Executive Board Meeting 14-07 Thursday, August 31, 2014 @ 2
Executive Board Meeting 14-07 Thursday, August 31, 2014 @ 2:00pm MSU Boardroom, MUSC room 201 Call to order @ 2:09 pm Present Brodka, Craig, D’Angela, Mallon, Narro Perez, Nolan, Osazuwa, Saull Late Absent Gillis Others Present J. McGowan (General Manager), V. Scott (Recording Secretary), M. Wooder (SLDC), Kristina Weatherbee (Maroons Coordinator), Chris Adams-McGavin (EFRT Director), Josh Patel (SCSN Coordinator), Karissa Holyer (Shinerama/Terry Fox Coordinator) 1.
Adopt Agenda
Moved by Mallon, seconded by Brodka that the Executive Board adopt the agenda, as circulated and amended. Amendments Mallon – Add “Committee of the Whole” Vote to Adopt the Agenda Passes by General Consent 2.
EFRT Report – Chris Adams-McGavin presented
Adams-McGavin summarized the report.
Questions Narro Perez if the Mental Health training that would take place on November would be through the same organization that they are using in the coming weeks. Adams-McGavin responded that the training would be through the Mental Health Commission of Canada. Mallon asked what the margins were on courses. Adams-McGavin responded that it depends on which one they are taking, as it varies by course. He added that they have been hitting their caps all summer. Brodka mentioned that he has seen the class in different areas. He asked if there has been trouble finding space. Adams-McGavin responded that they usually do the classes in MUSC 311/313. Mallon asked how many instructors are there for each course. Adams-McGavin responded that it’s two instructors for every 25 people. 3.
Maroons Report – Kristina Weatherbee presented
Weatherbee summarized the report.
Questions D’Angela asked for more details on the Maroons training. Weatherbee responded that there will be six sessions that the reps will rotate through. There will also be anti-oppression training, IRIS, and other Welcome Week things. Narro Perez asked who Weatherbee consulted for MSU 101. He asked if Weatherbee asked the PTMs to give blurbs on their services. Weatherbee responded that they are currently working on this, and her execs are quite knowledgeable of the MSU. She added that she had thought about bringing in the PTMs to discuss their services, but sessions are only 50 minutes each.
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4.
August 14, 2014
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SCSN Report – Josh Patel presented
Patel summarized the report.
Questions Narro Perez added that SCSN will be receiving money from Alumni for the Community Cleanup. McGowan asked if there have been any community meetings about lawn bowling fields or anything like that. Patel responded that there haven’t been. Mallon added that the City has been using the buildings for meetings. D’Angela asked if Patel had thought of doing a Hamilton training for reps. Patel responded that he had tried to talk to the CAs in residence about Hamilton, but Res Life said they would be taking care of it. 5.
Shinerama Report – Karissa Holyer presented
Holyer summarized the report. Holyer added that they are still looking for dealers for Charity Casino. Shine off has been confirmed and Campus Events are looking into a rain date alternative. She added they are hoping it will run like a competition of who can clean the fastest. Holyer explained that the HSR is not able to give buses this year, so she is looking into other areas. She added that she has been trying to get in contact with DBAC with an alternative date for Terry Fox. Holyer announced that $10,000 has been raised for Shinerama so far.
Questions Osazuwa asked when Charity Casino will be held. Holyer responded that it will be September 1. Mallon asked what they would be giving out instead of pizza. Holyer stated that the volunteers will be given bagels as pizza was really expensive. Saull asked if the budget was repaid from the money raised from Shinerama. Holyer responded that it was not. Saull asked why the HSR wasn’t giving transportation. He stated that there should be phone calls made. McGowan added that he would love to help with anything. 6.
Committee of the Whole
Moved by Osazuwa, seconded by Brodka that the Executive Board move into Committee of the Whole. Passes by General Consent Moved by Mallon, seconded by Osazuwa to move out of Committee of the Whole and to Rise and Report. Passes by General Consent Rise and Report Brodka reported that the Board discussed the Service Reports that were presented in today’s meeting, and will be circulating the feedback to the services. 7.
Information and Question Period
Osazuwa asked for an update on the WGEN hiring. Brodka responded that they had 11 applicants for the position, and they will be interviewing seven people. Interviewing times start tomorrow and will be ending on Tuesday. Osazuwa asked how PTM Training went. Brodka responded that it went well, and that there were a number of sessions.
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8.
August 14, 2014
Mallon updated the Board about the ice rink and explained that the first draft of the MOU has been sent to Facility Services. Brodka asked Mallon to give an update on the Committee Room. Mallon responded that Ms. Bauman sent the breakdown of budgeting and spending to him and that he will circulate that to the SRA as an update. Osazuwa asked if the HSR agreement means that the bus will be running until 3 am. Mallon responded affirmatively. Adjournment and Time of Next Meeting
Time of Next Meeting: Thursday, August 28, 2014 2:00 pm MSU Boardroom, MUSC room 201 Moved by Mallon, seconded by Brodka that the meeting be adjourned. Passes by General Consent Meeting adjourned @ 4:01 pm /vs
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Adopt Agenda
Moved by Mallon, seconded by Brodka that the Executive Board adopt the agenda, as circulated and amended. Amendments Mallon – Add “Committee of the Whole” Vote to Adopt the Agenda Passes by General Consent 2.
EFRT Report – Chris Adams-McGavin presented
Adams-McGavin summarized the report.
Questions Narro Perez if the Mental Health training that would take place on November would be through the same organization that they are using in the coming weeks. Adams-McGavin responded that the training would be through the Mental Health Commission of Canada. Mallon asked what the margins were on courses. Adams-McGavin responded that it depends on which one they are taking, as it varies by course. He added that they have been hitting their caps all summer. Brodka mentioned that he has seen the class in different areas. He asked if there has been trouble finding space. Adams-McGavin responded that they usually do the classes in MUSC 311/313. Mallon asked how many instructors are there for each course. Adams-McGavin responded that it’s two instructors for every 25 people. 3.
Maroons Report – Kristina Weatherbee presented
Weatherbee summarized the report.
Questions D’Angela asked for more details on the Maroons training. Weatherbee responded that there will be six sessions that the reps will rotate through. There will also be anti-oppression training, IRIS, and other Welcome Week things. Narro Perez asked who Weatherbee consulted for MSU 101. He asked if Weatherbee asked the PTMs to give blurbs on their services. Weatherbee responded that they are currently working on this, and her execs are quite knowledgeable of the MSU. She added that she had thought about bringing in the PTMs to discuss their services, but sessions are only 50 minutes each.
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4.
August 14, 2014
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SCSN Report – Josh Patel presented
Patel summarized the report.
Questions Narro Perez added that SCSN will be receiving money from Alumni for the Community Cleanup. McGowan asked if there have been any community meetings about lawn bowling fields or anything like that. Patel responded that there haven’t been. Mallon added that the City has been using the buildings for meetings. D’Angela asked if Patel had thought of doing a Hamilton training for reps. Patel responded that he had tried to talk to the CAs in residence about Hamilton, but Res Life said they would be taking care of it. 5.
Shinerama Report – Karissa Holyer presented
Holyer summarized the report. Holyer added that they are still looking for dealers for Charity Casino. Shine off has been confirmed and Campus Events are looking into a rain date alternative. She added they are hoping it will run like a competition of who can clean the fastest. Holyer explained that the HSR is not able to give buses this year, so she is looking into other areas. She added that she has been trying to get in contact with DBAC with an alternative date for Terry Fox. Holyer announced that $10,000 has been raised for Shinerama so far.
Questions Osazuwa asked when Charity Casino will be held. Holyer responded that it will be September 1. Mallon asked what they would be giving out instead of pizza. Holyer stated that the volunteers will be given bagels as pizza was really expensive. Saull asked if the budget was repaid from the money raised from Shinerama. Holyer responded that it was not. Saull asked why the HSR wasn’t giving transportation. He stated that there should be phone calls made. McGowan added that he would love to help with anything. 6.
Committee of the Whole
Moved by Osazuwa, seconded by Brodka that the Executive Board move into Committee of the Whole. Passes by General Consent Moved by Mallon, seconded by Osazuwa to move out of Committee of the Whole and to Rise and Report. Passes by General Consent Rise and Report Brodka reported that the Board discussed the Service Reports that were presented in today’s meeting, and will be circulating the feedback to the services. 7.
Information and Question Period
Osazuwa asked for an update on the WGEN hiring. Brodka responded that they had 11 applicants for the position, and they will be interviewing seven people. Interviewing times start tomorrow and will be ending on Tuesday. Osazuwa asked how PTM Training went. Brodka responded that it went well, and that there were a number of sessions.
EB 14-07
8.
August 14, 2014
Mallon updated the Board about the ice rink and explained that the first draft of the MOU has been sent to Facility Services. Brodka asked Mallon to give an update on the Committee Room. Mallon responded that Ms. Bauman sent the breakdown of budgeting and spending to him and that he will circulate that to the SRA as an update. Osazuwa asked if the HSR agreement means that the bus will be running until 3 am. Mallon responded affirmatively. Adjournment and Time of Next Meeting
Time of Next Meeting: Thursday, August 28, 2014 2:00 pm MSU Boardroom, MUSC room 201 Moved by Mallon, seconded by Brodka that the meeting be adjourned. Passes by General Consent Meeting adjourned @ 4:01 pm /vs
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