Dec 2015
N EWBURY P ARK P ONY B ASEBALL General Board Meeting Minutes Draft – Dec. 8, 2015
1.
OPENING: The general board meeting was called to order at 7:30 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Joe made a motion to approve the November minutes, seconded by Kevin W. The minutes were approved as presented.
3.
DIVISION REPORT: A. Shetland: Shetland will continue with the Gold and Black divisions, where all 6-year-olds are eligible for Gold unless requesting to play in the Black division. Five-year-olds need to evaluate in top 50% of entire Shetland Division to play in Gold. Darren would like to encourage all 5 and 6-year olds (and any 4-year-olds) to come to evaluations. He is also reviewing the rules and will be updating them. B. Pinto: Prospective managers have been contacted – waiting to hear back. C. Mustang: Prospective managers have also been contacted. Brian is recruiting high school kids to help run evaluations. He will reach out to John Trudeau regarding the rules for Mustang. D. Bronco: Lloyd Wood will run evaluations for Bronco. The same format as in previous years will be used. Prospective managers have been contacted – predicting 10 teams. E. Pony: Still need to reach out to prospective managers. Malibu, Westlake, and Agoura are interested in interleague in the Pony Division - inquiring about Camarillo and Simi.
4.
ADVISORY REPORT A. Fall Ball Recap: Thank you to George Helmer, who stepped in and ran a successful fall ball season. See attachment for George’s report. B. Uniforms: Rachel presented 3 bids for uniforms this year by email, and the executive board has approved Evans Sportswear as the uniform vendor for the spring 2016 season.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony Gold Player Agent - Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent - Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Asst. Umpire Advisor Uniform Advisor VIP Advisor VIP Asst. VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Joe D’Errico Bob Grieder Brian Yasui Pat Leff Darren Garlock Name Lou Shubin Steve Jackson Chris DePalma Cheryl Bryarly Kelli Foster Brian Yasui George Helmer Jason Buckley Clint Kimball Kevin Leehey Diana Seta Leo Creger Steve Jackson Steve Field Mat Wesner Bryan Herring Doug Tuxill Chris Inglehart Aaron Yuhasz Jason Buckley
Oct x x x x x x x x x x x
Nov x x x x x x x x x x x x x
Dec x x x x x x x x x x x x x x
5.
x Brenda Melgoza OLD BUSINESS: Diana Seta A. PONY President’s Meeting Recap: Jason K. highlighted some key x Nicki Barber points from the meeting including: importance of abiding by our bylaws, maintaining our non-profit status, rule changes for 2016 (i.e. CJ Huck Rachel Moscoso pitching distances moved back for Mustang and Bronco, bunting and Todd Taylor infield fly rule for Pinto kid-pitch), no usage of batboy/batgirl (no Jon Raskin x Athena Bell-Harris exceptions), bat testing device use at sanctioned tournaments, and Eric Horne discussion of new age cut-off date. Sarah Garlock B. Interleague Meeting Recap: Jason and Stephen met with the President/Commissioner of Agoura and Westlake. Two main issues discussed were: 1. varying the game times on Saturday for the Gold (American) and Black (National) games, and 2) ensuring a competitive balance amongst the leagues. Leagues will share registration numbers, and monitor the situation – will start with the interleague guidelines and make adjustments as needed. C. Used Equipment Sale: A used equipment sale will be organized for evaluation day. Information regarding donations will be sent out to the league. D. Background Check Update: The price for the background check has been negotiated down to $7.95 per person ($4 less than from fall). The league will cover 3 background checks per team – teams that require more will have to pay for additional checks. E. Approval of 2015-16 Budget: Kevin W. reviewed the 2015-16 budget that was presented at the last meeting. A motion was made to approve the budget, second by Brian Y. The 2015-16 budget was approved as presented.
6.
NEW BUSINESS: A. Pitch Count Analysis/Recommendation: Bob prepared a pitch count analysis from MLB’s new Pitch Smart initiative recommended by the MLB. Pitch Smart provides guidelines for pitch count and rest recommendations. See attachment for more detail. Bob recommends that the league adopts the pitch count guidelines for all divisions as outlined by Pitch Smart, 1
N EWBURY P ARK P ONY B ASEBALL General Board Meeting Minutes Draft – Dec. 8, 2015
with the following exceptions: retain existing maximum pitch counts for all divisions – Pinto (40), Mustang (50), Bronco (60 for first 5 weeks, 70 to end of season), Pony (70 for first 5 weeks, 85 to end of season), allow to finish pitching to batter, no exception to number of pitches thrown to number of days rest, penalty for not adhering to rule same as current pitch count penalty (ejection from current game and suspension from next game), and all pitch counts to be reported via email within 24 hours to DD or player agent (copying opposing manager). Also recommended is to consider restricting players who both pitch and catch during the same game. Jason will discuss with Westlake, Agoura and Malibu at the next president’s meeting. B. Evaluation Day Planning: Division Directors need to organize volunteer help for check-in, hitting and shagging balls, organizing players in dugout, running pitching machines, etc. Past methods include requiring manager candidates to each provide one volunteer, sending out division-wide emails to families, and recruiting high school players to help out. Finding pitching machines to use for evaluations was highly recommended, with priority given to Mustang, Bronco, and Pony. 7.
ADJOURNMENT: Meeting adjourned at 9:02pm by Jason Kerns, seconded by Kevin. Next meeting is January 5th. Minutes submitted by Tracey Huff
2
1.
OPENING: The general board meeting was called to order at 7:30 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Joe made a motion to approve the November minutes, seconded by Kevin W. The minutes were approved as presented.
3.
DIVISION REPORT: A. Shetland: Shetland will continue with the Gold and Black divisions, where all 6-year-olds are eligible for Gold unless requesting to play in the Black division. Five-year-olds need to evaluate in top 50% of entire Shetland Division to play in Gold. Darren would like to encourage all 5 and 6-year olds (and any 4-year-olds) to come to evaluations. He is also reviewing the rules and will be updating them. B. Pinto: Prospective managers have been contacted – waiting to hear back. C. Mustang: Prospective managers have also been contacted. Brian is recruiting high school kids to help run evaluations. He will reach out to John Trudeau regarding the rules for Mustang. D. Bronco: Lloyd Wood will run evaluations for Bronco. The same format as in previous years will be used. Prospective managers have been contacted – predicting 10 teams. E. Pony: Still need to reach out to prospective managers. Malibu, Westlake, and Agoura are interested in interleague in the Pony Division - inquiring about Camarillo and Simi.
4.
ADVISORY REPORT A. Fall Ball Recap: Thank you to George Helmer, who stepped in and ran a successful fall ball season. See attachment for George’s report. B. Uniforms: Rachel presented 3 bids for uniforms this year by email, and the executive board has approved Evans Sportswear as the uniform vendor for the spring 2016 season.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony Gold Player Agent - Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent - Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Asst. Umpire Advisor Uniform Advisor VIP Advisor VIP Asst. VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Joe D’Errico Bob Grieder Brian Yasui Pat Leff Darren Garlock Name Lou Shubin Steve Jackson Chris DePalma Cheryl Bryarly Kelli Foster Brian Yasui George Helmer Jason Buckley Clint Kimball Kevin Leehey Diana Seta Leo Creger Steve Jackson Steve Field Mat Wesner Bryan Herring Doug Tuxill Chris Inglehart Aaron Yuhasz Jason Buckley
Oct x x x x x x x x x x x
Nov x x x x x x x x x x x x x
Dec x x x x x x x x x x x x x x
5.
x Brenda Melgoza OLD BUSINESS: Diana Seta A. PONY President’s Meeting Recap: Jason K. highlighted some key x Nicki Barber points from the meeting including: importance of abiding by our bylaws, maintaining our non-profit status, rule changes for 2016 (i.e. CJ Huck Rachel Moscoso pitching distances moved back for Mustang and Bronco, bunting and Todd Taylor infield fly rule for Pinto kid-pitch), no usage of batboy/batgirl (no Jon Raskin x Athena Bell-Harris exceptions), bat testing device use at sanctioned tournaments, and Eric Horne discussion of new age cut-off date. Sarah Garlock B. Interleague Meeting Recap: Jason and Stephen met with the President/Commissioner of Agoura and Westlake. Two main issues discussed were: 1. varying the game times on Saturday for the Gold (American) and Black (National) games, and 2) ensuring a competitive balance amongst the leagues. Leagues will share registration numbers, and monitor the situation – will start with the interleague guidelines and make adjustments as needed. C. Used Equipment Sale: A used equipment sale will be organized for evaluation day. Information regarding donations will be sent out to the league. D. Background Check Update: The price for the background check has been negotiated down to $7.95 per person ($4 less than from fall). The league will cover 3 background checks per team – teams that require more will have to pay for additional checks. E. Approval of 2015-16 Budget: Kevin W. reviewed the 2015-16 budget that was presented at the last meeting. A motion was made to approve the budget, second by Brian Y. The 2015-16 budget was approved as presented.
6.
NEW BUSINESS: A. Pitch Count Analysis/Recommendation: Bob prepared a pitch count analysis from MLB’s new Pitch Smart initiative recommended by the MLB. Pitch Smart provides guidelines for pitch count and rest recommendations. See attachment for more detail. Bob recommends that the league adopts the pitch count guidelines for all divisions as outlined by Pitch Smart, 1
N EWBURY P ARK P ONY B ASEBALL General Board Meeting Minutes Draft – Dec. 8, 2015
with the following exceptions: retain existing maximum pitch counts for all divisions – Pinto (40), Mustang (50), Bronco (60 for first 5 weeks, 70 to end of season), Pony (70 for first 5 weeks, 85 to end of season), allow to finish pitching to batter, no exception to number of pitches thrown to number of days rest, penalty for not adhering to rule same as current pitch count penalty (ejection from current game and suspension from next game), and all pitch counts to be reported via email within 24 hours to DD or player agent (copying opposing manager). Also recommended is to consider restricting players who both pitch and catch during the same game. Jason will discuss with Westlake, Agoura and Malibu at the next president’s meeting. B. Evaluation Day Planning: Division Directors need to organize volunteer help for check-in, hitting and shagging balls, organizing players in dugout, running pitching machines, etc. Past methods include requiring manager candidates to each provide one volunteer, sending out division-wide emails to families, and recruiting high school players to help out. Finding pitching machines to use for evaluations was highly recommended, with priority given to Mustang, Bronco, and Pony. 7.
ADJOURNMENT: Meeting adjourned at 9:02pm by Jason Kerns, seconded by Kevin. Next meeting is January 5th. Minutes submitted by Tracey Huff
2
