AYSO Standard Policies & Protocols
AYSO Standard Regional Policies & Protocols 04/2017
AYSO Standard Regional Policies & Protocols 04/2017
Contents AYSO Standard Policies and Protocols
AYSO Standard Regional Policies & Protocols 04/2017
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AYSO Standard Policies and Protocols Article One: Introduction and Purpose
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Article Two: Mission
See
Article Three: Corporate Governance
Article Four: Duties and Responsibilities of the Region
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Article Five: Membership in the Region
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Article Six: Management of the Region
A. Regional Commissioner and Regional Board Member Composition
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B. Duties and Responsibilities of Mandatory Regional Board Positions
1. Regional Commissioner (“RC”)
2. Regional Treasurer
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3. Regional Risk Manager/Safety Director
4. Regional Coach Administrator (“RCA”)
5. Regional Referee Administrator (“RRA”)
6. Regional Registrar
See 7. Regional Child & Volunteer Protection Advocate (“CVPA”)
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AYSO Standard Regional Policies & Protocols 04/2017
C. Meetings
D. Voting and Veto Powers
E. Regional Commissioner Initial Appointment/Reappointment/Replacement
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F.
Regional Board Member Selection and Appointment
G. Voluntary Service and Conflict of Interest
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Article Seven: Program Vision and Administration A. Representative Visionary Requirements
B. Operational Expectations
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C. Best Practices and “How-To’s”
Article Eight: Financial Banking and Related Matters
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Article Nine: Dispute Resolution and Due Process
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Article Ten: Regional Amendments to Standard Regional Policies and Protocols A. Adoption of AYSO Standard Regional Policies & Protocols
B. Amendment to the AYSO Standard Regional Policies & Procedures
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C. Publication of P&Ps and Addendums
AYSO Standard Regional Policies & Protocols Attachments A. SR P&Ps Addendum Form
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E
381
15 May 2017
Gary Tashiro
Clyde Asato
Maurice Miranda
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B. Additional Region Policies and Guidelines
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Addendum B – Additional Regional Policies and Guidelines
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2.0
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Policy or Guideline
Player Registration - Keep 19U Division per attached National Player Birth Chart
AYSO Standard Regional Policies & Protocols 04/2017
REGISTRATION FEE REFUND POLICY AYSO REGION 381 – PEARL CITY REVISED 5/15/2017 STANDARD POLICIES AND PROCEDURES ADDENDUM B – 1.0
Withdrawing a Player from the Fall Program (All Age Groups): •
Withdrawals requested on or before July 31st, will be refunded the registration fee paid less a $20 processing fee for each child withdrawn.
•
No refunds for requests received after July 31st.
•
An email must be sent to the Region Registrar at
[email protected] to request a withdrawal. State player’s name and age group.
Withdrawing a Player from the Spring Program (5U – 12U Age Groups): •
Withdrawals requested on or before November 30th will be refunded the registration fee paid less a $20 processing fee per child withdrawn.
•
No refunds for requests received after November 30th.
•
An email must be sent to the Region Registrar at
[email protected] to request a withdrawal. State player’s name and age group.
Withdrawing a Player from the Spring Program (14U – 19U Age Groups): •
Withdrawals requested on or before January 31st will be refunded the registration fee paid less a $20 processing fee per child withdrawn.
•
No refunds for requests received after January 31st.
•
An email must be sent to the Region Registrar at
[email protected] to request a withdrawal. State player’s name and age group.
To request a refund: •
Parent/legal guardian MUST email the Region Registrar directly at
[email protected] by the date specified above for the respective season. State the Player’s name and division in the email.
•
Requests for withdrawal/refund by any other forms of communication (voice mail, text, email to the Coach, etc.) will NOT be accepted.
AYSO Age Determination Chart Birth Year
MY2017
MY2018
MY2019
2023 2018 2017 2016 6U*
2015 2014
6U*
6U
2013
6U*
6U
7U
2012
6U
7U
8U
2011
7U
8U
9U
2010
8U
9U
10U
2009
9U
10U
11U
2008
10U
11U
12U
2007
11U
12U
13U
2006
12U
13U
14U
2005
13U
14U
15U
2004
14U
15U
16U
2003
15U
16U
17U
2002
16U
17U
18U
2001
17U
18U
19U
2000 1999
18U
19U
19U
* Regions can run a 6U or Schoolyard division for 5 year olds. For the Playground and Schoolyard age determination guidelines please see the chart below.
Note: If you have a printed copy of this chart before 5/2/17 it might not be up-to-date.
Revised: 5/2/2017
AYSO Membership Year 2017 Birth Year Registration Chart Region 381 - Pearl City Standard Policies and Procedures Addendum B - 2.0
Playground** Schoolyard*** Must be 3 years old by first activity
6U
Must be 4 years Born in 2012 old by first or 2013 activity
13U
14U
Born in 2005 Born in 2004
7U Born in 2011
15U Born in 2003
8U
9U
10U
11U
12U
Born in 2010 Born in 2009 Born in 2008 Born in 2007 Born in 2006
16U
17U
18U
19U
Born in 2002 Born in 2001 Born in 2000 Born in 1999
The effective date of age determination for registration shall be the player's age as of December 31 looking ahead of the Membership Year. Example: For MY2017 the division the child will be placed in will be determined based on their age as of December 31, 2018. This age determination does not apply to Playground or Schoolyard division. ** Playground is a program specially designed for 3 to 5 year olds to develop Fundamental Motor Skills that will prepare the child for soccer and other sports. The player must be 3 years old by the date of the first Region activity. The Region must set the registration minimum age date to the day and month of first acitivity minus three years. For example, if your first activity is 9/2/2017 your minimum age date will be 9/2/2014 so that the child can be three years old by that date. *** Schoolyard is a program designed for 4 & 5 year olds that continues the learning of fundamental motor skills and introduces soccer skills. The player must be 4 years old by the date of the first Region activity. The Region must set the registration minimum age date to the day and month of first acitivity minus four years. For example, if your first activity is 9/2/2017 your minimum age date will be 9/2/2013 so that the child can be four years old by that date. Both Programs align with US Soccer's Player Development Initiatives.
Revised:
5/2/2017