins within 60 days after the end of the term in which the student completes the requirements for the degree.
Page 4
Compliance Newsletter
ANSWERS TO COMPLIANCE TRIVIA: Answer: No. NCAA Bylaw 13.4.1.3.1 states that an institution is not permitted to use express mail delivery services and may only use first-class mail or a lesser rate of service (e.g., parcel post) with no extra services (e.g., certified mail, delivery confirmation) to provide permissible printed recruiting materials to prospective student-athletes, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved, who resides within the 50 United States, other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution. Answer: Yes with conditions. NCAA Staff Interpretation- 2/27/08- Coach Who Is A Prospective Student-Athlete’s Parent or Legal Guardian Attending Letter-of-Intent-Signing (I/II)- states that a coach who is a prospective-student-athlete’s parent or legal guardian may attend and observe a letterof-intent signing activity that involves the coach’s son or daughter (or individual for which the coach is a legal guardian) in addition to other prospective student-athletes provided the attendance does not involve any personal contact with any other prospective-student-athletes.
Did You Know? NCAA Division I member institutions may use the ACT Aspire test to satisfy the official visit exam requirements through August 1, 2017. In granting this request, the NCAA Division I Committee for Legislative Relief noted: 1. Current official visit legislation specifies a prospective student-athlete must present the institution with a score from the PSAT, SAT, PLAN or ACT taken on a national testing date under national testing conditions; 2. The ACT Aspire test replaced the ACT PLAN test, effective June 13, 2014; and 3. The NCAA Division I Committee on Academics Subcommittee on Student-Athlete Academics and the NCAA Division I Committee on Academics reviewed the official visit legislation related to the ACT Aspire test and recommended that relief should be provided to allow the use of the ACT Aspire test for official visit purposes, expiring August 1, 2017. Reference: NCAA Division I Bylaw 13.6.3
ALSO, The NCAA is encouraging prospective student-athletes to send all scores to the NCAA Eligibility Center prior to takin the redesigned SAT. The NCAA understands that some prospective student-athletes in the classes of 2016 and beyond will take the current SAT before March 2016 and then take the redesigned SAT later. Because the redesigned SAT varies in design and measures different academic constructs than the current SAT, a numerical score on one test may not be equivalent to the same numerical score on the other. The NCAA Eligibility Center will not combine (“superscore”) section scores across the current and redesigned SAT when determining initial-eligibility. The NCAA Eligibility Center will combine section scores only within the same versions of the test to provide the best result for the student. The NCAA will continue to work closely with the College Board for appropriate guidance. Please reference the College Board website for more information: https://collegereadiness.collegeboard.org/
Remember.... Ask Before Act Compliance Staff
Ms. Yashiva Edwards
Mr. Kyle Hartsfield
Director of Compliance
Compliance Coordinator
(870)575-7182
(870)575-8658
[email protected]
[email protected]
Volume 2, Issue 2 December-January
UAPB Athletics NCAA Bylaw: 14.2.2.1.2- Eligibility Between Terms. To be eligible for competition that takes place between terms, the student athlete shall: (Revised: 1/11/89)
RECRUITING CALENDAR
Have been registered for the required minimum full-time load (see Bylaw 14.2.2) at the conclusion of the term immediately preceding the date of competition, if the student is continuing enrollment; or
Cross Country/ Track & Field: Quiet PeriodDec.14-Jan. 2
Be accepted for enrollment as a regular full-time student for the regular term immediately following if the student is either continuing enrollment or beginning enrollment (see Bylaw 14.4.3.4).
Dead PeriodDec.15-18 Men’s Basketball: Recruiting PeriodNov. 13- Mar. 30 Dead Period- Dec. 24-26 Women’s Basketball: Evaluation Period- Sep 30Feb. 29 Dead Period- Dec. 24-26 Football: Contact Period- Nov. 29Jan. 30. Quiet Period- Dec. 13 & 1820, Jan. 4-10 Dead Period- Dec. 14-17, Dec.21-Jan. 3, Jan. 11-14 Softball: Quiet Period- Nov. 26Jan. 1 Dead Period- Dec. 2-5 Volleyball: Quiet Period- Dec. 7-15 Dead PeriodDec.16-31
Extra Benefits: Tis the Season Tis the season of giving, but be careful not to provide student-athletes or their family members with any extra benefits during the holiday season. Extra benefits can include anything from providing transportation, loaning money, or any type of special arrangement given because of a person’s status as a student-athlete or family member of a student-athlete. Here are just a few reminders of holiday do’s and don’ts.
Athletics staff members cannot participate in any type of gift exchange with a student-athlete (e.g., secret Santa, white elephant, etc.).
Over the winter break and during the academic year any athletics staff member may employ a student-athlete, but they must complete the Student-Athlete Employment form. The student-athlete must be paid for work that is actually being performed and must also get paid the going rate for the type of work they are doing. Athletics staff members are permitted to provide student-athletes with occasional meals over the holiday break as long as it is held at the athletics staff members home. (Cookies are not considered to be an occasional meal).
Compliance Newsletter
Page 2
Up-Coming Competitions December 20th, 2015 Women's Basketball at Texas Tech University- 3 p.m.
December 19th, 2015 Men's Basketball at Texas Tech University 4 p.m.
December 29th, 2015 Women’s Basketball at University of Toledo- 7 p.m.
December 21st, 2015 Men's Basketball at Ohio University 7 p.m.
January 4th, 2016 Women’s Basketball at MVSU- 5:30 p.m.
December 29th, 2015 Men’s Basketball at University of Missouri 8 p.m.
January 8th, 2016 Women's Track & Field at Kansas State University TBA
January 8th, 2016 Men's Track & Field at Kansas State University TBA
January 16th, 2016 Women’s Tennis vs. Oral Roberts University– 6 p.m.
January 16th, 2016 Men’s Tennis vs. Oral Roberts University– 6 p.m.
Upcoming Test Dates ACT Dec. 12, 2016 Feb. 6, 2016 Apr. 9, 2016 & June 11, 2016 SAT Jan. 23, 2016 Mar. 5, 2016
NLI Signing Dates for Prospective Student-Athletes/Signing 2015-16 and Enrolling 2016-17
Football (Midyear JC Transfer)
December 16,2015
January 15, 2016
Football (Regular)
February 3, 2016
April 1, 2016
Soccer and Men’s Water Polo
February 3, 2016
August 1, 2016
All Other Sports (Regular Period)
April 13, 2016
August 1, 2016
Certify Academic Eligibility Prior to Start of Spring Academic Term All student-athletes must meet the following academic eligibility requirements based on the fall term: SA must have earned a minimum of 6 (six) credit hours from the fall term*. For SA’s that are in their third year and beyond, the 6 (six) credit hours must be degree applicable. *(For Men’s Football, SA must have earned 9 (nine) credit hours from the fall term in order to be eligible for competition next fall, 2016). SA must have a minimum cumulative grade-point average (GPA) based on their academic term: Second year of enrollment: GPA requirement = 1.80 Third year of enrollment: GPA requirement = 1.90 Fourth year of enrollment: GPA requirement = 2.00
Fifth year of enrollment: GPA requirement = 2.00
Progress towards degree requirement if at the conclusion of the fall term the SA has completed: 4 (four) full time academic terms = 40% PTD requirement 6 (six) full time academic terms = 60% PTD requirement 8 (eight) full time academic terms = 80% PTD requirement Certification: All student-athletes must be certified as academically eligible prior to beginning of the spring term.
Volume 2, Issue 2
Compliance Trivia– Test your Knowledge:
Page 3 Answers are on page 4
Question 1: Ocean State Univer sity (OSU) compliance office is pr epar ing for the upcoming National Letter of Intent (NLI) early signing period. Each packet sent to prospects will include the NLI, NLI instructions and the OSU financial grant-in-aid. The coaches will send this priority overnight using an express mailing service. Trying to get a jump start on information for these potential signees, the Sports Information Director asks if he can include a questionnaire in the packet. Is it permissible to include a questionnaire in the packet? Question 2: Men’s Basketball Coach at Ocean State University (OSU) has a daughter that is a senior in high school and is going to sign a National Letter of Intent (NLI) next month to play basketball at another Division I institution. There are three other seniors at the daughter’s high school that will be signing NLIs to participate in various sports at the Division I level. This is the first year ever that this high school has had students sign NLIs, so the athletic director and principal want to conduct a small event for the families while the students sign their paperwork. Is it permissible for the OSU coach to attend his daughter’s signing event?
14.4.3.4.2 - Eligibility for Postseason Competition -- Between Terms. Bylaw: To be eligible to compete in a postseason event (e.g., conference tournament, bowl game, National Invitation Tournament, NCAA championship) that occurs between regular terms (including summer) a student-athlete shall have satisfactorily completed six semester or six quarter hours of academic credit during the preceding regular academic term of full-time enrollment. Interpretation: The committee confirmed that a student-athlete who is certified eligible for a multiday postseason event (e.g., conference track and field championship) that occurs between regular academic terms remains eligible for the entire event, provided the event concludes prior to the start of the next regular academic term. If an insufficient number of grades were posted for a student-athlete to certified eligible based on the immediately preceding term and he or she will participate in another postseason event (e.g., NCAA championship) that occurs during the same break between terms, the institution must recertify the student -athlete with grades available at 5 p.m. local time (where the institution is located) on the day prior to the start of the additional postseason event. Question: If a student-athlete who is in his or her final season of competition enrolls in six hours, but only needs three hours to graduate, is the student-athlete required to pass the six hours or the three hours to be eligible for competition? Answer: The student-athlete would only need to satisfactorily complete the three hours of academic credit required for graduation. Pursuant to Bylaw 14.1.9.3 a student-athlete who is eligible during the term in which degree work is completed remains eligible for any NCAA championship for any postseason licensed bowl game or National Invitation Tournament that begins within 60 days after the end of the term in which the student completes the requirements for the degree.
Page 4
Compliance Newsletter
ANSWERS TO COMPLIANCE TRIVIA: Answer: No. NCAA Bylaw 13.4.1.3.1 states that an institution is not permitted to use express mail delivery services and may only use first-class mail or a lesser rate of service (e.g., parcel post) with no extra services (e.g., certified mail, delivery confirmation) to provide permissible printed recruiting materials to prospective student-athletes, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved, who resides within the 50 United States, other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution. Answer: Yes with conditions. NCAA Staff Interpretation- 2/27/08- Coach Who Is A Prospective Student-Athlete’s Parent or Legal Guardian Attending Letter-of-Intent-Signing (I/II)- states that a coach who is a prospective-student-athlete’s parent or legal guardian may attend and observe a letterof-intent signing activity that involves the coach’s son or daughter (or individual for which the coach is a legal guardian) in addition to other prospective student-athletes provided the attendance does not involve any personal contact with any other prospective-student-athletes.
Did You Know? NCAA Division I member institutions may use the ACT Aspire test to satisfy the official visit exam requirements through August 1, 2017. In granting this request, the NCAA Division I Committee for Legislative Relief noted: 1. Current official visit legislation specifies a prospective student-athlete must present the institution with a score from the PSAT, SAT, PLAN or ACT taken on a national testing date under national testing conditions; 2. The ACT Aspire test replaced the ACT PLAN test, effective June 13, 2014; and 3. The NCAA Division I Committee on Academics Subcommittee on Student-Athlete Academics and the NCAA Division I Committee on Academics reviewed the official visit legislation related to the ACT Aspire test and recommended that relief should be provided to allow the use of the ACT Aspire test for official visit purposes, expiring August 1, 2017. Reference: NCAA Division I Bylaw 13.6.3
ALSO, The NCAA is encouraging prospective student-athletes to send all scores to the NCAA Eligibility Center prior to takin the redesigned SAT. The NCAA understands that some prospective student-athletes in the classes of 2016 and beyond will take the current SAT before March 2016 and then take the redesigned SAT later. Because the redesigned SAT varies in design and measures different academic constructs than the current SAT, a numerical score on one test may not be equivalent to the same numerical score on the other. The NCAA Eligibility Center will not combine (“superscore”) section scores across the current and redesigned SAT when determining initial-eligibility. The NCAA Eligibility Center will combine section scores only within the same versions of the test to provide the best result for the student. The NCAA will continue to work closely with the College Board for appropriate guidance. Please reference the College Board website for more information: https://collegereadiness.collegeboard.org/
Remember.... Ask Before Act Compliance Staff
Ms. Yashiva Edwards
Mr. Kyle Hartsfield
Director of Compliance
Compliance Coordinator
(870)575-7182
(870)575-8658
[email protected]
[email protected]
