Dec 2014
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes – December 9, 2014 Date 11/11/14
Action Item Sequoia Infield
Who
Committee, if any
Jason B
Completion Date Goal Jan 2015
1.
OPENING: The regular meeting of the NPPB Board was called to order at 7:09 pm on 12/9/14 in Newbury Park by Jason Kerns. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Paul made a motion to approve the November minutes, second by John - motion approved.
3.
NEXT MEETING: Tracey reported next meeting is Tuesday, January 6th at Borchard Community Center.
4.
DIVISION REPORTS: A. Shetland: Marty reached out to Agoura and Westlake to obtain more information on their Shetland split. B. Pinto: Brian reported 7 manager candidates in Pinto. Jason K informed that we have received approval for a storage shed for the Pinto field at DV. C. Mustang: John has sent emails out to potential manager candidates. D. Bronco: Paul reported 2 manager candidates in Bronco. He is done with plans for player evaluations as well as interview questions for A candidates. He will work next on the B questions. E. Pony: Evaluation equipment was discussed. Pitching machines will be borrowed, as well as a Zooka machine.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony A Player Agent - Pony B Player Agent - Bronco A Player Agent - Bronco B Player Agent - Mustang A Player Agent - Mustang B Player Agent - Pinto A Player Agent - Pinto B Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Shetland & Mini Resource Coordinator Sponsorship Advisor Team Parent Advisor Tournament Advisor Umpire Advisor Uniform Advisor VIP Advisor Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Dave Foldes Paul Needham John Trudeau Brian Yasui Marty Rivera Name Bob Grieder Steve Jackson Chris DePalma Laura DePalma Dawn Yasui Glenn Packard Micah Ing Jason Buckley Clint Kimball Steve Kennedy Kevin Leehey Diana Seta Leo Creger
Oct x x x x x x x x x x x x x x
Nov x x x x x x x x x x x x x x x x
Dec x x x x x x x x x x x x
5.
ADVISORY REPORTS: A. Pictures: Nicki presented a comparison chart of 3 potential vendors. Eric Horne After review, Kevin W. made a motion to vote for NSPN, second by Brian Huff John – motioned carried. George Helmer th Bryan Herring B. Umpire Clinic: Jason K. reported the umpire clinic date is set for Feb 7 Doug Tuxill th and 8 . He brought up for discussion the method of payment for the Darren Garlock Mike Zirretta clinic. After the discussion, Kevin W. made a motion for umpires who Jason Buckley are current players in the league to pay $30 and for everyone else $60. The motion was second by Stephen and passed. It will also be noted that x x Greg Greer scheduling preference will be given to those who are certified. Wendy Kennedy C. Snack Shack: Jason K. reported that the hot dog machine has been purchased. Laura reported that Dawn is doing inventory on the stock x x Shea Vrataric used during the Venom Tournament. Laura also shared her concern with x x x Nicki Barber the condition the snack shack was left after the tournament, but it was CJ Huck determined that it was due to a miscommunication. Jason K. suggested a Rachel Moscoso cleaning deposit to be collected for future tournaments. Dave informed x x Eric Horne he has an old cash register to donate for use in the snack shack. He needs a list of items and pricing to get it ready. Stephen reported the FIOS wireless package for the snack shack will cost $150. There was a suggestion to look for a sponsor for the Wi-Fi. Paul made a motion to install the Wi-Fi system in the snack shack, second by Stephen – motion approved. D. Registration – Tracey reported spring registration opened Nov 14. Per Wendy, we already have 134 registrations: Pony 15, Bronco 21, Mustang 18, Pinto 30, Shetland 37, and Mini Shetland 12. Flyers have been distributed to the schools in NP, Westlake and TO. Banners have been dropped off to the DV rec center and NPHS Baseball Xmas Tree Lot, and lawn signs have been posted throughout the city. An ad for the Acorn was also placed during Thanksgiving week. Thanks to John who designed the new banner, sign, and newspaper ad.
6.
OLD BUSINESS: A. Boundaries: The expanded boundary issue was brought up for discussion and vote on again. There were two items the Executive Board voted on. Paul made a motion for the first item, which will allow immediate eligibility into our all-star teams for anyone that lives within our region (as defined by PONY NRC), second by Brian. This item did not pass. Stephen made a motion for the second item, which states that any players who live outside the following zip codes: 91319, 91320, 91360, 91361, 91362 will become eligible for sanctioned all-stars in their second spring season at NPPB. This item was second by John, and passed by the board. B. Pitching Rules - National: After a discussion on pitching safety, the board voted on implementing pitching limitations in the Pinto National, Mustang National, and Bronco National leagues. The violation of the rules would result in forfeiture of the game and a one 1
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes – December 9, 2014 game suspension for the manager. Stephen made a motion to adopt the new Pitching Rules (see under League Rules) for our Pinto through Bronco National division, second by Paul – vote approved. C. Pitching Rules – Recommendations for Interleague: John made a motion to suggest the use of MLB/ Little League guidelines for interleague play, second by Stephen – motioned carried. 7.
NEW BUSINESS: A. Team Names: Paul made a motion to allow teams to choose from American or National league teams regardless of which division they’re in, second by Stephen – motion carried. B. Parking Waiver: Marty suggested having parents sign a parking agreement so they are aware of the parking restrictions at DV and Sequoia. It also mentioned there are new restrictions at the DV Shetland field. C. Tournament Director: Jimi has resigned as Tournament Director, so that position is now open. D. Additional Netting at DV Fields: Jason will look into getting safety nets up in the DV area between the Mustang, Bronco, and Pony fields. E. School Permits and Insurance: Stephen has the applications for the school permits, and will be working on obtaining them. F. Pony Bats: PONY had passed down a new rule for the Pony Division bats, but Kevin L. informed that there is more discussion on it. G. Alumni Scholarship: There is an alumni scholarship of $2000, which needs to be put on the website.
8.
ADJOURNMENT: Meeting adjourned at 9:30 pm by Jason and second by Stephen. Next meeting is January 6th at Borchard Community Center.
Minutes submitted by Tracey Huff
2
Action Item Sequoia Infield
Who
Committee, if any
Jason B
Completion Date Goal Jan 2015
1.
OPENING: The regular meeting of the NPPB Board was called to order at 7:09 pm on 12/9/14 in Newbury Park by Jason Kerns. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Paul made a motion to approve the November minutes, second by John - motion approved.
3.
NEXT MEETING: Tracey reported next meeting is Tuesday, January 6th at Borchard Community Center.
4.
DIVISION REPORTS: A. Shetland: Marty reached out to Agoura and Westlake to obtain more information on their Shetland split. B. Pinto: Brian reported 7 manager candidates in Pinto. Jason K informed that we have received approval for a storage shed for the Pinto field at DV. C. Mustang: John has sent emails out to potential manager candidates. D. Bronco: Paul reported 2 manager candidates in Bronco. He is done with plans for player evaluations as well as interview questions for A candidates. He will work next on the B questions. E. Pony: Evaluation equipment was discussed. Pitching machines will be borrowed, as well as a Zooka machine.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony A Player Agent - Pony B Player Agent - Bronco A Player Agent - Bronco B Player Agent - Mustang A Player Agent - Mustang B Player Agent - Pinto A Player Agent - Pinto B Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Shetland & Mini Resource Coordinator Sponsorship Advisor Team Parent Advisor Tournament Advisor Umpire Advisor Uniform Advisor VIP Advisor Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Dave Foldes Paul Needham John Trudeau Brian Yasui Marty Rivera Name Bob Grieder Steve Jackson Chris DePalma Laura DePalma Dawn Yasui Glenn Packard Micah Ing Jason Buckley Clint Kimball Steve Kennedy Kevin Leehey Diana Seta Leo Creger
Oct x x x x x x x x x x x x x x
Nov x x x x x x x x x x x x x x x x
Dec x x x x x x x x x x x x
5.
ADVISORY REPORTS: A. Pictures: Nicki presented a comparison chart of 3 potential vendors. Eric Horne After review, Kevin W. made a motion to vote for NSPN, second by Brian Huff John – motioned carried. George Helmer th Bryan Herring B. Umpire Clinic: Jason K. reported the umpire clinic date is set for Feb 7 Doug Tuxill th and 8 . He brought up for discussion the method of payment for the Darren Garlock Mike Zirretta clinic. After the discussion, Kevin W. made a motion for umpires who Jason Buckley are current players in the league to pay $30 and for everyone else $60. The motion was second by Stephen and passed. It will also be noted that x x Greg Greer scheduling preference will be given to those who are certified. Wendy Kennedy C. Snack Shack: Jason K. reported that the hot dog machine has been purchased. Laura reported that Dawn is doing inventory on the stock x x Shea Vrataric used during the Venom Tournament. Laura also shared her concern with x x x Nicki Barber the condition the snack shack was left after the tournament, but it was CJ Huck determined that it was due to a miscommunication. Jason K. suggested a Rachel Moscoso cleaning deposit to be collected for future tournaments. Dave informed x x Eric Horne he has an old cash register to donate for use in the snack shack. He needs a list of items and pricing to get it ready. Stephen reported the FIOS wireless package for the snack shack will cost $150. There was a suggestion to look for a sponsor for the Wi-Fi. Paul made a motion to install the Wi-Fi system in the snack shack, second by Stephen – motion approved. D. Registration – Tracey reported spring registration opened Nov 14. Per Wendy, we already have 134 registrations: Pony 15, Bronco 21, Mustang 18, Pinto 30, Shetland 37, and Mini Shetland 12. Flyers have been distributed to the schools in NP, Westlake and TO. Banners have been dropped off to the DV rec center and NPHS Baseball Xmas Tree Lot, and lawn signs have been posted throughout the city. An ad for the Acorn was also placed during Thanksgiving week. Thanks to John who designed the new banner, sign, and newspaper ad.
6.
OLD BUSINESS: A. Boundaries: The expanded boundary issue was brought up for discussion and vote on again. There were two items the Executive Board voted on. Paul made a motion for the first item, which will allow immediate eligibility into our all-star teams for anyone that lives within our region (as defined by PONY NRC), second by Brian. This item did not pass. Stephen made a motion for the second item, which states that any players who live outside the following zip codes: 91319, 91320, 91360, 91361, 91362 will become eligible for sanctioned all-stars in their second spring season at NPPB. This item was second by John, and passed by the board. B. Pitching Rules - National: After a discussion on pitching safety, the board voted on implementing pitching limitations in the Pinto National, Mustang National, and Bronco National leagues. The violation of the rules would result in forfeiture of the game and a one 1
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes – December 9, 2014 game suspension for the manager. Stephen made a motion to adopt the new Pitching Rules (see under League Rules) for our Pinto through Bronco National division, second by Paul – vote approved. C. Pitching Rules – Recommendations for Interleague: John made a motion to suggest the use of MLB/ Little League guidelines for interleague play, second by Stephen – motioned carried. 7.
NEW BUSINESS: A. Team Names: Paul made a motion to allow teams to choose from American or National league teams regardless of which division they’re in, second by Stephen – motion carried. B. Parking Waiver: Marty suggested having parents sign a parking agreement so they are aware of the parking restrictions at DV and Sequoia. It also mentioned there are new restrictions at the DV Shetland field. C. Tournament Director: Jimi has resigned as Tournament Director, so that position is now open. D. Additional Netting at DV Fields: Jason will look into getting safety nets up in the DV area between the Mustang, Bronco, and Pony fields. E. School Permits and Insurance: Stephen has the applications for the school permits, and will be working on obtaining them. F. Pony Bats: PONY had passed down a new rule for the Pony Division bats, but Kevin L. informed that there is more discussion on it. G. Alumni Scholarship: There is an alumni scholarship of $2000, which needs to be put on the website.
8.
ADJOURNMENT: Meeting adjourned at 9:30 pm by Jason and second by Stephen. Next meeting is January 6th at Borchard Community Center.
Minutes submitted by Tracey Huff
2
