cotswold gymnastics club
Cotswold Gymnastics Club – Club Payment Policy The club issues three distinct charges for the participation in our sessions. 1. British Gymnastics Membership Charge – British Gymnastics is our regulating body; it also provides all the insurances required for gymnasts to participate in the sport and is therefore a compulsory membership for all gymnasts. The charge is set by British Gymnastics each year, and is charged on an annual basis running from October 1st to September 30th. Cotswold Gymnastics Club manage this membership on your behalf and pass the cost directly onto you, with no surcharge. Membership will not be put through, however, unless payment has been received. •
New Member – This will form part of your initial invoice and should be paid in accordance with the payment terms of the invoice.
•
Existing Members – You will be sent an ad-hoc invoice to cover the BG Membership renewal in June/July of each year for payment by August 6th.
•
Failure to pay the BG membership will result in the gymnast being unable to participate in the sessions, due to being uninsured.
2. Initial Deposit – This will equate to one month’s fees and is held to cover the one-month notice period required when leaving the club. This charge will be invoiced to you upon acceptance of the place within the club. Please see the section titled Changes in Charges Due to Increased/Decreased Hours and Fees Increases for details of how the deposit is affected by this. 3. Monthly On-Going Session Charge – These cover the session charges and the club administration charges, and are determined by the number of hours trained each week. These charges are based on 12 equal payments being made in any 12-month period. Current Monthly fees structure Hours Trained Each Week 1 2 3 4 5 6 7 8+
Monthly Charge (based on 12 payments in a year) £20 £34 £41 £47 £52 £56 £59 £60
The monthly charge will be confirmed to you upon joining. Please see the sub-section Changes in Charges Due to Increased/Decreased Hours and Fees Increases for information as to how these will be managed.
Payments Deposit – The deposit (to cover the 1-month notice period required by the club) will have been paid either upon joining or in January 2017, in accordance with the payment deadlines given. Monthly Session Fees – Each member’s monthly session fees must be paid for by Standing Order. This will need to be paid into the Gym Club’s bank account on the 6th of each month. The payment will cover the fees for that particular month, i.e. the June 6th payment will cover the fees for June, the July 6th payment the fees for July, and so forth. British Gymnastics Membership – This will renew each year on October 1st, an ad-hoc invoice will be issued to you over the summer, requesting the payment be made to the Gym Club by August 6th, to enable timely renewal of membership ready for October. Payment Chasing Procedure Session Fees 6th – Payment will reach the Gym Club bank account. 13th – Any non-payments will be notified to the parent through the gym database email (cots@) email. The onus is on the parent to contact us to make up the payment. 20th – If no payment is received, an email of notice will be served. The gymnast’s membership will cease on the last day of that month. Gymnasts wishing to return to the club after this point will need to make an application to go back onto the waiting list. British Gymnastics Membership Renewals If payment has not been made by August 6th, one further chase email will be sent through the club database email (cots@). The onus is on the parent to contact us to make up the payment. 20th – If payment is still not received, an email of notice will be served. The gymnast’s membership will cease on the last day of that month. New Members Initial Invoice Failure to make payment by the date given on the invoice may result in the place being revoked and allocated to another member from the waiting list. Changes in Charges Due to Increased/Decreased Hours Trained Should the coaches decide that a gymnast would benefit from an increase or decrease in their hours, you will be notified by the coach and/or the membership secretary. You will be notified of the increase or decrease in the monthly session fees, and also the one-off
extra debit or credit that would be incurred to amend the deposit held to the correct level, for the proposed number of hours trained. If these new charges are acceptable to the parent: • •
The parent must amend the Standing Order for the following month to reflect the new monthly charge. An invoice will be produced or a refund given to bring the deposit to the correct level. The invoice must be paid within 7 days of issue.
The gymnast will commence their new hours on the 1st of the following month. Ad-Hoc Charges There will often be a requirement for extra charges to be made for agreed additional items or training, such as competitions, display leotards and events. The costs of any such items will be invoiced directly to the parents of the gymnasts concerned. Payment will need to be made in accordance with the dates on the invoice. Failure to pay will result in the gymnast being unable to participate at the event in question, or orders for goods (such as display leotards) not being placed. Fees Increases Any increase in the monthly session fees will be notified to you at least 3 months before they are due to become effective. This will be notified by email broadcasts as well as posters displayed at the gym sessions. It Is believed that the most likely time for fees increases would be on January 1st, so notification would be made by October 1st of the preceding year. When the new charges come into effect, an ad-hoc invoice would also be sent in order to request an extra one-off top up fee to bring the deposit paid back into line with the new monthly charges.
--------------------------------------------------------------------------------------------------------------------------------Agreement to the above Payment Policy is a compulsory requirement for membership within the Cotswold Gymnastics Club. Please could you sign and return a copy of this policy to either, a coach or club committee member at your child’s first session.
I hereby agree to adhere to the Cotswold Gymnastics Club Payment Policy detailed above. Gymnast Name: ……………………………………………………. Signed: ……………………………………………………………… Print Name: ………………………………………………………… Date: ……………………………………………………………….
New Member – This will form part of your initial invoice and should be paid in accordance with the payment terms of the invoice.
•
Existing Members – You will be sent an ad-hoc invoice to cover the BG Membership renewal in June/July of each year for payment by August 6th.
•
Failure to pay the BG membership will result in the gymnast being unable to participate in the sessions, due to being uninsured.
2. Initial Deposit – This will equate to one month’s fees and is held to cover the one-month notice period required when leaving the club. This charge will be invoiced to you upon acceptance of the place within the club. Please see the section titled Changes in Charges Due to Increased/Decreased Hours and Fees Increases for details of how the deposit is affected by this. 3. Monthly On-Going Session Charge – These cover the session charges and the club administration charges, and are determined by the number of hours trained each week. These charges are based on 12 equal payments being made in any 12-month period. Current Monthly fees structure Hours Trained Each Week 1 2 3 4 5 6 7 8+
Monthly Charge (based on 12 payments in a year) £20 £34 £41 £47 £52 £56 £59 £60
The monthly charge will be confirmed to you upon joining. Please see the sub-section Changes in Charges Due to Increased/Decreased Hours and Fees Increases for information as to how these will be managed.
Payments Deposit – The deposit (to cover the 1-month notice period required by the club) will have been paid either upon joining or in January 2017, in accordance with the payment deadlines given. Monthly Session Fees – Each member’s monthly session fees must be paid for by Standing Order. This will need to be paid into the Gym Club’s bank account on the 6th of each month. The payment will cover the fees for that particular month, i.e. the June 6th payment will cover the fees for June, the July 6th payment the fees for July, and so forth. British Gymnastics Membership – This will renew each year on October 1st, an ad-hoc invoice will be issued to you over the summer, requesting the payment be made to the Gym Club by August 6th, to enable timely renewal of membership ready for October. Payment Chasing Procedure Session Fees 6th – Payment will reach the Gym Club bank account. 13th – Any non-payments will be notified to the parent through the gym database email (cots@) email. The onus is on the parent to contact us to make up the payment. 20th – If no payment is received, an email of notice will be served. The gymnast’s membership will cease on the last day of that month. Gymnasts wishing to return to the club after this point will need to make an application to go back onto the waiting list. British Gymnastics Membership Renewals If payment has not been made by August 6th, one further chase email will be sent through the club database email (cots@). The onus is on the parent to contact us to make up the payment. 20th – If payment is still not received, an email of notice will be served. The gymnast’s membership will cease on the last day of that month. New Members Initial Invoice Failure to make payment by the date given on the invoice may result in the place being revoked and allocated to another member from the waiting list. Changes in Charges Due to Increased/Decreased Hours Trained Should the coaches decide that a gymnast would benefit from an increase or decrease in their hours, you will be notified by the coach and/or the membership secretary. You will be notified of the increase or decrease in the monthly session fees, and also the one-off
extra debit or credit that would be incurred to amend the deposit held to the correct level, for the proposed number of hours trained. If these new charges are acceptable to the parent: • •
The parent must amend the Standing Order for the following month to reflect the new monthly charge. An invoice will be produced or a refund given to bring the deposit to the correct level. The invoice must be paid within 7 days of issue.
The gymnast will commence their new hours on the 1st of the following month. Ad-Hoc Charges There will often be a requirement for extra charges to be made for agreed additional items or training, such as competitions, display leotards and events. The costs of any such items will be invoiced directly to the parents of the gymnasts concerned. Payment will need to be made in accordance with the dates on the invoice. Failure to pay will result in the gymnast being unable to participate at the event in question, or orders for goods (such as display leotards) not being placed. Fees Increases Any increase in the monthly session fees will be notified to you at least 3 months before they are due to become effective. This will be notified by email broadcasts as well as posters displayed at the gym sessions. It Is believed that the most likely time for fees increases would be on January 1st, so notification would be made by October 1st of the preceding year. When the new charges come into effect, an ad-hoc invoice would also be sent in order to request an extra one-off top up fee to bring the deposit paid back into line with the new monthly charges.
--------------------------------------------------------------------------------------------------------------------------------Agreement to the above Payment Policy is a compulsory requirement for membership within the Cotswold Gymnastics Club. Please could you sign and return a copy of this policy to either, a coach or club committee member at your child’s first session.
I hereby agree to adhere to the Cotswold Gymnastics Club Payment Policy detailed above. Gymnast Name: ……………………………………………………. Signed: ……………………………………………………………… Print Name: ………………………………………………………… Date: ……………………………………………………………….
