April 2017 Meeting Minutes
Fergus Falls Hockey Association April 2017 Unapproved Meeting Minutes
Date: April 5th,2017 Time: 5:30p.m. Location: Otter Tail Power Meeting Room
Present Regular Mtg.: Melissa Babolian, Paul Jensen (5:40pm), Darren Krein, Curt Proffit, Cory Reinertson, Susan Rohde, Troy Stenstrom, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Mike Donaghue, Todd Hershner, Tim Lill Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric Nelson, Greg Buckmeier I. II. III.
IV.
V.
VI.
Call Meeting to Order- 5:36pm by Cyndi Young. General membership open forum- no Approve April 2017 Agenda- Motion to approve the April 2017 Meeting agenda was given by Troy Stenstrom and 2nd by Darren Krein. Motion carries. Approve March 2017 Meeting Minutes- Motion to approve the March 2017 Meeting minutes was given by Jeff Young and 2nd by Mike VanVoorhis. Motion carries. Approve March 2017 Gambling Report- Jessica anticipates depositing funds into general account by April 30th. Motion to approve the March 2017 Gambling Report was given by Darren Krein and 2nd by Jeff Young. Motion carries. Committee Reports a. City Update- Dave Umlauf- 2 new electric Zambonis coming in August i. The city hired a full- time PM person and it helped a lot. ii. Bert Overland has the chiller unit in the shop and started working on it. iii. Shooting room cleaning for city personnel to clean went much better this season with FFHA volunteers picking up everything in the room each week. iv. Lights will have to be replaced in the shooting room. FFHA will take the fencing down so the city can replace the lights and bulbs. Greg Buckmeier will send out an email to get help when needed. v. Review Hours Report- FFHA went over allotted hours by 32 hours which is at a rate of $105/hour. FFHA paid $691.43. b. Safe Sport Coordinator- Mike VanVoorhis- No report. c. Concessions- Pam Muxfeldt- Pam is waiting for Coke rebate and will still have to pay sales taxes. Letters were sent to all members who did not fulfill volunteer hours for the season. d. Promotions- Susan Rohde, Brady Manteufel- FFHA’s 60th Anniversary is this coming season. Brady proposed an idea to have FFHA Members present a 60 th Anniversary logo idea to the Board. Offer members a prize of their logo is chosen for merchandise for the season. Idea given was to possibly offer a gift card. This will be on May agenda for further discussion. e. Fundraising- Brady Manteufel- Dairyland Dining Out Event is coming up April 9th. Spread the word to purchase Gift Cards. f. Equipment- Louis Karsnia- Louis is resigning as equipment manager. He will make sure the equipment room is cleaned up and organized and all jerseys collected. g. Sponsorship- Pat Shol- A few businesses have not paid fees that are due yet and Pat will send them a note. Sponsorship income is up $6,750 from last season. VFW will be paying $5,000 for the Bantam A team sponsorship each year going forward. h. Registration- Curt Proffit- no report. i. Arena- Pam Muxfeldt- Pam received High School games schedule and will get to Troy for scheduling. j. Games-Troy Stenstrom- Troy has talked with many schedulers and they have their team managers check other teams’ websites to make sure our schedule matches their schedule.
k. l. m. n.
o.
If a change is noted then team managers would have to get ahold of Troy. Troy also checks schedules, but sometimes things get missed. ** This will be added to the Team managers’ duties file so team managers can do this on their own or they can designate a team member to help check websites weekly. Please do this by Thursday each week. Tournaments- Darren Krein- Darren’s recommendation to advertise tournaments earlier in Let’s Play Hockey magazine and have a ½ page add. Rookie Program/ 2 and 2 Challenge- Niki Welde- no report Website- Cyndi Young- no report Hockey Treadmill- Alyssa Johnson- Door locking by the school again during treadmill sessions. Alyssa did talk to the school and gave them a treadmill schedule so they know when to lock the door. The back room is cleaned out so it will be able to be used. There are around 26 kids participating in the Spring Program. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers March 2017 Report- Coaches expenses are paid for the season. Motion to approve the March 2017 Treasurers report was given by Darren Krein and 2nd by Curt Proffit. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. March Madness Scrimmages update- Board agrees this program should continue in March next season. Members stated it gave the kids something to look forward to for March ice time and kids seemed to enjoy it. b. Assessments Review: Greg Buckmeier- Reviewed the assessments for the 2016-2017 season. The hockey committee looks at the results to see how we can improve more as well. Assessments were not done with Mites at the end of the season like previous years due to coaches stating they did not wish to do them. Board decided that next season Mites will have assessments in the beginning of the season and in the end of the season like all the other levels. This is not negotiable.
IX.
New Business a. Live Barn- Live & On-Demand Broadcasting of Youth Sports Events- Tabled to discuss this summer. b. Quick Change Goalie Gear- Motion to purchase 6 sets for Mites and 8U levels as suggested by Hockey director was given by Troy Stenstrom and 2nd by Mike VanVoorhis. Motion carries. c. 60th Anniversary Logo idea from Brady Mantuefel- see above in committee reports. d. Jason Haugen donation offer- Jason asked if FFHA would put an advertisement on the website for Small Engine Repair and for every job he aquires from FFHA Members, he will donate $5.00. Board agrees to this plan and will advertise on website.
X.
Old Business a. Rink Writer Software Update- tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- tabled until after the season c. Outdoor Rink Boards Update- meeting with city, school, HS coaches, FFHA members- Mark Masten, Guy Taylor, Pam Muxfeldt, Mike Alt, Mike Donaghue, Paul Jensen, Cyndi Young, Shane Thielke, Steve Plaza- Putting a full size rink in the green space between the south rink and the parking lot just isn’t possible. A smaller rink could be constructed but not without spending a lot money for building up the ground, dealing with building run-off, etc. We could possibly look at a committee down the road if the board wants. Funding would have to also be figured out by this committee.
XI.
Presidents report- Paul Jensen- no report.
XII.
XIII.
Next Board Meeting Wednesday May 3rd, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn was given by Jeff Young and 2nd by Mike VanVoorhis . Meeting adjourned at 6:58pm.
Date: April 5th,2017 Time: 5:30p.m. Location: Otter Tail Power Meeting Room
Present Regular Mtg.: Melissa Babolian, Paul Jensen (5:40pm), Darren Krein, Curt Proffit, Cory Reinertson, Susan Rohde, Troy Stenstrom, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Mike Donaghue, Todd Hershner, Tim Lill Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric Nelson, Greg Buckmeier I. II. III.
IV.
V.
VI.
Call Meeting to Order- 5:36pm by Cyndi Young. General membership open forum- no Approve April 2017 Agenda- Motion to approve the April 2017 Meeting agenda was given by Troy Stenstrom and 2nd by Darren Krein. Motion carries. Approve March 2017 Meeting Minutes- Motion to approve the March 2017 Meeting minutes was given by Jeff Young and 2nd by Mike VanVoorhis. Motion carries. Approve March 2017 Gambling Report- Jessica anticipates depositing funds into general account by April 30th. Motion to approve the March 2017 Gambling Report was given by Darren Krein and 2nd by Jeff Young. Motion carries. Committee Reports a. City Update- Dave Umlauf- 2 new electric Zambonis coming in August i. The city hired a full- time PM person and it helped a lot. ii. Bert Overland has the chiller unit in the shop and started working on it. iii. Shooting room cleaning for city personnel to clean went much better this season with FFHA volunteers picking up everything in the room each week. iv. Lights will have to be replaced in the shooting room. FFHA will take the fencing down so the city can replace the lights and bulbs. Greg Buckmeier will send out an email to get help when needed. v. Review Hours Report- FFHA went over allotted hours by 32 hours which is at a rate of $105/hour. FFHA paid $691.43. b. Safe Sport Coordinator- Mike VanVoorhis- No report. c. Concessions- Pam Muxfeldt- Pam is waiting for Coke rebate and will still have to pay sales taxes. Letters were sent to all members who did not fulfill volunteer hours for the season. d. Promotions- Susan Rohde, Brady Manteufel- FFHA’s 60th Anniversary is this coming season. Brady proposed an idea to have FFHA Members present a 60 th Anniversary logo idea to the Board. Offer members a prize of their logo is chosen for merchandise for the season. Idea given was to possibly offer a gift card. This will be on May agenda for further discussion. e. Fundraising- Brady Manteufel- Dairyland Dining Out Event is coming up April 9th. Spread the word to purchase Gift Cards. f. Equipment- Louis Karsnia- Louis is resigning as equipment manager. He will make sure the equipment room is cleaned up and organized and all jerseys collected. g. Sponsorship- Pat Shol- A few businesses have not paid fees that are due yet and Pat will send them a note. Sponsorship income is up $6,750 from last season. VFW will be paying $5,000 for the Bantam A team sponsorship each year going forward. h. Registration- Curt Proffit- no report. i. Arena- Pam Muxfeldt- Pam received High School games schedule and will get to Troy for scheduling. j. Games-Troy Stenstrom- Troy has talked with many schedulers and they have their team managers check other teams’ websites to make sure our schedule matches their schedule.
k. l. m. n.
o.
If a change is noted then team managers would have to get ahold of Troy. Troy also checks schedules, but sometimes things get missed. ** This will be added to the Team managers’ duties file so team managers can do this on their own or they can designate a team member to help check websites weekly. Please do this by Thursday each week. Tournaments- Darren Krein- Darren’s recommendation to advertise tournaments earlier in Let’s Play Hockey magazine and have a ½ page add. Rookie Program/ 2 and 2 Challenge- Niki Welde- no report Website- Cyndi Young- no report Hockey Treadmill- Alyssa Johnson- Door locking by the school again during treadmill sessions. Alyssa did talk to the school and gave them a treadmill schedule so they know when to lock the door. The back room is cleaned out so it will be able to be used. There are around 26 kids participating in the Spring Program. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers March 2017 Report- Coaches expenses are paid for the season. Motion to approve the March 2017 Treasurers report was given by Darren Krein and 2nd by Curt Proffit. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. March Madness Scrimmages update- Board agrees this program should continue in March next season. Members stated it gave the kids something to look forward to for March ice time and kids seemed to enjoy it. b. Assessments Review: Greg Buckmeier- Reviewed the assessments for the 2016-2017 season. The hockey committee looks at the results to see how we can improve more as well. Assessments were not done with Mites at the end of the season like previous years due to coaches stating they did not wish to do them. Board decided that next season Mites will have assessments in the beginning of the season and in the end of the season like all the other levels. This is not negotiable.
IX.
New Business a. Live Barn- Live & On-Demand Broadcasting of Youth Sports Events- Tabled to discuss this summer. b. Quick Change Goalie Gear- Motion to purchase 6 sets for Mites and 8U levels as suggested by Hockey director was given by Troy Stenstrom and 2nd by Mike VanVoorhis. Motion carries. c. 60th Anniversary Logo idea from Brady Mantuefel- see above in committee reports. d. Jason Haugen donation offer- Jason asked if FFHA would put an advertisement on the website for Small Engine Repair and for every job he aquires from FFHA Members, he will donate $5.00. Board agrees to this plan and will advertise on website.
X.
Old Business a. Rink Writer Software Update- tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- tabled until after the season c. Outdoor Rink Boards Update- meeting with city, school, HS coaches, FFHA members- Mark Masten, Guy Taylor, Pam Muxfeldt, Mike Alt, Mike Donaghue, Paul Jensen, Cyndi Young, Shane Thielke, Steve Plaza- Putting a full size rink in the green space between the south rink and the parking lot just isn’t possible. A smaller rink could be constructed but not without spending a lot money for building up the ground, dealing with building run-off, etc. We could possibly look at a committee down the road if the board wants. Funding would have to also be figured out by this committee.
XI.
Presidents report- Paul Jensen- no report.
XII.
XIII.
Next Board Meeting Wednesday May 3rd, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn was given by Jeff Young and 2nd by Mike VanVoorhis . Meeting adjourned at 6:58pm.
