ESSA Consolidated Application for 2017-2018
ESSA Consolidated Application for 2017-2018
Cory Green, Associate Commissioner Texas Education Agency Texas Association of School Business Officers March 1 and 2, 2017 © 2017 by Texas Education Agency
Department of Grants Compliance and Oversight
TEA Updates Department of Grants Compliance and Oversight
Cory Green, Associate Commissioner ESSA Special Projects Team: Anita Villarreal Susan Patterson
Department of Grants Compliance and Oversight
Agenda
ESSA State and local agency responsibilities
The 2017-2018 ESSA LEA Consolidated Applications for Funding: ◦ ◦
Schedule PS3001—Needs Assessment, Priorities, and Program Outcomes Schedule PS3099—Private School Services
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies
NCLB: Top-down, one-size-fits-all with strong federal controls: ◦ ED academic achievement goals; ◦ Annual Yearly Progress (AYP); and ◦ Mandated, 5-stage school improvement interventions.
ESSA: Increased flexibility, authority, and responsibility for State and local agencies.
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies
EDGAR
ESSA
States
Local Agencies
States
Local Agencies
Flexibility
Flexibility
Flexibility
Flexibility
Monitoring
Financial management systems
Performance management
Guidance, technical assistance
Oversight
Internal controls
Oversight
Performance monitoring
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies TEA • Performance management; • Guidance (accelerate student outcomes); and • Oversight.
Local Education Agencies • School performance management; • Guidance and technical assistance for improvement planning; and • Coordinated use of funds.
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements LEAs: Comprehensive Planning and Coordinated Spending ESSA Changes Supporting Coordinated Use of Funds:
Well-rounded educational opportunities, not limited to core academic content. Title IV, Part A—Student Support and Academic Enrichment Grants.* Methodology: Title I, Part A Supplement, Not Supplant compliance.**
*Based on comprehensive needs assessment; **Title I-C, I-D, II, III, and IV SNS requirements did not change. Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements LEAs: Comprehensive Planning and Coordinated Spending ESSA Changes Supporting Coordinated Use of Funds:
Ranking and Serving: LEA may prioritize high schools in which 50% or more of students are lowincome.
School
% Poverty
# Students
St. Martin ES
92%
82
Grand Turk MS
87%
San Andres ES
School
% Poverty
# Students
St. Martin ES
92%
82
90
Grand Turk MS
87%
90
79%
40
San Andres ES
79%
40
Utila ES
74%
56
Utila ES
74%
56
Basse-Terre HS
70%
160
Basse-Terre HS
70%
160
Union Island ES
59%
119
Ambergris HS
52%
92
Long Cay MS
58%
47
Union Island ES
59%
119
Ambergris HS
52%
92
Long Cay MS
58%
47
San Andres HS
49%
15
San Andres HS
49%
15
Department of Grants Compliance and Oversight
Required Local Education Agency Plans 2017-2018 LEA ESSA Consolidated Applications for Funding
= Required Local Agency Plan
Embedded guidance: ◦ ◦ ◦ ◦ ◦
Improvement planning process (best practices) Aligned State and local plan Coordinated use of funds Student outcome-focused Performance monitoring Department of Grants Compliance and Oversight
Required Local Education Agency Plans 2017-2018 LEA ESSA Consolidated Applications for Funding New Schedules for ESSA Requirements:
PS3001—Needs Assessment, Priorities, and Program Outcomes
PS3099—Private School Services
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Embedded Guidance: Improvement Planning Process Best Practices
Collect and analyze student outcome data. Draft problem statements and identify root causes. Complete a comprehensive needs assessment. Research effective strategies with greatest potential to improve student outcomes. Draft SMART performance measures and goals.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Embedded Guidance: Improvement Planning Process Best Practices
Identify all available—State, local, and federal— funding for each strategy. School planning teams document work in Continuous Improvement Plans (CIPs). LEAs compile work of all planning teams. Insert this information into Schedule PS3001. Regularly monitoring progress throughout the year. Annually evaluate the implemented strategies.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Needs According to TEA Strategic Priorities
Five Parts, one for each TEA Strategic Priority. Part 5: Other locally-identified needs
Insert needs identified in the needs assessment process here. Add lines, as needed.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment Priorities, and Program Outcomes TEA’s Strategic Priorities
Strategic priorities
Every child, prepared for success in college, a career or the military.
Recruit, support, retain teachers and principals
Build a foundation of reading and math
Connect high school to career and college
Improve lowperforming schools
Enablers
Increase transparency, fairness and rigor in district and campus academic and financial performance Ensure compliance, effectively implement legislation and inform policymakers Strengthen organizational foundations (resource efficiency, culture, capabilities, partnerships) 14
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Needs According to TEA Strategic Priorities
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Local Needs According to TEA Strategic Priorities Recruit, Support, and Retain Teachers/ Principals Instructional leadership training for principals
Build Foundation In Reading and Math Align local and State assessments
Connect High School To Career and College
Accessible advanced coursework
Training and coaching for teachers Attract excellent teachers and principals at lowperforming schools
Districtwide literacy initiative
Improve Lowperforming Schools Supplemental math and reading strategies for most at-risk Leadership and time for lesson plan writing.
Increase the # of students graduating with college credit
Other Local Needs
Reduce # of student referrals to office for discipline during instruction periods
Support for observation/feedback walkthroughs
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Research and Select Strategies for Locally-identified Needs
School-based planning teams research strategies and insert selected strategy in CIPs.
Department of Grants Compliance and Oversight
Continuous Improvement Planning, Part 1 Research and Select Strategies for Locally-identified Needs Insert budgeted amount by activity or program.
Is it a new initiative?
LEAs Provide technical assistance and guidance to schools; and Compile summary-level information on programs and activities for Schedule PS3001.
e-Grants calculates total.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools ESSA Published Guidance
Program guidelines and application instructions Program-specific provisions and assurances Recommended uses of funds Best practices Allowable activities and expenses
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools Strategic Priority Guides
Organized by TEA Strategic Priorities Summarized allowable activities by federal program Recommended uses of funds Summarized best practices
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools Strategic Priority Guides: Recommended Uses of ESSA Funds
Supported by current research.
Significant student outcome increases for resources invested (inputs).
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize and Summarize Strategies Addressing Local Needs
Insert ESSA funds budgeted for each Priority here.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize and Summarize Strategies Addressing Local Need Academic Interventions
Tutoring in all formats
Social, Behavioral, Noncognitive Interventions
Teacher and/or Principal Quality
PBIS
Teacher and/or principal professional development
Credit recovery STAAR campus
School Climate Interventions
Early College High School
Parent involvement
AP and IB programs Schoolwide tiered behavior interventions
Teacher and/or principal mentoring and coaching
School-based counseling programs
New teacher or principal academies
Summer school Afterschool academic
Academic Accelerations
Dual and/or concurrent enrollment Innovative industry cluster academies
Schoolwide tiered behavior interventions
School safety programs
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Use CIPs to Gauge Effectiveness of Strategies: SMART Goals A student outcomefocused measure.
The % of what students know or can do will increase from X% to Y% by Z (3-5 years).
Use a static, reliable data source.
Identify the ESSA program. Add lines, as needed.
Baseline= control group. Today The percentage of what students know or can do will increase from X% to Y% by Z (one year).
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Developing SMART Goals
Specific Measurable (baseline and target) Attainable Results-focused Time-Bound
The number of what students know or can do) will increase from X(#) to Y(#) by Z(date).
Department of Grants Compliance and Oversight
PS3099—Private School Services Changes to Equitable Services Calculation in ESSA Proportionate Share: Sec. 1117(a)(4)
Old rule: Private school students must also get equitable share of districtwide instruction, parental involvement, and professional development set-asides.
NEW: Must be calculated before any allowable expenditures and transfers by the LEA: Districtwide instruction, parent involvement, professional development are included in this calculation.
Department of Grants Compliance and Oversight
PS3099—Private School Services Changes to Equitable Services Under ESSA
Department of Grants Compliance and Oversight
Questions
Department of Grants Compliance and Oversight
Contact Information Grants, Compliance and Oversight Department Texas Education Agency [email protected] (512) 463-8525 www.tea.texas.gov
Department of Grants Compliance and Oversight
Copyright © Notice. The materials are copyrighted © and trademarked ™ as the property of the Texas Education Agency (TEA) and may not be reproduced without the express written permission of TEA, except under the following conditions: 1. Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission from TEA. 2. Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of TEA. 3. Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way. 4. No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts, Texas Education Service Centers, or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from TEA and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty. For information contact: Texas Education Agency, 1701 N. Congress Ave., Austin, TX 78701-1494; email: [email protected].
Department of Grants Compliance and Oversight
Cory Green, Associate Commissioner Texas Education Agency Texas Association of School Business Officers March 1 and 2, 2017 © 2017 by Texas Education Agency
Department of Grants Compliance and Oversight
TEA Updates Department of Grants Compliance and Oversight
Cory Green, Associate Commissioner ESSA Special Projects Team: Anita Villarreal Susan Patterson
Department of Grants Compliance and Oversight
Agenda
ESSA State and local agency responsibilities
The 2017-2018 ESSA LEA Consolidated Applications for Funding: ◦ ◦
Schedule PS3001—Needs Assessment, Priorities, and Program Outcomes Schedule PS3099—Private School Services
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies
NCLB: Top-down, one-size-fits-all with strong federal controls: ◦ ED academic achievement goals; ◦ Annual Yearly Progress (AYP); and ◦ Mandated, 5-stage school improvement interventions.
ESSA: Increased flexibility, authority, and responsibility for State and local agencies.
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies
EDGAR
ESSA
States
Local Agencies
States
Local Agencies
Flexibility
Flexibility
Flexibility
Flexibility
Monitoring
Financial management systems
Performance management
Guidance, technical assistance
Oversight
Internal controls
Oversight
Performance monitoring
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements New Roles for State and Local Agencies TEA • Performance management; • Guidance (accelerate student outcomes); and • Oversight.
Local Education Agencies • School performance management; • Guidance and technical assistance for improvement planning; and • Coordinated use of funds.
Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements LEAs: Comprehensive Planning and Coordinated Spending ESSA Changes Supporting Coordinated Use of Funds:
Well-rounded educational opportunities, not limited to core academic content. Title IV, Part A—Student Support and Academic Enrichment Grants.* Methodology: Title I, Part A Supplement, Not Supplant compliance.**
*Based on comprehensive needs assessment; **Title I-C, I-D, II, III, and IV SNS requirements did not change. Department of Grants Compliance and Oversight
ESSA State and Local Agency Requirements LEAs: Comprehensive Planning and Coordinated Spending ESSA Changes Supporting Coordinated Use of Funds:
Ranking and Serving: LEA may prioritize high schools in which 50% or more of students are lowincome.
School
% Poverty
# Students
St. Martin ES
92%
82
Grand Turk MS
87%
San Andres ES
School
% Poverty
# Students
St. Martin ES
92%
82
90
Grand Turk MS
87%
90
79%
40
San Andres ES
79%
40
Utila ES
74%
56
Utila ES
74%
56
Basse-Terre HS
70%
160
Basse-Terre HS
70%
160
Union Island ES
59%
119
Ambergris HS
52%
92
Long Cay MS
58%
47
Union Island ES
59%
119
Ambergris HS
52%
92
Long Cay MS
58%
47
San Andres HS
49%
15
San Andres HS
49%
15
Department of Grants Compliance and Oversight
Required Local Education Agency Plans 2017-2018 LEA ESSA Consolidated Applications for Funding
= Required Local Agency Plan
Embedded guidance: ◦ ◦ ◦ ◦ ◦
Improvement planning process (best practices) Aligned State and local plan Coordinated use of funds Student outcome-focused Performance monitoring Department of Grants Compliance and Oversight
Required Local Education Agency Plans 2017-2018 LEA ESSA Consolidated Applications for Funding New Schedules for ESSA Requirements:
PS3001—Needs Assessment, Priorities, and Program Outcomes
PS3099—Private School Services
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Embedded Guidance: Improvement Planning Process Best Practices
Collect and analyze student outcome data. Draft problem statements and identify root causes. Complete a comprehensive needs assessment. Research effective strategies with greatest potential to improve student outcomes. Draft SMART performance measures and goals.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Embedded Guidance: Improvement Planning Process Best Practices
Identify all available—State, local, and federal— funding for each strategy. School planning teams document work in Continuous Improvement Plans (CIPs). LEAs compile work of all planning teams. Insert this information into Schedule PS3001. Regularly monitoring progress throughout the year. Annually evaluate the implemented strategies.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Needs According to TEA Strategic Priorities
Five Parts, one for each TEA Strategic Priority. Part 5: Other locally-identified needs
Insert needs identified in the needs assessment process here. Add lines, as needed.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment Priorities, and Program Outcomes TEA’s Strategic Priorities
Strategic priorities
Every child, prepared for success in college, a career or the military.
Recruit, support, retain teachers and principals
Build a foundation of reading and math
Connect high school to career and college
Improve lowperforming schools
Enablers
Increase transparency, fairness and rigor in district and campus academic and financial performance Ensure compliance, effectively implement legislation and inform policymakers Strengthen organizational foundations (resource efficiency, culture, capabilities, partnerships) 14
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Needs According to TEA Strategic Priorities
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize Local Needs According to TEA Strategic Priorities Recruit, Support, and Retain Teachers/ Principals Instructional leadership training for principals
Build Foundation In Reading and Math Align local and State assessments
Connect High School To Career and College
Accessible advanced coursework
Training and coaching for teachers Attract excellent teachers and principals at lowperforming schools
Districtwide literacy initiative
Improve Lowperforming Schools Supplemental math and reading strategies for most at-risk Leadership and time for lesson plan writing.
Increase the # of students graduating with college credit
Other Local Needs
Reduce # of student referrals to office for discipline during instruction periods
Support for observation/feedback walkthroughs
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Research and Select Strategies for Locally-identified Needs
School-based planning teams research strategies and insert selected strategy in CIPs.
Department of Grants Compliance and Oversight
Continuous Improvement Planning, Part 1 Research and Select Strategies for Locally-identified Needs Insert budgeted amount by activity or program.
Is it a new initiative?
LEAs Provide technical assistance and guidance to schools; and Compile summary-level information on programs and activities for Schedule PS3001.
e-Grants calculates total.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools ESSA Published Guidance
Program guidelines and application instructions Program-specific provisions and assurances Recommended uses of funds Best practices Allowable activities and expenses
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools Strategic Priority Guides
Organized by TEA Strategic Priorities Summarized allowable activities by federal program Recommended uses of funds Summarized best practices
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Guidance and Technical Assistance for Schools Strategic Priority Guides: Recommended Uses of ESSA Funds
Supported by current research.
Significant student outcome increases for resources invested (inputs).
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize and Summarize Strategies Addressing Local Needs
Insert ESSA funds budgeted for each Priority here.
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Organize and Summarize Strategies Addressing Local Need Academic Interventions
Tutoring in all formats
Social, Behavioral, Noncognitive Interventions
Teacher and/or Principal Quality
PBIS
Teacher and/or principal professional development
Credit recovery STAAR campus
School Climate Interventions
Early College High School
Parent involvement
AP and IB programs Schoolwide tiered behavior interventions
Teacher and/or principal mentoring and coaching
School-based counseling programs
New teacher or principal academies
Summer school Afterschool academic
Academic Accelerations
Dual and/or concurrent enrollment Innovative industry cluster academies
Schoolwide tiered behavior interventions
School safety programs
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Use CIPs to Gauge Effectiveness of Strategies: SMART Goals A student outcomefocused measure.
The % of what students know or can do will increase from X% to Y% by Z (3-5 years).
Use a static, reliable data source.
Identify the ESSA program. Add lines, as needed.
Baseline= control group. Today The percentage of what students know or can do will increase from X% to Y% by Z (one year).
Department of Grants Compliance and Oversight
PS3001—Needs Assessment, Priorities, and Program Outcomes Developing SMART Goals
Specific Measurable (baseline and target) Attainable Results-focused Time-Bound
The number of what students know or can do) will increase from X(#) to Y(#) by Z(date).
Department of Grants Compliance and Oversight
PS3099—Private School Services Changes to Equitable Services Calculation in ESSA Proportionate Share: Sec. 1117(a)(4)
Old rule: Private school students must also get equitable share of districtwide instruction, parental involvement, and professional development set-asides.
NEW: Must be calculated before any allowable expenditures and transfers by the LEA: Districtwide instruction, parent involvement, professional development are included in this calculation.
Department of Grants Compliance and Oversight
PS3099—Private School Services Changes to Equitable Services Under ESSA
Department of Grants Compliance and Oversight
Questions
Department of Grants Compliance and Oversight
Contact Information Grants, Compliance and Oversight Department Texas Education Agency [email protected] (512) 463-8525 www.tea.texas.gov
Department of Grants Compliance and Oversight
Copyright © Notice. The materials are copyrighted © and trademarked ™ as the property of the Texas Education Agency (TEA) and may not be reproduced without the express written permission of TEA, except under the following conditions: 1. Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission from TEA. 2. Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of TEA. 3. Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way. 4. No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts, Texas Education Service Centers, or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from TEA and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty. For information contact: Texas Education Agency, 1701 N. Congress Ave., Austin, TX 78701-1494; email: [email protected].
Department of Grants Compliance and Oversight
