2017 05 01 Capital Plan Follow Up Part III
Report to BIN Committee DATE:
April 24, 2017
TO:
Budget and Infrastructure Committee
FROM:
Lee-Anne Truong, P.Eng Manager of Capital Projects
Subject:
2017-2018 Capital Plan Follow Up Part III
EXECUTIVE SUMMARY: This report summarizes the final requests for information sought during the 2017-2018 Capital Program discussions held on November 28, 2016, by presenting optional scope items for project 7-78 Lincoln Avenue – Oxford to Wellington and project 7-80 Prairie Avenue – Coast Meridian to Fremont. The additional scope items for both of these two projects have significant financial impacts. The funding available from deferring project 7-93 Laurier Avenue – Coast Meridian to End ($620,000 less $15,000 allocated for garbage cans along the PoCo trail = $605,000 available) could be used to partially offset the additional funds required if a decision is made to expand their scope but would not fully cover the cost, and thus the projects would still need to be deferred and additional funds allocated in 2019. The available funding will remain in the reserve until allocated to specific projects, as determined by Council. This report also does not address the request from Committee to reallocate the sidewalk funding from the rehabilitation program to other projects, which will be brought forward at a later date. There is a long list of other major roads and neighborhoods within the City that also require rehabilitation beyond the 2017/2018 program. Using a significant amount of our funding to fund “new” road components or replacing elements that from a maintenance perspective do not need to be replaced limits the amount of funds available to address the failing road network and would be contrary to the direction set by Committee for renewal. For this reason, only minor scope changes are being recommended for one of these projects. RECOMMENDATIONS: That the scope of the project 7-80 Prairie Avenue – Coast Meridian to Fremont be amended to include Additional Scope – Option 2 Rehabilitation and Safety by deferring the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $1,079,000 in 2019 (recommended). That the 2017-2021 Financial Plan be updated accordingly. BACKGROUND/DISCUSSION: The 2017-2018 Capital Plan was approved by Council on November 28, 2016. Council approved the program but requested additional information and options to revise the scope on a number of projects.
2017-04-24 Capital Plan Follow Up Part III Page 2 The majority of the requests were brought forward during the February 7th and February 28th BIN meeting; this report deals with the optional scope changes requested for Lincoln Avenue and Prairie Avenue. On July 25, 2016, committee endorsed a report that recommended that the 2017 and 2018 projects be limited to replacement/renewal. An excerpt from the report is copied below and the full report has been included as an appendix. In order to maximize the volume of work that can be completed in 2017 and 2018, and until Committee can have a more fullsome debate about what projects should be prioritized in the “new” category (aside from the Community Recreation Complex), it is recommended that the scope of work for each of the roads shown on Figure 1 be limited to replacement/renewal only, except where:
The addition of sidewalks was identified on the 10-year priority list developed by Transportation Solutions and Public Works Committee Pedestrian or cyclist improvements can be accommodated within existing asphalt widths through markings or signage (ie. low cost) Existing drainage issues cannot be corrected through road grading improvements
For clarity, there would be no stand alone sidewalk or cycling projects. As noted in the July 25, 2016 committee report, other major roads and neighborhoods within the City also require rehabilitation within the 5-year plan. Some of the major road projects include Oxford Street, Shaughnessy Street, Pitt River Road, Coast Meridian Road, and Broadway Street – as seen in Figure 1 of the attached report. These are significant, expensive projects, and approving additional scope for either Lincoln Avenue or Prairie Avenue would reduce funding available, and would therefore defer upgrades to other neighborhoods or major streets. Optional scope for project 7-78 Lincoln Avenue – Oxford to Wellington The original scope of work on Lincoln Avenue proposed pavement, water main, and existing curb and gutter replacement (south side only). The estimated cost for the original proposal was $782,000. An option to introduce a concrete sidewalk on the south side only of Lincoln Avenue was proposed at an additional cost of $120,000. The original capital sheet is attached as an appendix to this report.
Figure 1: Lincoln Avenue Project Limits
2017-04-24 Capital Plan Follow Up Part III Page 3
Figure 2: Original Scope of Work (option without the sidewalk)
Council requested that staff provide options for the scope of the work to include curb and gutter on both sides of the road, bicycle lanes, and sidewalks. The additional scope would transform Lincoln Avenue into a ‘complete street’. A complete street is a street that accommodates all modes of travel – walking, cycling, and motorists. The additional scope on Lincoln proposes widening the road to incorporate bicycle lanes on both sides of the road, curb and gutter on both sides, grassed boulevards, and concrete sidewalks. The additional scope also reviews the requirement for street lighting upgrades (installation of new poles where spacing is inadequate and switching all heads to LED). The scope does not include installation of street trees due to limited road right of way, and that the bulk of the section of roadway is adjacent to Wellington Park which includes extensive trees.
Figure 3: Complete Street Scope of Work - Lincoln Avenue
This section of Lincoln Avenue is shown on the City’s Master Transportation Plan (MTP) to include a marked bicycle lane. Sidewalks on Lincoln Avenue are also included in the MTP although this section is not on the Transportation Solutions and Public Works priority sidewalk plan. The road width on Lincoln Avenue would need to be widened (2-4m) to accommodate the marked bicycle lane. While there is enough road right-of-way to accommodate this widening, provision for on-street parking is not being proposed and the majority of the informal shoulder parking on the south side of Lincoln Avenue would be lost (approximately 50 spaces), and the residents may not realize the location of the property line on the north side (ie. the amount of their yard within the right-of-way). The trees on the cross section are representative of Wellington Park, which is on the south side of the street for the bulk of this section. The Lincoln Avenue Connector is also identified in the City’s MTP and it indicates that a four lane cross section is required for this section. The additional scope options have not proposed to widen the road to four lanes. Significant road work, hydro pole relocation, and potential property acquisition and tree removals would be required to undertake this ultimate cross section. If the intention is to proceed with the Lincoln Avenue Connector (as four lanes) at some point in the City’s future plan, it would be wise to proceed with the original scope of work which focuses mainly on rehabilitating the road and would provide for a reasonable driving surface for 20-25 years. The additional proposed scope requested by
2017-04-24 Capital Plan Follow Up Part III Page 4 council would involve constructing works that would be expected to last 50-75 years in the wrong location, in order to work within the existing right of way. Alternatively, to design the ultimate cross section today and install the works in the appropriate location to allow for ultimate widening would require significant additional scope (relocating hydro poles etc), well beyond the current estimate. Ultimately, the decision to proceed with anything other than rehabilitation at this point is largely driven by Council’s consideration of the Lincoln Avenue connector. The costs for the additional scope items are listed below: Additional Scope – Complete Street Construct curb and gutter and 1.5m sidewalk on north side of the road Introduce bicycle lanes on both sides of the road (some impacts to parking and road widening will be required to accommodate the additional lane width) Street Lighting (new poles and upgrades to LED) Additional Engineering (design - estimated)
Estimated Costs $192,000 $392,000 $112,000 $50,000
Additional Optional Scope Total
$746,000
Original Scope Total
$902,000
Project Total (Including Optional Scope)
$1,648,000
OPTIONS: 1. Move forward with the original scope and budget (recommended); 2. Amend the scope and budget of the project to include Additional Scope – Complete Street and defer the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $738,950 in 2019. Additional commentary on the budget implications of these options is provided in the Financial Impacts section below, as it applies to each of the projects. Optional scope for project 7-80 Prairie Avenue – Coast Meridian to Fremont The original scope of work on Prairie Avenue proposed milling and filling the road, replacing the storm sewer system and replacement of a portion of the sanitary system. The estimated cost for the original proposal was $1,848,000. The original capital sheet is attached as an appendix to this report.
Figure 4: Prairie Avenue Project Limits
Two different options for additional scope are presented below. The first option proposes replacing the curb, gutter and sidewalk along the entire project limits, introduces new grassed boulevards where right-
2017-04-24 Capital Plan Follow Up Part III Page 5 of-way is available, plants street trees in the boulevards, reviews street lighting (installation of new poles where spacing is inadequate and switching all heads to LED), and introduces bicycle lanes on both sides of the road. The second option proposes relocating only the curb and gutter and sidewalk between Toronto and Newberry (the hydro poles in this area are located in the travel lane and are a safety hazard), spot repairs to existing sidewalk panels which pose tripping hazards, and introduces bicycle lanes on both sides of the road. This section of Prairie Avenue is shown on the City’s Master Transportation Plan to include a marked bicycle lane. The road width on Prairie Avenue is wide enough to include a marked lane without widening the road, but street parking on one side of the road will be lost, similar to the Pitt River Road project (approximately 250 spaces lost). The following cross sections show how the existing pavement width could be reallocated to incorporate bicycle lanes. The cross section for Prairie Avenue is the same whether Option 1 or Option 2 is chosen, the difference being that in Option 1 all of the curb, gutter, and sidewalk would be replaced and additional streetscaping and street lighting would be considered within the boulevard where feasible.
Figure 5: Cross Section Proposed Prairie Avenue Cross Section (Typical)
Figure 6: Cross Section Prairie Avenue (Toronto to Newberry)
2017-04-24 Capital Plan Follow Up Part III Page 6 Above ground utility wires run the entire length of Prairie Avenue between the project limits on the north side of the street. These wires and poles support hydro, cable, and telephone servicing to properties on both sides of the streets via overhead distribution lines. The costs to underground the utility wires for this project have not been estimated as utility companies will only assess the feasibility and cost of undergrounding their overhead utilities upon receipt of an application and security for the design work. The estimated cost for the works will vary substantially depending on factors such as the number and age of the poles, voltage of the wires, need for transformers or underground vaults, restoration of the infrastructure and services, and re-establishing existing service connections. Costs and design parameters for undergrounding cable and telephone services also vary significantly and may result in their technical requirements for undergrounding being different from those designed for undergrounding the hydro service. Staff has reviewed estimates for undergrounding utilities in the past (most recently in a report to Smart Growth Committee for Prairie Avenue between Shaughnessy and Flint) which resulted in a very rough estimate between $1.32M and $1.65M for a 330m stretch of road that did not include telephone and cable relocation charges or connections to the overhead services for single family homes. This project spans 1.7km; using the estimates above, undergrounding the hydro wires could cost over $6.8M. The costs for the additional scope items (not including u/g wiring) are listed below: Additional Scope – Option 1 Complete Street Replace the existing curb and gutter and 1.8m sidewalk on both sides of the road
Estimated Costs $1,572,000
Introduce bicycle lanes on both sides of the road (some impacts to parking) Plant Street Trees
$20,000 $247,000
Street Lighting (new poles and upgrades to LED)
$545,000
Additional Engineering (design - estimated)
$60,000
Additional Scope Total
$2,444,000
Original Scope Total
$1,848,000
Project Total (Original Scope + Complete Street Option)
$4,292,000
Additional Scope – Option 2 Rehabilitation and Safety Replace the existing curb and gutter and sidewalk between Toronto and Newberry (where hydro poles are in the road) and complete sidewalk spot repairs where required. Introduce bicycle lanes on both sides of the road (some impacts to parking) Street Lighting (new poles and upgrades to LED) Additional Engineering (design - estimated)
Estimated Costs $514,000
$20,000 $545,000 $50,000
Additional Scope Total
$1,129,000
Original Scope Total
$1,848,000
Project Total (Original Scope + Rehabilitation and Safety Option)
$2,977,000
2017-04-24 Capital Plan Follow Up Part III Page 7 OPTIONS: 1. Amend the scope and budget of the project to include Additional Scope – Rehabilitation and Safety by deferring the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $1,079,000 in 2019 (recommended). 2. Amend the scope and budget of the project to include Additional Scope – Complete Street, by deferring the project to 2019 and adding $60,000 for additional design fees in 2017, and adding $2,384,000 in 2019. 3. Phase the Additional Scope – Complete Street option over two years (Phase 1 - Coast to Newberry; Phase II- Newberry to Fremont), which would require the additional engineering budget of $60,000 in 2017 to complete the full design, and would require $1,905,000 in 2018 and $2,566,000 in 2019. Note that for Option 3, by breaking the project in to two phases, there would be higher administrative costs for contract administration and inspection, as well as contractual overhead costs such as mobilization. FINANCIAL IMPACT: Should the City take the approach of bringing each major road to our current City standard with each rehabilitation project, we will be significantly limited to the amount of rehabilitation work that can be completed. In order not to get further behind with our road conditions, it will be important to balance the amount of “new” infrastructure we are contemplating compared to the amount of “rehabilitation”. The current capital plan contemplated the following breakdown of funding:
Based on other changes made to date on the capital plan, there is approximately $605,000 that was previously allocated from the general capital reserve for 2017-2018 that is no longer committed (primarily from deferring Laurier), and available to be re-purposed. In addition, $643,000 of funding was previously approved for sidewalks in the neighborhood rehabilitation program in error, and at the February 28, 2017 BIN meeting, committee directed staff to re-purpose these funds for other higher priority sidewalk projects, and to bring back a list of projects for committee consideration. This report has not noted this funding as being available to fund the optional scope improvements listed above, but of course could be considered by committee if this was deemed to be a higher priority.
___________________________ Lee-Anne Truong, P.Eng. Manager of Capital Projects Attachments: 2016-07-25 Report to BIN and original Lincoln and Prairie capital detail sheets
April 24, 2017
TO:
Budget and Infrastructure Committee
FROM:
Lee-Anne Truong, P.Eng Manager of Capital Projects
Subject:
2017-2018 Capital Plan Follow Up Part III
EXECUTIVE SUMMARY: This report summarizes the final requests for information sought during the 2017-2018 Capital Program discussions held on November 28, 2016, by presenting optional scope items for project 7-78 Lincoln Avenue – Oxford to Wellington and project 7-80 Prairie Avenue – Coast Meridian to Fremont. The additional scope items for both of these two projects have significant financial impacts. The funding available from deferring project 7-93 Laurier Avenue – Coast Meridian to End ($620,000 less $15,000 allocated for garbage cans along the PoCo trail = $605,000 available) could be used to partially offset the additional funds required if a decision is made to expand their scope but would not fully cover the cost, and thus the projects would still need to be deferred and additional funds allocated in 2019. The available funding will remain in the reserve until allocated to specific projects, as determined by Council. This report also does not address the request from Committee to reallocate the sidewalk funding from the rehabilitation program to other projects, which will be brought forward at a later date. There is a long list of other major roads and neighborhoods within the City that also require rehabilitation beyond the 2017/2018 program. Using a significant amount of our funding to fund “new” road components or replacing elements that from a maintenance perspective do not need to be replaced limits the amount of funds available to address the failing road network and would be contrary to the direction set by Committee for renewal. For this reason, only minor scope changes are being recommended for one of these projects. RECOMMENDATIONS: That the scope of the project 7-80 Prairie Avenue – Coast Meridian to Fremont be amended to include Additional Scope – Option 2 Rehabilitation and Safety by deferring the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $1,079,000 in 2019 (recommended). That the 2017-2021 Financial Plan be updated accordingly. BACKGROUND/DISCUSSION: The 2017-2018 Capital Plan was approved by Council on November 28, 2016. Council approved the program but requested additional information and options to revise the scope on a number of projects.
2017-04-24 Capital Plan Follow Up Part III Page 2 The majority of the requests were brought forward during the February 7th and February 28th BIN meeting; this report deals with the optional scope changes requested for Lincoln Avenue and Prairie Avenue. On July 25, 2016, committee endorsed a report that recommended that the 2017 and 2018 projects be limited to replacement/renewal. An excerpt from the report is copied below and the full report has been included as an appendix. In order to maximize the volume of work that can be completed in 2017 and 2018, and until Committee can have a more fullsome debate about what projects should be prioritized in the “new” category (aside from the Community Recreation Complex), it is recommended that the scope of work for each of the roads shown on Figure 1 be limited to replacement/renewal only, except where:
The addition of sidewalks was identified on the 10-year priority list developed by Transportation Solutions and Public Works Committee Pedestrian or cyclist improvements can be accommodated within existing asphalt widths through markings or signage (ie. low cost) Existing drainage issues cannot be corrected through road grading improvements
For clarity, there would be no stand alone sidewalk or cycling projects. As noted in the July 25, 2016 committee report, other major roads and neighborhoods within the City also require rehabilitation within the 5-year plan. Some of the major road projects include Oxford Street, Shaughnessy Street, Pitt River Road, Coast Meridian Road, and Broadway Street – as seen in Figure 1 of the attached report. These are significant, expensive projects, and approving additional scope for either Lincoln Avenue or Prairie Avenue would reduce funding available, and would therefore defer upgrades to other neighborhoods or major streets. Optional scope for project 7-78 Lincoln Avenue – Oxford to Wellington The original scope of work on Lincoln Avenue proposed pavement, water main, and existing curb and gutter replacement (south side only). The estimated cost for the original proposal was $782,000. An option to introduce a concrete sidewalk on the south side only of Lincoln Avenue was proposed at an additional cost of $120,000. The original capital sheet is attached as an appendix to this report.
Figure 1: Lincoln Avenue Project Limits
2017-04-24 Capital Plan Follow Up Part III Page 3
Figure 2: Original Scope of Work (option without the sidewalk)
Council requested that staff provide options for the scope of the work to include curb and gutter on both sides of the road, bicycle lanes, and sidewalks. The additional scope would transform Lincoln Avenue into a ‘complete street’. A complete street is a street that accommodates all modes of travel – walking, cycling, and motorists. The additional scope on Lincoln proposes widening the road to incorporate bicycle lanes on both sides of the road, curb and gutter on both sides, grassed boulevards, and concrete sidewalks. The additional scope also reviews the requirement for street lighting upgrades (installation of new poles where spacing is inadequate and switching all heads to LED). The scope does not include installation of street trees due to limited road right of way, and that the bulk of the section of roadway is adjacent to Wellington Park which includes extensive trees.
Figure 3: Complete Street Scope of Work - Lincoln Avenue
This section of Lincoln Avenue is shown on the City’s Master Transportation Plan (MTP) to include a marked bicycle lane. Sidewalks on Lincoln Avenue are also included in the MTP although this section is not on the Transportation Solutions and Public Works priority sidewalk plan. The road width on Lincoln Avenue would need to be widened (2-4m) to accommodate the marked bicycle lane. While there is enough road right-of-way to accommodate this widening, provision for on-street parking is not being proposed and the majority of the informal shoulder parking on the south side of Lincoln Avenue would be lost (approximately 50 spaces), and the residents may not realize the location of the property line on the north side (ie. the amount of their yard within the right-of-way). The trees on the cross section are representative of Wellington Park, which is on the south side of the street for the bulk of this section. The Lincoln Avenue Connector is also identified in the City’s MTP and it indicates that a four lane cross section is required for this section. The additional scope options have not proposed to widen the road to four lanes. Significant road work, hydro pole relocation, and potential property acquisition and tree removals would be required to undertake this ultimate cross section. If the intention is to proceed with the Lincoln Avenue Connector (as four lanes) at some point in the City’s future plan, it would be wise to proceed with the original scope of work which focuses mainly on rehabilitating the road and would provide for a reasonable driving surface for 20-25 years. The additional proposed scope requested by
2017-04-24 Capital Plan Follow Up Part III Page 4 council would involve constructing works that would be expected to last 50-75 years in the wrong location, in order to work within the existing right of way. Alternatively, to design the ultimate cross section today and install the works in the appropriate location to allow for ultimate widening would require significant additional scope (relocating hydro poles etc), well beyond the current estimate. Ultimately, the decision to proceed with anything other than rehabilitation at this point is largely driven by Council’s consideration of the Lincoln Avenue connector. The costs for the additional scope items are listed below: Additional Scope – Complete Street Construct curb and gutter and 1.5m sidewalk on north side of the road Introduce bicycle lanes on both sides of the road (some impacts to parking and road widening will be required to accommodate the additional lane width) Street Lighting (new poles and upgrades to LED) Additional Engineering (design - estimated)
Estimated Costs $192,000 $392,000 $112,000 $50,000
Additional Optional Scope Total
$746,000
Original Scope Total
$902,000
Project Total (Including Optional Scope)
$1,648,000
OPTIONS: 1. Move forward with the original scope and budget (recommended); 2. Amend the scope and budget of the project to include Additional Scope – Complete Street and defer the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $738,950 in 2019. Additional commentary on the budget implications of these options is provided in the Financial Impacts section below, as it applies to each of the projects. Optional scope for project 7-80 Prairie Avenue – Coast Meridian to Fremont The original scope of work on Prairie Avenue proposed milling and filling the road, replacing the storm sewer system and replacement of a portion of the sanitary system. The estimated cost for the original proposal was $1,848,000. The original capital sheet is attached as an appendix to this report.
Figure 4: Prairie Avenue Project Limits
Two different options for additional scope are presented below. The first option proposes replacing the curb, gutter and sidewalk along the entire project limits, introduces new grassed boulevards where right-
2017-04-24 Capital Plan Follow Up Part III Page 5 of-way is available, plants street trees in the boulevards, reviews street lighting (installation of new poles where spacing is inadequate and switching all heads to LED), and introduces bicycle lanes on both sides of the road. The second option proposes relocating only the curb and gutter and sidewalk between Toronto and Newberry (the hydro poles in this area are located in the travel lane and are a safety hazard), spot repairs to existing sidewalk panels which pose tripping hazards, and introduces bicycle lanes on both sides of the road. This section of Prairie Avenue is shown on the City’s Master Transportation Plan to include a marked bicycle lane. The road width on Prairie Avenue is wide enough to include a marked lane without widening the road, but street parking on one side of the road will be lost, similar to the Pitt River Road project (approximately 250 spaces lost). The following cross sections show how the existing pavement width could be reallocated to incorporate bicycle lanes. The cross section for Prairie Avenue is the same whether Option 1 or Option 2 is chosen, the difference being that in Option 1 all of the curb, gutter, and sidewalk would be replaced and additional streetscaping and street lighting would be considered within the boulevard where feasible.
Figure 5: Cross Section Proposed Prairie Avenue Cross Section (Typical)
Figure 6: Cross Section Prairie Avenue (Toronto to Newberry)
2017-04-24 Capital Plan Follow Up Part III Page 6 Above ground utility wires run the entire length of Prairie Avenue between the project limits on the north side of the street. These wires and poles support hydro, cable, and telephone servicing to properties on both sides of the streets via overhead distribution lines. The costs to underground the utility wires for this project have not been estimated as utility companies will only assess the feasibility and cost of undergrounding their overhead utilities upon receipt of an application and security for the design work. The estimated cost for the works will vary substantially depending on factors such as the number and age of the poles, voltage of the wires, need for transformers or underground vaults, restoration of the infrastructure and services, and re-establishing existing service connections. Costs and design parameters for undergrounding cable and telephone services also vary significantly and may result in their technical requirements for undergrounding being different from those designed for undergrounding the hydro service. Staff has reviewed estimates for undergrounding utilities in the past (most recently in a report to Smart Growth Committee for Prairie Avenue between Shaughnessy and Flint) which resulted in a very rough estimate between $1.32M and $1.65M for a 330m stretch of road that did not include telephone and cable relocation charges or connections to the overhead services for single family homes. This project spans 1.7km; using the estimates above, undergrounding the hydro wires could cost over $6.8M. The costs for the additional scope items (not including u/g wiring) are listed below: Additional Scope – Option 1 Complete Street Replace the existing curb and gutter and 1.8m sidewalk on both sides of the road
Estimated Costs $1,572,000
Introduce bicycle lanes on both sides of the road (some impacts to parking) Plant Street Trees
$20,000 $247,000
Street Lighting (new poles and upgrades to LED)
$545,000
Additional Engineering (design - estimated)
$60,000
Additional Scope Total
$2,444,000
Original Scope Total
$1,848,000
Project Total (Original Scope + Complete Street Option)
$4,292,000
Additional Scope – Option 2 Rehabilitation and Safety Replace the existing curb and gutter and sidewalk between Toronto and Newberry (where hydro poles are in the road) and complete sidewalk spot repairs where required. Introduce bicycle lanes on both sides of the road (some impacts to parking) Street Lighting (new poles and upgrades to LED) Additional Engineering (design - estimated)
Estimated Costs $514,000
$20,000 $545,000 $50,000
Additional Scope Total
$1,129,000
Original Scope Total
$1,848,000
Project Total (Original Scope + Rehabilitation and Safety Option)
$2,977,000
2017-04-24 Capital Plan Follow Up Part III Page 7 OPTIONS: 1. Amend the scope and budget of the project to include Additional Scope – Rehabilitation and Safety by deferring the project to 2019 and adding $50,000 for additional design fees in 2017, and adding $1,079,000 in 2019 (recommended). 2. Amend the scope and budget of the project to include Additional Scope – Complete Street, by deferring the project to 2019 and adding $60,000 for additional design fees in 2017, and adding $2,384,000 in 2019. 3. Phase the Additional Scope – Complete Street option over two years (Phase 1 - Coast to Newberry; Phase II- Newberry to Fremont), which would require the additional engineering budget of $60,000 in 2017 to complete the full design, and would require $1,905,000 in 2018 and $2,566,000 in 2019. Note that for Option 3, by breaking the project in to two phases, there would be higher administrative costs for contract administration and inspection, as well as contractual overhead costs such as mobilization. FINANCIAL IMPACT: Should the City take the approach of bringing each major road to our current City standard with each rehabilitation project, we will be significantly limited to the amount of rehabilitation work that can be completed. In order not to get further behind with our road conditions, it will be important to balance the amount of “new” infrastructure we are contemplating compared to the amount of “rehabilitation”. The current capital plan contemplated the following breakdown of funding:
Based on other changes made to date on the capital plan, there is approximately $605,000 that was previously allocated from the general capital reserve for 2017-2018 that is no longer committed (primarily from deferring Laurier), and available to be re-purposed. In addition, $643,000 of funding was previously approved for sidewalks in the neighborhood rehabilitation program in error, and at the February 28, 2017 BIN meeting, committee directed staff to re-purpose these funds for other higher priority sidewalk projects, and to bring back a list of projects for committee consideration. This report has not noted this funding as being available to fund the optional scope improvements listed above, but of course could be considered by committee if this was deemed to be a higher priority.
___________________________ Lee-Anne Truong, P.Eng. Manager of Capital Projects Attachments: 2016-07-25 Report to BIN and original Lincoln and Prairie capital detail sheets
