Adding Users

PARCC Spring Testing Tasks – Adding Users, User Roles, & Managing Student Tests (Paper: 11/21/14) Functionality Pre-requisite step to Adding or Importing Users into PAN

Actions 1. The user file field definitions can be accessed from the PearsonAccess Next site. a. PARCC_User_File_Field_Definitions_V1.0.pdf 2. A user file sample layout can also be found on PAN: a. User File Sample Layout.csv 3. The User Role Matrix can also give insight as to what roles have what permissions: a. User Role Matrix NOTE: the User File Sample layout.csv must be imported as Text with Excel. Please save the user file sample layout to your desktop and follow the steps below to properly open as a .csv file. 1. Browse to the folder where you want to save the user file sample layout. 2. Rename the file or leave as is, making sure that the report ends with .csv. 3. After the file is saved, the next step is to “IMPORT ” the file into Excel to make modifications: Data>From Text NOTE: Do NOT double-click the file to open it, as that will cause formatting problems and prevent the file from successfully uploading to Pearson Access.

User Export

User Import

View User Accounts

Create User

Edit User

Reset Password

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Go to Setup > Import / Export Data. Select Import / Export Data under the Tasks drop down menu and select Start. Select User Export under the Type drop down menu Select Process. Go to Setup > Import / Export Data. Select Import / Export Data under the Tasks drop down menu and select Start. Select User Import under the Type drop down menu Use the Choose File button to select the user file that was saved to the desktop. Select Process. Go to Setup > Users. Select down arrow to the right of Search. Check Show all results. Select the information icon to the left of the user name. Go to Setup > Users. Select Create / Edit Users under the Tasks drop down menu and select Start. Enter data into all required fields under Details. Select Create. Go to Setup > Users. Select down arrow to the right of Search. Check Show all results. Select a user. Select Create / Edit Users under the Tasks drop down menu and select Start. Select the user to edit under the Users field on the left side of the screen. Update the editable fields. Select Save. Go to Setup > Users. Select down arrow to the right of Search. Check Show all results. Select a user. Select Reset Passwords under the Tasks drop down menu and select Start. Select the user under the Users field. Select Reset Passwords.

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PARCC Spring Testing Tasks – Adding Users, User Roles, & Managing Student Tests (Paper: 11/21/14) Delete User

Student data Manage Student Tests

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Go to Setup > Users. Select down arrow to the right of Search. Check Show all results. Check the box to the left of a user. Select Delete / Restore Users under the Tasks drop down menu and select Start. Select the user under the Users field. Select Delete / Restore Passwords.  Go to Setup > Students. Select down arrow to the right of Search. Check Show all results. Select a student. Select Manage Student Tests under the Tasks drop down menu and select Start. Update the editable fields – this is where you would select PAPER under Test Format and any appropriate PAPER accommodations – Large Print, Braille, Read-Aloud. Select Save.

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