Abolishment of THREE FIS positions
From: Underwood, Michelle (ATG) Sent: Wednesday, May 11, 2011 2:41 PM To: Pepple, Randy (ATG) Cc: Twilla, Heather (ATG); Hilligoss, Lisa (ATG); Griffith, Melanie (ATG) Subject: Abolishment of THREE FIS posi ons Categories: To Do Randy, Attached is the paperwork to abolish the three vacant positions located within Financial Services. Please approve and forward to Heather Twilla. The abolishment of these three position are in response to reduction in funding available and will hopefully result in fewer RIF’s as we work the 2011/13 biennial budget. Abolish pssn 0982 Fiscal Analyst 1 last held by Linda Lunschen in payroll vacant since 9/30/2010. Abolish pssn 1520 Fiscal Analyst 1 last held by Yukiko Greenfield in accounting vacant since 5/31/2010. Abolish pssn 0446 Financial Tech 2 last held by Angie Hodge in payroll – vacant since 9/30/2010.
Please let me know if you have any questions. Thanks.
Michelle Underwood Office of the Attorney General Director of Financial Services PO BOX 40107 Olympia, WA 98506 360 586-0782 or [email protected]
PAF abolish 1520 FA1.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
1520
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Analyst 1
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Accounting position last filled by Greenfield, vacant since 5/31/2010. Reduction in force alternative.
PAF abolish 1520 FA1.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
PAF abolish 0446 FT2.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
0446
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Technician 2
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Payroll position last filled by Hodge, vacant since 9/30/2010. Reduction in force alternative.
PAF abolish 0446 FT2.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
PAF abolish 0982 FA1.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
0982
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Analyst 1
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Payroll position last filled by Lunschen, vacant since 9/30/2010. Reduction in force alternative.
PAF abolish 0982 FA1.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
Please let me know if you have any questions. Thanks.
Michelle Underwood Office of the Attorney General Director of Financial Services PO BOX 40107 Olympia, WA 98506 360 586-0782 or [email protected]
PAF abolish 1520 FA1.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
1520
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Analyst 1
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Accounting position last filled by Greenfield, vacant since 5/31/2010. Reduction in force alternative.
PAF abolish 1520 FA1.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
PAF abolish 0446 FT2.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
0446
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Technician 2
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Payroll position last filled by Hodge, vacant since 9/30/2010. Reduction in force alternative.
PAF abolish 0446 FT2.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
PAF abolish 0982 FA1.pdf
Position Action Form
Office of the Attorney General Human Resources Office
Revised 04/2010
Requestor: Melanie Griffith
Division/Location: Financial Services (111)
Phone #:
Position #:
360.664.0651
Work County: Thurston - 34
0982
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Fund:
Cost Object:
AFRS Alloc:
%
Budgeted FTE, 1st FY:
Budgeted FTE, 2nd FY:
Classification: Fiscal Analyst 1
Employment %: 100
Current Incumbent:
Supervisor:
Supervisor's Position #:
FTE % change on: Vacant: Yes
Contact person for InsideAGO ad, if applicable:
Establish and fill new position: Position Description Form (Signed PDF must be received by HR before establishment can be made) Refill established position: Transfer of position from one division/location to another: From:
To:
Effective Date: Reallocation of position: If this reallocation results in higher salary range, please explain in the comments section how you intend to absorb the additional cost. Proposed Classification: Proposed Effective Date: Required documentation for Reallocations: Position Description Form In-Training Plan as needed (Must be approved by HR prior to effective date) Incumbent has performed the dutes for LESS than 6 months Incumbent has performed the dutes for 6 months or more* * The following is required if candidate has been performing the duties for more than six months Assessment of Observed Job Performance Incumbent's State Application Abolish position: Proposed Effective Date:
5/16/2011
Justification for request/ Other considerations or comments: Payroll position last filled by Lunschen, vacant since 9/30/2010. Reduction in force alternative.
PAF abolish 0982 FA1.pdf
All Position Action Forms must be submitted electronically Please read instructions below How to Electronically Process Position Action Forms (PAF): Lead: Complete the PAF and the Request to Fill Position form then send to Division Chief via e-mail for approval by attaching the forms to e-mail message. CC: your Deputy and Managing Human Resource Consultant. Subject Line: Division/Location Position Number (Additional Pertinent Information) Example: PAF: HRO/Oly - #0951 Lead will attach any additional paperwork needed (i.e. Signed PDF, In-Training Plan, etc.)
Washington General Service (WGS) and Washington Exempt Positions Management Service (WMS) Example: Attorney, Law Clerk, Exempt Administrative Example: Office Assistant, Legal Assistant, Paralegal, etc. Staff
Division Chief: Review forms. If approved, make a note Division Chief: Review forms. If approved, make a note on original e-mail message and forward via e-mail to on original e-mail message and forward via e-mail to Appointing Authority for approval with a cc: to the Lead. Deputy for approval with a cc: to the Lead. (Please refer to the Delegation of Appointing Authority Memo to determine the appropriate Appointing Authority.) Memo Appointing Authority: Appointing Authority reviews forms for approval. If approved, make a note on the original e-mail message and forward to Deputy with a cc: to the Lead. Deputy: Deputy reviews forms in consultation with Division Chief and appropriate Appointing Authority, if necessary. If approved, forward to Heather Balcomb for Budget approval with a cc: to the Lead and Sarian Scott. Budget: Budget office reviews for budget and FTE. If approved, make a note on the original e-mail message and forward message to [email protected]. HR Office: HR will compile a list of all new requests that have been received from Budget by Noon on Wednesday. This list will be sent to CLT for discussion on the following Monday. Consultant: HR will notify the Lead that they have approved to fill their position.
To Abolish a Position: Lead: Complete PAF and send to [email protected] by attaching PAF to e-mail message. Subject Line: Division/Location - Position Number (Abolish)
