April 4, 2017 Meeting Minutes - Bonner County
Bonner County Board of Commissioners Glen Bailey
Daniel McDonald
Jeff Connolly
' 1907 MINUTES FOR THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
April 4, 2017-9:00 A.M. Bonner County Administration Building 1500 Hwy 2, Suite 338, Sandpoint, ID
On Tuesday, April 4, 2017 the Bonner County Commissioners met for their regularly scheduled meeting with Commissioners Bailey & Connolly present. Chairman Bailey called the meeting to order at 9:00 a.m. The Invocation was presented by Bonner County Clerk, Michael Rosedale and the Pledge of Allegiance followed. ADOPT ORDER OF THE AGENDA
Commissioner Connolly moved to add Prosecutors Items: 1) Discussion/Decision Regarding Unanticipated Revenue, Tax Anticipation Note; Resolution 2) Discussion/Decision Regarding Unanticipated Revenue, VAST Donations; Resolution Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Commissioner Connolly moved to adopt the order of the agenda as amended. Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC COMMENT - Kevin Moore spoke in regards to the oath that public officials take when they are elected. CONSENT AGENDA
1) 2) 3)
4)
Bonner County Commissioners' Minutes for March 28,2017 Approval of Proposed Expenditures over $5,000.00: Road & Bridge, EMS, & Sheriff Planning - Approval of Final Plats Sunnyside Rains Acres File #MLD 1873-17, Always Lake Lots File #MLD1877-17, Storybook Ridge File #MLD 1880-17 Liquor License - Shopko Hometown, Oldtown, ID
Commissioner Connolly moved to approve the Consent Agenda as presented. Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. TREASURER - Cheryl Piehl 1) Discussion/Decision Regarding Authorization of a Tax Anticipation Note from Columbia State Bank; Resolution
Commissioner Connolly made a motion to we approve Resolution # 17-37 authorizing the county to acquire a $500,000 Tax Anticipation Note from Columbia State Bank, with an interest rate of 2.69% fixed. The principal balance is due October 2, 2017. The loan origination fee is $1,000 and Bank counsel fees not to exceed $5,000. Funds will be used for litigation expenses as needed. The county plans to draw $206,000 upon closing. $6,000 for fees, and $200,000 for the first advance. I also authorize the Chairman to sign administratively. Commissioner Bailey stepped down from the Chair to second the motion. There was a brief discussion between members of the
public, Cheryl Piehl, and the BOCC. All in favor. The motion passed.
1500 Highway 2, Ste. 308
Sandpoint, ID 83864
(208)265-1438
Fax:(208)265-1460
PROSECUTOR - Louis Marshall
1)
Discussion/Decision Regarding Unanticipated Revenue, Tax Anticipation Note from Columbia State Bank; Resolution
CommissionerConnolly made a motion to approve Resolution #17-38 increasing the Intensive Litigation Budget in the amount of $500,000.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Unanticipated Revenue, VAST Donations; Resolution
Commissioner Connollymade a motion to approve Resolution #17-39 increasing the VAST Budget in the amount of $6,295.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC DEFENDER - Janet Whitney 1) Discussion/Decision Regarding Destruction of Records; Resolution
CommissionerConnolly made a motion to approve Resolution 17-40 authorizing the Public Defender's Office to destroy documents as listed in the attached Resolution and as outlined in the
public Defender's RecordsRetention Policy Resolution #16-22. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. ROAD & BRIDGE —Don Hutson
1)
Discussion/Decision Regarding Advertisement for Procurement of Magnesium Chloride Commissioner Connolly made a motion to approve this Notice of Advertisement for the 2017
Magnesium Chloride Bid. I also move to authorize the Board Chairman to sign this administratively. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC WORKS - Bob Howard
1)
Discussion/Decision Regarding Solid Waste Fee Waiver for the Idaho Forestry Contest Commissioner Cormolly made a motion to approve the Solid Waste Fee Waiver for the Idaho State Forestry contest. The event anticipates generating approximately 6 cubic yards of solid
waste for an approximate value of $72.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. TECHNOLOGY - Marcus Robbins
1)
Discussion/Decision Regarding County Email Acquisition Request; Not to Exceed $38,400
CommissionerConnolly made a motion to authorize the Technology Department to acquire the government cloud based email service and begin migrating our current email to that service. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. Commissioner Bailey Recessed the Meeting at 9:40 a.m. Commissioner Bailey Reconvened the Meeting at 9:51 a.m. EXECUTIVE SESSION - Human Resources
I)
Executive Session under Idaho Code § 74-206 (1) (b) Personnel with HR & Road & Bridge
BOCC Meeting
Minutes - April 4,2017 Page 2.
Discussion/Decision Regarding the Compensation Policy
At 9:52 a.m. Commissioner Connolly made a motion to enter into an Executive Session under Idaho Code § 74-206 (1) (b) Personnel. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed. Commissioner Bailey reconvened the meeting at 10:19 2) Executive Session under Idaho Code § 74-206 (1) (a) Hiring with HR & Planning Department Discussion/Decision Regarding Staffing
At 10:20 a.m. Commissioner Connolly made a motion to enter into an Executive Session under Idaho Code § 74-206 (1) (A) Hiring. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed 3)
Executive Session under Idaho Code § 74-206 (1) (a) Hiring with HR Discussion/Decision Regarding a Hiring Decision
Commissioner Bailey reconvened the meeting at 10:34 EXECUTIVE SESSION - Planning 1) Executive Session under Idaho Code § 74-206 (1) (F) Litigation with the Planning Department & Civil Attorney Bill Wilson Discussion/Decision Regarding Removal of Notice to Title At 10:35 a.m. Commissioner McDonald made a motion to enter into an Executive Session under Idaho
Code § 74-206 (1) (F) Potential Litigation with Civil Attorney. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly Yes. The motion passed. Commissioner Bailey reconvened the meeting at 10:38 a.m.
Commissioner Connolly made a motion to approve ofthe lifting of the Notice to Title recorded at instrument #838156 and said Notice to Title shall have no further effect on this property. Commissioner Bailey stepped down from the Chair to second the motion. All in favor. The motion passed. With there being no further business to come before the Board, at 10:39 a.m. Chairman Bailey adjourned the meeting. The following is a summary of the Board of County Commissioners Special Meetings, (including Tax Cancellations, Assistance Meetings/Admin and other) Executive Sessions, Emergency Meetings and Hearings held during the week of March 28,2017 - April 4,2017 Copies of the complete meeting minutes are available upon request.
On Wednesday, March 29,2017 a Tax Cancellation Meeting was held pursuant to Idaho Code §74204(2). Approved: RP54N03W248451A 2014-2016; UR010000406200A 2016
On Tuesday, March 28,2017 a Meeting with Canon was held pursuant to Idaho Code §74-204(2). On Wednesday, March 29,2017 a Meeting with Steve Wallace, Idaho Board of Tax Appeals was held pursuant to Idaho Code §74-204(2). On Wednesday, March 29,2017 a Planning Public Hearing was held pursuant to Idaho Code §74-204(2). Commissioner Bailey moved to approve project, FILE ZC360-16, requesting a zone change for the subject property from Rural 5 to Rural Service Center, finding that it is in accord with the general and specific objectives ofthe Bonner County Comprehensive Plan and Bonner County Revised Code as enumerated in the following conclusions of law, and based upon the evidence submitted up to the time the BOCC Meeting
Minutes - April 4,2017 Page 3.
Staff Report was prepared and testimony received at this hearing. I further move to adopt the following findings of fact and conclusions of law as written below. This action does not result in a taking of private property. Commissioner McDonald seconded the motion. All in favor. Roll Call Vote: Commissioner
McDonald - Aye; Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed. Commissioner Connolly moved to approve an Ordinance of Bonner County, Idaho, the number to be assigned, citing its authority, providing for the amendment of the Official Zone Map of Bonner County by the reclassification of lands generally located in Section 32, Township 56 North, Range 2 West from Rural 5 to Rural Service Center, and providing for an effective date. I further move to authorize the Chair to sign the official supplementary zoning map upon publication of the ordinance. Commissioner McDonald seconded the motion. All in favor. Roll Call Vote: Commissioner McDonald - Yes; Commissioner Bailey - Yes; Commissioner Connolly - Aye. The motion passed. Commissioner McDonald moved to approve this petition, FILE VS1866-16 to allow for vacation of right-of-way. This would have the effect of relocating the right-of-way slightly to the west, to match the actual location of the existing road as it has always existed, finding that it is in accord with Idaho Code §50 as enumerated in the foregoing conclusions of law, and based upon the evidence submitted up to the time the Staff Report was prepared and testimony received at this hearing. I further move to adopt the following findings of fact, conclusions of law and conditions of approval (noting any amendments). The action that could be taken to obtain the vacation is to complete the Conditions of Approval as adopted. This action does not result in a taking of private property. Commissioner Connolly seconded the motion. Conclusions of Law: Conclusion 1: This proposal was reviewed for compliance with the vacation criteria and standards set forth at Idaho Code, Plats and Vacations, Section 50-1317, Vacation of plats - procedures; 50-1318, In absence of opposition; 50-1319, In presence of opposition; 50-1321, Necessity for consent. Conclusion 2: Bonner County has/ has not received objections to the petition or application to vacate the described platted area. Conclusion 3: The abandonmentof the public right-of-way is/ is not in the public interest. Conclusion 4: The landowner or landowners abutting said right-of-way do/ do not have access to his, her or their property from some other public street, public right-of-way or private road. Conclusion 5: The public right-of-way has/ has not been opened or used by the public for a period of five years. Commissioner Connolly seconded the motion. All in favor. Roll Call Vote: Commissioner McDonald -
Aye/Yes - CommissionerBailey - Yes; Commissioner Connolly - Yes. The motion passed. On Monday, April 3, 2017 a Department Head Meeting was held pursuant to Idaho Code §74-204(2). On Monday, April 3, 2017 an Executive Session with Andy Fujimoto/Ameriben and HR was held pursuant to Idaho Code §74-204(2). T: Michael W.
Glen Bailey, Chairman
Clerk
^ (n ! g^n Date
BOCC Meeting
Minutes - April 4,2017 Page 4.
Daniel McDonald
Jeff Connolly
' 1907 MINUTES FOR THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
April 4, 2017-9:00 A.M. Bonner County Administration Building 1500 Hwy 2, Suite 338, Sandpoint, ID
On Tuesday, April 4, 2017 the Bonner County Commissioners met for their regularly scheduled meeting with Commissioners Bailey & Connolly present. Chairman Bailey called the meeting to order at 9:00 a.m. The Invocation was presented by Bonner County Clerk, Michael Rosedale and the Pledge of Allegiance followed. ADOPT ORDER OF THE AGENDA
Commissioner Connolly moved to add Prosecutors Items: 1) Discussion/Decision Regarding Unanticipated Revenue, Tax Anticipation Note; Resolution 2) Discussion/Decision Regarding Unanticipated Revenue, VAST Donations; Resolution Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Commissioner Connolly moved to adopt the order of the agenda as amended. Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC COMMENT - Kevin Moore spoke in regards to the oath that public officials take when they are elected. CONSENT AGENDA
1) 2) 3)
4)
Bonner County Commissioners' Minutes for March 28,2017 Approval of Proposed Expenditures over $5,000.00: Road & Bridge, EMS, & Sheriff Planning - Approval of Final Plats Sunnyside Rains Acres File #MLD 1873-17, Always Lake Lots File #MLD1877-17, Storybook Ridge File #MLD 1880-17 Liquor License - Shopko Hometown, Oldtown, ID
Commissioner Connolly moved to approve the Consent Agenda as presented. Chairman Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. TREASURER - Cheryl Piehl 1) Discussion/Decision Regarding Authorization of a Tax Anticipation Note from Columbia State Bank; Resolution
Commissioner Connolly made a motion to we approve Resolution # 17-37 authorizing the county to acquire a $500,000 Tax Anticipation Note from Columbia State Bank, with an interest rate of 2.69% fixed. The principal balance is due October 2, 2017. The loan origination fee is $1,000 and Bank counsel fees not to exceed $5,000. Funds will be used for litigation expenses as needed. The county plans to draw $206,000 upon closing. $6,000 for fees, and $200,000 for the first advance. I also authorize the Chairman to sign administratively. Commissioner Bailey stepped down from the Chair to second the motion. There was a brief discussion between members of the
public, Cheryl Piehl, and the BOCC. All in favor. The motion passed.
1500 Highway 2, Ste. 308
Sandpoint, ID 83864
(208)265-1438
Fax:(208)265-1460
PROSECUTOR - Louis Marshall
1)
Discussion/Decision Regarding Unanticipated Revenue, Tax Anticipation Note from Columbia State Bank; Resolution
CommissionerConnolly made a motion to approve Resolution #17-38 increasing the Intensive Litigation Budget in the amount of $500,000.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Unanticipated Revenue, VAST Donations; Resolution
Commissioner Connollymade a motion to approve Resolution #17-39 increasing the VAST Budget in the amount of $6,295.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC DEFENDER - Janet Whitney 1) Discussion/Decision Regarding Destruction of Records; Resolution
CommissionerConnolly made a motion to approve Resolution 17-40 authorizing the Public Defender's Office to destroy documents as listed in the attached Resolution and as outlined in the
public Defender's RecordsRetention Policy Resolution #16-22. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. ROAD & BRIDGE —Don Hutson
1)
Discussion/Decision Regarding Advertisement for Procurement of Magnesium Chloride Commissioner Connolly made a motion to approve this Notice of Advertisement for the 2017
Magnesium Chloride Bid. I also move to authorize the Board Chairman to sign this administratively. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC WORKS - Bob Howard
1)
Discussion/Decision Regarding Solid Waste Fee Waiver for the Idaho Forestry Contest Commissioner Cormolly made a motion to approve the Solid Waste Fee Waiver for the Idaho State Forestry contest. The event anticipates generating approximately 6 cubic yards of solid
waste for an approximate value of $72.00. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. TECHNOLOGY - Marcus Robbins
1)
Discussion/Decision Regarding County Email Acquisition Request; Not to Exceed $38,400
CommissionerConnolly made a motion to authorize the Technology Department to acquire the government cloud based email service and begin migrating our current email to that service. Commissioner Bailey stepped down from the Chair and seconded the motion. All in favor. The motion passed. Commissioner Bailey Recessed the Meeting at 9:40 a.m. Commissioner Bailey Reconvened the Meeting at 9:51 a.m. EXECUTIVE SESSION - Human Resources
I)
Executive Session under Idaho Code § 74-206 (1) (b) Personnel with HR & Road & Bridge
BOCC Meeting
Minutes - April 4,2017 Page 2.
Discussion/Decision Regarding the Compensation Policy
At 9:52 a.m. Commissioner Connolly made a motion to enter into an Executive Session under Idaho Code § 74-206 (1) (b) Personnel. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed. Commissioner Bailey reconvened the meeting at 10:19 2) Executive Session under Idaho Code § 74-206 (1) (a) Hiring with HR & Planning Department Discussion/Decision Regarding Staffing
At 10:20 a.m. Commissioner Connolly made a motion to enter into an Executive Session under Idaho Code § 74-206 (1) (A) Hiring. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed 3)
Executive Session under Idaho Code § 74-206 (1) (a) Hiring with HR Discussion/Decision Regarding a Hiring Decision
Commissioner Bailey reconvened the meeting at 10:34 EXECUTIVE SESSION - Planning 1) Executive Session under Idaho Code § 74-206 (1) (F) Litigation with the Planning Department & Civil Attorney Bill Wilson Discussion/Decision Regarding Removal of Notice to Title At 10:35 a.m. Commissioner McDonald made a motion to enter into an Executive Session under Idaho
Code § 74-206 (1) (F) Potential Litigation with Civil Attorney. Chairman Bailey stepped down from the Chair and seconded the motion. Roll Call Vote: Commissioner Bailey - Aye; Commissioner Connolly Yes. The motion passed. Commissioner Bailey reconvened the meeting at 10:38 a.m.
Commissioner Connolly made a motion to approve ofthe lifting of the Notice to Title recorded at instrument #838156 and said Notice to Title shall have no further effect on this property. Commissioner Bailey stepped down from the Chair to second the motion. All in favor. The motion passed. With there being no further business to come before the Board, at 10:39 a.m. Chairman Bailey adjourned the meeting. The following is a summary of the Board of County Commissioners Special Meetings, (including Tax Cancellations, Assistance Meetings/Admin and other) Executive Sessions, Emergency Meetings and Hearings held during the week of March 28,2017 - April 4,2017 Copies of the complete meeting minutes are available upon request.
On Wednesday, March 29,2017 a Tax Cancellation Meeting was held pursuant to Idaho Code §74204(2). Approved: RP54N03W248451A 2014-2016; UR010000406200A 2016
On Tuesday, March 28,2017 a Meeting with Canon was held pursuant to Idaho Code §74-204(2). On Wednesday, March 29,2017 a Meeting with Steve Wallace, Idaho Board of Tax Appeals was held pursuant to Idaho Code §74-204(2). On Wednesday, March 29,2017 a Planning Public Hearing was held pursuant to Idaho Code §74-204(2). Commissioner Bailey moved to approve project, FILE ZC360-16, requesting a zone change for the subject property from Rural 5 to Rural Service Center, finding that it is in accord with the general and specific objectives ofthe Bonner County Comprehensive Plan and Bonner County Revised Code as enumerated in the following conclusions of law, and based upon the evidence submitted up to the time the BOCC Meeting
Minutes - April 4,2017 Page 3.
Staff Report was prepared and testimony received at this hearing. I further move to adopt the following findings of fact and conclusions of law as written below. This action does not result in a taking of private property. Commissioner McDonald seconded the motion. All in favor. Roll Call Vote: Commissioner
McDonald - Aye; Commissioner Bailey - Aye; Commissioner Connolly - Yes. The motion passed. Commissioner Connolly moved to approve an Ordinance of Bonner County, Idaho, the number to be assigned, citing its authority, providing for the amendment of the Official Zone Map of Bonner County by the reclassification of lands generally located in Section 32, Township 56 North, Range 2 West from Rural 5 to Rural Service Center, and providing for an effective date. I further move to authorize the Chair to sign the official supplementary zoning map upon publication of the ordinance. Commissioner McDonald seconded the motion. All in favor. Roll Call Vote: Commissioner McDonald - Yes; Commissioner Bailey - Yes; Commissioner Connolly - Aye. The motion passed. Commissioner McDonald moved to approve this petition, FILE VS1866-16 to allow for vacation of right-of-way. This would have the effect of relocating the right-of-way slightly to the west, to match the actual location of the existing road as it has always existed, finding that it is in accord with Idaho Code §50 as enumerated in the foregoing conclusions of law, and based upon the evidence submitted up to the time the Staff Report was prepared and testimony received at this hearing. I further move to adopt the following findings of fact, conclusions of law and conditions of approval (noting any amendments). The action that could be taken to obtain the vacation is to complete the Conditions of Approval as adopted. This action does not result in a taking of private property. Commissioner Connolly seconded the motion. Conclusions of Law: Conclusion 1: This proposal was reviewed for compliance with the vacation criteria and standards set forth at Idaho Code, Plats and Vacations, Section 50-1317, Vacation of plats - procedures; 50-1318, In absence of opposition; 50-1319, In presence of opposition; 50-1321, Necessity for consent. Conclusion 2: Bonner County has/ has not received objections to the petition or application to vacate the described platted area. Conclusion 3: The abandonmentof the public right-of-way is/ is not in the public interest. Conclusion 4: The landowner or landowners abutting said right-of-way do/ do not have access to his, her or their property from some other public street, public right-of-way or private road. Conclusion 5: The public right-of-way has/ has not been opened or used by the public for a period of five years. Commissioner Connolly seconded the motion. All in favor. Roll Call Vote: Commissioner McDonald -
Aye/Yes - CommissionerBailey - Yes; Commissioner Connolly - Yes. The motion passed. On Monday, April 3, 2017 a Department Head Meeting was held pursuant to Idaho Code §74-204(2). On Monday, April 3, 2017 an Executive Session with Andy Fujimoto/Ameriben and HR was held pursuant to Idaho Code §74-204(2). T: Michael W.
Glen Bailey, Chairman
Clerk
^ (n ! g^n Date
BOCC Meeting
Minutes - April 4,2017 Page 4.
