Episcopal Diocese of the Central Gulf Coast Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 Fax: 850-434-8577
October 1, 2013
MEMORANDUM TO:
Clergy and Senior Wardens in charge of congregations
FROM:
Bishop Duncan
REFERENCE:
43rd Annual Diocesan Convention “All Things New” February 20 - 22, 2014 St. Christopher’s, Pensacola, Florida
This is the initial pre-convention packet for the 2014 Diocesan Convention set for the time and place shown above. You will note the theme for this year’s convention is “All Things New”. This is taken from Jesus’ statement in Revelations, “Behold! I make all things new,” an appropriate theme for the Diocese at this time. Included in this packet are the forms and information you need to return to the Diocesan office by the dates shown on the attached memorandum. Please comply with the date deadlines to ensure timely confirmations and communications. Also, enclosed in this packet is a welcome flyer from St. Christopher’s, indicating the Convention hotels and the dates to make reservations to get the Convention rates. Please note both convention hotels provide breakfast with their room rates. A Convention schedule, driving directions and other information will be forwarded to all delegates in the pre-convention packet. Our preacher and chaplain for this convention will be The Rt. Rev. Don Johnson, Bishop of the Diocese of West Tennessee. We will repeat the schedule from last year that included a full open hearing on the Diocesan budget and other Diocesan finance issues. Every Convention delegate will be invited to this event Thursday afternoon. We also, again, plan to have an orientation and get-acquainted session for first time and small church delegates Thursday afternoon. Friday afternoon will include time for the convention to meet in plenary and small groups led by the Bishop’s Search Committee (BSC), to share dreams and desires for our next bishop and the leadership the diocese needs. This will be a timely discussion as part of the Episcopal search process. Please let me know if you have any questions or suggestions. I look forward to our annual family gathering at Convention, and to our continued work in this diocese. PMD,II/kwr Enclosures
Welcome To The
43rd Annual Diocesan Convention of the Episcopal Diocese of the Central Gulf Coast St. Christopher’s Pensacola, FL A block of rooms have been set aside at the Hyatt Place Pensacola Airport and the Hampton Inn near the Airport.
Hyatt Place Pensacola Airport 161 Airport Lane (at PNS Airport) Pensacola, FL 32504 850-483-5599
Hampton Inn 2187 Airport Blvd. Pensacola, FL 32504 850-478-1123
The Group Code: G-STCE
The Group Code: EPC
The rate is $100.00 per night plus tax and includes breakfast. Reservations must be made by 1/20/2014 to get above rate
The rate is $109.00 per night plus tax and includes breakfast. Reservations must be made by 1/31/2014 to get above rate
2014 CONVENTION REGISTRATION FORM AND GALA TICKET REQUEST Please return this form no later than January 7, 2014. TO:
Convention Registration Episcopal Diocese of the Central Gulf Coast PO Box 13330, Pensacola, FL 32591-3330
Please complete a separate registration form for each registrant. Print form to duplicate as necessary. Use this form for requests for Gala tickets only, or for extra/multiple Gala tickets.
CONVENTION REGISTRATION: Name (as it will appear on the Name Tag): ________________________________________________ Name tag designation (please check one): ☐ Clergy Delegate ☐ Lay Delegate ☐ Clergy Spouse ☐ Visitor
☐ Alternate Lay Delegate ☐ Exhibitor✱ ☐ Other Clergy (Retired, Non Canonical)
Address: ___________________________ City/State/Zip: ____________________________ Telephone Number: __________________ Congregation: ____________________________ ☐ Convention Registration Fee ......................................................................................$95.00 (Note: This fee includes registration for Convention, name tag, Convention material, and one (1) Gala ticket.)
☐ Exhibitor Registration Fee only ...................................................................................$35.00 (Note: This fee is per person and includes registration for Convention and name tag. This does NOT include Convention material or Gala ticket.) You may purchase additional Gala tickets ($60.00 each) below.
GALA TICKET(S) ONLY: Extra Gala Ticket Request: $60.00 each (Note: This is for an extra Gala ticket only. The request will NOT include registration for Convention, name tag and Convention material. If you have registered for Convention, your registration includes this ticket. This request is for additional tickets only.)
Number of extra Gala tickets requested: ________ Name(s):
_____________________________
________________________________
_____________________________
________________________________
Convention Registration Fee .......$__________ Extra Gala Tickets .......................$__________ Total Amount Enclosed ...............$__________
✱
If you wish to reserve a space for an exhibit, please contact Kim Russell at the Diocesan office (850) 434-7337; e-mail:
[email protected]. ✱Exhibit space is limited.
Episcopal Diocese of the Central Gulf Coast
October 1, 2013
Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 Fax: 850-434-8577
MEMORANDUM TO: Clergy and Senior Wardens in charge of congregations FROM:
Bishop Duncan
REFERENCE:
43rd Annual Diocesan Convention “All Things New” February 20 - 22, 2014 St. Christopher’s, Pensacola
Enclosed are several very important items for your IMMEDIATE ATTENTION. All forms are to be mailed back to the Diocesan office unless otherwise specified. It would be very helpful to my staff if they could receive the requested information before the deadline dates listed. DATE DUE
ITEM
November 15, 2013
1.
PLEDGE REPORTS (In process of being sent. If you need another, call Jennifer Barnard at the diocesan office)
November 23, 2013
2.
RESOLUTIONS TO AMEND CANONS (Canon 28 requires all proposals altering or amending canons should be presented in writing to the Secretary, The Rev. Albert Kennington, 212 Margaret Dr., Fairhope, AL 36532, 90 days prior to the opening of the Convention, to be distributed to congregations 60 days prior to the opening of the Convention) (Please provide the Diocesan office with a copy of your resolution)
December 23, 2013
3.
CERTIFICATE OF ELECTION OF LAY DELEGATES (see enclosed memo) Election of delegates must be held on or before December 23rd.
January 7, 2014
4.
REGISTRATION FORM (with fee) to the Diocesan office.
January 7, 2014
5.
RESOLUTIONS TO CONVENTION - Our Rules of Order require that all resolutions be presented in writing to the Secretary, The Rev. Albert Kennington, 212 Margaret Dr., Fairhope, AL 36532, forty-five (45) days prior to the Convention. (Please provide the Diocesan office with a copy of your resolution)
January 7, 2014
6.
NOMINATIONS FOR THE STANDING COMMITTEE (see enclosed gold form)
January 7, 2014
7.
NOMINATIONS FOR DEPUTIES TO THE 2015 GENERAL CONVENTION ( see enclosed green form)
Thank you for your attention to these important Diocesan Convention matters. Please let me know if you have any questions or suggestions. I look forward to our Diocesan Convention in Pensacola, and look forward to our being together as a Diocesan family. PMD,II/kwr
Episcopal Diocese of the Central Gulf Coast Post Office Box 13330 201 North Baylen Street Pensacola, Florida 32591-3330 Phone: 850-434-7337 Fax: 850-434-8577
October 1, 2013
MEMORANDUM TO:
Clergy and Senior Wardens in charge of congregations
FROM:
Bishop Duncan
SUBJECT:
Election of Lay Delegates to the 2014 Diocesan Convention 43rd Annual Diocesan Convention “All Things New” February 20 - 22, 2014 St. Christopher’s, Pensacola
In accordance with Canon 3, Sections 4 and 5, of this diocese: a)
The number of lay delegates per congregation is based on parish or mission status and upon the number of communicants in good standing as listed on the 2012 Parochial Report, page 2, line 3. For your convenience, the list on the reverse shows the number of lay delegates each congregation may elect.
b)
Lay delegates are elected for one year, or until their successors are elected, and shall also be the delegates for any special and called meetings of the Convention during their term of service. Each congregation shall also be entitled to elect one (1) alternate delegate for each delegate.
c)
Lay delegates should be elected and certified no later than sixty days prior to the date of the Convention.
THEREFORE: Lay delegates should be ELECTED AND CERTIFIED ON OR BEFORE December 23, 2013. Please return the enclosed certificate by December 24, 2013, with the proper signatures, to: Episcopal Diocese of the Central Gulf Coast P.O. Box 13330 Pensacola, FL 32591-3330 PMD/kwr
OVER ➔
NUMBER OF DELEGATES PER CONGREGATION (FOR 2014 Diocesan Convention) *2013 2014 COMMU DELEGA NICANTS TES CONGREGATION 3 ANDALUSIA St. Mary's 109 3 APALACHICOLA Trinity 142 1 ATMORE St. Anna's (a.) 79 3 ATMORE Trinity 34 1 BAY MINETTE Immanuel 40 3 BON SECOUR St. Peter's 141 3 BREWTON St. Stephen's 161 3 CANTONMENT St. Monica's 132 1 CHICKASAW St. Michael's 43 1 CHIPLEY St. Matthew's (a.) 67 1 CITRONELLE St. Thomas' 4 1 CODEN St. Mary's (a.) 54 2 CRESTVIEW Epiphany 112 5 DAPHNE St. Paul's 767 1 DAUPHIN ISLAND St. Francis 52 1 DeFUNIAK SPRINGS St. Agatha's 84 3 DESTIN St. Andrew's 81 4 DOTHAN Nativity 465 1 ENTERPRISE Epiphany 59 3 EUFAULA St. James' 201 6 FAIRHOPE St. James' 1,157 4 FOLEY St. Paul's 449 4 FORT WALTON BCH St. Simon's 447 3 GREENVILLE St. Thomas' 246 3 GULF BREEZE St. Francis' 290 4 GULF SHORES Holy Spirit 366 1 JACKSON St. Peter's 33 2 LAGUNA BEACH St. Thomas' 117 1 LILLIAN Advent 88 3 MAGNOLIA SPG St. Paul's Chapel 121 3 MARIANNA St. Luke's 140 3 MILTON St. Mary's 152
CONGREGATION All Saints Christ Cathedral
MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MOBILE MONROEVILLE NAVARRE NICEVILLE OZARK PANAMA CITY PANAMA CITY PANAMA CITY PANAMA CITY BCH PENSACOLA PENSACOLA PENSACOLA PENSACOLA PENSACOLA PENSACOLA PORT ST. JOE ROBERTSDALE SANTA ROSA BCH TROY WEWAHITCHKA
*2013 2014 COMMU DELEGA TES NICANTS
Good Shepherd
Redeemer St. Andrew's (a.) St. John's St. Luke's St. Mark's St. Matthew's St. Paul's Trinity (b.) St. John's St. Augustine's St. Jude's (b.) St. Michael's (a.) Holy Nativity St. Andrew's St. Patrick's Grace Christ Parish Holy Cross Holy Trinity St. Christopher's St. Cyprian's St. John's St. James' St. John Christ the King (a.) St. Mark's St. John
(*) From year-end 2012 Parochial Report. (a.) From year-end 2011 Parochial Report. (b.) From year-end 2010 Parochial Report. (c.) Baptized members used.
421 582 180 191 36 127 517 9 36 1,811 462 107 132 228 69 574 243 58 105 1,336 281 83 627 47 103 112 58 262 175 46
4 4 3 3 1 3 4 1 3 6 4 3 3 3 1 4 3 1 3 6 3 3 5 1 3 3 1 3 3 1
DELEGATE CHANGE FORM USE THIS FORM TO MAKE CHANGES IN YOUR DELEGATION TO THE ANNUAL DIOCESAN CONVENTION. RETURN IT TO THE DIOCESAN OFFICE AS YOU HAVE A CHANGE IN YOUR DELEGATION. HAVING YOUR DELEGATION CORRECT BEFORE CONVENTION WILL AVOID CONFUSION DURING REGISTRATION AT CONVENTION.
↓
Cut along dotted line.
↓
................................................................................................................................................................ CONGREGATION ____________________________________________ DATE __________ CITY_______________________________________________________________________ I hereby certify that ________________________________________________________ was Name of original delegate/alternate elected a
☐
Delegate
☐
Alternate to the Diocesan Convention, but will not be able to serve in this capacity.
__________________________________________________________________, whose address is Name of new delegate/alternate (Please indicate name preferred name on the nametag.) ________________________________________________________________________________ ___ Address of new delegate/alternate having declared his/her intention to attend, he/she is therefore, according to the Canons of this Diocese, a
☐ Delegate ☐ Alternate in place of the duly elected delegate. Attest: ______________________________ Clerk of the Vestry
or ______________________________ Rector/Vicar
NOMINATION FORM for STANDING COMMITTEE Present Membership
Congregation
Term Expires
*The Rev. C. Gregory Hein **Dr. Melinda Henderson **Mr. Bill Sumner **The Rev. Keith Talbert *Mrs. Cynthia Tappan
St. Jude's, Niceville St. Agatha's, Defuniak Springs St. John, Wewahitchka St. Paul's, Foley St. Christopher's, Pensacola
January, 2014 January, 2014 January, 2014 January, 2014 January, 2014
The Rev. Francis Cooper, IV Mr. Tim Gaston The Rev. Eric Long Mr. David Quittmeyer Mr. Sam Shelton
Christ the King, Santa Rosa Beach St. Paul's, Mobile St. Christopher's, Pensacola Trinity, Mobile St. Mark's, Troy
January, 2015 January, 2015 January, 2015 January, 2015 January, 2015
Mr. Michael Foote Mrs. Michel Nicrosi The Rev. George Riggall The Rev. Margaret Shepard Ms. Gaye Wilson
St. Paul's, Magnolia Springs Trinity, Mobile St. Paul's, Magnolia Springs St. Andrew's, Panama City St. Paul's, Daphne
January, 2016 January, 2016 January, 2016 January, 2016 January, 2016
*Rotating off at this convention with successor nominated by the Bishop. **Rotating off at this convention with successor nominated by delegates.
*************** INDIVIDUAL NOMINATION I wish to nominate _______________________________________________________________ Congregation: ___________________________________________________________________ Mailing Address: _________________________________________________________________ Nominated by _________________________ Delegate from: ____________________________ Occupation: ____________________________________________________________________ Church Life: (Experience, offices held, duties performed, etc.) ______________________________________________________________________________ ______________________________________________________________________________ Community and Civic Life: (Experience, offices held, accomplishments, etc.) ______________________________________________________________________________ Hobbies, etc. and other comments: _________________________________________________ ______________________________________________________________________________
NOMINATION FORM for DEPUTIES TO THE GENERAL CONVENTION The 78th General Convention of the Episcopal Church will be held June 22 – July 3, 2015 in Salt Lake City, Utah. “At the Diocesan Convention held not less than twelve (12) months next before the regular meeting of the General Convention, four (4) clergy qualified to vote in Convention (three (3) of whom must be Parochial Priests), and four (4) laypersons who shall be Confirmed Communicants in good standing, shall be elected to represent this Diocese as Deputies, in said Convention. Such Deputies shall be furnished with a certificate of election, signed by the President and Secretary of the Diocesan Convention. The Diocesan Convention shall in the same manner elect four (4) clergy qualified to vote in Convention three (3) of whom must be Parochial Priests), and four (4) laypersons, with like qualifications, as alternates.”
INDIVIDUAL NOMINATION I wish to nominate ___________________________ Church __________________________ Address ___________________________________________________________________ Nominated by ________________________
Delegate from _________________________
Church Life: Experience, offices held, duties performed, etc. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Occupation: ______________________________________________ Community and Civic Life: Experience, offices held, accomplishments, etc. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Hobbies, etc. and other comments: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ PLEASE RETURN TO THE DIOCESAN OFFICE BY JANUARY 7, 2014.