2i 12 Amendment No. 2 - Bluesky Builders.pdf

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DATE:

April11, 2016

TO:

Public Utilities Committee/Finance Committee/City Council

VIA:

Nick Schiavo, Public Utilities and Water Division Director Alex Puglisi, Source of Supply Manager

FROM: RE:

Alex Gamino, Automation and Security System Administrator ;/1 /--Canyon Road Water Treatment Plant Door Replacement, CIP ;1\llT

ITEM: Request for Approval of Amendment #2 to the agreement with Blue Sky Builders, Inc. BACKGROUND AND SUMMARY The City of Santa Fe Water Division requests approval of amendment #2 to the agreement with Blue Sky Builders, Inc in the amount of$114,859.90. This amendment will increase the scope, compensation and term to include door replacement at the CRWTP main building. This project will replace all perimeter and interior door from wood doors to steel metal doors for an added level of security. Several doors are not functioning properly and do not allow for access control security.

JUSTIFICATION Blue Sky Builders, Inc is a Cooperative Education Services (CES) contractor. This contractor has provided services for The City of Santa Fe Water, SOS Dept. The contractor has displayed exceptional workmanship at a low cost. CES contract award# 2013-026 912-200 BSB

RECOMMENDED ACTION Please approve amendment #2 to the agreement with Blue Sky Builders, Inc for $114,859.90 including NMGRT. Funding is available in BU # 52376

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CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST Contractor Name: ___B_Iu_e_S_ky_B_u_il_d_e_rs_,_ln_c__________________________ ProcurementTitle: ___ c_a_n_y_o_n_R_o_a_d_W_a_t_e_rT_re_a_t_m_e_n_t_P_Ia_n_t_D_o_o_r_R_e_p_la_c_e_m_en_t____________ Other Methods: State Price Agreement Department Requesting/Staff Member

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Cooperative~ Sole SourceD Exempt D Other ~--0--'---------

Public Utilities Dept/ Source of Supply/ Alex Gamino

Procurement Requirements:

A procurement file shall be maintained for all contracts~ regardless of the method of procurement. The procurement file shall contain the basis on which the award is made~ all submitted bids~ all evaluation materials~ score sheets~ quotations and all other documentation related to or prepared in conjunction with evaluation negotiation and the award process. The procurement shall contain a written determination from the Requesting Department~ signed by the purchasing officer~ setting forth the reasoning for the contract award decision before submitting to the Committees . . REQUIRED DOCUMENTS FOR APPROVAL BY PURCHASING* YES N/A

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Approved Procurement Checklist (by Purchasing) Departments Recommendation of Award Memo addressed to Finance State Price Agreement Cooperative Agreement Sole Source Request and Determination Form Contractors Exempt Letter Purchasing Officers approval for exempt procurement BAR FIR Contract, Agreement or Amendment Current Business Registration and CRS numbers on contract or agreement Summary of Contracts and Agreements form Certificate of Insurance Other:

REQUIRED DOCUMENTS FOR OTHER METHOD FILE* YES N/A State Price Agreement [E) Cooperative Agreement Sole source Request and Determination Form [E) Contractors Exempt Letter Purchasing Officers approval of exempt procurement ~ Copies of all Sole Source submittals

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[X] [X]

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Other:

AWARD* YES

N/A

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Fully executed Memo to Committees from the Department with recommendation of award Other:

CONTRACT* YES

N/A

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Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes Other:

Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.

Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information.

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CITY OF SANTA FE AMENDMENT No. 2 TO PROFESSIONAL SERVICES AGREEMENT ITEM #15-0564

AMENDMENT No.2 (the .. Amendment") to the CITY OF SANTA FE PROFESSIONAL SERVICES AGREEMENT, dated June 3, 2015 (the ~~Agreement"), between the City of Santa Fe (the "City") and Blue Sky Builders, Inc. (the "Contractor~~). The date of this Amendment shall be the date when it is executed by the City and the Contractor, whichever occurs last. RECITALS

A.

Under the terms of the City of Santa Fe Agreement #15-0564, Contractor

has agreed to provide professional seNices for the City of Santa Fe. B.

Pursuant to Article 18 of the Agreement, and for good and valuable

consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Contractor agree as follows: 1.

SCOPE OF SERVICES: Article 1 of the Agreement is amended so the language included in Exhibit

"C" attached hereto and incorporated herein is included in the Agreement.

2.

COMPENSATION. Article 3, paragraph A of the Agreement is amended to increase the amount

of compensation by a total of one hundred fourteen thousand eight hundred fifty nine dollars and 90/1 OO's ($114,859.90) inclusive of applicable gross receipts tax as described in Exhibit "Cn attached hereto and incorporated herein, so that Article 3, paragraph A reads in its entirety as follows:

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A.

The City shall pay to the Contractor in full payment for services

rendered) a sum not to exceed one hundred thirty seven thousand one hundred forty seven dollars and 60/100's ($137,147.60), inclusive of applicable gross receipts taxes.

3.

TERM. Article 5 of the Agreement is amended to extend the term of the

Agreement, so that Article 5 reads in its entirety as follows: This Agreement shall terminate on June 30, 2017 unless terminated pursuant to Paragraph 6, infra.

4.

AGREEMENT IN FULL FORCE.

Except as specifically provided in this Amendment, the Agreement remains and shall remain in full force and effect, in accordance with its terms. IN WITNESS WHEREOF, the parties have executed this Amendment No.2 to the City of Santa Fe Professional Services Agreement as of the dates set forth below.

CITY OF SANTA FE:

CONTRACTOR: Blue Sky Builders, Inc.

JAVIER M. GONZALES, MAYOR

NAME & TITLE

DATE: _ _ _ _ _--.-_ __

DATE: _ _ _ _ _ _ _ _ __

ATTEST:

YOLANDA Y. VIGIL, CITY CLERK

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APPROVED AS TO FORM:

APPROVED:

OSCAR RODRIGUEZ, FINANCE DIRECTOR

52359.520100 Business Unit/Line

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GENERAL, CONTRACTOR

NM GB9S LICENSE NO. 52818

Ap!'il6~2016

Atth: Alex Gamine-

City ofSant"ll=l'e

Pnqlic umitf~s. P¥p,u:tr11ent ·vvater Division 1780 Uppet Canyon Road Santa Fe. N,M 87501 RE; New Doots

PROPOSAL Blue Sky B1.1iiders, Inc, proposes to fumish ~U labor and .material to complete the work described below, in detail on the attached spreadsheet~ a11d in 'thehardwaresohedule.for $114,859.90 {One Ht111drecl Fmirteen 1'housand E(!;ht Huntlted Fifty··Ni:ne doJhu's and90/1 OO)~ including NMGRT an4 a 10% co.ntingency.

Removal of29 doot frames Including the }lssodat:ed doors a11d frames. Supply and instal129 new door fram{~s with a tota 1of35 new doors. Also included is th~ supply and installation of all necessary hardwatc including 11ew locksets o.f various types inchtdirrg access ctmtrol type locks where indicBted during the t;ite walk and ret1ectecl in the attached hatdw~re schedule. In addition to the instal1ation of the doors and frames, Blue Sky Builders~ Inc. will st~pply alllabo:r and mateda l to repair ancl match fini9hes disturbed during the.:re..'mova.l arn:l installation of the door frames, inducting a11y framing that maylH) required,

Note: * Exctudes all electrical~ plumbing, and n1echanical *Excludes abatenient a±ldtesting ofhaz
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EACH

$680.00

$8,840.00

$8,486.40

08 13 13.13 1640 NEW DOOR 4'0 11 8'0 11

2

EACH

$995.00

$1,990.00

$1,910.40

081213.13 3000 NEW FRAME

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EACH

$242.00

$3,872.00

$3,717.12

08 12 13.13 3620 NEW FRAME

5

EACH

$355.00

$1,775.00

$1,704.00

08 12 13.13 2800 NEW FRAME

7

EACH

$270.00

$1,890.00

$1,814.40

08 12 13.13 4140

1

EACH

$450.00

$450.00

$432.00

08 71 20.15 1000 HARDWARE NO READER

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EACH

$640.00

$10,880.00

$10,444.80

08 71 20.15 1300 HARDWARE W /READER

5

EACH

$780.00

$3,900.00

$3,744.00

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EACH TO HAVE: ..-"3 EA HINGE ?1 EA POWER TRANSFER ""'1 EA EU STOREROOM LOCK '"1 EA PERMANENT CYLINDER 4'1 EA SURFACE CLOSER .1"1 EA KICK PLATE ,,.1 EA WALL STOP .l3 EA SILENCER ~' 1 EA CARD READER .l1 EA DOOR CONTACT

5881 4.5 X 4.5 EPT1 0 CON ND80PDEU RHO N123-062 CON BY OWNER 4050 RW/PA 8400 1011 X 2n LDW I. ~,4 ·j, ~~~'~\

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626 SCH 626 689 LCN 630 lVE ~~~~----------~~~~-------WS407CVX 630 !VE SR64 GY IVE BY ACCESS CONTROL INTEGRATOR )I BLK SCE 679-05 HM OR WD AS REO ;I BLK SCE jl

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;I= Hardware Item Requiring Electrical Coordination ,....)

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POWER SUPPLY WIRING DIAGRAM

PS902 900-BBK POINT TO POl NT I RISER

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HARDWARE GROUP NO. 04

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EACH TO HAVE: i'6 EA HINGE l 2 EA MANUAL FLUSH BOLT DUST PROOF STRIKE 4 1 EA 1{1 EA PASSAGE SET """1 EA SURFACE CLOSER .;·2 EA KICK PLATE 11''2 EA WALL STOP ""'1 EA ASTRAGAL ""2 EA SILENCER

5BB1 4.5 X 4.5 652 FB458 626 DP2 626 ND10S RHO 14~042 626 4050 RW/PA 689 8400 10 11 X 2 11 LOW ~I:) t. . , ~· ~\. l· It) ·:., :~:A. 630 WS407CVX 630 1 43SP X 1888 X D.H. 1 ~·'i1':1Y-'" ~~,,~:F;)."'):W. A, 9;f!i SP SR64 GY

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HARDWARE GROUP NO. 05 DOOR NUMBER:

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EACH TO HAVE: ,;~·3 EA HINGE ;·1 EA POWER TRANSFER #' 1 EA EU STOREROOM LOCK .,•·1 EA PERMANENT CYLJNDER , 1 EA SURFACE CLOSER j'1 EA KICK PLATE ,1 EA DRIP CAP ., 1 EA SEAL SET ,;· EA DOOR SWEEP .... EA THRESHOLD ?1 EA CARD READER .,. (.~".,} EACH TO HAVE:

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EA EA EA EA l1 EA ,t· 1 EA .11 EA ,; 1 EA 11 •• 1 EA i'1 EA

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,II= Hardware Item Requiring Electrical Coordination

HINGE POWER TRANSFER EU STOREROOM LOCK PERMANENT CYLINDER SURFACE CLOSER KICK PLATE WALL STOP SEAL SET DOOR SWEEP THRESHOLD CARD READER DOOR CONTACT POWER SUPPLY WIRING DIAGRAM

5881 4.5 X 4.5

652 ;I 689 ;I 626 626 689

EPT1 0 CON

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N080POEU RHO N123-062 CON SCH BY OWNER LCN 4050 RW/PA 8400 101' X 211 LOW l1 t:J 'l\ ~ ";:~ 630 IVE WS407CVX 630 IVE 8303AA X D.S. ~.~.,fQ.}! ·~), (t' f, i~.;> t 1~~\

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8655A X D.W. A ~1/~;-~ 1, ~-~~ )~ . A BY ACCESS CONTROL INTEG-RATOR~= . ;.1 BLK 679-05 HM OR WD AS REQ )I BLK PS902 900-BBK 900~2RS ;I LGR POINT TO POl NT I RISER ;I

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SCE SCE VON

HARDWARE GROUP NO. 13 DOOR NUMBER: 22
PANIC HARDWARE SURFACE CLOSER KICK PLATE DRIP CAP SEAL SET DOOR SWEEP THRESHOLD DOOR CONTACT

5BB1 HW 4.5 X 4.5 NRP EPT10 CON RX-~D-99-EO

4056 SCUSH 8400 10" X 2u LOW

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