Corporate Events at Pine Manor College
Corporate Events at Pine Manor College Thank you for your interest is hosting your event at The Dane Estate at Pine Manor College. We are committed to providing the perfect setting for you and your guests focusing on excellent service and exquisite catering. Please note the following Guidelines to book your event and contact the Special Events Department with any questions. We look forward to helping make your event spectacular. The Dane Estate at Pine Manor College may assess a room rental / set-up fee for the use of each of its
dining/meeting rooms. Room Fees are based on specific spaces and day & times of the event and include up to 8 hours of event time
per day. Additional hours are available; the rate is determined by the space rented. Events may begin as early as 7:00 am and must conclude by 11:00 pm. There are linen fees for any tables used for non-catering purposes. Pine Manor College features its own in-house catering with Dane Estate Catering. No outside food and
beverage is allowed with the exception of Kosher. We have exclusive relationships with specific caterers for all Kosher events and a 10% catering fee will be applied. Dane Estate Catering will provide the bar in all cases. Up to two major revisions to the menu are included. Any additional revisions will incur a $75 charge per
revision. Adjustments for final counts are not considered a revision. Final menu selections and a signed Banquet Event Order must be received two week prior to the event. No catering adjustments may be made less than 36 hours from the start of the event. We will set up to five additional place settings at no cost, above five will be charged at $5 per setting. The alcohol service at all bars must close 30 minutes prior to the conclusion of the event. Non-alcoholic
beverages may be offered until the conclusion of the event. No items may be attached to any walls or the ceiling in the Founders Room. No confetti, balloons, bubbles or
rose petals are allowed indoors. Candles must be housed in a votive or hurricane glass. All specialty equipment, lighting, AV, chair and linen rentals will be approved through the Special Events
Department. Your event manager can provide you with preferred vendor suggestions. All outside vendors must provide proof of liability insurance. Complimentary parking for you and your guests is included.
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 12/1/16
Page 1
To reserve the Dane Estate for an event; A signed Special Event Space Contract is required, along with a non-refundable deposit. A valid credit card number with expiration date, security code, billing address and cardholder's signature is required on file in order to guarantee your event, to cover an insufficient deposit, and/or handle any incidental charges. The next scheduled payment for 50% of the proposed total is required 90 days prior to the event. Final menu selections and function arrangements are due two weeks prior to the event. The final guest count guarantee is due seven business days prior to the event. The final bill will reflect either the guarantee or the actual number of guests, whichever is higher. Once the final guest count is received that number may increase up to 10% but may not decrease. The final payment will be due seven days prior to the event. We cannot execute your event without your final payment. Any balance due to last minute additions, etc. will be charged to the credit card on file the next business day unless paid for by check or cash at the conclusion of the event. The preferred method of payment for all deposits is check. All events are subject to 7% Town of Brookline tax and an 18% administrative fee. This administrative charge is not intended to be a tip, gratuity or service charge for the benefit of employees. A $500 refundable security is due at time of signing in a separate check and will be returned within 15 days of the conclusion of the event. If cancellation becomes necessary, all monies paid to date are non-refundable. If the event is canceled less than 90 days prior to the date, 50% of the estimated costs is due. If the event is cancelled less than 14 days prior to the date, 75% of the estimated costs is due. If the event is cancelled less than 7 days prior to the date, 100% of the estimated costs is due. Cancellations must be in writing and any payments due must be paid within 7 business days. Should cancellation occur due to extreme weather, any money paid will be transferred to a mutually agreed upon rescheduled date. No money will be refunded.
Michelle Freedman Director of Special Events Dane Estate Catering At Pine Manor College [email protected]
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 12/1/16
Page 2
dining/meeting rooms. Room Fees are based on specific spaces and day & times of the event and include up to 8 hours of event time
per day. Additional hours are available; the rate is determined by the space rented. Events may begin as early as 7:00 am and must conclude by 11:00 pm. There are linen fees for any tables used for non-catering purposes. Pine Manor College features its own in-house catering with Dane Estate Catering. No outside food and
beverage is allowed with the exception of Kosher. We have exclusive relationships with specific caterers for all Kosher events and a 10% catering fee will be applied. Dane Estate Catering will provide the bar in all cases. Up to two major revisions to the menu are included. Any additional revisions will incur a $75 charge per
revision. Adjustments for final counts are not considered a revision. Final menu selections and a signed Banquet Event Order must be received two week prior to the event. No catering adjustments may be made less than 36 hours from the start of the event. We will set up to five additional place settings at no cost, above five will be charged at $5 per setting. The alcohol service at all bars must close 30 minutes prior to the conclusion of the event. Non-alcoholic
beverages may be offered until the conclusion of the event. No items may be attached to any walls or the ceiling in the Founders Room. No confetti, balloons, bubbles or
rose petals are allowed indoors. Candles must be housed in a votive or hurricane glass. All specialty equipment, lighting, AV, chair and linen rentals will be approved through the Special Events
Department. Your event manager can provide you with preferred vendor suggestions. All outside vendors must provide proof of liability insurance. Complimentary parking for you and your guests is included.
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 12/1/16
Page 1
To reserve the Dane Estate for an event; A signed Special Event Space Contract is required, along with a non-refundable deposit. A valid credit card number with expiration date, security code, billing address and cardholder's signature is required on file in order to guarantee your event, to cover an insufficient deposit, and/or handle any incidental charges. The next scheduled payment for 50% of the proposed total is required 90 days prior to the event. Final menu selections and function arrangements are due two weeks prior to the event. The final guest count guarantee is due seven business days prior to the event. The final bill will reflect either the guarantee or the actual number of guests, whichever is higher. Once the final guest count is received that number may increase up to 10% but may not decrease. The final payment will be due seven days prior to the event. We cannot execute your event without your final payment. Any balance due to last minute additions, etc. will be charged to the credit card on file the next business day unless paid for by check or cash at the conclusion of the event. The preferred method of payment for all deposits is check. All events are subject to 7% Town of Brookline tax and an 18% administrative fee. This administrative charge is not intended to be a tip, gratuity or service charge for the benefit of employees. A $500 refundable security is due at time of signing in a separate check and will be returned within 15 days of the conclusion of the event. If cancellation becomes necessary, all monies paid to date are non-refundable. If the event is canceled less than 90 days prior to the date, 50% of the estimated costs is due. If the event is cancelled less than 14 days prior to the date, 75% of the estimated costs is due. If the event is cancelled less than 7 days prior to the date, 100% of the estimated costs is due. Cancellations must be in writing and any payments due must be paid within 7 business days. Should cancellation occur due to extreme weather, any money paid will be transferred to a mutually agreed upon rescheduled date. No money will be refunded.
Michelle Freedman Director of Special Events Dane Estate Catering At Pine Manor College [email protected]
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 12/1/16
Page 2
