Barcode Module
BARCODE MODULE
Table of Contents Barcodes .................................................................................................................................................... 3 Barcodes Configuration ............................................................................................................... 4 Barcode Sticker Styles .................................................................................................................. 9 Barcode Data Entry .....................................................................................................................15 Barcode Import/Export ..............................................................................................................17 Barcode New Season..................................................................................................................20 Barcode Printing (from PRODUCTION BOOK OUT/BOOK IN) ...............................................22 Barcode Printing (from PRODUCTION ANALYSIS)...................................................................25 Barcode Printing (from SALES ORDERS) ...................................................................................28 Barcode Printing (from DELIVERY NOTE) .................................................................................31 How do I print a selection of barcode stickers from a production order? (inventory users only) .............................................................................................................................................. 34 Barcode Printing - Troubleshooting..........................................................................................37 How to add barcodes to additional products in a season .....................................................40 Barcode reports .......................................................................................................................... 41
Barcodes
Barcode Module
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Barcodes Configuration General Information This module is an optional add on. If you cannot access the module from the HOME PAGE and would like further information, please contact [email protected] The Barcode module allows you to define your barcode generation method using the new barcode configuration setting and then the system will automatically generate barcodes (depending on the generation method selected) for you when you add new products to the system. You will also be able to print barcode labels and run reports containing barcode information.
From the HOME PAGE, click on BARCODES - you will see the following options:
Barcode Configuration - This is where you define the settings to be used for generating your barcodes.
1. Manual You can manually enter the barcodes and the system does not generate them for you 2. Random Produces the barcodes with random codes, starts and ends with the numbers specified in the start number field and end number field. 3. Sequential Produces the barcodes in sequential order, starts and ends with the numbers specified in the next number field and end number field. Barcode Type Specifies the type of barcode that should be generated: “EAN-13” or "UPC-A" Start or Next Number Specifies the number the Random and Sequential barcode should start from
Barcode Module
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End Number Specifies the end of the range barcode should end at Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product by size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. If you select “Manual” as the barcode type then you will have to manually enter a barcode against each product size both for existing products and when you create new products. You can do this in bulk with an export/import. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generate for all products then you should first use the “Clear All Barcodes” button described below.
Manual - allows the user to manually enter the barcode as the system does not generate them for you
You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections from the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here To add barcodes, go to DATA ENTRY To add barcodes in bulk, go to IMPORT/EXPORT Remember to add barcodes to any new products that are added.
Barcode Module
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Random - produces the barcodes with random codes from the range between the numbers specified in the start and end number fields Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product by size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generated for all products then you should first use the “Clear All Barcodes” button described below.
Make your selections
You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections fro the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here N.B. You might want to use this option if you have purchased a block of BARCODE numbers from an external supplier. Enter the start and end barcode number from the package you have bought.
Barcode Module
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Zedonk will tell you the number of barcodes that you have left and when you do not have any left
Sequential -produces the barcodes in sequential order from the NEXT number to the END number Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generated for all products then you should first use the “Clear All Barcodes” button described below.
Make your selections
Barcode Module
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You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections fro the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here Next Number - this should be the next available number from your barcode supplier.
Clear All Barcodes
The “Clear All Barcodes” button will prompt you to confirm that you wish all the barcode information held against every product size (for all seasons) to be wiped. If you give this confirmation, then Zedonk will remove all calculated and manually entered barcodes from all products. Barcode aren't season based and are generated in the order the products are created. The "Clear All Barcodes" option in the Barcode configuration screen clears all your barcode and the best way to clear barcodes in a certain season is to export the data, clear it and then reimport it.
Inactive Products
You can chose to apply barcodes to inactive products by ticking this option
Select currency of RRP labels.
Barcode Module
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Barcode Sticker Styles When you decide which "style" to use, you must consider also the "Size" of sticker and make a sensible choice. It is your responsibility to ensure that the barcode image is readable by your scanners. This would be affected by the quality of paper and printer.
Any of the following Styles can be exported and printed in the size you require
1. Barcode
Barcode Module
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2. Barcode + Product Information (Under Image)
3. Barcode, Product Information + Description (Under Image)
4. Barcode + Product Information (Right of Image)
5. Barcode + Product Information (Left of Image)
6. Client Logo, Barcode +Product Information (Right of images)
Barcode Module
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7. Large Barcode + Product Information (Right of image)
8. Retail Label (with field to enter brand name).
9. Retail Label + RRP (with field to enter brand name)
10. Product, Description, Colour, Size (Right of Image)
11. Product, Description, Colour, Size (Above Wide Image)
Barcode Module
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12. Product, Colour, Description, Size, (Borders)
13. Style, Fabric, Colour, Description, Size (Borders)
14. Style, Fabric, Colour, Season, Description, Size (Borders)
15. Style,Fabric,Colour,RRP,Description,Size (Borders)
16. Retail RRP (No Side Text) V1 Fabric
Barcode Module
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17. Retail RRP (No Side Text) V 2 TextileContent
18. Shoe Box
19. Shoe Box, Image, Logo
20. Retail Shoe, Barcode with Image
21. Style, Description, Textile Content, Country of Origin, RRP, Retail Text
Barcode Module
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22. Style, Fabric, Colour, RRP, Description, Season, Size (Borders)
Barcode Module
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Barcode Data Entry This screen allows you to view all your products and their sizes along with their defined barcodes. You can amend, remove or enter barcodes as you wish. The check digit (last digit) is automatically added and no validation is performed on what you enter other than that the barcode is of the correct length length..
From the HOME PAGE, click on BARCODES - you will see the following options:
Select Barcode Data Entry - Chose the season and if you want to add barcodes to active and/or inactive products
Barcode Module
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Enter the barcode number: first 12 digits of your EAN or first 11 digits of your UPC, and click SAVE AND CLOSE when finished.
The check digit (last digit) will be automatically added when you save.
This is what the page will look like when barcodes have been generated
Barcode Module
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Barcode Import/Export If you have your barcodes defined outside of Zedonk (e.g. in another system or in a spreadsheet) Zedonk can assist with importing those to avoid the need for you to enter each manually. The import facility requires data to be in a certain format and you need to use the export facility to generate a file with all your existing data and in the correct format. You can then amend that file to enter the barcodes and import it back in to Zedonk. You can also use this function if you want to chose specific products to have BARCODES In both cases, please be sure to select MANUAL in the BARCODE CONFIGURATION area - see this
From the HOME PAGE, click on BARCODES - you will see the following options: Click on BARCODE IMPORT/EXPORT
Barcode Export
You can export your data in a comma-separated value file (CSV) or in an Excel compatible file format. 1. Select the season 2. Select to include inactive products or not. 3. You can rename your file 4. Select the export file type ( XLS or CSV ) 5. Click on EXPORT
Barcode Module
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Whichever format you choose, the file contains one row of data for every product size. Each row has seven columns; an internal identifier for the product ( SKU_ID), product ID, fabric, colour , size, barcode, Description. You should amend the 6th column as required to enter the required barcode. You do not have to enter a barcode on every line just change or add those that you wish. Do not change any other data as Zedonk may not be able to import the file back in. The barcode you enter should be the full barcode you wish (e.g. a thirteen digit number if you have selected EAN-13 as your barcode type). However Zedonk will remove and recalculate any check digits when you reimport.
N.B. before preparing to import back into Zedonk you MUST ensure that the 6th column that contains the new/amended barcode must be in numerical format. To change this select FORMAT CELLS, select NUMBER as the category, SET DECIMAL PLACES to Zero and click OK
Problems with the CSV export file? Excel displays all data in the first column? click here
Barcode Import
To import the data back in, there are two options. 1. You can save the data in CSV format on your computer and then import that file.
Barcode Module
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2. If you are working in Excel or a similar application you can use cut-and-paste to bring the data in by copying the six columns and paste the data into the box on Zedonk. NB When pasting data it must contain the column header. The import facility will ignore any barcode which is not of the correct format (i.e. is not 13 digits if you are working with EAN-13) and any existing barcode in Zedonk will remain in place and will not be overwritten. If your records do NOT upload, please ensure you have formatted the barcode data correctly.
IMPORT CSV file
1. Choose the CSV file you have saved. 2. Click Import. A message will appear with the total number of records imported
COPY & PASTE
1. Copy the data (including the headers) from your spreadsheet and past it in the blue box 2. Click IMPORT TEXT A message will appear with the total number of records imported
Barcode Module
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Barcode New Season You have created a new season - what do you have to do in the barcode module?
Barcode - New Season - From the HOME PAGE, select BARCODES and then BARCODE CONFIGURATION
When you create a new season, if you have chosen to generate barcodes SEQUENTIALLY or RANDOMLY you must go to BARCODE CONFIGURATION and tick the new season to ensure that barcodes are generated for products as they are created
Barcode Module
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SAVE AND CLOSE when finished
Barcode Module
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Barcode Printing (from PRODUCTION BOOK OUT/BOOK IN) You can print barcodes for specific production orders
Preselect a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
You can print barcodes from either PRODUCTION BOOK OUT or BOOK IN To print from PRODUCTION BOOK OUT - the docket needs to be PARTIAL or COMPLETE
click on PRINT OPTIONS
Select the print option you require.
Barcode Module
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BARCODES - generates the print document as per your default settings for all items on the this production order. BARCODES (ADV) - gives you the opportunity to select another layout or label size. BARCOSDES (SELECTED) - you select the quantity required per each sku on this production order.
To print from PRODUCTION BOOK IN - the status must be PARTIAL or COMPLETE
Click on the word PARTIAL or COMPLETE to go inside the BOOK IN area
The list of your book in's will show at the bottom of the page
click on PRINT OPTIONS for the one you want to print barcodes for
Select the print option you require
BARCODES - generates the print document as per your default settings for all items on this book in. BARCODES (ADV) - gives you the opportunity to select another layout or label size.
Barcode Module
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If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
Barcode Module
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Barcode Printing (from PRODUCTION ANALYSIS) If you want to print barcodes by specific criteria
Preselect a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE select PRODUCTION ANALYSIS
You can chose to print one line, or a group of lines i.e. all orders for a certain product. For one line, find the relevant line and tick select
Barcode Module
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For a group selection, SEARCH by criteria i.e. a specific product or client order and tick all relevant lines
For more information on the SEARCH facility, read this
Then , from SELECT AN ACTION chose the print option you require
If you chose BARCODES - they will print to the default layout
Barcode Module
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If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
Barcode Module
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Barcode Printing (from SALES ORDERS) You can print barcodes for SPECIFIC customer orders
Make sure you have preselected a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE, go to ORDERS
From the LIST VIEW find the relevant order
Barcode Module
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Scroll to the right and click on PRINT OPTIONS and select the print option you require
If you chose BARCODES - they will print to the default layout If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Barcode Module
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Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
Barcode Module
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Barcode Printing (from DELIVERY NOTE) You can print barcodes from a specific delivery note
Make sure you have preselected a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE, go to ORDERS
From the drop down list, select delivery notes and click on SEARCH
Barcode Module
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Find the relevant delivery note and scroll to the right, click on PRINT OPTIONS and chose the option that you require.
If you chose BARCODES - they will print to the default layout If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Barcode Module
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Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
Barcode Module
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How do I print a selection of barcode stickers from a production order? (inventory users only) You need to print only a selection of barcode stickers from a production order ....
From HOME PAGE, go to PRODUCTION BOOK IN/BOOK OUT
Find the relevant docket and click on PRINT OPTIONS and then BARCODES(SELECTED)
Barcode Module
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You will see the full Production Order on the screen. You can either a) Click on ZERO ALL and then enter the quantity you want or b) just overtype the existing quantity.
N.B. be sure to select the correct barcode style and layout
Barcode Module
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When you have finished, click on PRINT
The pdf will generate with the barcodes you have selected
Barcode Module
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Barcode Printing - Troubleshooting Why are my printed labels not aligned correctly ?
The most common issue with printing is 'page scaling' which can be set in the print dialogue box. Page scaling should be set to NONE or NO SCALING or 100%
The format of the print dialogue box will change depending on which version of Adobe you use. This is what it looks like in Adobe 9
Barcode Module
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Ensure that your page size is A4 = 8.3in x 11.7in or 210mm x 297mm
This is what it looks like in Adobe X Print Area = Maximum Scale to fit page size = No Scaling or A4 Page Margins = Minimum Reduce/Enlarge = 100%
Barcode Module
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Barcode Module
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How to add barcodes to additional products in a season You have already created barcodes for all your products but now new products have been added and they need barcodes.
If you are using SEQUENTIAL or RANDOM from BARCODE CONFIGURATION , any new products created in Zedonk will automatically be allocated a barcode provided the season is selected in the CONFIGURATION area
If you set to MANUAL, then you will need to use the DATA ENTRY or the IMPORT/EXPORT function to add barcodes to the new products. DATA ENTRY to input barcode numbers one by one IMPORT/EXPORT to input barcode numbers in bulk
Barcode Module
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Barcode reports You might need to generate a report that you can download. These are the options available.
Reports > Products > Full Barcodes
This is the main Barcodes report showing the barcode numbers and the barcode images for every Stock item in your season
...here all the other reports including the barcode numbers • • • • • • • • • • • • • • • • • • •
REPORTS > PRODUCTS > INVENTORY > FULL INVENTORY LIST REPORTS > PRODUCTS > INVENTORY > PRODUCT INVENTORY VALUE REPORTS > PRODUCTS > FULL PRODUCT SIZE LIST FINANCIAL REPORTS > PRODUCTS > FULL PRODUCT-SIZE LIST REPORTS > PRODUCTS > PRODUCT MASTER & RRP REPORT REPORTS > SALES > SHIPPING REPORTS > READY TO SHIP (INV) REPORTS > SALES > SHIPPING REPORTS > PICK TICKET REPORTS > SALES > SHIPPING REPORTS > BERGEN PICK LIST REPORTS > SALES > FULL ORDER PRODUCT SIZE IMAGES LIST (this also showing barcode images) REPORTS > SALES > FULL ORDER PRODUCT SIZE LIST REPORTS > SALES > FULL CREDIT NOTE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL DELIVERY NOTE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL INVOICE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL ORDER PRODUCT SIZE LIST FIGURES REPORTS > SALES > ORDER DOCKET REPORTS > SALES > FULL DN PRODUCT SIZE LIST REPORTS > SALES > DN PRODUCT SIZE LIST REPORTS > SALES > FULL DN PRODUCT SIZE MANUFACTURER DETAILS LIST REPORTS > PRODUCTION > FULL BOOK IN PROCUTION ORDER PRODUCT SIZE LIST
Barcode Module
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• REPORTS > PRODUCTION > FULL BOOK OUT PROCUTION ORDER PRODUCT SIZE LIST
Barcode Module
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Table of Contents Barcodes .................................................................................................................................................... 3 Barcodes Configuration ............................................................................................................... 4 Barcode Sticker Styles .................................................................................................................. 9 Barcode Data Entry .....................................................................................................................15 Barcode Import/Export ..............................................................................................................17 Barcode New Season..................................................................................................................20 Barcode Printing (from PRODUCTION BOOK OUT/BOOK IN) ...............................................22 Barcode Printing (from PRODUCTION ANALYSIS)...................................................................25 Barcode Printing (from SALES ORDERS) ...................................................................................28 Barcode Printing (from DELIVERY NOTE) .................................................................................31 How do I print a selection of barcode stickers from a production order? (inventory users only) .............................................................................................................................................. 34 Barcode Printing - Troubleshooting..........................................................................................37 How to add barcodes to additional products in a season .....................................................40 Barcode reports .......................................................................................................................... 41
Barcodes
Barcode Module
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Barcodes Configuration General Information This module is an optional add on. If you cannot access the module from the HOME PAGE and would like further information, please contact [email protected] The Barcode module allows you to define your barcode generation method using the new barcode configuration setting and then the system will automatically generate barcodes (depending on the generation method selected) for you when you add new products to the system. You will also be able to print barcode labels and run reports containing barcode information.
From the HOME PAGE, click on BARCODES - you will see the following options:
Barcode Configuration - This is where you define the settings to be used for generating your barcodes.
1. Manual You can manually enter the barcodes and the system does not generate them for you 2. Random Produces the barcodes with random codes, starts and ends with the numbers specified in the start number field and end number field. 3. Sequential Produces the barcodes in sequential order, starts and ends with the numbers specified in the next number field and end number field. Barcode Type Specifies the type of barcode that should be generated: “EAN-13” or "UPC-A" Start or Next Number Specifies the number the Random and Sequential barcode should start from
Barcode Module
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End Number Specifies the end of the range barcode should end at Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product by size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. If you select “Manual” as the barcode type then you will have to manually enter a barcode against each product size both for existing products and when you create new products. You can do this in bulk with an export/import. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generate for all products then you should first use the “Clear All Barcodes” button described below.
Manual - allows the user to manually enter the barcode as the system does not generate them for you
You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections from the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here To add barcodes, go to DATA ENTRY To add barcodes in bulk, go to IMPORT/EXPORT Remember to add barcodes to any new products that are added.
Barcode Module
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Random - produces the barcodes with random codes from the range between the numbers specified in the start and end number fields Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product by size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generated for all products then you should first use the “Clear All Barcodes” button described below.
Make your selections
You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections fro the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here N.B. You might want to use this option if you have purchased a block of BARCODE numbers from an external supplier. Enter the start and end barcode number from the package you have bought.
Barcode Module
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Zedonk will tell you the number of barcodes that you have left and when you do not have any left
Sequential -produces the barcodes in sequential order from the NEXT number to the END number Note that if you select “Random” or “Sequential” for the barcode type then when you save the settings Zedonk will automatically generate a barcode for every existing product size. Also with either of those two barcode types selected, every time you create a new product (or size) it will automatically create a barcode straight away for the new product. Once you have defined your settings, click the “Save and Close” button. This will prompt you to confirm that you wish Zedonk to generate a barcode for every product size that does not currently have a barcode. This will not change the barcode for any existing barcodes. If you have changed any of the settings and you want a new barcode generated for all products then you should first use the “Clear All Barcodes” button described below.
Make your selections
Barcode Module
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You can chose the Label Style, Label Retail Text and Label Layout - Make all your selections fro the drop down menu and click save and close. If you have existing barcodes and want to replace them. Select CLEAR ALL BARCODES first. To see barcode label styles, click here Next Number - this should be the next available number from your barcode supplier.
Clear All Barcodes
The “Clear All Barcodes” button will prompt you to confirm that you wish all the barcode information held against every product size (for all seasons) to be wiped. If you give this confirmation, then Zedonk will remove all calculated and manually entered barcodes from all products. Barcode aren't season based and are generated in the order the products are created. The "Clear All Barcodes" option in the Barcode configuration screen clears all your barcode and the best way to clear barcodes in a certain season is to export the data, clear it and then reimport it.
Inactive Products
You can chose to apply barcodes to inactive products by ticking this option
Select currency of RRP labels.
Barcode Module
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Barcode Sticker Styles When you decide which "style" to use, you must consider also the "Size" of sticker and make a sensible choice. It is your responsibility to ensure that the barcode image is readable by your scanners. This would be affected by the quality of paper and printer.
Any of the following Styles can be exported and printed in the size you require
1. Barcode
Barcode Module
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2. Barcode + Product Information (Under Image)
3. Barcode, Product Information + Description (Under Image)
4. Barcode + Product Information (Right of Image)
5. Barcode + Product Information (Left of Image)
6. Client Logo, Barcode +Product Information (Right of images)
Barcode Module
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7. Large Barcode + Product Information (Right of image)
8. Retail Label (with field to enter brand name).
9. Retail Label + RRP (with field to enter brand name)
10. Product, Description, Colour, Size (Right of Image)
11. Product, Description, Colour, Size (Above Wide Image)
Barcode Module
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12. Product, Colour, Description, Size, (Borders)
13. Style, Fabric, Colour, Description, Size (Borders)
14. Style, Fabric, Colour, Season, Description, Size (Borders)
15. Style,Fabric,Colour,RRP,Description,Size (Borders)
16. Retail RRP (No Side Text) V1 Fabric
Barcode Module
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17. Retail RRP (No Side Text) V 2 TextileContent
18. Shoe Box
19. Shoe Box, Image, Logo
20. Retail Shoe, Barcode with Image
21. Style, Description, Textile Content, Country of Origin, RRP, Retail Text
Barcode Module
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22. Style, Fabric, Colour, RRP, Description, Season, Size (Borders)
Barcode Module
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Barcode Data Entry This screen allows you to view all your products and their sizes along with their defined barcodes. You can amend, remove or enter barcodes as you wish. The check digit (last digit) is automatically added and no validation is performed on what you enter other than that the barcode is of the correct length length..
From the HOME PAGE, click on BARCODES - you will see the following options:
Select Barcode Data Entry - Chose the season and if you want to add barcodes to active and/or inactive products
Barcode Module
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Enter the barcode number: first 12 digits of your EAN or first 11 digits of your UPC, and click SAVE AND CLOSE when finished.
The check digit (last digit) will be automatically added when you save.
This is what the page will look like when barcodes have been generated
Barcode Module
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Barcode Import/Export If you have your barcodes defined outside of Zedonk (e.g. in another system or in a spreadsheet) Zedonk can assist with importing those to avoid the need for you to enter each manually. The import facility requires data to be in a certain format and you need to use the export facility to generate a file with all your existing data and in the correct format. You can then amend that file to enter the barcodes and import it back in to Zedonk. You can also use this function if you want to chose specific products to have BARCODES In both cases, please be sure to select MANUAL in the BARCODE CONFIGURATION area - see this
From the HOME PAGE, click on BARCODES - you will see the following options: Click on BARCODE IMPORT/EXPORT
Barcode Export
You can export your data in a comma-separated value file (CSV) or in an Excel compatible file format. 1. Select the season 2. Select to include inactive products or not. 3. You can rename your file 4. Select the export file type ( XLS or CSV ) 5. Click on EXPORT
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Whichever format you choose, the file contains one row of data for every product size. Each row has seven columns; an internal identifier for the product ( SKU_ID), product ID, fabric, colour , size, barcode, Description. You should amend the 6th column as required to enter the required barcode. You do not have to enter a barcode on every line just change or add those that you wish. Do not change any other data as Zedonk may not be able to import the file back in. The barcode you enter should be the full barcode you wish (e.g. a thirteen digit number if you have selected EAN-13 as your barcode type). However Zedonk will remove and recalculate any check digits when you reimport.
N.B. before preparing to import back into Zedonk you MUST ensure that the 6th column that contains the new/amended barcode must be in numerical format. To change this select FORMAT CELLS, select NUMBER as the category, SET DECIMAL PLACES to Zero and click OK
Problems with the CSV export file? Excel displays all data in the first column? click here
Barcode Import
To import the data back in, there are two options. 1. You can save the data in CSV format on your computer and then import that file.
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2. If you are working in Excel or a similar application you can use cut-and-paste to bring the data in by copying the six columns and paste the data into the box on Zedonk. NB When pasting data it must contain the column header. The import facility will ignore any barcode which is not of the correct format (i.e. is not 13 digits if you are working with EAN-13) and any existing barcode in Zedonk will remain in place and will not be overwritten. If your records do NOT upload, please ensure you have formatted the barcode data correctly.
IMPORT CSV file
1. Choose the CSV file you have saved. 2. Click Import. A message will appear with the total number of records imported
COPY & PASTE
1. Copy the data (including the headers) from your spreadsheet and past it in the blue box 2. Click IMPORT TEXT A message will appear with the total number of records imported
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Barcode New Season You have created a new season - what do you have to do in the barcode module?
Barcode - New Season - From the HOME PAGE, select BARCODES and then BARCODE CONFIGURATION
When you create a new season, if you have chosen to generate barcodes SEQUENTIALLY or RANDOMLY you must go to BARCODE CONFIGURATION and tick the new season to ensure that barcodes are generated for products as they are created
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SAVE AND CLOSE when finished
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Barcode Printing (from PRODUCTION BOOK OUT/BOOK IN) You can print barcodes for specific production orders
Preselect a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
You can print barcodes from either PRODUCTION BOOK OUT or BOOK IN To print from PRODUCTION BOOK OUT - the docket needs to be PARTIAL or COMPLETE
click on PRINT OPTIONS
Select the print option you require.
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BARCODES - generates the print document as per your default settings for all items on the this production order. BARCODES (ADV) - gives you the opportunity to select another layout or label size. BARCOSDES (SELECTED) - you select the quantity required per each sku on this production order.
To print from PRODUCTION BOOK IN - the status must be PARTIAL or COMPLETE
Click on the word PARTIAL or COMPLETE to go inside the BOOK IN area
The list of your book in's will show at the bottom of the page
click on PRINT OPTIONS for the one you want to print barcodes for
Select the print option you require
BARCODES - generates the print document as per your default settings for all items on this book in. BARCODES (ADV) - gives you the opportunity to select another layout or label size.
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If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
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Barcode Printing (from PRODUCTION ANALYSIS) If you want to print barcodes by specific criteria
Preselect a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE select PRODUCTION ANALYSIS
You can chose to print one line, or a group of lines i.e. all orders for a certain product. For one line, find the relevant line and tick select
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For a group selection, SEARCH by criteria i.e. a specific product or client order and tick all relevant lines
For more information on the SEARCH facility, read this
Then , from SELECT AN ACTION chose the print option you require
If you chose BARCODES - they will print to the default layout
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If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
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Barcode Printing (from SALES ORDERS) You can print barcodes for SPECIFIC customer orders
Make sure you have preselected a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE, go to ORDERS
From the LIST VIEW find the relevant order
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Scroll to the right and click on PRINT OPTIONS and select the print option you require
If you chose BARCODES - they will print to the default layout If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
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Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
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Barcode Printing (from DELIVERY NOTE) You can print barcodes from a specific delivery note
Make sure you have preselected a default setting when you set up the BARCODE CONFIGURATION
For more information about BARCODE CONFIGURATION, read this
From the HOME PAGE, go to ORDERS
From the drop down list, select delivery notes and click on SEARCH
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Find the relevant delivery note and scroll to the right, click on PRINT OPTIONS and chose the option that you require.
If you chose BARCODES - they will print to the default layout If you chose BARCODE (ADV) you can change the label layout
and change the label size
If your label size does not appear - we can add to the list - send your request via helpdesk.
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Using the above selection - your labels will look like this
N.B. When printing ensure your PAGE SCALING is set to NONE
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How do I print a selection of barcode stickers from a production order? (inventory users only) You need to print only a selection of barcode stickers from a production order ....
From HOME PAGE, go to PRODUCTION BOOK IN/BOOK OUT
Find the relevant docket and click on PRINT OPTIONS and then BARCODES(SELECTED)
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You will see the full Production Order on the screen. You can either a) Click on ZERO ALL and then enter the quantity you want or b) just overtype the existing quantity.
N.B. be sure to select the correct barcode style and layout
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When you have finished, click on PRINT
The pdf will generate with the barcodes you have selected
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Barcode Printing - Troubleshooting Why are my printed labels not aligned correctly ?
The most common issue with printing is 'page scaling' which can be set in the print dialogue box. Page scaling should be set to NONE or NO SCALING or 100%
The format of the print dialogue box will change depending on which version of Adobe you use. This is what it looks like in Adobe 9
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Ensure that your page size is A4 = 8.3in x 11.7in or 210mm x 297mm
This is what it looks like in Adobe X Print Area = Maximum Scale to fit page size = No Scaling or A4 Page Margins = Minimum Reduce/Enlarge = 100%
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How to add barcodes to additional products in a season You have already created barcodes for all your products but now new products have been added and they need barcodes.
If you are using SEQUENTIAL or RANDOM from BARCODE CONFIGURATION , any new products created in Zedonk will automatically be allocated a barcode provided the season is selected in the CONFIGURATION area
If you set to MANUAL, then you will need to use the DATA ENTRY or the IMPORT/EXPORT function to add barcodes to the new products. DATA ENTRY to input barcode numbers one by one IMPORT/EXPORT to input barcode numbers in bulk
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Barcode reports You might need to generate a report that you can download. These are the options available.
Reports > Products > Full Barcodes
This is the main Barcodes report showing the barcode numbers and the barcode images for every Stock item in your season
...here all the other reports including the barcode numbers • • • • • • • • • • • • • • • • • • •
REPORTS > PRODUCTS > INVENTORY > FULL INVENTORY LIST REPORTS > PRODUCTS > INVENTORY > PRODUCT INVENTORY VALUE REPORTS > PRODUCTS > FULL PRODUCT SIZE LIST FINANCIAL REPORTS > PRODUCTS > FULL PRODUCT-SIZE LIST REPORTS > PRODUCTS > PRODUCT MASTER & RRP REPORT REPORTS > SALES > SHIPPING REPORTS > READY TO SHIP (INV) REPORTS > SALES > SHIPPING REPORTS > PICK TICKET REPORTS > SALES > SHIPPING REPORTS > BERGEN PICK LIST REPORTS > SALES > FULL ORDER PRODUCT SIZE IMAGES LIST (this also showing barcode images) REPORTS > SALES > FULL ORDER PRODUCT SIZE LIST REPORTS > SALES > FULL CREDIT NOTE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL DELIVERY NOTE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL INVOICE PRODUCT SIZE LIST FIGURES REPORTS > SALES > FULL ORDER PRODUCT SIZE LIST FIGURES REPORTS > SALES > ORDER DOCKET REPORTS > SALES > FULL DN PRODUCT SIZE LIST REPORTS > SALES > DN PRODUCT SIZE LIST REPORTS > SALES > FULL DN PRODUCT SIZE MANUFACTURER DETAILS LIST REPORTS > PRODUCTION > FULL BOOK IN PROCUTION ORDER PRODUCT SIZE LIST
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• REPORTS > PRODUCTION > FULL BOOK OUT PROCUTION ORDER PRODUCT SIZE LIST
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