Council Minutes May 17th, 2016
Faith Lutheran Church 11115 Hanson Blvd. Coon Rapids, MN 55433
Council Minutes May 17th, 2016 Members:
* Chris Smith, Interim Senior Pastor *Jennifer Resch ,President Elect * Liliane Levine Past President
*Ron Brinkman, President *Mike Thews, Treasurer * Dave Noe, Secretary
*Linda Halverson-Beiter M.A.L. * Chris Partyka, M.A.L. * Melanie Chenoweth , M.A.
* Indicates Present M.A.L. indicates Member at Large
Welcome and Call to Order: Liliane Levine called the meeting to order at 6:58pm. Agenda Approval: Motion made, seconded, and was carried to approve the amended agenda. Council Minutes : Motion made, seconded, and was carried to approve the amended council minutes from April 2016. Receive Treasurers’ report: Treasurers’ report received. The finance committee has received two fund raising requests for Habitat for Humanity and Relay for Life. Habitat for Humanity, a motion was made, seconded, and was carried to approve this fundraiser for July 10th and 17th. Relay for Life, a motion was made, seconded, and was carried to approve this fundraiser. The approval of both these were around the discussion that, on going, these types of fundraisers need to come from a sponsor committee within FLC. Building Improvement fund: 77% of the $110,000 has been raised for the Building Improvement Funds. The parking lot improvement is planning to begin in August. Committee Updates: Nominating Committee: 1. Agreement to Formation of Call Committee: Need a motion to approve the formation of a call committee. A motion was made and seconded to form a Call Committee. Pastor Chris brought information for an Application for those that want to be part of the committee, what a call committee does, and the publication of this information. The motion was carried. 2. Nominating Chair Chris Partyka will be the new chair of the nominating committee as Jennifer Resch cannot fill that role at the present. 3. Time line is 6 weeks to appoint a call committee. The goal is to have Bishop Ann Svennungsen at FLC on June 29th to receive the appointments of the call committee and to review the MSP. 4. MSP final approval the MSP was sent out for your review. A motion was made to accept the MPS as amended, seconded, and was carried to approve the MSP. HR Team: Tracy Shea from this group joined us for the council meeting. 1. 2. 3.
Staff reduction proposal. The committee will be presenting their proposal from our current staffing to what is currently needed. The HR task force is recommending that we reduce our pastoral staff from three to two. A motion was made and was seconded, and discussion was had. The motion was carried. Plan for Administrative Staff: Pastor Chris and Shelley will be notifying staff of changes and through the process to apply for any current jobs. New hires will be hired at a rate of pay that is current with the job market. Staff will be informed on May 24th as will the congregation. HR and Finance meeting on June 14th. Will discuss how to increase wages over the course of time.
Strategic Planning:
1. 2. 3.
Group sessions. Pastor Kevin has been at several sessions. We are doing Strategic Planning focus groups, listening on six specific questions and getting feedback through these groups. The content goes back to the Strategic Planning team for them to discern. June council meeting/strategic group session: Staff/Strategic Group Session: Staff has indicated they want to have input into this process.
Listening Posts: The information and feedback has been put into a document for review and will be put out on the Welcome table for all to review. On going these listening posts will happen quarterly with the secretary staffing it and the past president documenting and putting them at the Welcome Table. Posts will be held the second month of every quarter on the Second Sunday. Fundraising Policy: . The chair of the committee will sign off on these prior to going to the Finance Committee and work will be done to ensure that we have these chairs filled. It was discussed that The Member at large that represent those ministry teams will sign off on fundraisers forms too. No decision made on this as of yet. The fundraising policy was discussed an how best to adjust the policy to better serve the congregation. Ministry Team Reports: In 2015, the Members at Large each took third of the ministry teams to bring their quarterly reports back to the church council. The second quarter reports will be reviewed at the June council meeting. Open discussion: BSF is a women’s bible study that has been ongoing for many years. Information about pros and cons Of this continued partnership continuing to use the FLC facility were presented for council review. Closing Prayer and Adjournment: A motion was made, seconded, and was carried to adjourn the meeting.
Respectfully Submitted, Dave Noe Secretary
NEXT COUNCIL MEETING: May 17th, 2016 _______ will provide the devotion for the next meeting.
Council Minutes May 17th, 2016 Members:
* Chris Smith, Interim Senior Pastor *Jennifer Resch ,President Elect * Liliane Levine Past President
*Ron Brinkman, President *Mike Thews, Treasurer * Dave Noe, Secretary
*Linda Halverson-Beiter M.A.L. * Chris Partyka, M.A.L. * Melanie Chenoweth , M.A.
* Indicates Present M.A.L. indicates Member at Large
Welcome and Call to Order: Liliane Levine called the meeting to order at 6:58pm. Agenda Approval: Motion made, seconded, and was carried to approve the amended agenda. Council Minutes : Motion made, seconded, and was carried to approve the amended council minutes from April 2016. Receive Treasurers’ report: Treasurers’ report received. The finance committee has received two fund raising requests for Habitat for Humanity and Relay for Life. Habitat for Humanity, a motion was made, seconded, and was carried to approve this fundraiser for July 10th and 17th. Relay for Life, a motion was made, seconded, and was carried to approve this fundraiser. The approval of both these were around the discussion that, on going, these types of fundraisers need to come from a sponsor committee within FLC. Building Improvement fund: 77% of the $110,000 has been raised for the Building Improvement Funds. The parking lot improvement is planning to begin in August. Committee Updates: Nominating Committee: 1. Agreement to Formation of Call Committee: Need a motion to approve the formation of a call committee. A motion was made and seconded to form a Call Committee. Pastor Chris brought information for an Application for those that want to be part of the committee, what a call committee does, and the publication of this information. The motion was carried. 2. Nominating Chair Chris Partyka will be the new chair of the nominating committee as Jennifer Resch cannot fill that role at the present. 3. Time line is 6 weeks to appoint a call committee. The goal is to have Bishop Ann Svennungsen at FLC on June 29th to receive the appointments of the call committee and to review the MSP. 4. MSP final approval the MSP was sent out for your review. A motion was made to accept the MPS as amended, seconded, and was carried to approve the MSP. HR Team: Tracy Shea from this group joined us for the council meeting. 1. 2. 3.
Staff reduction proposal. The committee will be presenting their proposal from our current staffing to what is currently needed. The HR task force is recommending that we reduce our pastoral staff from three to two. A motion was made and was seconded, and discussion was had. The motion was carried. Plan for Administrative Staff: Pastor Chris and Shelley will be notifying staff of changes and through the process to apply for any current jobs. New hires will be hired at a rate of pay that is current with the job market. Staff will be informed on May 24th as will the congregation. HR and Finance meeting on June 14th. Will discuss how to increase wages over the course of time.
Strategic Planning:
1. 2. 3.
Group sessions. Pastor Kevin has been at several sessions. We are doing Strategic Planning focus groups, listening on six specific questions and getting feedback through these groups. The content goes back to the Strategic Planning team for them to discern. June council meeting/strategic group session: Staff/Strategic Group Session: Staff has indicated they want to have input into this process.
Listening Posts: The information and feedback has been put into a document for review and will be put out on the Welcome table for all to review. On going these listening posts will happen quarterly with the secretary staffing it and the past president documenting and putting them at the Welcome Table. Posts will be held the second month of every quarter on the Second Sunday. Fundraising Policy: . The chair of the committee will sign off on these prior to going to the Finance Committee and work will be done to ensure that we have these chairs filled. It was discussed that The Member at large that represent those ministry teams will sign off on fundraisers forms too. No decision made on this as of yet. The fundraising policy was discussed an how best to adjust the policy to better serve the congregation. Ministry Team Reports: In 2015, the Members at Large each took third of the ministry teams to bring their quarterly reports back to the church council. The second quarter reports will be reviewed at the June council meeting. Open discussion: BSF is a women’s bible study that has been ongoing for many years. Information about pros and cons Of this continued partnership continuing to use the FLC facility were presented for council review. Closing Prayer and Adjournment: A motion was made, seconded, and was carried to adjourn the meeting.
Respectfully Submitted, Dave Noe Secretary
NEXT COUNCIL MEETING: May 17th, 2016 _______ will provide the devotion for the next meeting.
