City of Dover, Delaware
ATTACHMENT #1 LF&A Committee Meeting of 10/13/2008
Council Presentation for Review and Evaluation of the PFP Evaluation System (Part 1 of 2) City of Dover, Delaware
ATTACHMENT #1
Management Advisory Group, Inc.
LF&A Committee Meeting of 10/13/2008
October 13, 2008
City of Dover - Review and Evaluation of the PFP Evaluation System
Overview of Presentation:
¾ Study Questions ¾ Study Approach and Methodology ¾ Survey Findings ¾ Study Recommendations ¾ Implementation
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Study Questions ¾
Is the system providing equitable compensation?
¾
Is Pay Plan Maintenance working?
¾
Are the market surveys maintaining salaries with the market?
¾
Are salaries moving ahead of the market?
¾
Are salaries lagging behind the market?
¾
Are employees at higher salary levels advancing faster?
¾
Are entry level salaries in conformity with local market jobs?
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Study Questions ¾
Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study?
¾
Are new employees being placed properly within salary ranges?
¾ ¾
Have re-titling and re-grading been merit based? Are the evaluative criteria being administered fairly and advancing the mission of the organization?
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Approach and Methodology ¾
Management and Committee Meetings
¾
Job Descriptions Review
¾
Review of Survey Data
¾
Administrative Issue Forms by Managers
¾
Job Analysis
¾
Report Tables and Report
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Is the system providing equitable compensation? 2003 changes created compression issues. HR challenged to assign new/changed titles.
¾
Is Pay Plan Maintenance working? Moderate to high # of changes.
¾ Are the market surveys maintaining salaries with the market? Not being done on routine basis. Annual structure adjustments very helpful.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Are salaries moving ahead of the market? No ¾ Are salaries lagging behind the market? Some; selected. ¾
Are employees at higher salary levels advancing faster? No.
¾
Are entry level salaries in conformity with local market jobs?
¾ Lower level jobs: ok ¾ Technical jobs: need flexibility for skills ¾ Higher level jobs: hire up to midpoint
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study? Not really being done; HR turnover
¾ Are new employees being placed properly within salary ranges? Yes.
¾
Have re-titling and re-grading been merit based? Overall, the City has been responsible with re-grading and re-titling.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾
Are the evaluative criteria being administered fairly and advancing the mission of the organization? The system has not been maintained as conceived, due to several factors. 2003 changes A number of positions not factored Descriptions and point values not always matched.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Related Findings ¾
Only 11 positions within 10% of current maximum.
¾
Only 15 positions within 10% of current minimum.
¾
Of 17 positions hired within 18 months, 9 are near midpoint.
¾
Seven (7) positions promoted in last year.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Management Positions ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾
City Manager: Controller/Treasurer: Public Utilities Manager: Public Services Manager: Chief of Police: Planning and CD Director: IT Director: Senior City Administrator: Parks and Recreation Director: Human Resources Director: Central Services Director: Library Director: City Clerk:
Grade 137 to 139 137 134 to 136 134 to 136 134 to 136 131 to 134 132 to 133 130 to 132 128 to 132 130 to 132 132 124 to 127 123 to 127
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Implementation Option
¾
All employees placed within an assigned range for their job class.
¾ Everyone moved at least to the minimum. ¾ Same criteria as PAS study. ¾ Considered equity adjustments, not raises. Limit of $9,999. ¾ 17 of 89 positions with adjustments. ¾ Estimated annualized implementation: $43,116, or .91%.
Management Advisory Group, Inc.
Council Presentation for Review and Evaluation of the PFP Evaluation System (Part 1 of 2) City of Dover, Delaware
ATTACHMENT #1
Management Advisory Group, Inc.
LF&A Committee Meeting of 10/13/2008
October 13, 2008
City of Dover - Review and Evaluation of the PFP Evaluation System
Overview of Presentation:
¾ Study Questions ¾ Study Approach and Methodology ¾ Survey Findings ¾ Study Recommendations ¾ Implementation
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Study Questions ¾
Is the system providing equitable compensation?
¾
Is Pay Plan Maintenance working?
¾
Are the market surveys maintaining salaries with the market?
¾
Are salaries moving ahead of the market?
¾
Are salaries lagging behind the market?
¾
Are employees at higher salary levels advancing faster?
¾
Are entry level salaries in conformity with local market jobs?
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Study Questions ¾
Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study?
¾
Are new employees being placed properly within salary ranges?
¾ ¾
Have re-titling and re-grading been merit based? Are the evaluative criteria being administered fairly and advancing the mission of the organization?
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Approach and Methodology ¾
Management and Committee Meetings
¾
Job Descriptions Review
¾
Review of Survey Data
¾
Administrative Issue Forms by Managers
¾
Job Analysis
¾
Report Tables and Report
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Is the system providing equitable compensation? 2003 changes created compression issues. HR challenged to assign new/changed titles.
¾
Is Pay Plan Maintenance working? Moderate to high # of changes.
¾ Are the market surveys maintaining salaries with the market? Not being done on routine basis. Annual structure adjustments very helpful.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Are salaries moving ahead of the market? No ¾ Are salaries lagging behind the market? Some; selected. ¾
Are employees at higher salary levels advancing faster? No.
¾
Are entry level salaries in conformity with local market jobs?
¾ Lower level jobs: ok ¾ Technical jobs: need flexibility for skills ¾ Higher level jobs: hire up to midpoint
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾ Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study? Not really being done; HR turnover
¾ Are new employees being placed properly within salary ranges? Yes.
¾
Have re-titling and re-grading been merit based? Overall, the City has been responsible with re-grading and re-titling.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Findings on Study Questions ¾
Are the evaluative criteria being administered fairly and advancing the mission of the organization? The system has not been maintained as conceived, due to several factors. 2003 changes A number of positions not factored Descriptions and point values not always matched.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Related Findings ¾
Only 11 positions within 10% of current maximum.
¾
Only 15 positions within 10% of current minimum.
¾
Of 17 positions hired within 18 months, 9 are near midpoint.
¾
Seven (7) positions promoted in last year.
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Management Positions ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾
City Manager: Controller/Treasurer: Public Utilities Manager: Public Services Manager: Chief of Police: Planning and CD Director: IT Director: Senior City Administrator: Parks and Recreation Director: Human Resources Director: Central Services Director: Library Director: City Clerk:
Grade 137 to 139 137 134 to 136 134 to 136 134 to 136 131 to 134 132 to 133 130 to 132 128 to 132 130 to 132 132 124 to 127 123 to 127
Management Advisory Group, Inc.
City of Dover - Review and Evaluation of the PFP Evaluation System
Implementation Option
¾
All employees placed within an assigned range for their job class.
¾ Everyone moved at least to the minimum. ¾ Same criteria as PAS study. ¾ Considered equity adjustments, not raises. Limit of $9,999. ¾ 17 of 89 positions with adjustments. ¾ Estimated annualized implementation: $43,116, or .91%.
Management Advisory Group, Inc.
