Social Events at The Dane Estate at Pine Manor College
Social Events at The Dane Estate at Pine Manor College Thank you for your interest in hosting your event at Pine Manor College with Dane Estate Catering. We are committed to providing the perfect setting for you and your guests focusing on excellent service and exquisite catering. Please note the following Guidelines to book your event and contact the Special Events Department with any questions. We look forward to helping make your event spectacular. Food and Beverage minimums as well as site fees are determined by the day and time of your event. Pricing and Food & Beverage minimums include five hours of guest time; two hours of set up and one hour of
clean up time. Additional hours are available; the rate is determined by the space rented. All events must conclude by 11:30 pm. There is a $750 ceremony fee for Weddings and Bar/Bat Mitzvahs. The fee includes the set up and breakdown
of our house chairs and an additional half hour of guest time as well as a one hour rehearsal scheduled by the Special Events department. If you desire your ceremony to be held in Founder’s Hall and have our staff flip the room for your reception, your cocktail hour must be at least one hour long and an additional $300 fee will be incurred. Client agrees to maintain ongoing supervision over its employees, agents and invitees, especially underage
children and vendors at all times. Pine Manor College features its own in-house catering with Dane Estate Catering. No outside food and
beverage is allowed with the exception of wedding or birthday cakes and Kosher Catering. Wedding Cakes are included in the wedding packages and provided by our partner bakeries. Any enhancements to the wedding cake are the responsibility of the client and will be paid directly to the bakery. A cake cutting fee of $2 per guest will be charged for any outside bakeries or cakes brought in by the client. All Kosher catering is provided exclusively by Catering by Andrew and subject to a 10% catering fee. Up to two major revisions to the menu are included. Any additional revisions will incur a $75 charge per
revision. Adjustments for final counts are not considered a revision. Final menu selections must be made and a signed Banquet Event Order must be received two week prior to the event. No catering adjustments may be made less than 36 hours from the start of the event. We will set up to five additional place settings at no cost, above five will be charged at $5 per setting. Alcohol Bars must close 30 minutes prior to the conclusion of the event. All alcohol service must be provided
by Dane Estate Catering regardless of the caterer used for the food. No alcohol may be brought in, donated or otherwise distributed to guests. No items may be attached to any walls or the ceiling in Founders Hall. No confetti, balloons, rose petals or
bubbles are allowed indoors. Candles must be housed in a votive or hurricane glass. All specialty equipment, lighting, AV, chair and linen rentals will be approved by the Special Events
Department. Should you chose to use an outside vendor no deliveries will be accepted before your set up time and all items must be picked up at the conclusion of your event. Any set up, moving and removal of rental items from an outside vendor is the responsibility of that vendor and the client. All outside vendors must provide proof of liability insurance.
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 11/23/16
Page 1
To reserve a space for an event; A signed Special Event Space Contract is required, along with a non-refundable deposit. A valid credit card number with expiration date, security code, billing address and cardholder's signature is required on file in order to guarantee your event, to cover an insufficient deposit, and/or handle any incidental charges. The next scheduled payment for 50% of the proposed total is required 90 days prior to the event. Final menu selections and function arrangements are due two weeks prior to the event. The final guest count guarantee is due seven business days prior to the event. The final bill will reflect either the guarantee or the actual number of guests, whichever is higher. Once the final guest count is received that number may increase up to 10% but may not decrease. The final payment will be due seven days prior to the event. We cannot execute your event without your final payment. Any balance due to last minute additions, etc. will be charged to the credit card on file the next business day unless paid for by check or cash at the conclusion of the event. The preferred method of payment for all deposits is check. All events are subject to 7% Town of Brookline tax and an 18% administrative fee. This administrative charge is not intended to be a tip, gratuity or service charge for the benefit of employees. A $500 refundable security is due at time of signing in a separate check and will be returned within 15 days of the conclusion of the event. If cancellation becomes necessary, all monies paid to date are non-refundable. If the event is canceled less than 90 days prior to the date, 50% of the estimated costs is due. If the event is cancelled less than 14 days prior to the date, 75% of the estimated costs is due. If the event is cancelled less than 7 days prior to the date, 100% of the estimated costs is due. Cancellations must be in writing and any payments due must be paid within 7 business days. Should cancellation occur due to extreme weather, any money paid will be transferred to a mutually agreed upon rescheduled date. No money will be refunded.
Michelle Freedman Director of Special Events Dane Estate Catering At Pine Manor College [email protected]
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 11/23/16
Page 2
clean up time. Additional hours are available; the rate is determined by the space rented. All events must conclude by 11:30 pm. There is a $750 ceremony fee for Weddings and Bar/Bat Mitzvahs. The fee includes the set up and breakdown
of our house chairs and an additional half hour of guest time as well as a one hour rehearsal scheduled by the Special Events department. If you desire your ceremony to be held in Founder’s Hall and have our staff flip the room for your reception, your cocktail hour must be at least one hour long and an additional $300 fee will be incurred. Client agrees to maintain ongoing supervision over its employees, agents and invitees, especially underage
children and vendors at all times. Pine Manor College features its own in-house catering with Dane Estate Catering. No outside food and
beverage is allowed with the exception of wedding or birthday cakes and Kosher Catering. Wedding Cakes are included in the wedding packages and provided by our partner bakeries. Any enhancements to the wedding cake are the responsibility of the client and will be paid directly to the bakery. A cake cutting fee of $2 per guest will be charged for any outside bakeries or cakes brought in by the client. All Kosher catering is provided exclusively by Catering by Andrew and subject to a 10% catering fee. Up to two major revisions to the menu are included. Any additional revisions will incur a $75 charge per
revision. Adjustments for final counts are not considered a revision. Final menu selections must be made and a signed Banquet Event Order must be received two week prior to the event. No catering adjustments may be made less than 36 hours from the start of the event. We will set up to five additional place settings at no cost, above five will be charged at $5 per setting. Alcohol Bars must close 30 minutes prior to the conclusion of the event. All alcohol service must be provided
by Dane Estate Catering regardless of the caterer used for the food. No alcohol may be brought in, donated or otherwise distributed to guests. No items may be attached to any walls or the ceiling in Founders Hall. No confetti, balloons, rose petals or
bubbles are allowed indoors. Candles must be housed in a votive or hurricane glass. All specialty equipment, lighting, AV, chair and linen rentals will be approved by the Special Events
Department. Should you chose to use an outside vendor no deliveries will be accepted before your set up time and all items must be picked up at the conclusion of your event. Any set up, moving and removal of rental items from an outside vendor is the responsibility of that vendor and the client. All outside vendors must provide proof of liability insurance.
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 11/23/16
Page 1
To reserve a space for an event; A signed Special Event Space Contract is required, along with a non-refundable deposit. A valid credit card number with expiration date, security code, billing address and cardholder's signature is required on file in order to guarantee your event, to cover an insufficient deposit, and/or handle any incidental charges. The next scheduled payment for 50% of the proposed total is required 90 days prior to the event. Final menu selections and function arrangements are due two weeks prior to the event. The final guest count guarantee is due seven business days prior to the event. The final bill will reflect either the guarantee or the actual number of guests, whichever is higher. Once the final guest count is received that number may increase up to 10% but may not decrease. The final payment will be due seven days prior to the event. We cannot execute your event without your final payment. Any balance due to last minute additions, etc. will be charged to the credit card on file the next business day unless paid for by check or cash at the conclusion of the event. The preferred method of payment for all deposits is check. All events are subject to 7% Town of Brookline tax and an 18% administrative fee. This administrative charge is not intended to be a tip, gratuity or service charge for the benefit of employees. A $500 refundable security is due at time of signing in a separate check and will be returned within 15 days of the conclusion of the event. If cancellation becomes necessary, all monies paid to date are non-refundable. If the event is canceled less than 90 days prior to the date, 50% of the estimated costs is due. If the event is cancelled less than 14 days prior to the date, 75% of the estimated costs is due. If the event is cancelled less than 7 days prior to the date, 100% of the estimated costs is due. Cancellations must be in writing and any payments due must be paid within 7 business days. Should cancellation occur due to extreme weather, any money paid will be transferred to a mutually agreed upon rescheduled date. No money will be refunded.
Michelle Freedman Director of Special Events Dane Estate Catering At Pine Manor College [email protected]
400 Heath Street, Chestnut Hill, MA 02467
617-731-7639
updated 11/23/16
Page 2
