Agenda Item the FY 20112012 budget in accordance with budget ...
Agenda Item 5c
AGE DA ITEM
Consideration of Resolution No R102012 amending the FY 2011 2012 budget in accordance with budget Resolution No R112011
ISSUE
Throughout the budget year unforeseen instances occur that warrant budget adjustments These instances are reflected in the recommended budget amendments below TOTAL 70 00 636
GENERAL FUND
Police Reimbursable Duty Budget Increase Private entities have the ability to hire offduty police officers and pay the Town for their services
The Town then pays the employee The Police Department received more requests for offduty services than was anticipated during last year s budget preparation Therefore funds are requested to recognize the increase in revenue as well as the increase in expenditure s overall budget the Statement of Impact SO Although this item increases the Town revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc
Department
Amount
Account Desc
Department
000 Police Reimbursable Duty 14
Revenue
Police Reimbursable Duty
EXPENDITURE ADJUSTMENT
I I
Police
Amount
000 14
Town Attorney e Budget Transfer Neutral
During the current fiscal year an increased use of the Town attorney s services were incurred for items such as reviewing agendas monitoring foreclosed properties where the Town has a vested interest and preparation and attendance to the special magistrate meetings The Development Services Department utilizes a significant portion the attorney s time and therefore will allocate a Significant savings are recognized in their salaries expense line due to the 5Cities grant reimbursement of staff time who worked on the project
portion of their budget to cover these costs
SOI This item does not increase the Town s overall budget it is a transfer from existing available funds
EXPENDITURE ADJUSTMENT Account Desc
Department
Town Attorney
Legal
Salaries
Dev Srvcs
Insurance e
Amount
600 23
600 23
Expenditure Reimbursements
Budget Increase
During this fiscal year expenses were incurred to replace a window at the Library due to vandalism at a cost of 3 898 and a truck with a hydraulic line break that spilled fluid required proper containment and clean up for a cost of 1 7 86 A portion of the window replacement was
reimbursed from the insurance company and the cleanup costs were reimbursed by the responsible part3
SOI Although this item increases the Town s overall budget the revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc Reimbursements
Department Revenue
EXPENDITURE ADJUSTMENT Amount
Account Desc
084 Repairs 11
Maintenance
Department
Amount
NonDept
084 11
Townwide Projects Budget Increase Certain revenues exceeded the anticipated budget To date revenue from beach meters exceeded expectations by 15 000 code fines have exceeded expectations by 14 000 and a new federally mandated health insurance rebate program returned 16 552 from last year s policy These revenues are requested to fund various townwide improvements SOI Although this item increases the Town s overall budget the revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc
Department
EXPENDITURE ADJUSTMENT Amount
Account Desc
Beach Metered Parking
Revenue
000 Capital Outlay 15
Code Violations
Revenue
000 14
Reimbursements
Revenue
552 16
Improvements
TRANSPORTATION FUND
Road Drainage Proiect
Department
Amount
552 45
Non Dept I
TOTAL 48 00 000
comuanion item to the lining amendment in the
Utility Fund Budget Increase As the Hypoluxo Island drainage project continues unforeseen expenses have occurred due to the complexity of the project One of the major change orders deals with lining existing drainage pipes Drainage system maintenance is a Utility Fund expense and thus should be covered by the fund In an effort to have a complete picture of the total drainage project cost it is recommended to have all related costs contained within the same fund Therefore a transfer of 23 000 from the Utility s budget and the use of 25 Fund 000 of Transportation Fund reserves are requested to cover the relining of pipes in the drainage project SOI This item increases the Town s overall budget REVENUE ADJUSTMENT Account Desc
I
Department Amount
EXPENDITURE ADJUSTMENT Account Desc
Use of Fund Balance
Revenue
000 Capital Outlay 25
Transfer From Utility Fund
Revenue
000 23
Improvements
Department
Operations
Amount
000 48
UTILITY FUND
TOTAL 25 00 000
Bond Refinancing Costs e Budget Increase As interest rates have decreased it has become advantageous to refinance the 1998 Water Wastewater bonds which mature in 2021 The services necessary to refinance bonds include professional services from attorneys bond counsels accountants bankers etc This amendment reflects the estimated total cost to refinance the bonds which is anticipated to be recuperated within one year through lower interest costs SOI Although this item increases the Town s overall budget the interest in the next fiscal year should make up for the increase EXPENDITURE ADJUSTMENT
REVENUE ADJUSTMENT Account Desc
Use of Reserves
Department
Amount
Revenue
Wastewater LininLy
Account Desc
Department
000 Debt Service Costs 25
NonDept I
Amount
000 25
colnDanion item to the road drainage amendment
in the Transportation Fund Budget Transfer Neutral As explained in the drainage project item this budget amendment transfers the capital project budget specific to the relining of wastewater mains and increases the Transportation Fund s budget to ensure all costs associated with the road drainage project are clearly documented within the same fund
SOI This item does not increase the Town s overall budget EXPENDITURE ADJUSTMENT Account Desc
Department
Transfer To Another Fund
NonDept I
Capital Outlay
Utilities
Improvements
Amount
000 23
000 23
This Resolution increases the overall budget by 143 00 in order to reflect revenues and expenditures 636 necessary to balance the Town s budget prior to the end of the fiscal year EUMIUSJUTUrnZ 1
Resolution No R102012 with Exhibit A
SAMPLE MOTION
I move to approve deny Resolution No R10 2012 providing for amendments to the fiscal year 2011 2012 budget
Town Manager Appro 1
Agenda Date 2012 24 9
Town Council Action
RESOLUTION NO R102012
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
LANTANA FLORIDA AMENDING ITS FISCAL YEAR 2011
2012
BUDGET IN ACCORDANCE WITH THE TERMS AND CONDITIONS
OF BUDGET RESOLUTION R11 2011 PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES
WHEREAS the necessity for amending the fiscal year 2011
2012 Budget has come to
the attention of the Town Council of the Town of Lantana Florida and
WHEREAS pursuant to the Budget Resolution passed by the Town Council in
accordance with State law any and all budget amendments shall be formally approved by the Town Council in the form of a budget resolution NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF LANTANA FLORIDA THAT
Section 1 201 1
The Town Council of the Town of Lantana hereby amends its fiscal year
2012 Budget as provided in the schedule attached hereto as Exhibit A and made a part
hereof in accordance with the terms and provisions of Budget Resolution R11 2011 Section 2
amending the 2011
The Town Clerk is hereby directed to attach a copy of this Resolution 2012 Budget to the Budget documents and this Resolution shall be made a
part of said Budget Section 3
In
accordance
with
Florida
Statue
5 241 166
the
Finance
Administrative Services Director is hereby directed to place a copy of this Resolution amending the 2011
2012 Budget on the Town s website within five 5 days
Section 4
This Resolution shall take effect immediately upon adoption by the Town
Council
PASSED AND ADOPTED this 24 day of September 2012
1
TOWN OF LANTANA
A J2
Aye
Nay
Mayor Davi
Aye
Nay
ce Mayo PhAi Vi
Aye
Nay
Aye
Nay
I
Nay
Aye
ATTEST
I 0 T
Clerk
SEAL
V
Stewart
as Arias
5W
Councilmemro6 Weringer
ANWIFITW 1 FISCAL YEAR 2O12 BUDGET RESOLUTION
IREVENUES PROVIDED FROM Increase
Department Fund
Account
Account Budget
Description
Number
Amount
Fund 001 General Fund
Police Reimbursable Duty Beach Metered Parking
20 10 342 0000 00
Code Violations
10 351 0000 001
ExpennemeimbursomeN nsvranme
20 10 369 0000 001
5010 344 0000 001
14 00 000 00 000 15 000u0 14 00 636 27
TotoGeneraFund Revenues
Fund 101 Transportation Fund Transfers From Other Funds
1040 38 0000 101
Appropriated Fund Balance
9010 389 0000 101
00 000 23 25 000o0
20 0 389 000 401
00 000 25
Total Transportation Fund Revenues Fund 4011 UtilitV Fund Use ofReserves
Total Utility Fund Revenues
1EXPENDITURES APPROPRIATED TO Increase
Account
Fu
Account Budget Number
Amount
Fund 001 General Fund
Legal Development Services
Town Attorney
10 31 514 140 mn
00 600 23
ohov Sa
5244240 3001 001
600o0 p3
Pnhma
Police Reimbursable Duty
20 12 521 2021 001
00 000 14
Departmental Non
Repairs and Maintenance copita mnmvomnnm OuUoy
90 51946 9901 001 10 63 519 9901 001
11 00 084 00 552 45
10 63 541 3843 101
00 000 48
OuUay mpmvomnmo Cepita
10 03 535 3963 401
00080 23
Debt Service Costs
10 73 517 9310 401
Transfer To Another Fund
10 81 541 8950 401
25 00 000 00 000 23
Total General Fund Expenditures Fund 101 Transportation Fund
Utilities Operations
OuUoy Copita
mpmvemomo
Total Transportation Fund Expenditures Fund 401 Utility Fund Utilities
Departmental Non
Total Utility Fund Expenditures
AGE DA ITEM
Consideration of Resolution No R102012 amending the FY 2011 2012 budget in accordance with budget Resolution No R112011
ISSUE
Throughout the budget year unforeseen instances occur that warrant budget adjustments These instances are reflected in the recommended budget amendments below TOTAL 70 00 636
GENERAL FUND
Police Reimbursable Duty Budget Increase Private entities have the ability to hire offduty police officers and pay the Town for their services
The Town then pays the employee The Police Department received more requests for offduty services than was anticipated during last year s budget preparation Therefore funds are requested to recognize the increase in revenue as well as the increase in expenditure s overall budget the Statement of Impact SO Although this item increases the Town revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc
Department
Amount
Account Desc
Department
000 Police Reimbursable Duty 14
Revenue
Police Reimbursable Duty
EXPENDITURE ADJUSTMENT
I I
Police
Amount
000 14
Town Attorney e Budget Transfer Neutral
During the current fiscal year an increased use of the Town attorney s services were incurred for items such as reviewing agendas monitoring foreclosed properties where the Town has a vested interest and preparation and attendance to the special magistrate meetings The Development Services Department utilizes a significant portion the attorney s time and therefore will allocate a Significant savings are recognized in their salaries expense line due to the 5Cities grant reimbursement of staff time who worked on the project
portion of their budget to cover these costs
SOI This item does not increase the Town s overall budget it is a transfer from existing available funds
EXPENDITURE ADJUSTMENT Account Desc
Department
Town Attorney
Legal
Salaries
Dev Srvcs
Insurance e
Amount
600 23
600 23
Expenditure Reimbursements
Budget Increase
During this fiscal year expenses were incurred to replace a window at the Library due to vandalism at a cost of 3 898 and a truck with a hydraulic line break that spilled fluid required proper containment and clean up for a cost of 1 7 86 A portion of the window replacement was
reimbursed from the insurance company and the cleanup costs were reimbursed by the responsible part3
SOI Although this item increases the Town s overall budget the revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc Reimbursements
Department Revenue
EXPENDITURE ADJUSTMENT Amount
Account Desc
084 Repairs 11
Maintenance
Department
Amount
NonDept
084 11
Townwide Projects Budget Increase Certain revenues exceeded the anticipated budget To date revenue from beach meters exceeded expectations by 15 000 code fines have exceeded expectations by 14 000 and a new federally mandated health insurance rebate program returned 16 552 from last year s policy These revenues are requested to fund various townwide improvements SOI Although this item increases the Town s overall budget the revenue increase balances the expenditure REVENUE ADJUSTMENT Account Desc
Department
EXPENDITURE ADJUSTMENT Amount
Account Desc
Beach Metered Parking
Revenue
000 Capital Outlay 15
Code Violations
Revenue
000 14
Reimbursements
Revenue
552 16
Improvements
TRANSPORTATION FUND
Road Drainage Proiect
Department
Amount
552 45
Non Dept I
TOTAL 48 00 000
comuanion item to the lining amendment in the
Utility Fund Budget Increase As the Hypoluxo Island drainage project continues unforeseen expenses have occurred due to the complexity of the project One of the major change orders deals with lining existing drainage pipes Drainage system maintenance is a Utility Fund expense and thus should be covered by the fund In an effort to have a complete picture of the total drainage project cost it is recommended to have all related costs contained within the same fund Therefore a transfer of 23 000 from the Utility s budget and the use of 25 Fund 000 of Transportation Fund reserves are requested to cover the relining of pipes in the drainage project SOI This item increases the Town s overall budget REVENUE ADJUSTMENT Account Desc
I
Department Amount
EXPENDITURE ADJUSTMENT Account Desc
Use of Fund Balance
Revenue
000 Capital Outlay 25
Transfer From Utility Fund
Revenue
000 23
Improvements
Department
Operations
Amount
000 48
UTILITY FUND
TOTAL 25 00 000
Bond Refinancing Costs e Budget Increase As interest rates have decreased it has become advantageous to refinance the 1998 Water Wastewater bonds which mature in 2021 The services necessary to refinance bonds include professional services from attorneys bond counsels accountants bankers etc This amendment reflects the estimated total cost to refinance the bonds which is anticipated to be recuperated within one year through lower interest costs SOI Although this item increases the Town s overall budget the interest in the next fiscal year should make up for the increase EXPENDITURE ADJUSTMENT
REVENUE ADJUSTMENT Account Desc
Use of Reserves
Department
Amount
Revenue
Wastewater LininLy
Account Desc
Department
000 Debt Service Costs 25
NonDept I
Amount
000 25
colnDanion item to the road drainage amendment
in the Transportation Fund Budget Transfer Neutral As explained in the drainage project item this budget amendment transfers the capital project budget specific to the relining of wastewater mains and increases the Transportation Fund s budget to ensure all costs associated with the road drainage project are clearly documented within the same fund
SOI This item does not increase the Town s overall budget EXPENDITURE ADJUSTMENT Account Desc
Department
Transfer To Another Fund
NonDept I
Capital Outlay
Utilities
Improvements
Amount
000 23
000 23
This Resolution increases the overall budget by 143 00 in order to reflect revenues and expenditures 636 necessary to balance the Town s budget prior to the end of the fiscal year EUMIUSJUTUrnZ 1
Resolution No R102012 with Exhibit A
SAMPLE MOTION
I move to approve deny Resolution No R10 2012 providing for amendments to the fiscal year 2011 2012 budget
Town Manager Appro 1
Agenda Date 2012 24 9
Town Council Action
RESOLUTION NO R102012
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
LANTANA FLORIDA AMENDING ITS FISCAL YEAR 2011
2012
BUDGET IN ACCORDANCE WITH THE TERMS AND CONDITIONS
OF BUDGET RESOLUTION R11 2011 PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES
WHEREAS the necessity for amending the fiscal year 2011
2012 Budget has come to
the attention of the Town Council of the Town of Lantana Florida and
WHEREAS pursuant to the Budget Resolution passed by the Town Council in
accordance with State law any and all budget amendments shall be formally approved by the Town Council in the form of a budget resolution NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF LANTANA FLORIDA THAT
Section 1 201 1
The Town Council of the Town of Lantana hereby amends its fiscal year
2012 Budget as provided in the schedule attached hereto as Exhibit A and made a part
hereof in accordance with the terms and provisions of Budget Resolution R11 2011 Section 2
amending the 2011
The Town Clerk is hereby directed to attach a copy of this Resolution 2012 Budget to the Budget documents and this Resolution shall be made a
part of said Budget Section 3
In
accordance
with
Florida
Statue
5 241 166
the
Finance
Administrative Services Director is hereby directed to place a copy of this Resolution amending the 2011
2012 Budget on the Town s website within five 5 days
Section 4
This Resolution shall take effect immediately upon adoption by the Town
Council
PASSED AND ADOPTED this 24 day of September 2012
1
TOWN OF LANTANA
A J2
Aye
Nay
Mayor Davi
Aye
Nay
ce Mayo PhAi Vi
Aye
Nay
Aye
Nay
I
Nay
Aye
ATTEST
I 0 T
Clerk
SEAL
V
Stewart
as Arias
5W
Councilmemro6 Weringer
ANWIFITW 1 FISCAL YEAR 2O12 BUDGET RESOLUTION
IREVENUES PROVIDED FROM Increase
Department Fund
Account
Account Budget
Description
Number
Amount
Fund 001 General Fund
Police Reimbursable Duty Beach Metered Parking
20 10 342 0000 00
Code Violations
10 351 0000 001
ExpennemeimbursomeN nsvranme
20 10 369 0000 001
5010 344 0000 001
14 00 000 00 000 15 000u0 14 00 636 27
TotoGeneraFund Revenues
Fund 101 Transportation Fund Transfers From Other Funds
1040 38 0000 101
Appropriated Fund Balance
9010 389 0000 101
00 000 23 25 000o0
20 0 389 000 401
00 000 25
Total Transportation Fund Revenues Fund 4011 UtilitV Fund Use ofReserves
Total Utility Fund Revenues
1EXPENDITURES APPROPRIATED TO Increase
Account
Fu
Account Budget Number
Amount
Fund 001 General Fund
Legal Development Services
Town Attorney
10 31 514 140 mn
00 600 23
ohov Sa
5244240 3001 001
600o0 p3
Pnhma
Police Reimbursable Duty
20 12 521 2021 001
00 000 14
Departmental Non
Repairs and Maintenance copita mnmvomnnm OuUoy
90 51946 9901 001 10 63 519 9901 001
11 00 084 00 552 45
10 63 541 3843 101
00 000 48
OuUay mpmvomnmo Cepita
10 03 535 3963 401
00080 23
Debt Service Costs
10 73 517 9310 401
Transfer To Another Fund
10 81 541 8950 401
25 00 000 00 000 23
Total General Fund Expenditures Fund 101 Transportation Fund
Utilities Operations
OuUoy Copita
mpmvemomo
Total Transportation Fund Expenditures Fund 401 Utility Fund Utilities
Departmental Non
Total Utility Fund Expenditures
