December 19 2016 - Plum Baseball & Softball Association
Plum Baseball & Softball Association Board Meeting Minutes: December 19, 2016 7:00 PM John Anthony’s Restaurant
Board Members Present: Dan Macioce, Dave Seitz, Autumn Favero, Ryan Fulmer, Bill Rumcik, Jay White, Tom Schohn, Matt Desantis, Kirk Rhoades, Carl Vollmer, Mike Norcutt, Tom Gentile, Jon Salopek, Greg Bohatch, Justin Stephans Additional Participants: Shawn Lafferty Absent: Mark Pivik, Mark Dargay, Amy Seigh, Eric Seigh Quorum present? Yes
Proceedings Call to Order Meeting called to order at 7:00 p.m. by President, Dan Macioce. Last month’s meeting minutes were previously approved via email.
Treasurer Report
We have $20K in the account Dan & Ryan need to stop at S&T to get authorized on the checking account The tax return has been started and will be completed by Jim Gilboy We spent $43K on the fields last year and are proposing $39K this year We have an opportunity to save money on the wood bat tournament trophies since they were never handed out last year. We just need to buy new face plates There was a discussion over the rates we charge for in house leagues. o We did lose money on the in house last year but the costs were offset by the money made during tournaments o Ultimately the decision was made that there was only one league that we need to raise the price for. 8U fast pitch. More to come on what the actual price will be. The budget for next year was unanimously approved o The only caveat is that we still need to approve the plan for field repairs before that money is spent
Committee / Board Reports Building and Grounds Report
Tom requested $10K to fix fields 1, 3 & 5. The goal would be to make the fields fit the tarps and drain better. o The money would be for Sod, Top Soil, Infield Mix o The boro would provide the labor
o
The board agreed that they need to see a plan to get the work done and commitments that the boro would get it done by a certain date or we would then have the option to bring someone in to finish it o No decision will be made until we have a plan that we can agree on We discussed the portable pitching mounds o There has been a few complaints in the past that they are too small and hard to pitch off of o Tom is going to look into pricing to buy two new portable mounds. It was mentioned that there are larger ones that are light weight however we need to be careful to buy one that is going to last.
Concessions Committee
The cost for the electrical go up by roughly $2700 during the peak summer months We talked with Tom about the possibility of paying part of that. Tom will think about the proposal and get back to us.
Reports of Baseball League Representatives
The board discussed the manager selection process for tournament teams o It was asked if we need to do more when selecting managers o The board feels that the process is pretty good today but is open to any reasonable suggestion o We have been talking about the possibility of sending a survey to parents after the season to get feedback on their managers. We can use this as one more piece of information when making decisions o We will have to work on the questions that are asked in the survey Bill Rumcik was reappointed as Director of Baseball
Reports of Softball League Representatives
There seems to be a continued issue with softball coaches taking players from our league and playing in tournaments as an independent team instead of representing our league. o Historically we have only punished the coach by not allowing them to coach in house teams the following season o This has proven ineffective o The board is considering two proposals to dissuade this type of behavior o The first proposal is to suspend the managers kids from playing in the in house leagues the following season o The second proposal is to suspend all of the players who play on the independent team for the next season o No decision was made on either proposal
General Business
The board has been solicited by another company for league pictures. o The board decided that they really like the company we used this past year and there was no reason at this point to consider changing. It was requested that we change the photo on the website o There was a request to put use a picture of the Cooperstown teams from last year
o Dan to send the picture to Ryan who will post it to the website. League registration for next year o We need to get flyers to the schools to pass out o It was discussed if there is a way to send flyers to preschools now that most kids going into Kindergarten can play due to the age change. One thought was to see if we could put them out at the YMCA. o Ryan is going to reach out to the advanced leader and inquire about the possibility of advertising o Ryan will also work with Eric on timing of when we open registration and getting it set up
Motions None
Adjournment Meeting adjourned at 8:32 PM Minutes submitted by Secretary, Ryan Fulmer.
Board Members Present: Dan Macioce, Dave Seitz, Autumn Favero, Ryan Fulmer, Bill Rumcik, Jay White, Tom Schohn, Matt Desantis, Kirk Rhoades, Carl Vollmer, Mike Norcutt, Tom Gentile, Jon Salopek, Greg Bohatch, Justin Stephans Additional Participants: Shawn Lafferty Absent: Mark Pivik, Mark Dargay, Amy Seigh, Eric Seigh Quorum present? Yes
Proceedings Call to Order Meeting called to order at 7:00 p.m. by President, Dan Macioce. Last month’s meeting minutes were previously approved via email.
Treasurer Report
We have $20K in the account Dan & Ryan need to stop at S&T to get authorized on the checking account The tax return has been started and will be completed by Jim Gilboy We spent $43K on the fields last year and are proposing $39K this year We have an opportunity to save money on the wood bat tournament trophies since they were never handed out last year. We just need to buy new face plates There was a discussion over the rates we charge for in house leagues. o We did lose money on the in house last year but the costs were offset by the money made during tournaments o Ultimately the decision was made that there was only one league that we need to raise the price for. 8U fast pitch. More to come on what the actual price will be. The budget for next year was unanimously approved o The only caveat is that we still need to approve the plan for field repairs before that money is spent
Committee / Board Reports Building and Grounds Report
Tom requested $10K to fix fields 1, 3 & 5. The goal would be to make the fields fit the tarps and drain better. o The money would be for Sod, Top Soil, Infield Mix o The boro would provide the labor
o
The board agreed that they need to see a plan to get the work done and commitments that the boro would get it done by a certain date or we would then have the option to bring someone in to finish it o No decision will be made until we have a plan that we can agree on We discussed the portable pitching mounds o There has been a few complaints in the past that they are too small and hard to pitch off of o Tom is going to look into pricing to buy two new portable mounds. It was mentioned that there are larger ones that are light weight however we need to be careful to buy one that is going to last.
Concessions Committee
The cost for the electrical go up by roughly $2700 during the peak summer months We talked with Tom about the possibility of paying part of that. Tom will think about the proposal and get back to us.
Reports of Baseball League Representatives
The board discussed the manager selection process for tournament teams o It was asked if we need to do more when selecting managers o The board feels that the process is pretty good today but is open to any reasonable suggestion o We have been talking about the possibility of sending a survey to parents after the season to get feedback on their managers. We can use this as one more piece of information when making decisions o We will have to work on the questions that are asked in the survey Bill Rumcik was reappointed as Director of Baseball
Reports of Softball League Representatives
There seems to be a continued issue with softball coaches taking players from our league and playing in tournaments as an independent team instead of representing our league. o Historically we have only punished the coach by not allowing them to coach in house teams the following season o This has proven ineffective o The board is considering two proposals to dissuade this type of behavior o The first proposal is to suspend the managers kids from playing in the in house leagues the following season o The second proposal is to suspend all of the players who play on the independent team for the next season o No decision was made on either proposal
General Business
The board has been solicited by another company for league pictures. o The board decided that they really like the company we used this past year and there was no reason at this point to consider changing. It was requested that we change the photo on the website o There was a request to put use a picture of the Cooperstown teams from last year
o Dan to send the picture to Ryan who will post it to the website. League registration for next year o We need to get flyers to the schools to pass out o It was discussed if there is a way to send flyers to preschools now that most kids going into Kindergarten can play due to the age change. One thought was to see if we could put them out at the YMCA. o Ryan is going to reach out to the advanced leader and inquire about the possibility of advertising o Ryan will also work with Eric on timing of when we open registration and getting it set up
Motions None
Adjournment Meeting adjourned at 8:32 PM Minutes submitted by Secretary, Ryan Fulmer.
