August 3, 2016 DRAFT Minutes.pdf AWS
SUMMARY INDEX PUBLIC UTILITIES COMMITTEE MEETING Wednesday, August 3, 2016
ITEM
ACTION
PAGE
CALL TO ORDER & ROLL CALL
Quorum
1
APPROVAL OF AGENDA
Approved
2
APPROVAL OF CONSENT AGENDA
Approved [amended]
2
CONSENT- ACTION CALENDAR LISTING APPROVAL OF MINUTES FROM THE JULY 9, 2016 PUC MEETING
2·3 Approved
3
Approved
3·4
Approved
4·6
CONSENT- ACTION CALENDAR DISCUSSION WASTEWATER MANAGEMENT DIVISION MONTHLY UPDATE
******************************************************************** END OF CONSENT- ACTION CALENDAR DISCUSSION
******************************************************************** DISCUSSION AND ACTION REQUEST FOR CONSIDERATION FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE AND SANTA FE COUNTY TO PROVIDE CITY OF SANTA FE WASTEWATER AND WATER SERVICE TO THE ST. FRANCIS SOUTH LARGE SCALE MIXED-USE PROJECT
ITEM
ACTION
REQUEST FOR APPROVAL OF RESOLUTION NO. 2016· _. A RESOLUTION INITIATING THE PROCESS OF STRATEGIC PLANNING WITH THE INTENTION OF ALIGNING THE CITIES PRIORITIES IN ALLOCATING ITS LIMITED RESOURCES WITH THE PRIORITIES OF CITIZENS; ESTABLISHING PROGRAM AND SERVICE INVENTORY, AND PERFORMANCE MEASUREMENTS; AND CONSOLIDATING EFFORTS TO MAINTAIN A BALANCED BUDGET AND CREATE A PRIORITY BASED BUDGET IN FUTURE YEARS
Approved [amended]
MATTERS FROM THE PUBLIC
None
9
MATTERS FROM THE CITY ATTORNEY
None
9
ITEMS FROM STAFF
None
9
MATTERS FROM THE COMMITTEE
None
9
PAGE
6·9
NEXT MEETING: WEDNESDAY, SEPTEMBER 7, 2016
9
ADJOURN
9
SUMMARY INDEX- PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page 2
MINUTES OF THE CITY OF SANTA FE PUBLIC UTILITIES COMMITTEE VVednesday,August3,2016
1.
CALL TO ORDER
A meeting of the Public Utilities Committee was called to order by Councilor Christopher M. Rivera, Chair, at approximately 5:00p.m., on Wednesday, August 3, 2016, at the Buckman Regional Water Treatment Plant, Caja Del Rio Road, Santa Fe, New Mexico.
2.
ROLL CALL MEMBERS PRESENT: Councilor Christopher M, Rivera, Chair Councilor Signe I. Lindell Councilor Joseph M. Maestas Councilor Renee Villarreal MEMBERS EXCUSED: Councilor Ronald S. Trujillo OTHER COUNCILORS PRESENT Councilor Carmichael A. Dominguez OTHERS PRESENT: Nick Schiavo, Public Utilities Director Marcos Martinez, Assistant City Attorney Elizabeth Martin for Melessia Helberg, Stenographer There was a quorum of the membership present for conducting official business.
NOTE: All items in the Committee packet for all agenda items are incorporated herewith to these minutes by reference. The original Committee packet is on file in the Public Utilities Department.
3.
APPROVAL OF AGENDA
MOTION: Councilor Maestas moved, seconded by Councilor Lindell, to approve the Agenda as presented. VOTE: The motion was approved unanimously on a voice vote.
4.
APPROVAL OF CONSENT AGENDA
MOTION: Councilor Lindell moved, seconded by Councilor Maestas, to approve the following Consent Action Calendar, as amended. VOTE: The motion was approved unanimously on a voice vote.
CONSENT- ACTION CALENDAR 6.
UPDATE ON CURRENT WATER SUPPLY STATUS. (ALEX PUGLISI)
7.
[Removed for discussion by Councilor Maestas]
8.
REQUEST FOR APPROVAL OF AMENDMENT NO. 2 TO THE ORIGINAL PSA DATED 02/02/2016 (ITEM #16-0051) WITH GM EMULSION LLC FOR WATER DIVISION ASPHALT PROJECTS FOR THE AMOUNT OF $37,909.38, INCLUSIVE OF NMGRT. (MIKE MOYA) ) Committee Review: Public Utilities Committee 08/03/16; Finance Committee- 08/15/16; and City Council· 08/31/16.
9.
REQUEST FOR APPROVAL OF BID NO. 16/14/P FOR MODIFIED STAGE I ABATEMENT PLAN, FRANK ORTIZ LANDFILL TO INT ERA, INC., FOR THE TOTAL AMOUNT OF $198,917.92, INCLUSIVE OF NMGRT. (LAWRENCE GARCIA AND SHIRLENE SITTON) a} BUDGET INCREASE FOR THE AMOUNT OF $86,653. Committee Review: Public Utilities Committee 08/03/16; Finance Committee08/15/16; and City Council· 08/31/16.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page2
10.
REQUEST FOR APPROVAL OF CHANGE ORDER N0.1 TO THE CONTRACT NUMBER 15-1138 WITH SASQUATCH, INC., FOR THE WATER MAIN REPLACEMENT PROJECT- CIP #3050 FOR THE AMOUNT OF $131,166.54, INCLUSIVE OF NMGRT. (BILL HUEY) Committee Review: Public Utilities Committee 08/03/16; Finance Committee- 08/15/16; and City Council- 08/31/16. ****************************************************************************************************************** END OF CONSENT- ACTION CALENDAR ****************************************************************************************************************** 5.
APPROVAL OF MINUTES FROM THE JULY 9, 2016 PUC MEETING
MOTION: Councilor Maestas moved, seconded by Councilor Lindell, to approve the minutes of the PUC meeting of July 6, 2016, as presented. VOTE: The motion was approved unanimously on a voice vote
CONSENT- ACTION CALENDAR DISCUSSION 7.
WASTEWATER MANAGEMENT DIVISION MONTHLY UPDATE. (SHANNON JONES)
Councilor Maestas said, in his Memorandum, Mr. Jones said the City got its NPDES permit to become effective on September 1, 2016, on a 3 year compliance schedule. He asked what does that means. Mr. Jones said we requested a compliance schedule so we had time to make determinations as to how we were going to comply. Councilor Maestas said it appears we have been out of compliance on nitrogen. He asked what our new digesters are going to do under the new requirements. He said it seems our daily maximum exceeds the limit on total nitrogen, and asked if he is interpreting this correctly. Mr. Jones said the plant has remained in compliance, commenting that we have to report our monthly average, and under the 30 day average we are in compliance, noting we have to report our monthly average. Councilor Maestas congratulated Mr. Jones on receiving the discharge permit
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page3
Mr. Jones said the staff have begun work on the design of the two new anaerobic digesters with a targeted design date completion in September 2016, with construction to begin in 2017. He said staff has drafted an RFP for a nutrient removal study, noting it is anticipated the study to begin in early 2017. MOTION: Councilor Lindell moved, seconded by Councilor Maestas to approve this report. VOTE: The motion was approved unanimously on a voice vote.
DISCUSSION AND ACTION 11.
REQUEST FOR CONSIDERATION FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE AND SANTA FE COUNTY TO PROVIDE CITY OF SANTA FE WASTEWATER AND WATER SERVICE TO THE ST. FRANCIS SOUTH LARGE SCALE MIXED-USE PROJECT. (STAN HOLLAND) Committee Review: Public Utilities Committee 08/03/16; Finance Committee08/15/16; and City Council· 08/31/16.
Stan Holland, Engineer Wastewater Management Division, presented information from his memorandum of July 19, 2016, with attachments in this matter. Please see this memorandum for specifics of this presentation. Councilor Lindell said it appears that the anticipated water use is 46.4 afy. Mr. Holland said this is correct, and includes irrigation water as well. Councilor Lindell asked if they are bringing us water rights for this. Mr. Schiavo it will be a part of the County water system, so the County has negotiated how the water rights will be handled. Councilor Lindell said then the County is using its water rights for this. Mr. Schiavo yes. Councilor Villarreal said then because it is water that is owned by the County, it does not affect our acre feet of water that we plan to use for urban development.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page4
Mr. Schiavo said that is correct, it is not going to take up any bandwidth, but it will take up some small capacity in our lines, noting that the City will receive some compensation on that. Councilor Villarreal asked if this is a priority growth area. Jennifer Jenkins said the project was in the Master Plan, and approved by the Board of County Commissioners in 2010 as a primary growth area. Chair Rivera said he assumes we have the capacity to handle the additional wastewater. Mr. Holland said yes, both the plant and the sewer lines have the capacity. Councilor Maestas commented that when we connect on these peripheral developments, he is always concerned as to whether there will be sufficient pressure for fire suppressant purposes. Mr. Schiavo said the County is paid through the developer to add to our water model. He said we have it set up so that we leave it in, but can turn it on and off and it will stay in our system. He said we can monitor that process. Councilor Maestas said then the concept is to loop the line. Mr. Schiavo said yes, and there should not be an issue, commenting that we run the fire flow pressure on a 6 hour test. Councilor Villarreal asked where the lines run to serve that area. Mr. Schiavo said at the end of St. Francis, noting that location is detailed on packet page 17. He said the County pays for a master meter there, and the new lines to service the said development. Responding to Councilor Villarreal, Ms. Jenkins said it runs the main lines at Rodeo Park under 1-25. Councilor Villarreal asked if it impacts the trail system. Mr. Jenkins said no, it does not.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page5
Councilor Maestas said there are areas outside the City limits where there are pockets of nitrate contamination. He asked if we ever surveyed an area outside the proposed development to see if they are interested in connecting to the wastewater system, or is that system exclusive to the development. Mr. Schiavo said one of the reasons Mr. Jones is keeping the Committee posted about the permit, is because there is a limit to what the Wastewater Treatment Plan can take before it is necessary to do an upgrade to the plant. He said the concern is at what point we start making upgrades to the plant and refuse further connections to the system from outside the City. He said City staff did not look at connecting more. Responding to Councilor Maestas, Mr. Holland said, in 1998, the County adopted a Sewer Code similar to that of the City. Councilor Maestas said then there will be opportunities, commenting he would like to think that the City is thinking of other people who could benefit from this. Mr. Jones said each time we go through the discussion we remind the County of the need for a Master Plan, and the County looking at executing that. He said this MOU is specific to what will be served. He said if they want to add more people they have to amend the MOU and come back to the City Governing Body. MOTION: Councilor Maestas moved, seconded by Councilor Villarreal, to approve this report. VOTE: The motion was approved unanimously on a voice vote.
12.
REQUEST FOR APPROVAL OF RESOLUTION NO. 2016· _. A RESOLUTION INITIATING THE PROCESS OF STRATEGIC PLANNING WITH THE INTENTION OF ALIGNING THE CITIES PRIORITIES IN ALLOCATING ITS LIMITED RESOURCES WITH THE PRIORITIES OF CITIZENS; ESTABLISHING PROGRAM AND SERVICE INVENTORY, AND PERFORMANCE MEASUREMENTS; AND CONSOLIDATING EFFORTS TO MAINTAIN A BALANCED BUDGET AND CREATE A PRIORITY BASED BUDGET IN FUTURE YEARS (COUNCILOR DOMINGUEZ). (ADAM JOHNSON) Committee Review: Public Works Committee (no recommendation • 07/25/16; Public Utilities Committee 08/03/16; Public Works Committee· 08/08/16; Finance Committee - 08/15/16; and City Council· 08/31/16.
Councilor Dominguez said this item went to Public Works and we received some feedback. He said the intent is to get everyone thinking about strategic planning. He pointed out that our PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page6
Public Utilities are a major component of the City's financing. He said he is trying to capture some overarching goals, and the need to implement performance standards. He said everyone has their own idea and vision of what strategic planning is. He said it may be necessary to have facilitated work sessions so we can determine what strategic planning is. Councilor Lindell asked Councilor Dominguez how he sees the process for this, what are the nuts and bolts of the process and who he sees leading the process. Councilor Dominguez said it should not be his process, but a process that the entire Governing Body has to instigate. He said the public will be involved as well to provide a level of transparency. He said he could see a facilitated process, where we would agree to the ground rules, and establish the overarching goals, timelines and deadlines. He said, at this time, there is not a clear vision of what that process will be. Councilor Villarreal asked if any changes were made based on our discussions. Councilor Dominguez said no, because he wants to capture as much as he can before making any changes so all of that can be incorporated, commenting that participatory budgeting and public involvement are very important. Responding to a question from Councilor Villarreal, regarding the language of the Resolution, Councilor Dominguez said this will go to the Finance Committee next, where they will have a discussion. He said he then will reach out to his colleagues to determine the next step, and to recommend a facilitated process for moving forward. Mr. Guillen said he has the comments and notes. Oscar Rodriguez said he will make sure this is on the agenda for discussion at the next Finance Committee meeting on August 15, 2016. Chair Rivera said then we will have one more stab at this at the Public Works Committee meeting on August 8, 2016. Councilor Dominguez commented that this is going to take a lot of work, Councilor Maestas said there was discussion about strategic planning in conjunction with the new performance based budgeting, which are two different things. He said there can be no more kicking the can down the road. He said, in terms of strategic planning, we made the decision to do it and appropriated $30,000 for this purposes. He said the City Manager has said this is one of his primary deliverables. He said, in terms of implementing a new budget process and involving PUBLIC UTILITIES COMMITTEE Meeting: August3, 2016
Page 7
the public, that is good, but pretty ambitions. He said his suggestion is to decouple the twostrategic planning and performance based budgeting. He said he would be happy to provide some amendments to accomplish this. He thanked Councilor Dominguez for his efforts in doing this. Councilor Dominguez asked Councilor Maestas if he can provide his proposed amendments by the Finance Committee meeting, and Councilor Maestas said yes. Councilor Dominguez one of the missing pieces is for staff to understand the goals of the Governing Body. He said he will do the best he can to make everyone happy with the process. Councilor Maestas said this can allow us to do other things with the public. He said there is a danger in us creating priorities that differ from those of the public. He said the mood is that we are missing the boat. He said this can be the first comprehensive grass roots outreach to determine what the community wants. Councilor Dominguez said it is important to say that this is not intended in any way to not recognize the public, but rather about creating a way for the public to interact with us. He said we have done strategic planning in the past, but those efforts were more politically motivated and not budget motivated. He said we need to right size government, commenting that the public has asked us to have the right number of employees for what we are doing. Chair Rivera said this item was moved forward without recommendation by the Public Works Committee, and asked the pleasure of this Committee in terms of this request. MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve this request. DISCUSSION: Councilor Maestas said at some point we have to really work on this, and asked Councilor Dominguez if it is his intention to continue amending this bill. Councilor Dominguez said his intention is to get it to the Finance Committee, and then decide how to approach this. He said if we can agree, at that time we can move it forward to the Governing Body to see if we have some things in common. Councilor Maestas asked if this will be going back to the Public Works Committee, and if there will be a rewrite before Public Works. Councilor Dominguez said no. Councilor Villarreal asked why it would go through Public Works Committee.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page 8
Councilor Maestas said they thought there will be changes. He asked what is the difference between moving it forward and moving it forward without recommendation. Chair Dominguez said moving it forward means we generally are in approval of the concept and idea. Councilor Maestas said the changes he is proposing would change the caption of the bill. Councilor Dominguez this is intended to be a collaborative effort. Responding to the Chair, Councilor Maestas said it doesn't make any sense to send it back to the Public Work Committee unchanged. Councilor Dominguez said we can take it to Finance and then have it make another round of the committees.
MOTION: Councilor Lindell moved, seconded by Councilor Maestas, to approve this request. FRIENDLY AMENDMENT: Councilor Maestas would like to amend the motion to provide that this item will go to the Finance Committee and then make another round of the appropriate committees. THE AMENDMENT WAS FRIENDLY TO THE MAKER, AND THERE WERE NO OBJECTIONS BY THE OTHER MEMBERS OF THE PUBLIC UTILITIES COMMITTEE. VOTE: The motion as amended, was approved unanimously on a voice vote.
MATTERS FROM THE PUBLIC There were no matters from the public.
MATTERS FROM THE CITY ATTORNEY There were no matters from the City Attorney.
ITEMS FROM STAFF There were no items from staff.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page9
MATTERS FROM THE COMMITTEE There were no matters from the Committee.
NEXT MEETING: WEDNESDAY, SEPTEMBER 7, 2016.
ADJOURN There was no further business to come before the Committee, and the meeting was adjourned at approximately 4:45 p. m.
Christopher M. Rivera, Chair
Melessia Helberg, S enographer
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page 10
ITEM
ACTION
PAGE
CALL TO ORDER & ROLL CALL
Quorum
1
APPROVAL OF AGENDA
Approved
2
APPROVAL OF CONSENT AGENDA
Approved [amended]
2
CONSENT- ACTION CALENDAR LISTING APPROVAL OF MINUTES FROM THE JULY 9, 2016 PUC MEETING
2·3 Approved
3
Approved
3·4
Approved
4·6
CONSENT- ACTION CALENDAR DISCUSSION WASTEWATER MANAGEMENT DIVISION MONTHLY UPDATE
******************************************************************** END OF CONSENT- ACTION CALENDAR DISCUSSION
******************************************************************** DISCUSSION AND ACTION REQUEST FOR CONSIDERATION FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE AND SANTA FE COUNTY TO PROVIDE CITY OF SANTA FE WASTEWATER AND WATER SERVICE TO THE ST. FRANCIS SOUTH LARGE SCALE MIXED-USE PROJECT
ITEM
ACTION
REQUEST FOR APPROVAL OF RESOLUTION NO. 2016· _. A RESOLUTION INITIATING THE PROCESS OF STRATEGIC PLANNING WITH THE INTENTION OF ALIGNING THE CITIES PRIORITIES IN ALLOCATING ITS LIMITED RESOURCES WITH THE PRIORITIES OF CITIZENS; ESTABLISHING PROGRAM AND SERVICE INVENTORY, AND PERFORMANCE MEASUREMENTS; AND CONSOLIDATING EFFORTS TO MAINTAIN A BALANCED BUDGET AND CREATE A PRIORITY BASED BUDGET IN FUTURE YEARS
Approved [amended]
MATTERS FROM THE PUBLIC
None
9
MATTERS FROM THE CITY ATTORNEY
None
9
ITEMS FROM STAFF
None
9
MATTERS FROM THE COMMITTEE
None
9
PAGE
6·9
NEXT MEETING: WEDNESDAY, SEPTEMBER 7, 2016
9
ADJOURN
9
SUMMARY INDEX- PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page 2
MINUTES OF THE CITY OF SANTA FE PUBLIC UTILITIES COMMITTEE VVednesday,August3,2016
1.
CALL TO ORDER
A meeting of the Public Utilities Committee was called to order by Councilor Christopher M. Rivera, Chair, at approximately 5:00p.m., on Wednesday, August 3, 2016, at the Buckman Regional Water Treatment Plant, Caja Del Rio Road, Santa Fe, New Mexico.
2.
ROLL CALL MEMBERS PRESENT: Councilor Christopher M, Rivera, Chair Councilor Signe I. Lindell Councilor Joseph M. Maestas Councilor Renee Villarreal MEMBERS EXCUSED: Councilor Ronald S. Trujillo OTHER COUNCILORS PRESENT Councilor Carmichael A. Dominguez OTHERS PRESENT: Nick Schiavo, Public Utilities Director Marcos Martinez, Assistant City Attorney Elizabeth Martin for Melessia Helberg, Stenographer There was a quorum of the membership present for conducting official business.
NOTE: All items in the Committee packet for all agenda items are incorporated herewith to these minutes by reference. The original Committee packet is on file in the Public Utilities Department.
3.
APPROVAL OF AGENDA
MOTION: Councilor Maestas moved, seconded by Councilor Lindell, to approve the Agenda as presented. VOTE: The motion was approved unanimously on a voice vote.
4.
APPROVAL OF CONSENT AGENDA
MOTION: Councilor Lindell moved, seconded by Councilor Maestas, to approve the following Consent Action Calendar, as amended. VOTE: The motion was approved unanimously on a voice vote.
CONSENT- ACTION CALENDAR 6.
UPDATE ON CURRENT WATER SUPPLY STATUS. (ALEX PUGLISI)
7.
[Removed for discussion by Councilor Maestas]
8.
REQUEST FOR APPROVAL OF AMENDMENT NO. 2 TO THE ORIGINAL PSA DATED 02/02/2016 (ITEM #16-0051) WITH GM EMULSION LLC FOR WATER DIVISION ASPHALT PROJECTS FOR THE AMOUNT OF $37,909.38, INCLUSIVE OF NMGRT. (MIKE MOYA) ) Committee Review: Public Utilities Committee 08/03/16; Finance Committee- 08/15/16; and City Council· 08/31/16.
9.
REQUEST FOR APPROVAL OF BID NO. 16/14/P FOR MODIFIED STAGE I ABATEMENT PLAN, FRANK ORTIZ LANDFILL TO INT ERA, INC., FOR THE TOTAL AMOUNT OF $198,917.92, INCLUSIVE OF NMGRT. (LAWRENCE GARCIA AND SHIRLENE SITTON) a} BUDGET INCREASE FOR THE AMOUNT OF $86,653. Committee Review: Public Utilities Committee 08/03/16; Finance Committee08/15/16; and City Council· 08/31/16.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page2
10.
REQUEST FOR APPROVAL OF CHANGE ORDER N0.1 TO THE CONTRACT NUMBER 15-1138 WITH SASQUATCH, INC., FOR THE WATER MAIN REPLACEMENT PROJECT- CIP #3050 FOR THE AMOUNT OF $131,166.54, INCLUSIVE OF NMGRT. (BILL HUEY) Committee Review: Public Utilities Committee 08/03/16; Finance Committee- 08/15/16; and City Council- 08/31/16. ****************************************************************************************************************** END OF CONSENT- ACTION CALENDAR ****************************************************************************************************************** 5.
APPROVAL OF MINUTES FROM THE JULY 9, 2016 PUC MEETING
MOTION: Councilor Maestas moved, seconded by Councilor Lindell, to approve the minutes of the PUC meeting of July 6, 2016, as presented. VOTE: The motion was approved unanimously on a voice vote
CONSENT- ACTION CALENDAR DISCUSSION 7.
WASTEWATER MANAGEMENT DIVISION MONTHLY UPDATE. (SHANNON JONES)
Councilor Maestas said, in his Memorandum, Mr. Jones said the City got its NPDES permit to become effective on September 1, 2016, on a 3 year compliance schedule. He asked what does that means. Mr. Jones said we requested a compliance schedule so we had time to make determinations as to how we were going to comply. Councilor Maestas said it appears we have been out of compliance on nitrogen. He asked what our new digesters are going to do under the new requirements. He said it seems our daily maximum exceeds the limit on total nitrogen, and asked if he is interpreting this correctly. Mr. Jones said the plant has remained in compliance, commenting that we have to report our monthly average, and under the 30 day average we are in compliance, noting we have to report our monthly average. Councilor Maestas congratulated Mr. Jones on receiving the discharge permit
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page3
Mr. Jones said the staff have begun work on the design of the two new anaerobic digesters with a targeted design date completion in September 2016, with construction to begin in 2017. He said staff has drafted an RFP for a nutrient removal study, noting it is anticipated the study to begin in early 2017. MOTION: Councilor Lindell moved, seconded by Councilor Maestas to approve this report. VOTE: The motion was approved unanimously on a voice vote.
DISCUSSION AND ACTION 11.
REQUEST FOR CONSIDERATION FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA FE AND SANTA FE COUNTY TO PROVIDE CITY OF SANTA FE WASTEWATER AND WATER SERVICE TO THE ST. FRANCIS SOUTH LARGE SCALE MIXED-USE PROJECT. (STAN HOLLAND) Committee Review: Public Utilities Committee 08/03/16; Finance Committee08/15/16; and City Council· 08/31/16.
Stan Holland, Engineer Wastewater Management Division, presented information from his memorandum of July 19, 2016, with attachments in this matter. Please see this memorandum for specifics of this presentation. Councilor Lindell said it appears that the anticipated water use is 46.4 afy. Mr. Holland said this is correct, and includes irrigation water as well. Councilor Lindell asked if they are bringing us water rights for this. Mr. Schiavo it will be a part of the County water system, so the County has negotiated how the water rights will be handled. Councilor Lindell said then the County is using its water rights for this. Mr. Schiavo yes. Councilor Villarreal said then because it is water that is owned by the County, it does not affect our acre feet of water that we plan to use for urban development.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page4
Mr. Schiavo said that is correct, it is not going to take up any bandwidth, but it will take up some small capacity in our lines, noting that the City will receive some compensation on that. Councilor Villarreal asked if this is a priority growth area. Jennifer Jenkins said the project was in the Master Plan, and approved by the Board of County Commissioners in 2010 as a primary growth area. Chair Rivera said he assumes we have the capacity to handle the additional wastewater. Mr. Holland said yes, both the plant and the sewer lines have the capacity. Councilor Maestas commented that when we connect on these peripheral developments, he is always concerned as to whether there will be sufficient pressure for fire suppressant purposes. Mr. Schiavo said the County is paid through the developer to add to our water model. He said we have it set up so that we leave it in, but can turn it on and off and it will stay in our system. He said we can monitor that process. Councilor Maestas said then the concept is to loop the line. Mr. Schiavo said yes, and there should not be an issue, commenting that we run the fire flow pressure on a 6 hour test. Councilor Villarreal asked where the lines run to serve that area. Mr. Schiavo said at the end of St. Francis, noting that location is detailed on packet page 17. He said the County pays for a master meter there, and the new lines to service the said development. Responding to Councilor Villarreal, Ms. Jenkins said it runs the main lines at Rodeo Park under 1-25. Councilor Villarreal asked if it impacts the trail system. Mr. Jenkins said no, it does not.
PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page5
Councilor Maestas said there are areas outside the City limits where there are pockets of nitrate contamination. He asked if we ever surveyed an area outside the proposed development to see if they are interested in connecting to the wastewater system, or is that system exclusive to the development. Mr. Schiavo said one of the reasons Mr. Jones is keeping the Committee posted about the permit, is because there is a limit to what the Wastewater Treatment Plan can take before it is necessary to do an upgrade to the plant. He said the concern is at what point we start making upgrades to the plant and refuse further connections to the system from outside the City. He said City staff did not look at connecting more. Responding to Councilor Maestas, Mr. Holland said, in 1998, the County adopted a Sewer Code similar to that of the City. Councilor Maestas said then there will be opportunities, commenting he would like to think that the City is thinking of other people who could benefit from this. Mr. Jones said each time we go through the discussion we remind the County of the need for a Master Plan, and the County looking at executing that. He said this MOU is specific to what will be served. He said if they want to add more people they have to amend the MOU and come back to the City Governing Body. MOTION: Councilor Maestas moved, seconded by Councilor Villarreal, to approve this report. VOTE: The motion was approved unanimously on a voice vote.
12.
REQUEST FOR APPROVAL OF RESOLUTION NO. 2016· _. A RESOLUTION INITIATING THE PROCESS OF STRATEGIC PLANNING WITH THE INTENTION OF ALIGNING THE CITIES PRIORITIES IN ALLOCATING ITS LIMITED RESOURCES WITH THE PRIORITIES OF CITIZENS; ESTABLISHING PROGRAM AND SERVICE INVENTORY, AND PERFORMANCE MEASUREMENTS; AND CONSOLIDATING EFFORTS TO MAINTAIN A BALANCED BUDGET AND CREATE A PRIORITY BASED BUDGET IN FUTURE YEARS (COUNCILOR DOMINGUEZ). (ADAM JOHNSON) Committee Review: Public Works Committee (no recommendation • 07/25/16; Public Utilities Committee 08/03/16; Public Works Committee· 08/08/16; Finance Committee - 08/15/16; and City Council· 08/31/16.
Councilor Dominguez said this item went to Public Works and we received some feedback. He said the intent is to get everyone thinking about strategic planning. He pointed out that our PUBLIC UTILITIES COMMITTEE Meeting: August 3, 2016
Page6
Public Utilities are a major component of the City's financing. He said he is trying to capture some overarching goals, and the need to implement performance standards. He said everyone has their own idea and vision of what strategic planning is. He said it may be necessary to have facilitated work sessions so we can determine what strategic planning is. Councilor Lindell asked Councilor Dominguez how he sees the process for this, what are the nuts and bolts of the process and who he sees leading the process. Councilor Dominguez said it should not be his process, but a process that the entire Governing Body has to instigate. He said the public will be involved as well to provide a level of transparency. He said he could see a facilitated process, where we would agree to the ground rules, and establish the overarching goals, timelines and deadlines. He said, at this time, there is not a clear vision of what that process will be. Councilor Villarreal asked if any changes were made based on our discussions. Councilor Dominguez said no, because he wants to capture as much as he can before making any changes so all of that can be incorporated, commenting that participatory budgeting and public involvement are very important. Responding to a question from Councilor Villarreal, regarding the language of the Resolution, Councilor Dominguez said this will go to the Finance Committee next, where they will have a discussion. He said he then will reach out to his colleagues to determine the next step, and to recommend a facilitated process for moving forward. Mr. Guillen said he has the comments and notes. Oscar Rodriguez said he will make sure this is on the agenda for discussion at the next Finance Committee meeting on August 15, 2016. Chair Rivera said then we will have one more stab at this at the Public Works Committee meeting on August 8, 2016. Councilor Dominguez commented that this is going to take a lot of work, Councilor Maestas said there was discussion about strategic planning in conjunction with the new performance based budgeting, which are two different things. He said there can be no more kicking the can down the road. He said, in terms of strategic planning, we made the decision to do it and appropriated $30,000 for this purposes. He said the City Manager has said this is one of his primary deliverables. He said, in terms of implementing a new budget process and involving PUBLIC UTILITIES COMMITTEE Meeting: August3, 2016
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the public, that is good, but pretty ambitions. He said his suggestion is to decouple the twostrategic planning and performance based budgeting. He said he would be happy to provide some amendments to accomplish this. He thanked Councilor Dominguez for his efforts in doing this. Councilor Dominguez asked Councilor Maestas if he can provide his proposed amendments by the Finance Committee meeting, and Councilor Maestas said yes. Councilor Dominguez one of the missing pieces is for staff to understand the goals of the Governing Body. He said he will do the best he can to make everyone happy with the process. Councilor Maestas said this can allow us to do other things with the public. He said there is a danger in us creating priorities that differ from those of the public. He said the mood is that we are missing the boat. He said this can be the first comprehensive grass roots outreach to determine what the community wants. Councilor Dominguez said it is important to say that this is not intended in any way to not recognize the public, but rather about creating a way for the public to interact with us. He said we have done strategic planning in the past, but those efforts were more politically motivated and not budget motivated. He said we need to right size government, commenting that the public has asked us to have the right number of employees for what we are doing. Chair Rivera said this item was moved forward without recommendation by the Public Works Committee, and asked the pleasure of this Committee in terms of this request. MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve this request. DISCUSSION: Councilor Maestas said at some point we have to really work on this, and asked Councilor Dominguez if it is his intention to continue amending this bill. Councilor Dominguez said his intention is to get it to the Finance Committee, and then decide how to approach this. He said if we can agree, at that time we can move it forward to the Governing Body to see if we have some things in common. Councilor Maestas asked if this will be going back to the Public Works Committee, and if there will be a rewrite before Public Works. Councilor Dominguez said no. Councilor Villarreal asked why it would go through Public Works Committee.
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Councilor Maestas said they thought there will be changes. He asked what is the difference between moving it forward and moving it forward without recommendation. Chair Dominguez said moving it forward means we generally are in approval of the concept and idea. Councilor Maestas said the changes he is proposing would change the caption of the bill. Councilor Dominguez this is intended to be a collaborative effort. Responding to the Chair, Councilor Maestas said it doesn't make any sense to send it back to the Public Work Committee unchanged. Councilor Dominguez said we can take it to Finance and then have it make another round of the committees.
MOTION: Councilor Lindell moved, seconded by Councilor Maestas, to approve this request. FRIENDLY AMENDMENT: Councilor Maestas would like to amend the motion to provide that this item will go to the Finance Committee and then make another round of the appropriate committees. THE AMENDMENT WAS FRIENDLY TO THE MAKER, AND THERE WERE NO OBJECTIONS BY THE OTHER MEMBERS OF THE PUBLIC UTILITIES COMMITTEE. VOTE: The motion as amended, was approved unanimously on a voice vote.
MATTERS FROM THE PUBLIC There were no matters from the public.
MATTERS FROM THE CITY ATTORNEY There were no matters from the City Attorney.
ITEMS FROM STAFF There were no items from staff.
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MATTERS FROM THE COMMITTEE There were no matters from the Committee.
NEXT MEETING: WEDNESDAY, SEPTEMBER 7, 2016.
ADJOURN There was no further business to come before the Committee, and the meeting was adjourned at approximately 4:45 p. m.
Christopher M. Rivera, Chair
Melessia Helberg, S enographer
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