ARTICLE I â Name ARTICLE II â Purpose ARTICLE III
ARTICLE I – Name The organization shall be known as the Maumelle Charter Schools Athletic Booster Club. It may be referred to in this document as the Booster Club or MCSABC.
ARTICLE II – Purpose Section 1. The purpose of the Booster Club will be to actively support the athletic programs of Maumelle Charter High School (MCHS) and Maumelle Charter Elementary School (MCES), collectively referred to as the schools or MCS, promote spirit, grow athletics, and foster tradition and sportsmanship. Section 2. The Booster Club shall actively sponsor fundraising activities for the financial support of all athletic programs and will encourage volunteerism from its members and help provide the schools with volunteers when required to support the athletic programs, in coordination with the MCS administration, the MCS Fundraising Committee, the Parent Teacher Organization, and other school-related organizations.
ARTICLE III – Membership Section 1. Membership is open to any person or business whose interest and participation does not conflict with the objectives of the Booster Club. Section 2. Membership begins August 1st and runs to July 31st each year. Section 3. Membership will be divided into two categories: A. Ex-Officio Members: The Athletic Coaches, Athletic Director, Principals, and the Vice Principals of MCS are automatically members of the association and are highly encouraged to take part in the activities of the Booster Club. They do not hold voting rights. B. Voting Members: A Voting Member is any member who has paid their dues for the current fiscal year, if required pursuant to Section 6 of this Article.
Section 4. There shall be no discrimination with regards to membership against any person based on sex, race, color, national origin, disability, religion, age, marital status, genetic information, or veteran status. Section 5. Members are expected to follow the rules and regulations of MCS, the Booster Club, and their respective Officers. Members are expected to exhibit behavior and decorum normally associated with good sportsmanship.
Section 6. The Booster Club Officers will set the amount of dues (if dues are required for membership) which may be revised annually prior to the beginning of the fiscal year and before any dues have been collected for that year.
ARTICLE IV – General Membership Meetings Section 1. Meetings will take place in August to inform members of Club status and make decisions for the upcoming year. Another meeting will be held in April for election of Officers and others ‘as needed’ during the school year as designated by the Booster Club President, with proper notification to all members. Section 2. The meetings will be open to the public but only members with current paid membership are permitted to vote and to hold an office. Section 3. Quorum – The attendance of seven (7) Voting Members and one (1) School Representative shall constitute a quorum for the purpose of voting on any official action of the Booster Club. Of the seven Voting Members, three (3) must be Officers. Section 4. Rules of Order – Roberts Rules of Order (revised) shall be the recognized rules of order at all membership meetings. Section 5. Each Voting Member present at a meeting shall have one (1) vote on matters that come before the Booster Club requiring a vote. There will be no voting by proxy.
ARTICLE V – Board Meetings Section 1. Meetings will take place in May to induct new Board members. Another meeting will be held in April and include both current and incoming Board members . Other meetings may be held ‘as needed’ during the school year as designated by the Booster Club President, with proper notification to all members. Section 2. The meetings will be open to the public but only Board members are permitted to vote. Section 3. Quorum – The attendance of three (3) Officers and one (1) School Representative shall constitute a quorum for the purpose of voting on any official action by the Board. Section 4. Rules of Order – Roberts Rules of Order (revised) shall be the recognized rules of order at all Board meetings. Section 5. Each Officer present at a meeting shall have one (1) vote on matters that come before the Board requiring a vote. There will be no voting by proxy.
ARTICLE VI – Officers and Descriptions Section 1. Election of Officers A. The MCSABC will elect, by majority vote, one member to serve as President, one member as Vice President, one member as Secretary, one member as Treasurer and one member as Director of Communications. B. Terms are 2 years for all Board positions. B.C. Elections for the offices of Vice President and Secretary will take place in even numbered years while elections for the other offices will take place in odd numbered years. C.D. All Officers shall be elected at the April meeting and the newly elected Officers shall assume their position and commence performing their duties at the final Board meeting of the school year which is to take place in May. D.E. If, at any time, an Officer (other than the President) is unable to continue in his/her elected post, the President shall appoint a member to fill the unexpired term. If the President is unable to continue in his/her elected post, the Vice President shall succeed the President and shall appoint a Vice President to fill his/her unexpired term. Section 2. Officers and duties A. President – The President shall preside at all meetings of the Booster Club; shall call Special Meetings when he/she deems same to be necessary. The President shall have general supervision over the affairs of the Booster Club. B. Vice President – The Vice President shall perform the duties of the President in the President’s absence and shall be Chairperson of the Membership Committee. C. Secretary – The Secretary shall be responsible for maintaining a current list of members of the Booster Club; shall be responsible for taking minutes of all meetings and maintaining a Minutes Book; shall assist the presiding Officer of all meetings in keeping order; shall rule on all points of order, which rulings shall be binding. D. Treasurer – The Treasurer shall be responsible for all monies collected and disbursements made by the Booster Club and shall keep an accurate record of same; shall report on the financial condition of the Booster Club at each regular meeting. E. Director of Communications- The Director of Communications shall be responsible for sending all notices to current members; maintaining social media sites; maintaining website if applicable; having final review of all forms, correspondence material and distributed media. F. School Representative – The Principals, Vice Principals , Athletic Director, and/or a representative from the athletic programs of MCS will serve in an advisory capacity to give input and will be a liaison between the Booster Club and MCS.
ARTICLE VII – Finances Section 1. Budgeting – Prior to May 31st of each year, the Booster Club will review available funds and outline expected and/or anticipated expenditures for the next year and plans to support those expenditures, i.e., fundraising. A special meeting will take place in April between exiting and incoming Officers to set the following year’s budget, which shall be subject to review by the MCS Fundraising Committee. Section 2. Deposits – Funds raised by the Booster Club shall be deposited into the MCS Booster Club Account. All Booster Club monies will be earmarked for the sole purpose of benefitting the athletic programs’ needs at MCS. Section 3. Expenditures – Expenditures shall be voted on by the Officers of the Booster Club and subsequently reported at the next meeting of the general membership. Section 4. The Booster Club shall only approve the purchase of items to the extent that the Booster Club’s account has sufficient funds to make such purchases. Section 5. Any checks written on behalf of MCSABC greater than $500.00 shall require signatures of two of the following Officers: President, Vice President, Secretary, Treasurer and/or Director of Communications. Any checks less than $500.00 must be signed by one of the following Officers: President, Vice President, Secretary, Treasurer, and/or Director of Communications. Members of the same household are not allowed to sign the same check. Section 6. All monies collected will be deposited in the MCSABC account. Incoming checks must be made payable to the MCSABC.
ARTICLE VIII – Amendments to the Bylaws The Bylaws may be amended from time to time. The Officers of the Booster Club shall propose amendments to the Bylaws. Such proposed amendments must be presented at a meeting in writing and must attain a two-thirds majority of the Voting Members in attendance in order to gain approval.
ARTICLE IX – Booster Club Dissolution In the event the activity of the Booster Club reaches the point where it must be finally and legally dissolved, all assets will be donated to MCS athletic programs. The Executive Director of MCS will distribute the balance of monies to the athletic programs, subject to the review of the MCS Board of Trustees.
ARTICLE II – Purpose Section 1. The purpose of the Booster Club will be to actively support the athletic programs of Maumelle Charter High School (MCHS) and Maumelle Charter Elementary School (MCES), collectively referred to as the schools or MCS, promote spirit, grow athletics, and foster tradition and sportsmanship. Section 2. The Booster Club shall actively sponsor fundraising activities for the financial support of all athletic programs and will encourage volunteerism from its members and help provide the schools with volunteers when required to support the athletic programs, in coordination with the MCS administration, the MCS Fundraising Committee, the Parent Teacher Organization, and other school-related organizations.
ARTICLE III – Membership Section 1. Membership is open to any person or business whose interest and participation does not conflict with the objectives of the Booster Club. Section 2. Membership begins August 1st and runs to July 31st each year. Section 3. Membership will be divided into two categories: A. Ex-Officio Members: The Athletic Coaches, Athletic Director, Principals, and the Vice Principals of MCS are automatically members of the association and are highly encouraged to take part in the activities of the Booster Club. They do not hold voting rights. B. Voting Members: A Voting Member is any member who has paid their dues for the current fiscal year, if required pursuant to Section 6 of this Article.
Section 4. There shall be no discrimination with regards to membership against any person based on sex, race, color, national origin, disability, religion, age, marital status, genetic information, or veteran status. Section 5. Members are expected to follow the rules and regulations of MCS, the Booster Club, and their respective Officers. Members are expected to exhibit behavior and decorum normally associated with good sportsmanship.
Section 6. The Booster Club Officers will set the amount of dues (if dues are required for membership) which may be revised annually prior to the beginning of the fiscal year and before any dues have been collected for that year.
ARTICLE IV – General Membership Meetings Section 1. Meetings will take place in August to inform members of Club status and make decisions for the upcoming year. Another meeting will be held in April for election of Officers and others ‘as needed’ during the school year as designated by the Booster Club President, with proper notification to all members. Section 2. The meetings will be open to the public but only members with current paid membership are permitted to vote and to hold an office. Section 3. Quorum – The attendance of seven (7) Voting Members and one (1) School Representative shall constitute a quorum for the purpose of voting on any official action of the Booster Club. Of the seven Voting Members, three (3) must be Officers. Section 4. Rules of Order – Roberts Rules of Order (revised) shall be the recognized rules of order at all membership meetings. Section 5. Each Voting Member present at a meeting shall have one (1) vote on matters that come before the Booster Club requiring a vote. There will be no voting by proxy.
ARTICLE V – Board Meetings Section 1. Meetings will take place in May to induct new Board members. Another meeting will be held in April and include both current and incoming Board members . Other meetings may be held ‘as needed’ during the school year as designated by the Booster Club President, with proper notification to all members. Section 2. The meetings will be open to the public but only Board members are permitted to vote. Section 3. Quorum – The attendance of three (3) Officers and one (1) School Representative shall constitute a quorum for the purpose of voting on any official action by the Board. Section 4. Rules of Order – Roberts Rules of Order (revised) shall be the recognized rules of order at all Board meetings. Section 5. Each Officer present at a meeting shall have one (1) vote on matters that come before the Board requiring a vote. There will be no voting by proxy.
ARTICLE VI – Officers and Descriptions Section 1. Election of Officers A. The MCSABC will elect, by majority vote, one member to serve as President, one member as Vice President, one member as Secretary, one member as Treasurer and one member as Director of Communications. B. Terms are 2 years for all Board positions. B.C. Elections for the offices of Vice President and Secretary will take place in even numbered years while elections for the other offices will take place in odd numbered years. C.D. All Officers shall be elected at the April meeting and the newly elected Officers shall assume their position and commence performing their duties at the final Board meeting of the school year which is to take place in May. D.E. If, at any time, an Officer (other than the President) is unable to continue in his/her elected post, the President shall appoint a member to fill the unexpired term. If the President is unable to continue in his/her elected post, the Vice President shall succeed the President and shall appoint a Vice President to fill his/her unexpired term. Section 2. Officers and duties A. President – The President shall preside at all meetings of the Booster Club; shall call Special Meetings when he/she deems same to be necessary. The President shall have general supervision over the affairs of the Booster Club. B. Vice President – The Vice President shall perform the duties of the President in the President’s absence and shall be Chairperson of the Membership Committee. C. Secretary – The Secretary shall be responsible for maintaining a current list of members of the Booster Club; shall be responsible for taking minutes of all meetings and maintaining a Minutes Book; shall assist the presiding Officer of all meetings in keeping order; shall rule on all points of order, which rulings shall be binding. D. Treasurer – The Treasurer shall be responsible for all monies collected and disbursements made by the Booster Club and shall keep an accurate record of same; shall report on the financial condition of the Booster Club at each regular meeting. E. Director of Communications- The Director of Communications shall be responsible for sending all notices to current members; maintaining social media sites; maintaining website if applicable; having final review of all forms, correspondence material and distributed media. F. School Representative – The Principals, Vice Principals , Athletic Director, and/or a representative from the athletic programs of MCS will serve in an advisory capacity to give input and will be a liaison between the Booster Club and MCS.
ARTICLE VII – Finances Section 1. Budgeting – Prior to May 31st of each year, the Booster Club will review available funds and outline expected and/or anticipated expenditures for the next year and plans to support those expenditures, i.e., fundraising. A special meeting will take place in April between exiting and incoming Officers to set the following year’s budget, which shall be subject to review by the MCS Fundraising Committee. Section 2. Deposits – Funds raised by the Booster Club shall be deposited into the MCS Booster Club Account. All Booster Club monies will be earmarked for the sole purpose of benefitting the athletic programs’ needs at MCS. Section 3. Expenditures – Expenditures shall be voted on by the Officers of the Booster Club and subsequently reported at the next meeting of the general membership. Section 4. The Booster Club shall only approve the purchase of items to the extent that the Booster Club’s account has sufficient funds to make such purchases. Section 5. Any checks written on behalf of MCSABC greater than $500.00 shall require signatures of two of the following Officers: President, Vice President, Secretary, Treasurer and/or Director of Communications. Any checks less than $500.00 must be signed by one of the following Officers: President, Vice President, Secretary, Treasurer, and/or Director of Communications. Members of the same household are not allowed to sign the same check. Section 6. All monies collected will be deposited in the MCSABC account. Incoming checks must be made payable to the MCSABC.
ARTICLE VIII – Amendments to the Bylaws The Bylaws may be amended from time to time. The Officers of the Booster Club shall propose amendments to the Bylaws. Such proposed amendments must be presented at a meeting in writing and must attain a two-thirds majority of the Voting Members in attendance in order to gain approval.
ARTICLE IX – Booster Club Dissolution In the event the activity of the Booster Club reaches the point where it must be finally and legally dissolved, all assets will be donated to MCS athletic programs. The Executive Director of MCS will distribute the balance of monies to the athletic programs, subject to the review of the MCS Board of Trustees.
