February 2016 Minutes
Portage County Youth on Ice Board of Directors February Minutes DATE: Monday February 15, 2016
Time: 6:00 PM
Location: Ice Hawks Arena
INVITEES: Shane Beversdorf, Nathan Bolton, Chris Brooks, Paul Caufield, Sara Charneski, Meghan Christie, Melissa Clark, Jackie Czaikowski, Nick Czaikowski, Tyler Dillingham, Scott Gulan, Stacy Johnson, Michael Kaczmarek, Mike Konczal, Shawn Kurzinski, Sheana Laszinski, Terri Marki, Darren Miller, Sam Molski, Dewey Pechinski, Mark Robinson, Mikhail Salienko, Victor Voss, and general membership ATTENDEES: Shane Beversdorf, Nathan Bolton, Paul Caufield, Sara Charneski, Meghan Christie, Melissa Clark, Jackie Czaikowski, Tyler Dillingham, Scott Gulan, Stacy Johnson, Mike Konczal, Shawn Kurzinski, Sheana Laszinski, Terri Marki, Darren Miller, Sam Molski, Dewey Pechinski, Mikhail Salienko, and general membership CALL TO ORDER: by President Nate Bolton – at 6:00pm REVIEW OF MINUTES by Secretary Terri Marki – *Motion to approve the January minutes by Gulan, 2nd by Beversdorf; all approved, motion carried. FINANCIAL REPORTS by Treasurer, Melissa Clark – *Motion to approve the financial report by Pechinski, 2nd by Charneski; all approved, motion carried. RINK MANAGER by Paul Caufield *Pacelli playoff game tomorrow night, need concessions filled. *Feb 26, 27th have a home playoff game, will need concessions (7:00pm start). *State tournament – got approval for Squirt B goalie to play up for the Peewee C’s if needed (due to injury). *One of our boilers went down; new one is being replaced by Klazinski early next week. Other one has been removed. They were the cheapest bid (out of 3). COMMITTEE REPORTS Executive & Ethics Committee (Bolton, Dillingham, Clark, and Marki) *Treasurer Opening – Discussion on Bookkeeper position; no other qualified candidates responded within the time frame posted; E-Board recommendation to go with this position for Clark. Recommend that Clark track her hours and paid hourly; cannot be a salaried employee. Beversdorf motion to proceed with the Bookkeeper position with Melissa Clark, 2nd by Pechinski, all approved, motion carried. Pechinski made motion to approve maximum 8 hours per week at $15 per hour; for minimum of 3 years, 2nd by Beversdorf, all approved, motion carried. If more time required need to notify the E-Board for additional hours to be approved. *Need to appoint a new Treasurer, will review with Robinson to see if he will accept the position. Will update bylaws to remove the finance committee, which will be voted on in November. *Vending Machines – no update; Karijo to look into. *ATM Machine – would not cost us anything and we would receive a portion of the profit; can see how it goes; they service and fill, we don’t have to do anything; motion to approve ATM being put in by Beversdorf, 2nd by Christie, all approved, motion carried. Will try to get in her before State tournament weekend. Did not discuss banner at this time. *Terms Ending, those renewing – need to email Marki if you plan on staying or what your intentions are.
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Coaching Committee (Molski, Brooks) *Issues with background checks last week, but complete now. Going forward will have a better process on the website for everything a coach needs to complete each season. Concession Committee (Charneski, Gulan) *New register purchased and in use, works nicely. *Will send email to cover tomorrow night. Issues with covering shifts this time of the year; those that do not show up will be billed for the hours. Equipment Committee (Johnson, Czaikowski) *Equipment turn in dates are posted online, and email sent to the parents as well. Evaluations Committee (Salienko, Pechinski) *No report. Facilities Maintenance Committee (Voss, Robinson) *Fob System Update – wants to meet with E-Board to discuss. *Wi-Fi is still being worked on – almost complete. Finance – (Robinson, Molski) *No report. Fundraising Committee (Laszinski, Miller) *Finishing up Bank items and starting SCRIP by April 1st. Intro and U-8 Committee (N. Czaikowski, Kaczmarek) *No report. Information Technologies (Kurzinski, Konczal) *Working on Domain name issue. *Need to know if there is a way to get Clark’s email address added to the general membership so that she is aware of what is being sent so that she does not duplicate. New Building (Kaczmarek, Voss) *Have some quotes, more to come (hopefully at the next meeting). Wood Trust approached Clark about funding an extra sheet of ice and they are very interested (as well as many other connections in the community). Officiating Committee (Miller, J. Czaikowski) *Q&A Session Scheduled – need something set up; as well as poster and email. Need to target those reaching the age of 12 and Bantams that are moving to high school. *Received some rates that other rinks are paying; some rinks are raising their rates. Publicity Committee (Pechinski, Beversdorf) *Secured another sponsor with Bone and Joint Clinic beginning in March. *Call in for Riverfront. Registration Committee (Christie, Kurzinski) *No report.
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Service Hours (Konczal, Laszinski) *No report. Summer Programs (Gulan, Brooks) *Outdoor rink is ok now, but weather is going to warm up over the weekend. Not sure how long it will last. Team Reps Committee (Beversdorf, Christie) *Cleaning schedule – difficult to monitor when being completed. May need to consider hiring professional company for the bathrooms and locker rooms. Ongoing issue with the rink not being kept clean. Should consider adding air fresheners to the bathrooms. Tournaments Committee (Charneski / Johnson) *Cross Ice Class – tables from church were donated, lots of room for people to sit and eat. Had $4000 in concession sales; grand total $7350.19 after expenses (with concessions). Everything went very well, lots of good feedback. Next year will be January 27-29, 2017. *State Tournament – 26 spots remaining on DIBS for this weekend. Will send emails out about this. WAHA, Girls/Special Events (J. Czaikowski, Salienko) *Women’s Tournament Update – May 21st, 1 day tournament for now to see how it goes. NEW BUSINESS *Thanked Mike Konczal and daughter for the murals in the rink. NEXT MEETING – Monday March 14, 2016 at 6:00pm * Motion to adjourn at 7:49pm by Johnson, 2nd by Pechinski; all approved, motion carried.
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Time: 6:00 PM
Location: Ice Hawks Arena
INVITEES: Shane Beversdorf, Nathan Bolton, Chris Brooks, Paul Caufield, Sara Charneski, Meghan Christie, Melissa Clark, Jackie Czaikowski, Nick Czaikowski, Tyler Dillingham, Scott Gulan, Stacy Johnson, Michael Kaczmarek, Mike Konczal, Shawn Kurzinski, Sheana Laszinski, Terri Marki, Darren Miller, Sam Molski, Dewey Pechinski, Mark Robinson, Mikhail Salienko, Victor Voss, and general membership ATTENDEES: Shane Beversdorf, Nathan Bolton, Paul Caufield, Sara Charneski, Meghan Christie, Melissa Clark, Jackie Czaikowski, Tyler Dillingham, Scott Gulan, Stacy Johnson, Mike Konczal, Shawn Kurzinski, Sheana Laszinski, Terri Marki, Darren Miller, Sam Molski, Dewey Pechinski, Mikhail Salienko, and general membership CALL TO ORDER: by President Nate Bolton – at 6:00pm REVIEW OF MINUTES by Secretary Terri Marki – *Motion to approve the January minutes by Gulan, 2nd by Beversdorf; all approved, motion carried. FINANCIAL REPORTS by Treasurer, Melissa Clark – *Motion to approve the financial report by Pechinski, 2nd by Charneski; all approved, motion carried. RINK MANAGER by Paul Caufield *Pacelli playoff game tomorrow night, need concessions filled. *Feb 26, 27th have a home playoff game, will need concessions (7:00pm start). *State tournament – got approval for Squirt B goalie to play up for the Peewee C’s if needed (due to injury). *One of our boilers went down; new one is being replaced by Klazinski early next week. Other one has been removed. They were the cheapest bid (out of 3). COMMITTEE REPORTS Executive & Ethics Committee (Bolton, Dillingham, Clark, and Marki) *Treasurer Opening – Discussion on Bookkeeper position; no other qualified candidates responded within the time frame posted; E-Board recommendation to go with this position for Clark. Recommend that Clark track her hours and paid hourly; cannot be a salaried employee. Beversdorf motion to proceed with the Bookkeeper position with Melissa Clark, 2nd by Pechinski, all approved, motion carried. Pechinski made motion to approve maximum 8 hours per week at $15 per hour; for minimum of 3 years, 2nd by Beversdorf, all approved, motion carried. If more time required need to notify the E-Board for additional hours to be approved. *Need to appoint a new Treasurer, will review with Robinson to see if he will accept the position. Will update bylaws to remove the finance committee, which will be voted on in November. *Vending Machines – no update; Karijo to look into. *ATM Machine – would not cost us anything and we would receive a portion of the profit; can see how it goes; they service and fill, we don’t have to do anything; motion to approve ATM being put in by Beversdorf, 2nd by Christie, all approved, motion carried. Will try to get in her before State tournament weekend. Did not discuss banner at this time. *Terms Ending, those renewing – need to email Marki if you plan on staying or what your intentions are.
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Coaching Committee (Molski, Brooks) *Issues with background checks last week, but complete now. Going forward will have a better process on the website for everything a coach needs to complete each season. Concession Committee (Charneski, Gulan) *New register purchased and in use, works nicely. *Will send email to cover tomorrow night. Issues with covering shifts this time of the year; those that do not show up will be billed for the hours. Equipment Committee (Johnson, Czaikowski) *Equipment turn in dates are posted online, and email sent to the parents as well. Evaluations Committee (Salienko, Pechinski) *No report. Facilities Maintenance Committee (Voss, Robinson) *Fob System Update – wants to meet with E-Board to discuss. *Wi-Fi is still being worked on – almost complete. Finance – (Robinson, Molski) *No report. Fundraising Committee (Laszinski, Miller) *Finishing up Bank items and starting SCRIP by April 1st. Intro and U-8 Committee (N. Czaikowski, Kaczmarek) *No report. Information Technologies (Kurzinski, Konczal) *Working on Domain name issue. *Need to know if there is a way to get Clark’s email address added to the general membership so that she is aware of what is being sent so that she does not duplicate. New Building (Kaczmarek, Voss) *Have some quotes, more to come (hopefully at the next meeting). Wood Trust approached Clark about funding an extra sheet of ice and they are very interested (as well as many other connections in the community). Officiating Committee (Miller, J. Czaikowski) *Q&A Session Scheduled – need something set up; as well as poster and email. Need to target those reaching the age of 12 and Bantams that are moving to high school. *Received some rates that other rinks are paying; some rinks are raising their rates. Publicity Committee (Pechinski, Beversdorf) *Secured another sponsor with Bone and Joint Clinic beginning in March. *Call in for Riverfront. Registration Committee (Christie, Kurzinski) *No report.
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Service Hours (Konczal, Laszinski) *No report. Summer Programs (Gulan, Brooks) *Outdoor rink is ok now, but weather is going to warm up over the weekend. Not sure how long it will last. Team Reps Committee (Beversdorf, Christie) *Cleaning schedule – difficult to monitor when being completed. May need to consider hiring professional company for the bathrooms and locker rooms. Ongoing issue with the rink not being kept clean. Should consider adding air fresheners to the bathrooms. Tournaments Committee (Charneski / Johnson) *Cross Ice Class – tables from church were donated, lots of room for people to sit and eat. Had $4000 in concession sales; grand total $7350.19 after expenses (with concessions). Everything went very well, lots of good feedback. Next year will be January 27-29, 2017. *State Tournament – 26 spots remaining on DIBS for this weekend. Will send emails out about this. WAHA, Girls/Special Events (J. Czaikowski, Salienko) *Women’s Tournament Update – May 21st, 1 day tournament for now to see how it goes. NEW BUSINESS *Thanked Mike Konczal and daughter for the murals in the rink. NEXT MEETING – Monday March 14, 2016 at 6:00pm * Motion to adjourn at 7:49pm by Johnson, 2nd by Pechinski; all approved, motion carried.
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