Dear Potential Volunteer, We want to thank you for your
Dear Potential Volunteer, We want to thank you for your expressed interest in volunteering for our 2012 West Coast Conference this upcoming June 8-9, 2012. Volunteers have always played an essential role in making each and every Ligonier conference run smoothly. Due to the magnitude of this conference we will need help in many areas. Enclosed you will find a list of positions available along with a brief description of responsibilities and schedule. Please review the position descriptions carefully and mark your preferences in numerical order on the Volunteer Agreement Form. We attempt to assign you the position of your choice, but reserve the right to assign you duties based on our greatest need. Once you are assigned, you are expected to fulfill the requirements of that position throughout the entire conference. Ligonier Ministries would like to thank you for your labors during the conference by waiving your tuition fee. Since you will be registered as a volunteer, there is no need to register again as a regular attendee. As a volunteer you will still have the opportunity to attend most of the sessions during the conference. Once you have reviewed the volunteer information, please complete, sign, and return the Volunteer Agreement Form to my attention via email, fax, or mail: Ligonier Ministries Attn: Jason Spanogle 421 Ligonier Court Sanford, FL 32771 If you have any questions, please email me at [email protected]. Thanks, Jason Spanogle Assistant Event & Production Manager Fax: 407-333-4233
Volunteer Positions Available: Setup/Teardown: The setup/teardown volunteer will assist in the setting up and tearing down of our bookstore. Responsibilities include covering tables with tablecloths, unpacking boxes, displaying product (books, CDs, DVDs), assembling signs, and assisting with other miscellaneous duties as needed. Setup will be from 5:00 – 9:00 pm, Thursday, June 7, 2012, in the bookstore (Fellowship Hall) of Overlake Christian Church. Teardown will be after the conclusion of the conference on Saturday, June 9, 2012, at 6:00 pm. This post-conference responsibility includes folding up tables, packing up boxes with unsold books, loading boxes onto pallets for shipment, and other miscellaneous cleaning. Lifting (50 lbs) may be required. Please wear comfortable clothes and shoes. Cashier Assistant: The cashier assistant will work beside a Ligonier employee to help bag products and distribute receipts to expedite the checkout process in the bookstore. They will work during the bookstore breaks throughout the conference. Volunteers do not handle cash. Registration: Registration volunteers will assist attendees who want to register at the conference. Responsibilities include ensuring registration forms are complete, handing out name badges, and directing traffic. Registration volunteers may miss the first session of the conference. Ushers: Usher volunteers will be stationed at each entry to the conference meeting room. Every attendee receives a name badge, which serves as a “ticket” into the conference. Volunteer ushers are responsible for checking name badges, distributing programs, and helping seat people as needed. Usher volunteers will be needed at their assigned conference door 30 minutes prior to every teaching session. Information Booth: We desire to fill these positions with local area volunteers who have detailed knowledge of the conference locality. They are also in charge of the Lost & Found. Parking Attendant: Parking Attendants will help direct traffic, as well as, patrol the Ligonier Staff parking lot entrance to ensure that only staff is parking in the designated lot.
SCHEDULE (All times are subject to change) Setup/Teardown Volunteer Schedule: Thursday, June 7 from 5:00 - 8:00 pm and Saturday, June 9 at 6:00 - 8:30pm • Or until setup/teardown is complete ________________________________________________________________________ Registration Volunteer Schedule: Friday, June 8 from 9:00 am - 2:00 pm and Saturday, June 9 at 7:15 - 9:15 am • Or as long as determined by Ligonier Supervisor Usher Volunteer Schedule: Friday, June 8 at 12:30 pm through Saturday, June 9 at 5:00 p.m. • Volunteer Ushers need be in place 30 minutes before each session begins and remain at position throughout each daily session • Work schedule as determined by Head Usher Cashier Assistant: Friday, June 8 at 9:45 am through Saturday, June 9 at 5:00pm • Work in the bookstore during bookstore and meal breaks • Work schedule as determined by Ligonier Supervisor Information Booth Volunteer Schedule: Friday, June 8 at 10:00 am through Saturday, June 9 at 5:00pm • Volunteers need to be in place between sessions and during meal breaks • Work schedule as determined by Ligonier Supervisor Parking Attendant Volunteer Schedule: Friday, June 8 at 10:00 am through Saturday, June 9 at 5:00pm • Volunteers will rotate throughout the day. • Work schedule as determined by Ligonier Supervisor
Volunteer Agreement Form (2012 West Coast Conference) 1. I have read, understand, and agree to the items discussed in the preceding pages regarding my volunteer responsibilities. 2. I agree to work during the times as required by Ligonier Staff personnel. 3. I am 18 years of age or older. As a representative of Ligonier Ministries, we require you to dress accordingly. Men: dress trousers, shirt and tie with optional jacket optional. Women: slacks, skirt, blouse and/or dress. Setup/Teardown volunteers do not have any dress code. Rank the following positions in order of preference, as each position is filled, you will be placed in the position of your next choice. _______Setup/Teardown *Heavy lifting may be required and you will be needed on both Thursday & Saturday _______Cashier Assistant _______Parking Attendant _______Registration _______Usher _______Information Booth Mr./Mrs./Ms./Rev./Dr. _____________________________________________________________ Address _________________________________________________________________________ City/State/Zip____________________________________________________________________ Phone (_____) __________________________Email____________________________________
I have read and agree to abide by the above conditions. Signature: ________________________________________________________________________ Your Home Church _________________________________________________________________ Pastor’s Name: _________________________________Phone: ______________________________
Volunteer Positions Available: Setup/Teardown: The setup/teardown volunteer will assist in the setting up and tearing down of our bookstore. Responsibilities include covering tables with tablecloths, unpacking boxes, displaying product (books, CDs, DVDs), assembling signs, and assisting with other miscellaneous duties as needed. Setup will be from 5:00 – 9:00 pm, Thursday, June 7, 2012, in the bookstore (Fellowship Hall) of Overlake Christian Church. Teardown will be after the conclusion of the conference on Saturday, June 9, 2012, at 6:00 pm. This post-conference responsibility includes folding up tables, packing up boxes with unsold books, loading boxes onto pallets for shipment, and other miscellaneous cleaning. Lifting (50 lbs) may be required. Please wear comfortable clothes and shoes. Cashier Assistant: The cashier assistant will work beside a Ligonier employee to help bag products and distribute receipts to expedite the checkout process in the bookstore. They will work during the bookstore breaks throughout the conference. Volunteers do not handle cash. Registration: Registration volunteers will assist attendees who want to register at the conference. Responsibilities include ensuring registration forms are complete, handing out name badges, and directing traffic. Registration volunteers may miss the first session of the conference. Ushers: Usher volunteers will be stationed at each entry to the conference meeting room. Every attendee receives a name badge, which serves as a “ticket” into the conference. Volunteer ushers are responsible for checking name badges, distributing programs, and helping seat people as needed. Usher volunteers will be needed at their assigned conference door 30 minutes prior to every teaching session. Information Booth: We desire to fill these positions with local area volunteers who have detailed knowledge of the conference locality. They are also in charge of the Lost & Found. Parking Attendant: Parking Attendants will help direct traffic, as well as, patrol the Ligonier Staff parking lot entrance to ensure that only staff is parking in the designated lot.
SCHEDULE (All times are subject to change) Setup/Teardown Volunteer Schedule: Thursday, June 7 from 5:00 - 8:00 pm and Saturday, June 9 at 6:00 - 8:30pm • Or until setup/teardown is complete ________________________________________________________________________ Registration Volunteer Schedule: Friday, June 8 from 9:00 am - 2:00 pm and Saturday, June 9 at 7:15 - 9:15 am • Or as long as determined by Ligonier Supervisor Usher Volunteer Schedule: Friday, June 8 at 12:30 pm through Saturday, June 9 at 5:00 p.m. • Volunteer Ushers need be in place 30 minutes before each session begins and remain at position throughout each daily session • Work schedule as determined by Head Usher Cashier Assistant: Friday, June 8 at 9:45 am through Saturday, June 9 at 5:00pm • Work in the bookstore during bookstore and meal breaks • Work schedule as determined by Ligonier Supervisor Information Booth Volunteer Schedule: Friday, June 8 at 10:00 am through Saturday, June 9 at 5:00pm • Volunteers need to be in place between sessions and during meal breaks • Work schedule as determined by Ligonier Supervisor Parking Attendant Volunteer Schedule: Friday, June 8 at 10:00 am through Saturday, June 9 at 5:00pm • Volunteers will rotate throughout the day. • Work schedule as determined by Ligonier Supervisor
Volunteer Agreement Form (2012 West Coast Conference) 1. I have read, understand, and agree to the items discussed in the preceding pages regarding my volunteer responsibilities. 2. I agree to work during the times as required by Ligonier Staff personnel. 3. I am 18 years of age or older. As a representative of Ligonier Ministries, we require you to dress accordingly. Men: dress trousers, shirt and tie with optional jacket optional. Women: slacks, skirt, blouse and/or dress. Setup/Teardown volunteers do not have any dress code. Rank the following positions in order of preference, as each position is filled, you will be placed in the position of your next choice. _______Setup/Teardown *Heavy lifting may be required and you will be needed on both Thursday & Saturday _______Cashier Assistant _______Parking Attendant _______Registration _______Usher _______Information Booth Mr./Mrs./Ms./Rev./Dr. _____________________________________________________________ Address _________________________________________________________________________ City/State/Zip____________________________________________________________________ Phone (_____) __________________________Email____________________________________
I have read and agree to abide by the above conditions. Signature: ________________________________________________________________________ Your Home Church _________________________________________________________________ Pastor’s Name: _________________________________Phone: ______________________________
