Camp McDowell
Summer of 2013
Camp McDowell
Summer Camp Application for the Camp and Conference Center for the Episcopal Diocese of Alabama Camp McDowell ...The Heart of the Diocese!
ABOUT SUMMER CAMP Since 1948, Camp McDowell has been a vital gathering spot for the Diocese of Alabama. It is on the banks of Clear Creek, nestled in beautiful woodlands adjacent to the Bankhead National Forest. Former campers will tell you that Camp McDowell is a supportive Christian community where young people learn to be themselves, and where they develop an abiding respect for the integrity and individuality of all living things. Camp is fun, too! A unique feature of each summer session is the program theme. Camp Directors and their staffs design daily age-appropriate programs and activities incorporating skits, songs, art, and a healthy dose of humor. These programs encourage learning based on scripture and the traditional teachings of the Church, and how they relate to contemporary and personal issues. Intended to make the camp experience more than fun in the summer sun, the themes range from the environment and relationships to decision-making and dicipleship. One thing is always certain: campers come away with a deeper understanding of themselves and God in the world around them. In addition to nurturing spiritual, social, and creative growth, Camp McDowell offers hiking, canoeing, soccer, basketball, arts & crafts, playground, a ropes and group action course, and an olympic-size swimming pool. Photo by Beth Maynor Young Camp McDowell 105 DeLong Road Nauvoo, AL 35578 205.387.1806 phone 205.221.3454 fax www.campmcdowell.com The Right Reverend John McKee Sloan Bishop of the Episcopal Diocese of Alabama The Reverend Mark Johnston Executive Director of Camp McDowell Susanna Whitsett, Summer Camp Coordinator [email protected] Sarah Nee Registrar for Summer Camp & Events and Director of The Alabama Folkschool [email protected]
INSIDE: Summer Camp Schedule………………………....…..2 Registration Notes & Cabin Mate Request………….2 Registration Form…………...………………….……...3 Registration checklist…………...…………….……….4 Over-the-counter Medication Requirements…….….4 Summer Camp Health Form……………………….....5 Prescription & OTC Medication Form…...……….….6 Camp Information and Policies …………………......7 Directions to camp………………………………….….8
2013 Summer Camp Schedule # 1
Session Title Primary 1
Session Dates May 24-26
2
Elementary 1
May 29-June 1
Age Camper Entering 1st, 2nd,3rd and one adult Entering 3rd & 4th
3
Senior Camp
June 4-13
Entering 10th-12th
4
Junior High 1
June 17-22
Entering 6th & 7th
5
Elementary 2
June 25-29
Entering 4th & 5th
6
Special Session
Entering 4th & 5th
7
Sophomore
June 29-July 1 (staff) July 1-6 (campers) July 8-15
8
Middler
July 18-23
Entering 5th & 6th
9
Junior 2
July 26-Aug 1
Entering 7th & 8th
10
Primary 2
August 3-5
Entering 1st, 2nd,3rd & one adult
Entering 8th & 9th
Director The Rev. Tim Murphy St. Mary’s, Jasper The Rev. Jayne Pool St. Mary’s on the Highlands, Birmingham The Rev. Russell Kendrick St. Stephen’s, Birmingham The Rev. Aaron Raulerson Holy Cross, Trussville The Rev. Joe Gibbes Cathedral Church of the Advent, Birmingham The Right Rev. Kee Sloan Bishop of the Diocese of Alabama The Rev. Thomas Joyner Holy Trinity, Auburn The Rev. Andy Keyse Trinity, Florence The Rev. Katie Nakamura-Rengers St. Luke’s, Birmingham The Rt. Rev Santosh Murrary Bishop of the Diocese of Alabama
Session Fee $130 per person $205 $520 $340 $270 $175 camper $300 staff $470 $340 $405 $130 per person
REGISTRATION NOTES A deposit or confirmed financial arrangement is required for all applicants to be registered. For Primary I & II, $25 for each camper (both child & adult) is required. For all other sessions, a $50 deposit per camper is required. For Primary I & II both child and adult must complete an application and health form. The balance and all forms are due 10 days prior to the camp session. To participate in the Team Challenge Course (rising 5th graders and up) or the Overnight Campout (Sophomore & Senior Camps), a separate waiver must be signed & submitted. You may complete these waivers on-line at www.campmcodwell.com or mail them to Camp. You may also register, complete all forms, and submit your payments online. You will receive confirmation of your registration. If you do not receive a confirmation within 2 weeks, please contact Camp. You will receive an email from your Session Director, complete with a ‘what to bring’ list, 2-3 weeks prior to your session. If you do not have an email address and prefer a letter by post mail, please contact the Camp Registrar, Sarah Nee at 205.387.1806. Please visit www.campmcdowell.com for packing list and other helpful and important information about Summer Camp.
CABIN MATE REQUEST POLICY We promise to do our best to honor your request, but we CANNOT GUARANTEE it. Please assist us in the process by requesting ONE CABIN MATE ONLY. Both campers should REQUEST EACH OTHER on their applications to be processed. Requests must be RECEIVED 10 DAYS PRIOR to session. Assignments WILL NOT BE ACCEPTED OR CHANGED ON OPENING DAY. Thank you for your understanding! MY CABIN MATE REQUEST IS:____________________________
PLEASE HELP WITH THE BLACK BELT BOOK PROGRAM We ask all campers to please bring at least one new or gently used book to camp each summer for the Black Belt Book Program. Your donation will be distributed through the public school system to the children of the Black Belt. Last summer we collected 2000 books! THANK YOU! 2
Camp McDowell Summer 2013 Registration Form - please type or print clearly! Camper is a (circle) Child/Adult Male/Female Session# 1 2 3 4 5 7 8 9 10 Session Title: _____________________ Camper’s First Name _______________________________ Camper’s Last Name:________________________________ Prefers to be called ________________ Grade next fall (2013-2014 school year): ___ Date of Birth: / / Age: __ Mother/Guardian’s Name:______________________________________________ Phone:(___)______________________ Father/Guardian’s Name:______________________________________________ Phone:(___)______________________ Camper’s mailing address:________________________________________ City & State:________________ Zip:_______ Email address for parent:____________________________ Email address for camper:_____________________________ REGISTRATION POLICY
Camp McDowell welcomes people of all races and faith traditions with love and joy . Non-Episcopalians and Episcopalians of other dioceses are welcome to apply. Please note that these applications will be held in the order of their receipt and registered on a “space available” basis starting April 1, 2013
Is the camper a member of an Episcopal parish in the Diocese of Alabama? YES NO
If yes, please list: Parish ____________________ City _____________________ Rector _______________________
If no, please list: Denomination or faith tradition _______________________ Church or organization_______________
Have you ever been to Camp McDowell before?
How did you hear about Summer Camp? _____________________________________________________________
Please circle the following characteristics that describe your child: After an orientation, he/she adjusts well to new situations * Has some trouble adjusting to new situations Homesickness not likely to be an issue * Homesickness is likely to be an issue Prefers one-on-one interaction or small groups * Prefers to interact with many people Prefers to be in the background of the action * Prefers to be in the middle of the action Needs moderate structure & boundaries to be successful * Needs lots of structure & boundaries to be successful Please circle the type of leadership your child responds to best: *More authoritative than friendly *More friendly than authoritative *Highly structured *Moderately Structured *Rule-based *Judgement-based *Firm *Calm What would you like your child’s Cabin Counselor to know about his/her personality, habits, or preferences?
YES NO
_______________________________________________________________________________________________ _______________________________________________________________________________________________
Does your child have a cell phone (or other communication device)? YES NO
Have you reviewed Camp’s policy on electronic devices with him/her (found on Information & Policies page) YES NO N/A
CAMPER COVENANT OF COMMON LIFE (read & sign): I agree to live by the standards and rules set for me at Camp McDowell, establishing an environment of acceptance and respect for everyone at camp. I will participate in the program and activities. I understand that the use or possession of tobacco, illegal drugs, alcohol, or weapons of any kind will result in my immediate dismissal from camp. I understand inappropriate sexual behavior is not tolerated at Camp McDowell. I understand that in order to respect all participants' privacy, at no time may a male enter a female housing area or a female enter a male housing area, unless accompanied and instructed to do so by a staff member. If I choose to violate the standards above, or am knowingly in the presence of others violating these standards, I may be sent home immediately. I understand cell phones and other communication devices are not allowed at camp. I understand in case of an emergency, I will be allowed to use the camp phone. I will honor Camp's policy, and my own camp experience of getting "unplugged" while at camp. I will leave my cell phone or other communication device at home for the duration of my camp session. CAMPER SIGNATURE___________________________ DATE________ PARENT STATEMENT OF ACKNOWLEDGEMENT (read & sign): I give permission for the staff of Camp McDowell to select a physician and seek medical treatment for my child. I understand in order to honor my child's camp experience and to help summer camp remain an "unplugged" environment, my child is not allowed to have a cell phone or other communication device during their camp session or event. I will ensure my child's cell phone is kept at home or in their car during their camp session. I give permission for photographs of my child to be used for promotional purposes by Camp McDowell. I understand that I am financially responsible for property damages caused by my child's behavior. PARENT SIGNATURE_____________________________________ DATE___________ 3
Camp McDowell Scholarship Fund
Camp McDowell’s Scholarship Fund enables many children and youth to attend Camp through financial assistance. It is our policy that no child will be denied the opportunity to come to Camp due to inadequate finances. Please consider making a donation to the scholarship fund. Contributions may be made on-line at or as an offering at the service of Holy Eucharist on the closing day of the camp session. You may also choose to donate the remainder of your child’s canteen money to the fund at the end of the session. Thank you!
Registration Checklist
Deposit enclosed ($25 for each child and adult camper for Primary I ⅈ $50 per camper for all other sessions) Balance enclosed Balance will be submitted 10 days prior to session or before Forms Completed in this packet: Camper Application & Camper Health/OTC Form Team Challenge Waiver (for 5th gr & up) and/or Overnight Campout Permission Form (Sophomore & Senior Camp) completed & submitted. Both forms may be completed on our website at www.campmcdowell.com or upon check-in Canteen money amount ____(suggested $1.50/day for I WOULD LIKE TO DONATE ANY RErising 5th & younger; suggested $3/day for 6th & older) MAINING CANTEEN MONEY (AT THE T-Shirt ordered for $15 END OF THE SESSION) TO THE CAMP
T-Shirt Pal ordered for $15 Water Bottle ordered for $10
McDOWELL SCHOLARSHIP FUND YES
NO
OVER THE COUNTER MEDICATION REQUIREMENTS Dear Parent/Guardians, Thank you for applying to attend Camp McDowell! This portion of our application will orient you to our medication guidelines. Camp McDowell’s nurse is not allowed to offer over-the-counter (OTC) medications to campers due to requirements from the Alabama State Board of Nursing and the Alabama State Pharmacy Board. This is similar to many Alabama school policies. Did you know many times campers need OTC medications for unanticipated reasons like a bee sting, bump, or bruise? Did you know if your camper does not have OTC meds sent with him/her, a time-consuming process must be followed in order to get it to them? That is no fun for your camper or for us! We recommend that you send OTC medications with your camper just in case he/she needs it in a timely manner. We suggest something for pain/fever relief (i.e. Ibuprophen), allergy relief (i.s. Benadryl), and upset stomach relief (i.e. Tums). Like prescription medications, if you want your camper to have access to OTC medications while at camp, you must provide these medications yourself (send them to camp with your camper in the original manufacturer’s container). provide your written authorization to allow the Camp Nurse to distribute it. Please use the space provided on your camper’s HEALTH FORM to list OTC and prescription medications and sign the “OTC Parent Authorization”. Thank you! All OTC medicines will be given following manufacturer’s recommendations. Parents must provide a physician’s written authorization if the camper is younger than 12 and the OTC medicine sent is not recommended for children younger than 12. Parents must provide a Health Care Provider’s or physician’s written authorization for a camper to keep and selfadminister nasal sprays or inhalers. If you have any questions regarding this policy please contact me at (205)387-1806 or [email protected]. Parents may also want to contact their child’s primary physician, or health care provider, and ask the physician to inform the Camp Nurse of any health or medical restrictions for your child. Respectfully, Nancy Evans, R.N., Camp McDowell
Camp McDowell’s Concussion Policy
A concussion is a brain injury caused by a bump, blow, or jolt to the head, or by a blow to another part of the body with the force transmitted to the head. All concussions are potentially serious. If a camper sustains an injury that might cause a concussion, his/her parents or guardian will be contacted ASAP. If the camper exhibits signs, symptoms, or behaviors consistent with a concussion, he/she will be referred to a medical doctor immediately. Once examined and cleared by a doctor, the camper may return to camp activities. All Summer Camp staff attend an in service training regarding concussions. 4
Camp McDowell Summer Camp Health Form
Updated 10/12 – page 1
For Summer Camp health question or special needs, please contact the camp nurse
Please PRINT CLEARLY. All information is confidential and will only be shared on a ‘need to know’ basis to ensure the safety of your child. All Summer Camp applicants must fill out this form (child/youth and adult campers). Camper Name
(Last) (First) (Middle)
Prefers to be called: Camper is MALE Physician Phone:
Primary Physician name: Parent/Guardian name:
FEMALE
Parent home phone: Parent cell phone: Parent work/alternate phone: Relationship to camper: Day phone: Evening phone:
Emergency Contact Name: (other than parent) Camper Info (enter in box): DOB month/day/year KNOWN ALLERGIES: Insects NO / YES Food NO / YES Plants NO / YES Animals NO / YES Medicines NO / YES Other NO / YES
Age
Tetanus Year
Height
Weight
Wears contacts? Yes No
Cochlear Implants? Yes No
Type Treatment ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
HEALTH CONCERNS: Is camper on a special diet? N0 / YES Please explain what they CAN eat as well as what they CANNOT eat: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ Physical Health Problems: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________
STATEMENT OF EMOTIONAL & MENTAL HEALTH FROM PARENTS: Please share with us any information about your child’s emotional or mental health that might aid us in caring for him or her at camp. ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ If things are not fine at home, please talk to the Camp Session Director or Summer Camp Coordinator in confidence. Any stress that your child may be suffering can be greatly minimized by an informed staff. Thank you. .
5 OF THIS FORM (PG 2) PLEASE SIGN THE BACK
PRESCRIPTION MEDICATIONS:
Updated 10/12 - page 2
This portion must be completed by camper’s PARENT or LEGAL GUARDIAN. List all prescription medications you plan to send with your child and the reasons s/he takes them. Attach extra sheet if needed. Must be in the correct pharmacy prescription bottle w/ administration directions on the pharmacy label. Please note: “Administer according to directions” is not acceptable. Please be specific with instructions. If your child is bringing an Epi-Pen you MUST talk to the Nurse before your visit: (205) 387-1806 All medication is dispensed by licensed nurse. Name of prescription medication Dosage Time Given Reason
Prescription Medication LABEL must include: Your child’s name Strength of the medication Amount Given When or How often it is to be given Expiration date of the medication
If your child’s prescription or OTC medication is not in its original container & labeled properly the nurse cannot administer it. If you have further questions please contact the Camp Nurse by calling 205.387.1806. Thank you!
OVER THE COUNTER (OTC) MEDICATIONS
Must be provided by a parent or legal guardian. Camp McDowell cannot supply OTC medications to campers. Must be in original manufacturer’s container. Must have your child’s name and session written clearly on the outside. Will be administered following manufacturer guidelines. Will be kept by the Camp Nurse. Please list below the OTC medications you plan to send for your child & reason(s) for administering. Name of OTC medication Reason(s) for Giving Example: Tylenol 80mg According to manufacturer recommendations
“I authorize the Camp Nurse the task of assisting my child in taking the above medications. I understand that if my child is younger than 12, a signed statement from the child’s physician or health care provider authorizing administration of the OTC medicine will be necessary if the medicine sent is not recommended for use in children younger than 12. I also authorize the Camp Nurse to talk with my child’s physician or pharmacist should a question come up about the medicine. ______________________________________________________________________________________________________ SIGNATURE OF PARENT or LEGAL GUARDIAN DATE
“This is to certify that the information provided on this form is accurate to the best of my knowledge.”
EFFECTIVE DATES (Dates of Camp Session): __________________ Camper Name (print): _____________________________
ACCIDENT INSURANCE COVERAGE: Accident Insurance costs are covered in the program fee and protect all campers throughout the program. The maximum benefits are: Sickness, $1000; Accidents, $2500; and Loss of Life, $2500. Parents or guardians are responsible for expenses in excess of these amounts. DESCRIPTION OF ESSENTIAL FUNCTIONS OF A CAMPER: In order to participate in our summer camp programs, a child should be able to meet their personal needs, move independently from place to place, and cooperatively function in a group setting. Our professional staff is not trained to give individualized attention to children with special needs beyond these parameters. If you have questions or need further information, please contact Susanna Whitsett at [email protected] or 205.387.1806. Camp McDowell also offers one session specifically for people with disabilities, Special Session. The Special Session leadership can answer questions in regard to those eligible for this session. For further information please contact Gail Perna at [email protected] or 256.426.3067. 6
Summer Camp Information and Policies
Parents: At Camp McDowell, the staff is committed to creating a safe, healthy, and happy environment for each camper. We are striving to achieve best practices in the camp setting. We thank you in advance for your support of our efforts! People of all races and traditions are welcomed with love and joy at Camp McDowell.
OPENING & CLOSING DAY AND SCHEDULING Campers are expected to be present for the entire session. Any exceptions must be approved by the Executive Director and Session Director. Contact the Summer Camp Coordinator to begin this process. Campers should arrive on opening day between 2-5 PM. Registration will not begin until 2 PM. Campers will not be able to enter Camp before 2 PM. Sessions end with Holy Eucharist at 8:45am on closing day. Family & friends are invited! Camper pick up from cabins is no later than 10:00 am on closing day . If circumstances prevent your camper from attending, please call Camp immediately so someone else can have your space. Episcopalians of other dioceses and campers of other denominations are welcome to apply. These applications will be held in order of their receipt and registered on a “space available” basis starting April 1, 2013. FINANCIAL INFO A deposit of $50 ($25 each child & adult for Primary I and II) is required with each application to hold a spot. Make checks payable to Camp McDowell. If you are on a waitlist and not accepted, the deposit will be returned. No refunds less than 10 days prior to the session except in cases of illness, injury, or emergency. Balance & all payments are due no later than 10 days before the session begins. No child will be denied the opportunity to come to Camp due to inadequate finances. Please contact camp to request information if you are in need. Insurance costs are covered in the session fee and protect all campers while traveling to and from camp and through out the session. The maximum benefits are: Sickness, $1000; Accidents, $2500; and Loss of Life, $2500. Parents or guardians are responsible for expenses in excess of these amounts.
Please consider a contribution to Camp
McDowell’s Scholarship Fund when paying your fee. You may donate your camper’s remaining canteen money to the scholarship fund. Canteen money may be added to registration fees. Suggested $1.50/day for rising 5th graders & under: $3/day for rising 612th. All food & drink items are $0.75 ea. You may pre-purchase a Camp McDowell T-shirt & water bottle with your registration. Keep a friend in style....be a “T-Shirt Pal” ! Purchase an extra t-shirt fo r $15. This will be given to a camper in need. Thank you! HEALTH & WELLNESS Your application is not complete until we have received your Health & OTC forms. Rising 5th graders & up require a liability waiver (found on-line) to participate in the Team Challenge Course. Sophomore & Senior Campers require parent permission (found on-line) to participate in the Overnight Campout. Routine health care is provided by a registered nurse on staff. If additional care is needed, the camper will be taken to a medical facility. Parents will be contacted ASAP All medications (prescription and OTC) must be in their original containers and checked in by the medical staff at the time of registration on opening day. These will be kept in the Health Hut and dispensed as needed by the medical staff. The physical, emotional, and mental health of campers are of concern to our staff. If things are not fine at home, please talk to the Camp McDowell Summer Camp Coordinator or Executive Director in confidence. An informed staff will be better equipped to care for your child.
LIFE AT CAMP If accepted, campers are expected to participate fully in the Camp program and follow all the rules. The use or possession of tobacco, illegal drugs, alcohol or weapons of any kind will result in immediate dismissal from camp. Inappropriate personal contact or exposure will result in dismissal from camp. 7
Energy drinks are not allowed. One-piece bathing suits or Tankinis ONLY.
Please DO NOT BRING two-piece bathing suits for girls. Cell phones (or other communication devices) are not allowed. These will be taken up by a staff member and kept until the end of the session. Thank you for your cooperation. Camp is a place to do things that your child cannot do at home. To that end, we like for campers to get “unplugged” at camp. We discourage the use of electronic game devices. Portable DVD players, I-Pads, and cell phones are not allowed. Electronics detract from the “camp” experience and run the risk of being damaged or lost. CONTACTING CAMPERS AT CAMP Campers may receive emails at [email protected]. Put the cabin name in the subject line. You will learn your cabin on opening day. Please consider the en vironment when sending emails & limit to one email per sender, per day. Emails received after 8am on the last full day may not be delivered. Campers may make & receive telephone calls only in cases of emergency. Please do not mail or send candy or highsugar foods with your camper. Candy in the cabins can be messy, sticky, and will attract insects. The extra sugar is not helpful for campers or counselors. Small packs of cookies, crackers or chips are acceptable, as well as non-food items such as a writing journal, books, cards, and games. Mailed packages should be no larger than a regular shoe box. Please, only one package per camper, per session. Birthdays excepted! CABIN ASSIGNMENTS
Cabin Mate Request Policy: Campers may request 1 other camper to be in their cabin. Multiple requests will not be accepted. Campers must request one another on forms to be processed. Cabin requests will be received up to 10 days prior to a session. No assignments will be changed on opening day. As camp is a time to meet new friends, we will limit the number of campers from the same parish in a cabin. LOST/LEFT ITEMS Please label your belongings. Items left at camp will be mailed for a fee.
Directions to Camp McDowell From Birmingham and Montgomery - Take I-65 North in Birmingham. Take exit 264 and turn left onto Daniel Payne Drive going west. Go approx. 1 mile and then turn right on Coalburg Road. Then go 2 miles and turn left onto I-22/78 (Corridor X) towards Jasper. Take Exit 63 and turn right onto 269 North into Jasper. Turn right at second light onto 18th St. and an immediate left onto 9th Ave. which will turn into HWY 195. Take HWY 195 approx. 15 miles to mile marker 13 and turn right into Camp McDowell. From Huntsville - Take I-65 South to Cullman; Take U.S. 278 West to Double Springs. Take Highway 195 South to Camp McDowell, about 10 miles (at the 13 mile marker). From The Shoals - Take Highway 43 South from Florence to Russellville; Take 243 from Russellville until that road ends then take Highway 195 South to Double Springs; continue on Highway 195 South, about 10 miles to Camp McDowell (13 mile marker). From Tuscaloosa - Take Highway 69 North to Jasper. Take Highway 195 North to Camp McDowell, about 15 miles (13 mile marker). Non-Profit Organization
U.S. POSTAGE
PAID Permit No. 103 Nauvoo, Alabama
Camp McDowell 105 DeLong Road Nauvoo, AL 35578 205-387-1806 Return Service Requested
Please recycle! 8
Camp McDowell
Summer Camp Application for the Camp and Conference Center for the Episcopal Diocese of Alabama Camp McDowell ...The Heart of the Diocese!
ABOUT SUMMER CAMP Since 1948, Camp McDowell has been a vital gathering spot for the Diocese of Alabama. It is on the banks of Clear Creek, nestled in beautiful woodlands adjacent to the Bankhead National Forest. Former campers will tell you that Camp McDowell is a supportive Christian community where young people learn to be themselves, and where they develop an abiding respect for the integrity and individuality of all living things. Camp is fun, too! A unique feature of each summer session is the program theme. Camp Directors and their staffs design daily age-appropriate programs and activities incorporating skits, songs, art, and a healthy dose of humor. These programs encourage learning based on scripture and the traditional teachings of the Church, and how they relate to contemporary and personal issues. Intended to make the camp experience more than fun in the summer sun, the themes range from the environment and relationships to decision-making and dicipleship. One thing is always certain: campers come away with a deeper understanding of themselves and God in the world around them. In addition to nurturing spiritual, social, and creative growth, Camp McDowell offers hiking, canoeing, soccer, basketball, arts & crafts, playground, a ropes and group action course, and an olympic-size swimming pool. Photo by Beth Maynor Young Camp McDowell 105 DeLong Road Nauvoo, AL 35578 205.387.1806 phone 205.221.3454 fax www.campmcdowell.com The Right Reverend John McKee Sloan Bishop of the Episcopal Diocese of Alabama The Reverend Mark Johnston Executive Director of Camp McDowell Susanna Whitsett, Summer Camp Coordinator [email protected] Sarah Nee Registrar for Summer Camp & Events and Director of The Alabama Folkschool [email protected]
INSIDE: Summer Camp Schedule………………………....…..2 Registration Notes & Cabin Mate Request………….2 Registration Form…………...………………….……...3 Registration checklist…………...…………….……….4 Over-the-counter Medication Requirements…….….4 Summer Camp Health Form……………………….....5 Prescription & OTC Medication Form…...……….….6 Camp Information and Policies …………………......7 Directions to camp………………………………….….8
2013 Summer Camp Schedule # 1
Session Title Primary 1
Session Dates May 24-26
2
Elementary 1
May 29-June 1
Age Camper Entering 1st, 2nd,3rd and one adult Entering 3rd & 4th
3
Senior Camp
June 4-13
Entering 10th-12th
4
Junior High 1
June 17-22
Entering 6th & 7th
5
Elementary 2
June 25-29
Entering 4th & 5th
6
Special Session
Entering 4th & 5th
7
Sophomore
June 29-July 1 (staff) July 1-6 (campers) July 8-15
8
Middler
July 18-23
Entering 5th & 6th
9
Junior 2
July 26-Aug 1
Entering 7th & 8th
10
Primary 2
August 3-5
Entering 1st, 2nd,3rd & one adult
Entering 8th & 9th
Director The Rev. Tim Murphy St. Mary’s, Jasper The Rev. Jayne Pool St. Mary’s on the Highlands, Birmingham The Rev. Russell Kendrick St. Stephen’s, Birmingham The Rev. Aaron Raulerson Holy Cross, Trussville The Rev. Joe Gibbes Cathedral Church of the Advent, Birmingham The Right Rev. Kee Sloan Bishop of the Diocese of Alabama The Rev. Thomas Joyner Holy Trinity, Auburn The Rev. Andy Keyse Trinity, Florence The Rev. Katie Nakamura-Rengers St. Luke’s, Birmingham The Rt. Rev Santosh Murrary Bishop of the Diocese of Alabama
Session Fee $130 per person $205 $520 $340 $270 $175 camper $300 staff $470 $340 $405 $130 per person
REGISTRATION NOTES A deposit or confirmed financial arrangement is required for all applicants to be registered. For Primary I & II, $25 for each camper (both child & adult) is required. For all other sessions, a $50 deposit per camper is required. For Primary I & II both child and adult must complete an application and health form. The balance and all forms are due 10 days prior to the camp session. To participate in the Team Challenge Course (rising 5th graders and up) or the Overnight Campout (Sophomore & Senior Camps), a separate waiver must be signed & submitted. You may complete these waivers on-line at www.campmcodwell.com or mail them to Camp. You may also register, complete all forms, and submit your payments online. You will receive confirmation of your registration. If you do not receive a confirmation within 2 weeks, please contact Camp. You will receive an email from your Session Director, complete with a ‘what to bring’ list, 2-3 weeks prior to your session. If you do not have an email address and prefer a letter by post mail, please contact the Camp Registrar, Sarah Nee at 205.387.1806. Please visit www.campmcdowell.com for packing list and other helpful and important information about Summer Camp.
CABIN MATE REQUEST POLICY We promise to do our best to honor your request, but we CANNOT GUARANTEE it. Please assist us in the process by requesting ONE CABIN MATE ONLY. Both campers should REQUEST EACH OTHER on their applications to be processed. Requests must be RECEIVED 10 DAYS PRIOR to session. Assignments WILL NOT BE ACCEPTED OR CHANGED ON OPENING DAY. Thank you for your understanding! MY CABIN MATE REQUEST IS:____________________________
PLEASE HELP WITH THE BLACK BELT BOOK PROGRAM We ask all campers to please bring at least one new or gently used book to camp each summer for the Black Belt Book Program. Your donation will be distributed through the public school system to the children of the Black Belt. Last summer we collected 2000 books! THANK YOU! 2
Camp McDowell Summer 2013 Registration Form - please type or print clearly! Camper is a (circle) Child/Adult Male/Female Session# 1 2 3 4 5 7 8 9 10 Session Title: _____________________ Camper’s First Name _______________________________ Camper’s Last Name:________________________________ Prefers to be called ________________ Grade next fall (2013-2014 school year): ___ Date of Birth: / / Age: __ Mother/Guardian’s Name:______________________________________________ Phone:(___)______________________ Father/Guardian’s Name:______________________________________________ Phone:(___)______________________ Camper’s mailing address:________________________________________ City & State:________________ Zip:_______ Email address for parent:____________________________ Email address for camper:_____________________________ REGISTRATION POLICY
Camp McDowell welcomes people of all races and faith traditions with love and joy . Non-Episcopalians and Episcopalians of other dioceses are welcome to apply. Please note that these applications will be held in the order of their receipt and registered on a “space available” basis starting April 1, 2013
Is the camper a member of an Episcopal parish in the Diocese of Alabama? YES NO
If yes, please list: Parish ____________________ City _____________________ Rector _______________________
If no, please list: Denomination or faith tradition _______________________ Church or organization_______________
Have you ever been to Camp McDowell before?
How did you hear about Summer Camp? _____________________________________________________________
Please circle the following characteristics that describe your child: After an orientation, he/she adjusts well to new situations * Has some trouble adjusting to new situations Homesickness not likely to be an issue * Homesickness is likely to be an issue Prefers one-on-one interaction or small groups * Prefers to interact with many people Prefers to be in the background of the action * Prefers to be in the middle of the action Needs moderate structure & boundaries to be successful * Needs lots of structure & boundaries to be successful Please circle the type of leadership your child responds to best: *More authoritative than friendly *More friendly than authoritative *Highly structured *Moderately Structured *Rule-based *Judgement-based *Firm *Calm What would you like your child’s Cabin Counselor to know about his/her personality, habits, or preferences?
YES NO
_______________________________________________________________________________________________ _______________________________________________________________________________________________
Does your child have a cell phone (or other communication device)? YES NO
Have you reviewed Camp’s policy on electronic devices with him/her (found on Information & Policies page) YES NO N/A
CAMPER COVENANT OF COMMON LIFE (read & sign): I agree to live by the standards and rules set for me at Camp McDowell, establishing an environment of acceptance and respect for everyone at camp. I will participate in the program and activities. I understand that the use or possession of tobacco, illegal drugs, alcohol, or weapons of any kind will result in my immediate dismissal from camp. I understand inappropriate sexual behavior is not tolerated at Camp McDowell. I understand that in order to respect all participants' privacy, at no time may a male enter a female housing area or a female enter a male housing area, unless accompanied and instructed to do so by a staff member. If I choose to violate the standards above, or am knowingly in the presence of others violating these standards, I may be sent home immediately. I understand cell phones and other communication devices are not allowed at camp. I understand in case of an emergency, I will be allowed to use the camp phone. I will honor Camp's policy, and my own camp experience of getting "unplugged" while at camp. I will leave my cell phone or other communication device at home for the duration of my camp session. CAMPER SIGNATURE___________________________ DATE________ PARENT STATEMENT OF ACKNOWLEDGEMENT (read & sign): I give permission for the staff of Camp McDowell to select a physician and seek medical treatment for my child. I understand in order to honor my child's camp experience and to help summer camp remain an "unplugged" environment, my child is not allowed to have a cell phone or other communication device during their camp session or event. I will ensure my child's cell phone is kept at home or in their car during their camp session. I give permission for photographs of my child to be used for promotional purposes by Camp McDowell. I understand that I am financially responsible for property damages caused by my child's behavior. PARENT SIGNATURE_____________________________________ DATE___________ 3
Camp McDowell Scholarship Fund
Camp McDowell’s Scholarship Fund enables many children and youth to attend Camp through financial assistance. It is our policy that no child will be denied the opportunity to come to Camp due to inadequate finances. Please consider making a donation to the scholarship fund. Contributions may be made on-line at or as an offering at the service of Holy Eucharist on the closing day of the camp session. You may also choose to donate the remainder of your child’s canteen money to the fund at the end of the session. Thank you!
Registration Checklist
Deposit enclosed ($25 for each child and adult camper for Primary I ⅈ $50 per camper for all other sessions) Balance enclosed Balance will be submitted 10 days prior to session or before Forms Completed in this packet: Camper Application & Camper Health/OTC Form Team Challenge Waiver (for 5th gr & up) and/or Overnight Campout Permission Form (Sophomore & Senior Camp) completed & submitted. Both forms may be completed on our website at www.campmcdowell.com or upon check-in Canteen money amount ____(suggested $1.50/day for I WOULD LIKE TO DONATE ANY RErising 5th & younger; suggested $3/day for 6th & older) MAINING CANTEEN MONEY (AT THE T-Shirt ordered for $15 END OF THE SESSION) TO THE CAMP
T-Shirt Pal ordered for $15 Water Bottle ordered for $10
McDOWELL SCHOLARSHIP FUND YES
NO
OVER THE COUNTER MEDICATION REQUIREMENTS Dear Parent/Guardians, Thank you for applying to attend Camp McDowell! This portion of our application will orient you to our medication guidelines. Camp McDowell’s nurse is not allowed to offer over-the-counter (OTC) medications to campers due to requirements from the Alabama State Board of Nursing and the Alabama State Pharmacy Board. This is similar to many Alabama school policies. Did you know many times campers need OTC medications for unanticipated reasons like a bee sting, bump, or bruise? Did you know if your camper does not have OTC meds sent with him/her, a time-consuming process must be followed in order to get it to them? That is no fun for your camper or for us! We recommend that you send OTC medications with your camper just in case he/she needs it in a timely manner. We suggest something for pain/fever relief (i.e. Ibuprophen), allergy relief (i.s. Benadryl), and upset stomach relief (i.e. Tums). Like prescription medications, if you want your camper to have access to OTC medications while at camp, you must provide these medications yourself (send them to camp with your camper in the original manufacturer’s container). provide your written authorization to allow the Camp Nurse to distribute it. Please use the space provided on your camper’s HEALTH FORM to list OTC and prescription medications and sign the “OTC Parent Authorization”. Thank you! All OTC medicines will be given following manufacturer’s recommendations. Parents must provide a physician’s written authorization if the camper is younger than 12 and the OTC medicine sent is not recommended for children younger than 12. Parents must provide a Health Care Provider’s or physician’s written authorization for a camper to keep and selfadminister nasal sprays or inhalers. If you have any questions regarding this policy please contact me at (205)387-1806 or [email protected]. Parents may also want to contact their child’s primary physician, or health care provider, and ask the physician to inform the Camp Nurse of any health or medical restrictions for your child. Respectfully, Nancy Evans, R.N., Camp McDowell
Camp McDowell’s Concussion Policy
A concussion is a brain injury caused by a bump, blow, or jolt to the head, or by a blow to another part of the body with the force transmitted to the head. All concussions are potentially serious. If a camper sustains an injury that might cause a concussion, his/her parents or guardian will be contacted ASAP. If the camper exhibits signs, symptoms, or behaviors consistent with a concussion, he/she will be referred to a medical doctor immediately. Once examined and cleared by a doctor, the camper may return to camp activities. All Summer Camp staff attend an in service training regarding concussions. 4
Camp McDowell Summer Camp Health Form
Updated 10/12 – page 1
For Summer Camp health question or special needs, please contact the camp nurse
Please PRINT CLEARLY. All information is confidential and will only be shared on a ‘need to know’ basis to ensure the safety of your child. All Summer Camp applicants must fill out this form (child/youth and adult campers). Camper Name
(Last) (First) (Middle)
Prefers to be called: Camper is MALE Physician Phone:
Primary Physician name: Parent/Guardian name:
FEMALE
Parent home phone: Parent cell phone: Parent work/alternate phone: Relationship to camper: Day phone: Evening phone:
Emergency Contact Name: (other than parent) Camper Info (enter in box): DOB month/day/year KNOWN ALLERGIES: Insects NO / YES Food NO / YES Plants NO / YES Animals NO / YES Medicines NO / YES Other NO / YES
Age
Tetanus Year
Height
Weight
Wears contacts? Yes No
Cochlear Implants? Yes No
Type Treatment ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
HEALTH CONCERNS: Is camper on a special diet? N0 / YES Please explain what they CAN eat as well as what they CANNOT eat: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ Physical Health Problems: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________
STATEMENT OF EMOTIONAL & MENTAL HEALTH FROM PARENTS: Please share with us any information about your child’s emotional or mental health that might aid us in caring for him or her at camp. ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ If things are not fine at home, please talk to the Camp Session Director or Summer Camp Coordinator in confidence. Any stress that your child may be suffering can be greatly minimized by an informed staff. Thank you. .
5 OF THIS FORM (PG 2) PLEASE SIGN THE BACK
PRESCRIPTION MEDICATIONS:
Updated 10/12 - page 2
This portion must be completed by camper’s PARENT or LEGAL GUARDIAN. List all prescription medications you plan to send with your child and the reasons s/he takes them. Attach extra sheet if needed. Must be in the correct pharmacy prescription bottle w/ administration directions on the pharmacy label. Please note: “Administer according to directions” is not acceptable. Please be specific with instructions. If your child is bringing an Epi-Pen you MUST talk to the Nurse before your visit: (205) 387-1806 All medication is dispensed by licensed nurse. Name of prescription medication Dosage Time Given Reason
Prescription Medication LABEL must include: Your child’s name Strength of the medication Amount Given When or How often it is to be given Expiration date of the medication
If your child’s prescription or OTC medication is not in its original container & labeled properly the nurse cannot administer it. If you have further questions please contact the Camp Nurse by calling 205.387.1806. Thank you!
OVER THE COUNTER (OTC) MEDICATIONS
Must be provided by a parent or legal guardian. Camp McDowell cannot supply OTC medications to campers. Must be in original manufacturer’s container. Must have your child’s name and session written clearly on the outside. Will be administered following manufacturer guidelines. Will be kept by the Camp Nurse. Please list below the OTC medications you plan to send for your child & reason(s) for administering. Name of OTC medication Reason(s) for Giving Example: Tylenol 80mg According to manufacturer recommendations
“I authorize the Camp Nurse the task of assisting my child in taking the above medications. I understand that if my child is younger than 12, a signed statement from the child’s physician or health care provider authorizing administration of the OTC medicine will be necessary if the medicine sent is not recommended for use in children younger than 12. I also authorize the Camp Nurse to talk with my child’s physician or pharmacist should a question come up about the medicine. ______________________________________________________________________________________________________ SIGNATURE OF PARENT or LEGAL GUARDIAN DATE
“This is to certify that the information provided on this form is accurate to the best of my knowledge.”
EFFECTIVE DATES (Dates of Camp Session): __________________ Camper Name (print): _____________________________
ACCIDENT INSURANCE COVERAGE: Accident Insurance costs are covered in the program fee and protect all campers throughout the program. The maximum benefits are: Sickness, $1000; Accidents, $2500; and Loss of Life, $2500. Parents or guardians are responsible for expenses in excess of these amounts. DESCRIPTION OF ESSENTIAL FUNCTIONS OF A CAMPER: In order to participate in our summer camp programs, a child should be able to meet their personal needs, move independently from place to place, and cooperatively function in a group setting. Our professional staff is not trained to give individualized attention to children with special needs beyond these parameters. If you have questions or need further information, please contact Susanna Whitsett at [email protected] or 205.387.1806. Camp McDowell also offers one session specifically for people with disabilities, Special Session. The Special Session leadership can answer questions in regard to those eligible for this session. For further information please contact Gail Perna at [email protected] or 256.426.3067. 6
Summer Camp Information and Policies
Parents: At Camp McDowell, the staff is committed to creating a safe, healthy, and happy environment for each camper. We are striving to achieve best practices in the camp setting. We thank you in advance for your support of our efforts! People of all races and traditions are welcomed with love and joy at Camp McDowell.
OPENING & CLOSING DAY AND SCHEDULING Campers are expected to be present for the entire session. Any exceptions must be approved by the Executive Director and Session Director. Contact the Summer Camp Coordinator to begin this process. Campers should arrive on opening day between 2-5 PM. Registration will not begin until 2 PM. Campers will not be able to enter Camp before 2 PM. Sessions end with Holy Eucharist at 8:45am on closing day. Family & friends are invited! Camper pick up from cabins is no later than 10:00 am on closing day . If circumstances prevent your camper from attending, please call Camp immediately so someone else can have your space. Episcopalians of other dioceses and campers of other denominations are welcome to apply. These applications will be held in order of their receipt and registered on a “space available” basis starting April 1, 2013. FINANCIAL INFO A deposit of $50 ($25 each child & adult for Primary I and II) is required with each application to hold a spot. Make checks payable to Camp McDowell. If you are on a waitlist and not accepted, the deposit will be returned. No refunds less than 10 days prior to the session except in cases of illness, injury, or emergency. Balance & all payments are due no later than 10 days before the session begins. No child will be denied the opportunity to come to Camp due to inadequate finances. Please contact camp to request information if you are in need. Insurance costs are covered in the session fee and protect all campers while traveling to and from camp and through out the session. The maximum benefits are: Sickness, $1000; Accidents, $2500; and Loss of Life, $2500. Parents or guardians are responsible for expenses in excess of these amounts.
Please consider a contribution to Camp
McDowell’s Scholarship Fund when paying your fee. You may donate your camper’s remaining canteen money to the scholarship fund. Canteen money may be added to registration fees. Suggested $1.50/day for rising 5th graders & under: $3/day for rising 612th. All food & drink items are $0.75 ea. You may pre-purchase a Camp McDowell T-shirt & water bottle with your registration. Keep a friend in style....be a “T-Shirt Pal” ! Purchase an extra t-shirt fo r $15. This will be given to a camper in need. Thank you! HEALTH & WELLNESS Your application is not complete until we have received your Health & OTC forms. Rising 5th graders & up require a liability waiver (found on-line) to participate in the Team Challenge Course. Sophomore & Senior Campers require parent permission (found on-line) to participate in the Overnight Campout. Routine health care is provided by a registered nurse on staff. If additional care is needed, the camper will be taken to a medical facility. Parents will be contacted ASAP All medications (prescription and OTC) must be in their original containers and checked in by the medical staff at the time of registration on opening day. These will be kept in the Health Hut and dispensed as needed by the medical staff. The physical, emotional, and mental health of campers are of concern to our staff. If things are not fine at home, please talk to the Camp McDowell Summer Camp Coordinator or Executive Director in confidence. An informed staff will be better equipped to care for your child.
LIFE AT CAMP If accepted, campers are expected to participate fully in the Camp program and follow all the rules. The use or possession of tobacco, illegal drugs, alcohol or weapons of any kind will result in immediate dismissal from camp. Inappropriate personal contact or exposure will result in dismissal from camp. 7
Energy drinks are not allowed. One-piece bathing suits or Tankinis ONLY.
Please DO NOT BRING two-piece bathing suits for girls. Cell phones (or other communication devices) are not allowed. These will be taken up by a staff member and kept until the end of the session. Thank you for your cooperation. Camp is a place to do things that your child cannot do at home. To that end, we like for campers to get “unplugged” at camp. We discourage the use of electronic game devices. Portable DVD players, I-Pads, and cell phones are not allowed. Electronics detract from the “camp” experience and run the risk of being damaged or lost. CONTACTING CAMPERS AT CAMP Campers may receive emails at [email protected]. Put the cabin name in the subject line. You will learn your cabin on opening day. Please consider the en vironment when sending emails & limit to one email per sender, per day. Emails received after 8am on the last full day may not be delivered. Campers may make & receive telephone calls only in cases of emergency. Please do not mail or send candy or highsugar foods with your camper. Candy in the cabins can be messy, sticky, and will attract insects. The extra sugar is not helpful for campers or counselors. Small packs of cookies, crackers or chips are acceptable, as well as non-food items such as a writing journal, books, cards, and games. Mailed packages should be no larger than a regular shoe box. Please, only one package per camper, per session. Birthdays excepted! CABIN ASSIGNMENTS
Cabin Mate Request Policy: Campers may request 1 other camper to be in their cabin. Multiple requests will not be accepted. Campers must request one another on forms to be processed. Cabin requests will be received up to 10 days prior to a session. No assignments will be changed on opening day. As camp is a time to meet new friends, we will limit the number of campers from the same parish in a cabin. LOST/LEFT ITEMS Please label your belongings. Items left at camp will be mailed for a fee.
Directions to Camp McDowell From Birmingham and Montgomery - Take I-65 North in Birmingham. Take exit 264 and turn left onto Daniel Payne Drive going west. Go approx. 1 mile and then turn right on Coalburg Road. Then go 2 miles and turn left onto I-22/78 (Corridor X) towards Jasper. Take Exit 63 and turn right onto 269 North into Jasper. Turn right at second light onto 18th St. and an immediate left onto 9th Ave. which will turn into HWY 195. Take HWY 195 approx. 15 miles to mile marker 13 and turn right into Camp McDowell. From Huntsville - Take I-65 South to Cullman; Take U.S. 278 West to Double Springs. Take Highway 195 South to Camp McDowell, about 10 miles (at the 13 mile marker). From The Shoals - Take Highway 43 South from Florence to Russellville; Take 243 from Russellville until that road ends then take Highway 195 South to Double Springs; continue on Highway 195 South, about 10 miles to Camp McDowell (13 mile marker). From Tuscaloosa - Take Highway 69 North to Jasper. Take Highway 195 North to Camp McDowell, about 15 miles (13 mile marker). Non-Profit Organization
U.S. POSTAGE
PAID Permit No. 103 Nauvoo, Alabama
Camp McDowell 105 DeLong Road Nauvoo, AL 35578 205-387-1806 Return Service Requested
Please recycle! 8
