2f 8 OCR.pdf
ACTION SHEET ITEM FROM FINANCE COMMITTEE MEETING OF 12/05/16 FOR PUBLIC WORKS/CIP & LAND USE COMMITTEE MEETING OF 12/12/16
ISSUE: 9.
Request for Approval of Procurement Under Cooperative Price Agreement and Service Agreement in an Amount to exceed $50,000 - Automotive Vehicle Maintenance, Parts, Repairs and Labor for Transit Division; Fincham Enterprise, Inc. (Lois Amador)
FINANCE COMMITTEE ACTION: Approved as consent item.
FUNDING SOURCE: 52403.520550 SPECIAL CONDITIONS OR AMENDMENTS
STAFF FOLLOW-UP:
VOTE COUNCILOR VILLARREAL COUNCILOR IVES COUNCILOR LINDELL COUNCILOR HARRIS
FOR
AGAINST
ABSTAIN
X X X X
CHAIRPERSON DOMINGUEZ 4-13-15
2
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, Date; November 14, 2016 To:
City Council Public Works Committee Finance Committee Robert Rodarte, Purchasing Office, Finance Department
From: Lois Amador, Administrative Supervisor
ITEM ANl> ISSUE: Request approval for purchase order for body repair on a bus
BACKGROUND & SUMMARY: Fincham Enterprise is a company out of Albuquerque that works on bus auto body repairs. 111e City of Santa Transit Division procures work ti,om Fincham due to the fact that they are the only company in New Mexico that works on bus auto body repairs. They are on State Price Agreement#60-000-16-00050AT and the term of the agreement is effective until June 30, 2020. At this point, the City of Santa Fe has exceeded $50,000 in payments to Fincham. Council approval is required when a total of $50,000 has been exceeded to a vendor. We are requesting to utilize this contract city wide fot any other maintc.nance and repairs under $50,000 and in the event that there is a major repak over $50,000, it will be presented to governing body for ratification. RI~COMMENDED
ACTION: Please approve request for a purchase order in the amount of$3,700.91 to repair a bus. Funds arc available in 52403.520550
3
CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: - .....................,,__ ,~,_,,~ 4 ~,1),.,~·-~,.... --.....,..__~···,··· . -~-------·. ··-··,···-·'-""""""""""'""···--~-··-·--. - .._---------~----· Procurement Title:
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..........--·--
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........
--~----..
.
····-~------···-·--
~------ --~···"
. -. . . . . . . . .
-···---···-..
_.$ $
-----
·-···~~~~- "$~---····~-·--··
.. . . . . . _ _ _. ___ ·:r-·--
-------- ~---··-·----~--c----l
_______,.,,.,.,, _______ ~. ....... -.............."-·------l,..Jc. . . . .~. -·---..~-"'
65
9
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,dV~U~ood di~gnostlc.~
.
Bodywork/puln(fug Brakes Carw~h
CNO main1eoant::1re,pa:lt DlllSoi rep•lr Blt Bn.e;l.ite repair l'bdlausl and !l.mhlsiOill> sy~>teDU Frontend nlit=llllt X 4 wheel alianment . Fuel systeru :H.tlll,g imd cooling brid mtdntc!lnlloe/repoir
Oil change~
m;t!lf,tUJ..lllli(l& Smplmlllon & stealng . Tiro Rot.®>WIItii'C repair _ ToWing TUU)llml!l8!onr~pair, nutomatic Trlllt!lroiSilion t'eptt\1.', man\Uil
8
Do you offut emO:gency pcrvic~'l fr''ye&", list
~·~u~frer WI!Xtantia~~-t.lilsca:v~lttl~or ··
~G?If"~es"
al:l.Ueso~!~
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Do you use a spooti'i' the t!Ilde US
ISSUE: 9.
Request for Approval of Procurement Under Cooperative Price Agreement and Service Agreement in an Amount to exceed $50,000 - Automotive Vehicle Maintenance, Parts, Repairs and Labor for Transit Division; Fincham Enterprise, Inc. (Lois Amador)
FINANCE COMMITTEE ACTION: Approved as consent item.
FUNDING SOURCE: 52403.520550 SPECIAL CONDITIONS OR AMENDMENTS
STAFF FOLLOW-UP:
VOTE COUNCILOR VILLARREAL COUNCILOR IVES COUNCILOR LINDELL COUNCILOR HARRIS
FOR
AGAINST
ABSTAIN
X X X X
CHAIRPERSON DOMINGUEZ 4-13-15
2
CDJftlt~
{Q)ll ~~~~
0
9~@~
mem
JlliiT®
, Date; November 14, 2016 To:
City Council Public Works Committee Finance Committee Robert Rodarte, Purchasing Office, Finance Department
From: Lois Amador, Administrative Supervisor
ITEM ANl> ISSUE: Request approval for purchase order for body repair on a bus
BACKGROUND & SUMMARY: Fincham Enterprise is a company out of Albuquerque that works on bus auto body repairs. 111e City of Santa Transit Division procures work ti,om Fincham due to the fact that they are the only company in New Mexico that works on bus auto body repairs. They are on State Price Agreement#60-000-16-00050AT and the term of the agreement is effective until June 30, 2020. At this point, the City of Santa Fe has exceeded $50,000 in payments to Fincham. Council approval is required when a total of $50,000 has been exceeded to a vendor. We are requesting to utilize this contract city wide fot any other maintc.nance and repairs under $50,000 and in the event that there is a major repak over $50,000, it will be presented to governing body for ratification. RI~COMMENDED
ACTION: Please approve request for a purchase order in the amount of$3,700.91 to repair a bus. Funds arc available in 52403.520550
3
CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: - .....................,,__ ,~,_,,~ 4 ~,1),.,~·-~,.... --.....,..__~···,··· . -~-------·. ··-··,···-·'-""""""""""'""···--~-··-·--. - .._---------~----· Procurement Title:
.CJ~,~~ltc'. !.'~\\Jti,~i~t:.\Sc.\ ~~~~-~::::~"~""--~1Y.\t~ ':.::'.~\:.~~-\('>.') \(' '\, _.· '\:(~\b"'•'•'"''"''~-·-'>·· .-..
..........--·--
-~--~-·--··-··---···---
........
--~----..
.
····-~------···-·--
~------ --~···"
. -. . . . . . . . .
-···---···-..
_.$ $
-----
·-···~~~~- "$~---····~-·--··
.. . . . . . _ _ _. ___ ·:r-·--
-------- ~---··-·----~--c----l
_______,.,,.,.,, _______ ~. ....... -.............."-·------l,..Jc. . . . .~. -·---..~-"'
65
9
.. ~:-~~~-·}(;) Check 'vbi~h o&tcgorle~tYOi S6rviO;;-·;;J Uddrul;t
that ate noltit:te.dt·~-,
- ~.-.,. ~---·-------~ ~--...,~,~
4
"'-·---
~"
,dV~U~ood di~gnostlc.~
.
Bodywork/puln(fug Brakes Carw~h
CNO main1eoant::1re,pa:lt DlllSoi rep•lr Blt Bn.e;l.ite repair l'bdlausl and !l.mhlsiOill> sy~>teDU Frontend nlit=llllt X 4 wheel alianment . Fuel systeru :H.tlll,g imd cooling brid mtdntc!lnlloe/repoir
Oil change~
m;t!lf,tUJ..lllli(l& Smplmlllon & stealng . Tiro Rot.®>WIItii'C repair _ ToWing TUU)llml!l8!onr~pair, nutomatic Trlllt!lroiSilion t'eptt\1.', man\Uil
8
Do you offut emO:gency pcrvic~'l fr''ye&", list
~·~u~frer WI!Xtantia~~-t.lilsca:v~lttl~or ··
~G?If"~es"
al:l.Ueso~!~
~Yes--MIU'iufootmo wittr~-
Do you use a spooti'i' the t!Ilde US
