CITY OF THE COLONY
February 9, 2017
MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION FEBRUARY 9TH 2017 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:32 p.m. on the 9th day of February, 2017, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Kathy Braby Donna Cole Don Beckel Lisa Leary Dan Mahle Allen Harris
President Vice President Secretary Treasurer Member Member Member
Present Present Absent Present Present Present Present
Pam Nelson - Staff Eve Morgan - Staff Kathy Neal - Staff Jackie Kopsa - Staff Richard Boyer, Council Liaison
And with six board members present a quorum was established and the following items were addressed: 1.0
ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Items of Community Interest Daddy/Daughter Dance The dance is on Saturday, Feb. 25th at the Cascades Events Center. There are still tickets available for each dance time; the cost is $35.00/couple.
Spring Break Kidz Kamp – This program is March 13th – 17th; there will be field trips every day and the cost is $150/week or $35/day.
2.0
CITIZEN INPUT None.
3.0
CONSENT AGENDA
3.1
Consider approving CDC Board Regular Session minutes for January 12th 2017 Motion to approve the consent agenda – Harris; second – Braby; motion passes.
1
February 9, 2017
4.0 4.1.
REGULAR AGENDA Discussion and acceptance of the CDC financial reports for January 2017 – Pam explained the new reporting format for the Park Improvement Fund – Fund 825. The new format makes it easier to track project funds and it will show funds remaining from closed projects which can be used on other projects if needed. Motion to accept the financial reports for January – Leary; second – Beckel; motion passes.
4.2.
Discussion of requesting an annual work session with City Council to discuss priorities and projects for next year – Councilman Boyer told the board the Council retreat has been moved to the end of April or the beginning of May. The board decided to request a work session with City Council prior to their retreat; Pam will check with the City Secretary to see Council availability at the end of March or early April.
4.3
Receive update from staff and discuss the following items – Volunteer Appreciation Banquet – The banquet is Feb. 23rd at The Tribute; RSVP to the City Secretary’s office by Feb. 13th.
Stewart Creek Park – Entry Feature – Eve showed the board the design of the new sign. There was discussion about adding another feature on the side of the road across from the sign, but decided it would be best to put another feature closer to the gatehouse.
Fishing Pier – This plan has been presented to City Council and they are very excited about it; Currently the plan it to have the pier close to the beach area but because of the bad erosion we will move the beach area. The gang plank to the pier is 80 ft.; if we add extensions and pier ends that could cost $250,000. The budget for this is $150,000 but there will be additional costs such as site work and engineering; there are funds in the Lake Parks account that could be used for this project.
Trees and Irrigation – Trees of various ages will be planted in phases. We have started the design of the irrigation. There will be trees planted in the overflow parking area at the boat ramp, but people will still be able to park there when needed; the locations shown on the map are only suggestions.
Trail Extension – The intent was to put this in the wooded area but a lot of grading would have to be done, it would be a constant maintenance issue, and it costs too much. The trail will go on the other side of the road, around the dump station passed the park host trailer. This is part of the bid package for Squires; the plans are almost finished.
2
February 9, 2017
Trail Master Plan The plan was presented to City Council at their Feb. 7th meeting and adopted by them. Copies will be made for the board.
Bike Friendly Community Application – Eve completed the application and has a confirmation that it has been received.
Bridges Cemetery – We are waiting for phasing information from Versar.
Skate Park – The City Attorney is reviewing the contract. A vendor that was not chosen for this project is interested in installing a pump track.
Tree City USA – This is the 8th year to be certified as a Tree City USA.
4.4
Board to request items to be on a future agenda – There were no requests.
There being no further business to discuss, the meeting was adjourned at 7:36pm.
Kathy Neal, Recording Secretary
Stephen Sohn, President
3
MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION FEBRUARY 9TH 2017 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:32 p.m. on the 9th day of February, 2017, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Kathy Braby Donna Cole Don Beckel Lisa Leary Dan Mahle Allen Harris
President Vice President Secretary Treasurer Member Member Member
Present Present Absent Present Present Present Present
Pam Nelson - Staff Eve Morgan - Staff Kathy Neal - Staff Jackie Kopsa - Staff Richard Boyer, Council Liaison
And with six board members present a quorum was established and the following items were addressed: 1.0
ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Items of Community Interest Daddy/Daughter Dance The dance is on Saturday, Feb. 25th at the Cascades Events Center. There are still tickets available for each dance time; the cost is $35.00/couple.
Spring Break Kidz Kamp – This program is March 13th – 17th; there will be field trips every day and the cost is $150/week or $35/day.
2.0
CITIZEN INPUT None.
3.0
CONSENT AGENDA
3.1
Consider approving CDC Board Regular Session minutes for January 12th 2017 Motion to approve the consent agenda – Harris; second – Braby; motion passes.
1
February 9, 2017
4.0 4.1.
REGULAR AGENDA Discussion and acceptance of the CDC financial reports for January 2017 – Pam explained the new reporting format for the Park Improvement Fund – Fund 825. The new format makes it easier to track project funds and it will show funds remaining from closed projects which can be used on other projects if needed. Motion to accept the financial reports for January – Leary; second – Beckel; motion passes.
4.2.
Discussion of requesting an annual work session with City Council to discuss priorities and projects for next year – Councilman Boyer told the board the Council retreat has been moved to the end of April or the beginning of May. The board decided to request a work session with City Council prior to their retreat; Pam will check with the City Secretary to see Council availability at the end of March or early April.
4.3
Receive update from staff and discuss the following items – Volunteer Appreciation Banquet – The banquet is Feb. 23rd at The Tribute; RSVP to the City Secretary’s office by Feb. 13th.
Stewart Creek Park – Entry Feature – Eve showed the board the design of the new sign. There was discussion about adding another feature on the side of the road across from the sign, but decided it would be best to put another feature closer to the gatehouse.
Fishing Pier – This plan has been presented to City Council and they are very excited about it; Currently the plan it to have the pier close to the beach area but because of the bad erosion we will move the beach area. The gang plank to the pier is 80 ft.; if we add extensions and pier ends that could cost $250,000. The budget for this is $150,000 but there will be additional costs such as site work and engineering; there are funds in the Lake Parks account that could be used for this project.
Trees and Irrigation – Trees of various ages will be planted in phases. We have started the design of the irrigation. There will be trees planted in the overflow parking area at the boat ramp, but people will still be able to park there when needed; the locations shown on the map are only suggestions.
Trail Extension – The intent was to put this in the wooded area but a lot of grading would have to be done, it would be a constant maintenance issue, and it costs too much. The trail will go on the other side of the road, around the dump station passed the park host trailer. This is part of the bid package for Squires; the plans are almost finished.
2
February 9, 2017
Trail Master Plan The plan was presented to City Council at their Feb. 7th meeting and adopted by them. Copies will be made for the board.
Bike Friendly Community Application – Eve completed the application and has a confirmation that it has been received.
Bridges Cemetery – We are waiting for phasing information from Versar.
Skate Park – The City Attorney is reviewing the contract. A vendor that was not chosen for this project is interested in installing a pump track.
Tree City USA – This is the 8th year to be certified as a Tree City USA.
4.4
Board to request items to be on a future agenda – There were no requests.
There being no further business to discuss, the meeting was adjourned at 7:36pm.
Kathy Neal, Recording Secretary
Stephen Sohn, President
3
