February 21, 2017 Minutes
Black Hills Rapids Soccer Board Minutes February 21, 2017
Meeting Called to Order:
President - Charles Culbertson @ 6:30
Present:
Theresa Adel, Steve Bauer, Buker Beaumont, Brian Pitts, Rob Reagen,
Absent:
Cheri Schuelke, Brian Pitts, Rob Reagen, Cathy Bradley
Guests:
Luis Usera – BHR DOC Josh Valdor – BHR DOC
Location:
Tem-Tech
Old Business: New Business: I.
Adoption of the Agenda 1. Agenda adds: Buker made a motion to approve the amended agenda, Theresa seconded the motion. Motion passes 3-0.
II.
Committee Reports
III.
Business Items a)
DoC Reports a. Luis: Has talked to most all of the coaches for next year. This is earliest date yet to have most of the coaches committed for next year.
Current plan for teams: At 28 kids, 2 teams. Below that we drop down to 1 team. Older teams can roster 22. At the u13/u14 age don’t create burgundy team until January -- use the fall for see how they work together. Sat down with Spearfish and Gillette to setup game times. They would like us to travel to travel to their locations. U9 girls team is now going with a new coach. Luis has been going to trainings, etc. U10 boys Val. Has been doing well. Taking them or forward. U19 boys team is going to be worked on. Interim solution using the DoC as well as the current coaches. More long term planning happening. A lot of the stuff will not happen this year, but laying groundwork for the following years. We need a strong plan moving forward since the others (SDU, Amistad, etc.) have more ability to for recruiting players then we have – limited by US Youth Soccer. Bringing Rec players to trainings to “tryout” the competitive programs. This is allowed as it is considered a tryout. Rapids camp is still on. Looking to end on the July 11th so that they can go to the Symposium in Denver after that. Coach from the last coaches camp not paid his $100 travel fee. This is getting moved forward to be fixed. b. Josh Wants a copy of the budget to know how much to speed. Rec inventory all done. Already looking at inventory for this next season. Some shirts were lost to a leak in the storage shed. Need to look at doing more bulk ordering to get price breaks. There are questions concerning the Liv contract? Ordering shirts for the Spring season. Need to order more U12 season since the U12 season is growing. Dakota sports is labeling the fields.
Not doing the Center of Excellence this year. Move this type of stuff to once a year – Most likely once a season in the Spring. Dakota Sports will be out at complex selling stuff this spring. They will sell some of our inventory (extra shirts, etc.) as well as their stuff. Trying to figure who to talk to/contact information -- for the fundraising Change of command at Ellsworth. Need to bring the new person in to talk about what is going on in the program. From the sounds of it, the new person is more of a football person than a soccer person. Need to Darlene’s computer fixed so that Joseph Tibbs name is not on Stuff. b) U9 Girls discount request. a. This request is approved – good thing to do with all of the issues they have faced. c) SRC Fundraising a. They are not doing anything for an indoor complex d) Promotions Blinds. It is ok for them to put our logo there. We have to remind them that the logo can change in a couple of years e)
The club accepts the resination of Rob Reagon from the board of directors
f)
Collection update?
g) Billing Policies? a. Why not bill when team registers for the tournament? h) Fundraising when it transitions to individual accounts – We need to have defensive policy for the fundraising as described in the draft. i)
Tournament directory: Julie stepping down after the Rushmore cup.
j)
Michelle looking at stepping down with the fundraising at the end of the year.
k) AGM – February 23rd. Alternate date March 2nd.
8:44pm motion by Buker, seconded by Steve to go to executive session Exited executive session 9:40pm
IV.
Adjournment – Meeting adjourned at 9:41pm
Meeting Called to Order:
President - Charles Culbertson @ 6:30
Present:
Theresa Adel, Steve Bauer, Buker Beaumont, Brian Pitts, Rob Reagen,
Absent:
Cheri Schuelke, Brian Pitts, Rob Reagen, Cathy Bradley
Guests:
Luis Usera – BHR DOC Josh Valdor – BHR DOC
Location:
Tem-Tech
Old Business: New Business: I.
Adoption of the Agenda 1. Agenda adds: Buker made a motion to approve the amended agenda, Theresa seconded the motion. Motion passes 3-0.
II.
Committee Reports
III.
Business Items a)
DoC Reports a. Luis: Has talked to most all of the coaches for next year. This is earliest date yet to have most of the coaches committed for next year.
Current plan for teams: At 28 kids, 2 teams. Below that we drop down to 1 team. Older teams can roster 22. At the u13/u14 age don’t create burgundy team until January -- use the fall for see how they work together. Sat down with Spearfish and Gillette to setup game times. They would like us to travel to travel to their locations. U9 girls team is now going with a new coach. Luis has been going to trainings, etc. U10 boys Val. Has been doing well. Taking them or forward. U19 boys team is going to be worked on. Interim solution using the DoC as well as the current coaches. More long term planning happening. A lot of the stuff will not happen this year, but laying groundwork for the following years. We need a strong plan moving forward since the others (SDU, Amistad, etc.) have more ability to for recruiting players then we have – limited by US Youth Soccer. Bringing Rec players to trainings to “tryout” the competitive programs. This is allowed as it is considered a tryout. Rapids camp is still on. Looking to end on the July 11th so that they can go to the Symposium in Denver after that. Coach from the last coaches camp not paid his $100 travel fee. This is getting moved forward to be fixed. b. Josh Wants a copy of the budget to know how much to speed. Rec inventory all done. Already looking at inventory for this next season. Some shirts were lost to a leak in the storage shed. Need to look at doing more bulk ordering to get price breaks. There are questions concerning the Liv contract? Ordering shirts for the Spring season. Need to order more U12 season since the U12 season is growing. Dakota sports is labeling the fields.
Not doing the Center of Excellence this year. Move this type of stuff to once a year – Most likely once a season in the Spring. Dakota Sports will be out at complex selling stuff this spring. They will sell some of our inventory (extra shirts, etc.) as well as their stuff. Trying to figure who to talk to/contact information -- for the fundraising Change of command at Ellsworth. Need to bring the new person in to talk about what is going on in the program. From the sounds of it, the new person is more of a football person than a soccer person. Need to Darlene’s computer fixed so that Joseph Tibbs name is not on Stuff. b) U9 Girls discount request. a. This request is approved – good thing to do with all of the issues they have faced. c) SRC Fundraising a. They are not doing anything for an indoor complex d) Promotions Blinds. It is ok for them to put our logo there. We have to remind them that the logo can change in a couple of years e)
The club accepts the resination of Rob Reagon from the board of directors
f)
Collection update?
g) Billing Policies? a. Why not bill when team registers for the tournament? h) Fundraising when it transitions to individual accounts – We need to have defensive policy for the fundraising as described in the draft. i)
Tournament directory: Julie stepping down after the Rushmore cup.
j)
Michelle looking at stepping down with the fundraising at the end of the year.
k) AGM – February 23rd. Alternate date March 2nd.
8:44pm motion by Buker, seconded by Steve to go to executive session Exited executive session 9:40pm
IV.
Adjournment – Meeting adjourned at 9:41pm
